Neopost T-950 User manual

T-950
XPS-ProTab 4.0
Tabber/Labeler
& Stamp Affixer
OPERATIONS MANUAL
Revised: 9-4-2015

RENA Systems Inc. would like to Thank You for investing in our
quality built products.
Please record the following information for future reference:
Model:
Serial Number:
Purchase Date:
Purchased From:
Dealer Name:
Contact Name:
Address:
Address:
Phone Number:
Please take this opportunity to register your product.
Use the following “Warranty Registration” link to register your product with Rena
Systems. http://www.renausa.com/support_warranty_registration.html

TABLE OF CONTENTS
i
Table of Contents
Section Page #
SECTION 1 – GETTING ACQUAINTED..................................................................................................................1
SAFETY PRECAUTIONS..............................................................................................................................................1
PACKAGING/SHIPPING..............................................................................................................................................2
CONTENTS.................................................................................................................................................................2
FRONT VIEW .............................................................................................................................................................3
REAR VIEW ...............................................................................................................................................................4
ENTRANCE END VIEW ..............................................................................................................................................5
EXIT END VIEW ........................................................................................................................................................6
CONTROL PANEL ......................................................................................................................................................7
EASYFEED 120 (OPTIONAL FEEDER)CONNECTIONS/CONTROLS...........................................................................8
SECTION 2 - ASSEMBLY AND INSTALLATION.................................................................................................10
INSTALLING THE HEAD ASSEMBLY........................................................................................................................10
INSTALLING THE TAB/LABEL APPLICATOR HEAD................................................................................................11
CHOOSING A LOCATION .........................................................................................................................................13
FEEDER STAND SELECTION....................................................................................................................................13
CONNECTING POWER AND FEEDER INTERFACE CABLES......................................................................................14
SECTION 3- SETUP AND OPERATION................................................................................................................15
CHANGING THE TAB/LABEL APPLICATOR HEAD..................................................................................................15
MECHANICAL SETUP ..............................................................................................................................................16
Align the Feeder with the Tabber........................................................................................................................16
Loading Tabs/Stamps ..........................................................................................................................................19
Loading Roll Labels.............................................................................................................................................20
Loading Fan-Folded Labels less than 2” Long...................................................................................................20
Loading Fan-Folded Labels more than 2” Long.................................................................................................22
Adjusting the Media Guides and Registration Assembly.....................................................................................24
Adjusting Tab Fold Position................................................................................................................................26
Media Thickness Adjustment ...............................................................................................................................28
PROGRAMMING THE JOB (MENU FEATURES)........................................................................................................29
Start-Up Screen ...................................................................................................................................................29
Media Sensor Selection........................................................................................................................................30
Mode Features.....................................................................................................................................................30
Manual Tab/Stamp/Label Positioning Features...............................................................................................30
Automatic Tab/Stamp Positioning Features (Auto Pos.).................................................................................34
Advanced Features ..............................................................................................................................................38
Tab Sensor Setup (V-Tab adjustments)................................................................................................................41
Automatic Tab Sensor Setup (V-Tab) .............................................................................................................41
Manual Tab Sensor Setup (V-Tab)..................................................................................................................43
Example Job Programming Sequences................................................................................................................46
Applying Tabs .................................................................................................................................................46
Applying a Single Stamp.................................................................................................................................50
Applying Multiple Stamps...............................................................................................................................51
RUNNING A PRE-PROGRAMMED JOB .....................................................................................................................52
THINGS TO CHECK BEFORE YOU BEGIN RUNNING THE JOB................................................................................54
START-UP SEQUENCE..............................................................................................................................................55

ii
SECTION 4 – MAINTENANCE...............................................................................................................................57
CLEANING ...............................................................................................................................................................57
Rollers and Transport belts.................................................................................................................................57
Cleaning the Sensors ...........................................................................................................................................58
Media Sensor Test ...............................................................................................................................................58
Web (Bin) Sensor Test .........................................................................................................................................58
Lubrication..........................................................................................................................................................59
SECTION 5 – TROUBLESHOOTING.....................................................................................................................62
JAMS........................................................................................................................................................................62
TAB PLACEMENT PROBLEMS .................................................................................................................................62
LABEL PLACEMENT PROBLEMS.............................................................................................................................64
STAMP PLACEMENT PROBLEMS.............................................................................................................................65
TABBER OPERATION PROBLEMS............................................................................................................................66
APPENDIX A – SPECIFICATIONS........................................................................................................................67
APPENDIX B – OBTAINING SUPPLIES, SERVICE AND SUPPORT................................................................68
TAB SUPPLIES: ........................................................................................................................................................68
APPENDIX C – IDENTIFYING THE TAB TYPE..................................................................................................69
APPENDIX D – OPTIONAL ACCESSORIES.........................................................................................................70
CONVEYOR/STACKER/DRYER................................................................................................................................70
FEEDERS..................................................................................................................................................................70
FEEDER INTERFACE CABLES &RISERS.................................................................................................................71
INDEX........................................................................................................................................................................73

TABLE OF CONTENTS
iii
Notes
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________

GETTING ACQUAINTED
1
SECTION 1 – Getting Acquainted
Safety Precautions
THIS EQUIPMENT PRESENTS NO PROBLEM WHEN USED PROPERLY. OBSERVE
THE FOLLOWING SAFETY RULES WHEN OPERATING THE RENA
T-950 (XPS-PROTAB 4.0) TABBER, LABELER, AND STAMP AFFIXER.
BEFORE USING THE TABBER, YOU SHOULD READ THIS MANUAL CAREFULLY
AND FOLLOW THE RECOMMENDED PROCEDURES, SAFETY WARNINGS, AND
INSTRUCTIONS:
Keep hands, hair, and clothing clear of rollers and other moving parts.
Avoid touching moving parts or materials while the machine is in use. Before clearing a jam, be sure machine
mechanisms come to a stop.
Always turn off the machine before making adjustments, cleaning the machine, or performing any maintenance
covered in this manual.
Use the power cord supplied with the machine and plug it into a properly grounded wall outlet located near the
machine and easily accessible. Failure to properly ground the machine can result in sever personal injury and/or
fire.
The power cord and wall plug is the primary means of disconnecting the machine for the power supply.
DO NOT use an adapter plug on the line cord or wall outlet.
DO NOT remove the ground pin from the line cord.
DO NOT route the power cord over sharp edges or trapped between furniture.
Avoid using wall outlets controlled by wall switches, or shared with other equipment.
Make sure there is no strain on the power cord caused by jamming between the equipment, walls or furniture.
DO NOT remove covers. Covers enclose hazardous parts that should be accessed by a qualified service
representative. Report any damage of covers to your service representative.
This machine requires periodic maintenance. Contact your authorized service representative for required
service schedules.
To prevent overheating, do not cover the vent openings.
Use this equipment only for its intended purpose.
In addition, follow any specific occupational safety and health standards for your workplace or area.
This manual is intended solely for the use and information of Neopost USA, its designated agents, customers, and
their employees. The information in this guide was obtained from several different sources that are deemed reliable
by all industry standards. To the best of our knowledge, that information is accurate in all respects. However, neither
Neopost USA, Inc. nor any of its agents or employees shall be responsible for any inaccuracies contained herein.
Rena Systems Inc is a registered trademark of Neopost USA.
All other trademarks are the property of their respective holders.
All rights reserved. No part of this book may be reproduced or transmitted in any form or by any means, electronic or mechanical, including
photocopying, recording, or any information storage and retrieval system, without permission in writing from the publisher

GETTING ACQUAINTED
2
Packaging/Shipping
The Tabber is shipped in appropriate packaging so that, under normal shipping conditions, it reaches its
destination without damage.
NOTICE: Report damage to the carrier. The carrier is liable for any damage during transport. Transport
and storage should take place under normal conditions, i.e. at temperatures between +5°C and +70°C and
relative air humidity of up to 80%. Exposure to conditions that are not permissible may lead to damage
which is not externally visible.
IMPORTANT Please save the packaging materials for future use! It will be required if you ever need to
ship the Tabber.
Contents
The following items are included with your tabber:
1 Operations Manual
1 Head Assembly
1 Tab Reel Side Guide
1 Take-up Reel Side Guide
1 Power Cord
1 2” Tab Applicator Head (for tabs/labels 2” wide or less)
1 4” Label Applicator Head (for labels over 2” wide, up to 4” wide, and Post-it® notes.)
1 Fan Folded Label Tray 1 (for labels 2” long or less)
1 Fan Folded Label Tray 2 (for labels over 2” long, up to 7” long)
1 Sample Roll of Tabs
Note: Additional Tabs can be purchased through your local Rena dealer.
1 Feeder Interface Cable (Part #: 33E-500-192)
Cable part # “33E-500-192” can be used with the following Rena feeder models:
EasyFeed 120, EasyFeed 200, XPS-ProFeed.
Cable part # “33E-500-192 rev A” can also be used with the XPS-ProFeed Shuttle.
The above cables can NOT be used with the EasyFeed Lite or AF500 feeders.

GETTING ACQUAINTED
3
Front View
1
Control Panel – The machine is controlled and programmed from this panel.
2
Tab Drive Rollers – Advances the tabs/labels/stamps.
3
Take-up Reel – The web waste is wound up here after the tab/label/stamp is applied.
4
Take-up Reel Side Guide – Secures the web waste onto the Take-up Reel.
5
Tab Reel – The tabs, labels or stamps are loaded on this assembly.
6
Tab Reel Side Guide – Secures the tabs/labels/stamps onto the Tab Reel.
7
Unwind Drive Rollers – Unwinds the tab/label/stamp from the roll to keep the bin full.
8
Bin – Provides an area for a loop of tab//label/stamp web to accumulate.
9
Head Fine Adjustment Knob – This knob is used to make fine adjustments to the tab
fold position or label/stamp side-to-side position.
10
Exit Roller Assembly – This assembly presses the tab/label/stamp to the media and
provides sufficient transport pressure, so the media properly exits the tabber.
11
Media Thickness Adjustment –Permits the operator adjust the tabber to accommodate
the thickness of the media. The registration, head, and exit roller assemblies, move up or
down, in unison, with this single adjustment.
6
7
8
9
10
3
2
1
11
5
4

GETTING ACQUAINTED
4
5
4
3
6
7
8
1
2
Rear View
1
Tab Drive Motor Connection – Provides drive signals and power to tab drive motor.
Connection is labeled as #1 on Frame.
2
Unwind/Rewind Drive Motor Connection – Provides power to unwind and rewind
drive motors. Connection is labeled as #2 on Frame.
3
Emergency Stop Out –This connection permits the tabber to control the emergency stop
function of an external device.
4
Feeder Control Connection – (FEEDER) This connection allows the tabber to
start/stop the feeder. An appropriate cable and feeder must be used.
5
Safety Stop Input and Jumper – (SAFETY STOP) The safety circuit from other
external devices can be connected here. When this input is opened the tabber will stop.
Important! If an external safety circuit is not being connected to this input, then the
Jumper Plug (supplied) must be connected, or the tabber’s transport power and head
power will not turn on.
6
Power Inlet Connection – The power cord is connected here. 115V AC 50/60 Hz
7
Fuse – The main fuse (7A / 250V) for the tabber is located here.
Caution! Disconnect power before replacing fuse.
8
Tab/Label Sensor Connection – (SENSOR) The sensor cable is connected here.

GETTING ACQUAINTED
5
Entrance End View
1
Media Sensor 1 – This sensor detects the media (mail piece).
Note: To accommodate the ability to run media down the front or back of the tabber;
there are two media sensors in the tabber. Sensor 1 is mounted near the Operator
Control Panel side (front) of the tabber, as shown. Sensor 2 is mounted opposite sensor 1
on the Non-Operator side (rear) of the tabber.
Please be sure the appropriate sensor has been selected in the Setup Menu.
2
Registration Assembly – Contains Guide Rollers that help align the media against the
Media Guide Fence.
3
Media Guide Fence (Front) – As the media feeds, it must be held against this fence to
achieve proper tabbing performance.
Note: To accommodate the ability to run media down the front or back of the tabber;
there are two Media Guide Fences in the tabber. One is located at the front of the tabber
(operator side) and one is located at the back.
4
Media Hold-down Guides & Securing Knobs – These guides are used to hold the
media against the transport belts as it feeds through the tabber. One guide is normally
positioned very close to the Media Guide Fence and the other guide is normally
positioned near the opposite edge of the media.
5
Registration Guide Roller Adjustment Knob - Used to change the angle of the
registration guide rollers, in order to push the media against the Media Guide Fence.
6
Registration Assembly Securing Knobs – Used to secure the position of the
Registration Assembly to the tabber.
7
Short Media Hold-down Guide – When needed, this guide can be positioned to
provide additional assistance to hold the media against the transport belts.
1
7
2
4
3
6
5

GETTING ACQUAINTED
6
Exit End View
* Not present in earlier units.
1
Tab Folding Guide (Front) – This plate folds the tab under the media.
2
Exit Roller Assembly Lock – This lever locks the Exit Roller Assembly in place.
3
Tab/Label Applicator Head – Two applicator heads are supplied; one for tabs or stamps and
one for labels. (Tab Applicator head shown). This device contains the Tab Sensor and provides the
peel point for dispensing tabs/stamps/labels.
4
Transport Belts – The belts transport the media through the tabber.
5
Safety Interlock Switches – The safety interlock switches prevent the tabber from operating
when the Exit Roller Assembly is open.
DO NOT DISABLE THESE SWITCHES AS SEVER INJURY CAN RESULT.
6
Tab Folding Guide (Rear) – This plate folds the tab under the media.
7
Media Forwarding Rollers – These rollers forward the media while the tab is being applied.
8
Tab Pressure Rollers – These rollers press the tab to the underside of the media to complete the
seal.
9
Adjustable Pressure Roller – When applying labels/stamps, this roller is responsible for
applying pressure to attach the label/stamp to the media. If necessary the set screw, that secures this
roller to the shaft, can be loosened; allowing the roller to be repositioned over the area that the
label/stamp is being applied.
10
Adjustable Media Forwarding Roller – Used to help transport the media out the exit end of
the tabber. This roller can be positioned at two different locations on the shaft. If you change its
location, please be sure it aligns with the lower drive roller.
11
*Short Media Drive Rollers–These rollers help drive short media through the exit roller
assembly area.
12
*Short Media Pressure Rollers– These rollers help drive short media through the exit roller
assembly area.
7
4
11
10
2
12
8
6
5
3
2
1
8
7
9

GETTING ACQUAINTED
7
Control Panel
1.
MAIN POWER SWITCH – Turns power to the tabber ON and OFF.
2.
HEAD POWER SWITCH – Turns the power on to the Tab/Label motor.
3.
TRANSPORT POWER SWITCH – Turns the tabber transport power ON and OFF.
4. JOG SWITCH – Permits the operator to jog or move the transport slowly for setup
purposes.
5.
SPEED CONTROL – Adjusts the speed of the tabber.
6.
LCD DISPLAY – Keeps the operator informed of the status of the tabber.
7.
KEY PAD – Used to set the adjustments and program the tabber
8. EMERGENCY STOP BUTTON –When pressed, this button will shut down the tabber
and any other units that are connected to the Emergency Stop circuit. Turn the button
clockwise to release. The tabber and all connected units will need to be powered back on.
9. SOFT KEYS – The soft keys are used to step through the various menu options to
program the tabber.
10. STOP KEY – Pressing this key will stop the tabber and hold it in a ready state to resume
operation.
11.
RUN KEY – Pressing this key to start the tabber when running a job.
12.
INFO KEY – Pressing this key will change the display to the information mode.
13.
SAVE KEY – This key is used to save the entries into the memory.
14.
CLEAR KEY – This key will clear any incorrect entry before it is saved in the memory.

GETTING ACQUAINTED
8
EasyFeed 120 (Optional Feeder) Connections/Controls
1
AC Power Receptacle – Connect the AC power cord here.
Important! Please verify that voltage is correct, for your feeder, before connecting.
2
Interlock Connector – Feeder Interface Cable from tabber connects here.
3
Stand Alone Switch – Allows machine to run when not signaled by host machine.
4
Speed Control Knob – Used to set the speed of the feeder.
Important! The feeder’s transport speed must be set slower than the tabber’s transport
speed, in order to generate at least a 2” gap between pieces.
5
Power Switch – Used to power the feeder on/off.
6
Jog Button. – Runs feeder at preset speed for setup (over-rides interlock controls)
2
3
6
4
5
1

GETTING ACQUAINTED
9
Notes
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________

ASSEMBLY AND INSTALLATION
10
SECTION 2 - Assembly and Installation
The XPS-ProTab 4.0 is shipped in two cartons, on a single skid. The Base unit is located below
the Head Assembly. Remove the carton, which contains the Head Assembly, from the top of the
carton that contains the Base unit. Remove the cardboard carton from the pallet to expose the
base unit. Next remove the Base unit from the pallet and place it on a stable floor surface.
Remove the Head Assembly from its packaging material and follow the assembly instruction
below.
The T-950 is shipped in one carton, on a skid. Remove the cardboard carton from the palette, and
then remove the Head Assembly from the packing material. Next, remove the Base unit and
place it on a flat working surface. Please follow the assembly instruction below.
Installing the Head Assembly
CAUTION
The Head Assembly is heavy. It is strongly recommended that two
technicians install the Head Assembly of the tabber to the base.
1. Place the open slot of the Head Assembly
over the nylon bushing on the base unit.
The Head Assembly has to be tilted at an
angle to accomplish this.
2. Lower the head into position over the
Head-adjusting guide. There are two
flats cut into the adjusting guide. One at
the top [1] and one on the left hand side
[2]. The Head Assembly frame should
rest in the top flat [1] and against the left
hand flat [2]. When the head assembly is
properly positioned, the two screws [3]
that attach the Head assembly to the
adjusting guide can be installed.

ASSEMBLY AND INSTALLATION
11
3. Install the front mounting screw.
4. Connect the two motor cables to the base unit. The plugs are keyed to prevent improper
insertion.
Installing the Tab/Label Applicator Head
The tabber comes with two Tab/Label applicator heads. The narrower head is used for tabbing
and stamp affixing. The wider head is used for labels over 2” wide up to 4” wide and Post-it®
notes.
1. Install the Applicator Head by sliding it
up into the cutout between the head
frame and the head-adjusting guide.
Attach the applicator head to the frame
using the two screws [4] supplied. The
mounting holes in the frame are oval
shaped. When installing the Applicator
Head it should be held in the upper most
position when tightening the screws. The
slots in the frame permit the head to be
mounted in a lower position for thin
media.
2. Route the cable [5] toward the rear of the
machine and plug it in.
Attach the tab drive motor cable [6] and
the unwind/rewind drive motor cable [7]
at this time.

ASSEMBLY AND INSTALLATION
12
3. Install the grommet [8] in the slot
provided in the motor cover.
4. Connect the Tab Reel Brake connector to
the two pin connector on the top of the
head assembly.
5. Mount the Tab Reel Assembly to the top
of the head and fasten it with the three
screws supplied.

ASSEMBLY AND INSTALLATION
13
Choosing a Location
Protect the tabber from excessive heat, dust, and moisture – avoid placing it in direct
sunlight.
XPS-ProTab 4.0: Place the tabber onto a sturdy floor surface, at least 12 inches from any
walls. Allow enough room to properly position the optional feeder/printer/conveyor around
the tabber. The XPS-ProTab 4.0 is equipped with adjustable legs that can be used to stabilize,
level, and adjust the tabber to the desired height. Even if you don’t plan to raise the tabber,
please be sure to lower the adjustable legs, until they make strong contact with the floor
surface. This will help stabilize the tabber.
T-950: Place the tabber and optional feeder onto a sturdy work-table or cabinet at least 12
inches from any walls. Allow enough room to place the feeder on the same work surface.
Feeder Stand Selection
Place the optional EasyFeed 120 feeder onto the appropriate stand.
•If the EasyFeed 120 feeder is being used with the T-950 only, or with the T-950 and
Envelope Imager XT 3.0 / XT 4.0 printer; the feeder should be placed onto its riser
stand (RS-400), and positioned at the entrance end of the tabber.
NOTE: When using mail pieces that are shorter than 7” in length, you may need to
fabricate your own riser stand for the EasyFeed 120 feeder.
•If the EasyFeed 120 feeder is being used with the XPS-ProTab 4.0 then the feeder
should be placed onto the XPS-ProStand and the stand must be adjusted for the
appropriate height.
Part #
Description
RS-400
Riser Stand for EasyFeed 120 when used with the T-950.

ASSEMBLY AND INSTALLATION
14
Connecting Power and Feeder Interface Cables
1. Make sure that the emergency stop switch of the tabber is in the OFF (depressed) position
and the main power switch is in the OFF position. Make sure that the power switch, on the
optional feeder, is also in the OFF position.
2. Connect one end of the
tabber’s power cord [1] into
the rear of the tabber, as
shown.
3. Plug the other end of the
power cord into a 115 Volt
AC, 50/60 Hz. Grounded
outlet.
CAUTION
Do not use adapter plugs or extension cords to connect the tabber or the feeder to the wall
receptacle.
Do not use outlets controlled by wall switches.
Do not use an outlet that shares the same circuit with large electrical machines or appliances.
4. Connect the appropriate Feeder Interface Cable (See Appendix “Feeder Interface Cables &
Risers”) into the “FEEDER” connector [2], on the back of the Tabber. Connect the other
end(s) of the feeder interface cable to the appropriate receptacle(s) on the Feeder/Printer.
CAUTION!Be sure you are using the appropriate feeder interface cable with the appropriate
feeder/tabber/printer or damage may result. See Appendix “Feeder Interface Cables & Risers” for
proper cable selection.
2
1