Nokia Communicator 9290 Quick start guide

Nokia 9290 Communicator
PC Suite Guide
www.Communicatorworld.net
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Contents
PC Suite for the Nokia 9290 Communicator
To install PC Suite 5
To connect your Nokia 9290
Communicator to a PC 6
Online and offline modes 7
Connection status 8
Your Nokia 9290 Communicator
on your PC’s desktop 9
ain window information 10
PC Suite applications 11
Backups 12
File restoration 1
Up-to-date entries and messages
with synchronization 18
To view or modify task properties 22
To copy information from other devices
to Nokia 9290 Communicator 23
To modify general task settings 26
To run several tasks simultaneously 27
General settings 28
To remove PC Suite from your PC 32
Administrator Suite
ain view 3
To connect the Nokia 9290 Communicator 35
To create a new connection 36
To define default connections 37
Internet access point settings 38
E-mail settings 39
WAP settings 0
S S settings 1
Personal data items 2
File operations 5
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Welcome to the Nokia 9290
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Communicator PC Suite Guide
PC Suite for the Nokia 9290 Communicator
This guide explains how to install the PC connectivity software
on a compatible PC, how to connect your Nokia 9290
Communicator to the PC and how to use the connectivity programs.
You can connect your Nokia 9290 Communicator to a compatible PC with the PC Suite for Nokia 9290
Communicator program. PC Suite can be used with Windows 95/98/2000 and Windows NT. The recommended
hardware is a compatible Pentium PC with at least 64 B of RA .
When using PC Suite, you only need to connect your Nokia 9290 Communicator to the PC; everything else is
done on the PC.
The connection between the two devices is established automatically when you connect your Nokia 9290
Communicator to your PC with a cable or an infrared connection.
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With PC Suite you can:
•• Share information between your PC and Nokia 9290 Communicator quickly and easily.
•• Back up Nokia 9290 Communicator files between the Nokia 9290 Communicator and the PC.
•• Synchronize your calendar, contacts and tasks with icrosoft and Lotus applications on a compatible PC.
You can also synchronize your e-mails with icrosoft Outlook on a PC.
•• Back up and synchronize manually, at predefined times or on every connect.
•• Copy, move and convert files between the devices with Windows Explorer.
•• Copy phone book and calendar information from other Nokia phones to the Nokia 9290 Communicator.
For more information on compatibility issues, see the Nokia 9290 Communicator pages in www.nokia.com.
You can also use PC Suite when it is not connected to your Nokia 9290 Communicator (offline mode). When
you connect the two devices the next time, the changed information is updated from your PC to your Nokia
9290 Communicator and vice versa.
For more detailed information about the software and its features, see the PC Suite online help.
Example: When you add entries to your PC Agenda, you can create a synchronization task that updates the same entries
to your Nokia 9290 Communicator’s Calendar when you connect it to the PC.
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To install PC Suite
PC Suite for Nokia 9290 Communicator is in the CD-RO in the sales package. The CD-RO should launch
itself automatically after you have inserted it into the CD-RO drive of your PC. If not, proceed as follows:
1Click the Windows Start button and select Programs> Windows Explorer.
2On the CD-RO drive, locate a file called Nokia9290.EXE and double-click it. The CD-RO user interface opens.
3You can find PC Suite for Nokia 9290 Communicator in the “Software for PC” section. Select the program
and click Install. The installation wizard will guide you through the installation process.
Tip: You can find the online help in the Help menu of the PC Suite main window. The online help also includes a troubleshooting section.
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1If you use a cable, connect the large connector at one end of the connection cable into a serial port
(CO ) at the back of your PC, and the other smaller connector into your Nokia 9290 Communicator. If
you use infrared, check that the IrDA driver is already installed on the PC. Go to the Control Panel. If
there is an icon called Infrared, the driver has been installed.
2Double-click the PC Suite icon on the Windows taskbar and select the correct communication port. If
the icon looks like , the connection has already been established and you do not have to select the port.
3If you use an infrared connection, make sure that the infrared port of the Nokia 9290 Communicator
faces the infrared port of the PC. Open your Nokia 9290 Communicator and Press Chr + (the key with
the infrared symbol) to activate the infrared link on your Nokia 9290 Communicator.
The PC Suite software should now connect to your Nokia 9290 Communicator automatically.
5To start the PC Suite software on the PC, click the Start button, select Programs> PC Suite for Nokia 9290
Communicator, and click the PC Suite program icon.
6Every Nokia 9290 Communicator has its own ID that helps PC Suite to identify individual Nokia 9290
Communicators. If this is the first time you connect your Nokia 9290 Communicator to the PC, you will
be asked to name your Nokia 9290 Communicator to make the identification easier.
7Next you will be asked for tasks that you want to perform with your PC Suite. See “Backups” on page 12
and “Up-to-date entries and messages with synchronization” on page 18 for details.
NNoottee::f you cannot connect, check that both your Nokia 9290 Communicator and your PC are switched on and
that you have selected the correct communication port as advised in step 2 above. See also “Attaching the link
cable,” “Naming Communicators and disks” and “Problems with connection” online help titles for details.
To connect your Nokia 9290 Communicator to a PC
Tip: You can also use the cable and infrared connections with the Advanced Desktop Stand DCH-10. For more information, see Accessories Guide.
Tip: PC folders containing information about your Nokia 9290 Communicator will also have the name you give your Nokia 9290 Communicator at this point.
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You do not have to connect your Nokia 9290 Communicator to your PC to use PC Suite. When you open
PC Suite and your Nokia 9290 Communicator is not connected, you have the following options:
•• Work online – Connect your Nokia 9290 Communicator to the PC and let PC Suite take care of the
identification.
•• Work offline – Leave your Nokia 9290 Communicator disconnected and choose the name of your Nokia
9290 Communicator from a list of named devices.
The menus and other available options in offline mode differ from those of the online mode, but you can
still use most of the features of PC Suite. When you decide to work online again, all the changes you have
made to your PC’s or Nokia 9290 Communicator’s calendars, contacts or e-mail can be updated to the PC or
Nokia 9290 Communicator that requires the update.
For more information, see online help using the index keywords Online and Offline.
Online and offline modes
Tip: You can also use the optional desktop stand for easy PC connectivity. See the Accessories Guide for details.
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The icon on the right side of the status bar and on the Windows taskbar displays the connection status
as follows:
•• Disconnected
•• Transferring Data
•• Connected
For more information, see online help using the index keyword Connection icon.
Connection status
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After the installation and connection, the Nokia 9290 Communicator drives, folders and files integrate with
the standard Windows Explorer.
Click the Start menu button and select Programs> Windows Explorer to browse, move, copy, delete and
rename Nokia 9290 Communicator files and folders the same way as you would manage your PC’s files
and folders.
Right-click the Nokia 9290 Communicator icon, drive, folder or file and select Properties to view information
about the selected item.
Tip: You can also view your Nokia 9290 Communicator files by double-clicking the y Communicator icon on the desktop.
Your Nokia 9290 Communicator on your PC’s desktop
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The main window of PC Suite displays the following information and controls:
ain window information
Figure 1
Toolbar shortcuts to menu options
Application bar
Information about the
selected command
Currently open application
The name of the
connected Nokia
9290 Communicator
enu commands
Application area
Connection status
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The application bar contains the following applications that open in the application area when you click
their icon:
Task Scheduler – Automates backups, synchronizations and other tasks. See “Backups” on page 12 and
“Up-to-date entries and messages with synchronization” on page 18 for more information.
Archive anager – Restores backed-up or other archived files. See “File restoration” on page 14 for
more information.
Control Panel – Lets you define PC Suite settings. See “General settings” on page 28 for more information.
Upgrade software – Lets you move your contacts and calendar data from the Nokia 51xx, 61xx, 62xx,
71xx, 82xx and 88xx phones, Nokia 9110/9110i Communicator, Outlook 97/98/2000 and Palm organizers
to the Nokia 9290 Communicator.
Administrator Suite – Lets you configure the settings of your Nokia 9290 Communicator with your PC.
You can find the Upgrade software and the Administrator Suite on the sales package CD-RO . They are
plug-ins for the PC Suite.
NNoottee:: Check out the Forum Nokia Web sites for information about new plug-ins.
PC Suite applications
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Backing up means that all the information on your Nokia 9290 Communicator is copied and stored on your
PC. By backing up, you can prevent loss of data in case your Nokia 9290 Communicator is lost, stolen or the
memory is reset.
For more detailed information about backing up, see online help using the index keyword Backing up.
Using Task Scheduler, you can run a backup task manually or automate the backup process.
To open Task Scheduler, click the Task Scheduler icon on the application bar.
To create a backup task
Backups
Tip: You can create, delete, rename and run tasks by right-clicking in the task list area and selecting the corresponding command.
Tip: You can choose a different view for the file list in the Task Scheduler dialog box. In the menu, select View> Advanced to toggle
Advanced view on and off. Advanced view contains more information than the standard view.
Figure 2
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1Click the Task Scheduler icon on the application bar.
2In the menu, select Task> New. Task Scheduler Wizard starts. See figure 2.
3Choose the task type and click Next >.
The current backup settings are displayed. To accept them, click Next > and continue with step 6. To
change them, click Advanced.
5In Advanced settings, select the Nokia 9290 Communicator drives that you want to back up and the num-
ber of versions to back up. Click OK when you are finished.
6Give a descriptive name for the new task in the Task Name: edit box and select the method of running the
task in the Run Task: drop-down list. If you selected to run task “At scheduled time,” you can click
Change... to redefine the scheduling.
7If you clicked Change... in step 3, define the frequency and time when the task should be run in the Time
and Date Task Trigger dialog box.
8Click OK to return to the Schedule Task dialog box.
9 Select nclude this task in Unify tasks to be able to run this task along with some others by choosing
Tools> Unify in the menu.
10 Click Finish to complete the task creation.
To back up your Nokia 9290 Communicator manually
1Click the Task Scheduler icon on the application bar.
2Click a backup task.
If there is no backup task shown you must first create one. See “To create a backup task” on page 12.
3In the menu, select Task> Run now.
NNoottee::To change the default backup folder, see “To change the location where the files are stored” on page 29.
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The main purpose of Archive anager is to restore files from your PC if you have lost all data on your Nokia
9290 Communicator. With the help of Archive anager, you can also review and restore selected previously
backed-up files.
For more detailed information about restoring files, see online help using the index keyword Restoring.
To open Archive Manager
Click the Archive anager icon on the application bar to open the Archive anager.
The window is divided into two main parts: In the upper part there are two Restore buttons with their
descriptions, and in the lower part there is a list view of the currently backed-up files. See figure 3.
File restoration
Figure 3
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To view files before restoring
You can use the Archive anager to view many of the files that you have backed up from your Nokia 9290
Communicator.
To preview a backed-up file, double-click its icon in the list and select the appropriate application you want
to open it with.
When you create a backup, you can define PC Suite not to overwrite the previous backup files. You can
store up to six versions of a backed-up file. For more detailed information, see online help using the index
keyword Restoring.
You can see all the files that have been backed up from the current Nokia 9290 Communicator and its
memory cards. In the menu, select View> Show archives.
To restore all files
NNoottee:: This procedure is only necessary if you have lost all of the data on a memory card and/or the internal
memory of your Nokia 9290 Communicator and you want to restore a full backed-up version of data.
1Click the Restore Last button in the top right corner of the Archive anager window. The PC Suite
Restore disk dialog box opens.
2 Click the check boxes to include the internal memory or inserted memory card to file restoration, as
necessary. Click the check boxes to format the internal memory or inserted memory card before file
restoration. Formatting is recommended to prevent future problems of possibly corrupted data left in
internal memory or memory cards. Formatting removes all information from the selected drives!
3Click Restore.
Tip: Click the column titles to sort the list.
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To restore selected files
1Select the files you want to restore from the list. Press the Ctrl and Shift keys to select multiple files.
2Click Restore Selected. Restoring starts and a dialog box indicates the status with a progress bar. You
will be notified when the restoration has been completed.
To restore one file
1Select the file you want to restore from the list.
2In the menu, select Archive> Restore file. Restoring starts and a dialog box indicates the status with a
progress bar. A dialog box appears to inform you when the restoration has been completed.
To restore to a new location
1Select the file you want to restore from the list.
2In the menu, select Archive> Restore to. A standard Windows Explorer dialog box opens.
3Browse for the location where you want to restore the file. Click OK. Restoring starts and the dialog box
indicates the status with a progress bar. A dialog box appears to inform you when the restoration has
been completed.
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To find files to restore
1In the menu, select Tools> Find. The Find dialog box opens.
2In the Find: edit box, enter the name of the file or a part of the name.
3If necessary, enter text that can be found in the file in the Containing text: edit box.
Click the arrow to select the search location in the Look in: drop-down box.
5Click Find to start the search. atching files are added to the list as they are found.
6To reset the list of found files and start again, click Reset list. To restore all or some of the found files,
see “To restore selected files” on page 16.
List views
You can choose different views for the file list in the Archive anager window. There are the following
options in the View menu:
•• Show Archives – Toggles Archive view on and off. Archive view displays all versions of all backed-up files.
•• Show – Displays the View preferences dialog box, where you can specify the file details you want displayed
in detail.
•• Sort by – Sorts according to selected criteria.
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Synchronization is the process of making the contents of your application files identical on both your Nokia
9290 Communicator and your PC. This is done by copying and combining information between the two devices.
•• E-mail synchronization copies the messages between your Nokia 9290 Communicator and your PC e-mail
program to allow you to use either device for reading and replying to messages.
•• Agenda synchronization keeps the entries in your Nokia 9290 Communicator’s Calendar up-to-date with
the time management applications of your PC.
•• Contacts synchronization keeps the entries in your Nokia 9290 Communicator’s contacts up-to-date with
your PC address book.
With Task Scheduler you can automate important repetitive tasks like file synchronization between the
Nokia 9290 Communicator and the PC or backing up. For information about taking backups, see “Backups”
on page 12.
To open the Task Scheduler, click the Task Scheduler icon on the PC Suite application bar.
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Up-to-date entries and messages with synchronization
Figure
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