Nortel ICB Quick start guide

Nortel Networks
Integrated Conference Bridge
Tutorial
Standard
Version 1.00
July 2004

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Nortel Networks Integrated Conference Bridge
Overview
Nortel Networks Integrated Conference Bridge (ICB) allows users to schedule and administer multiple, simultaneous conference calls. Set up and manage a conference on the ICB in one of the following ways:
•Use the Browser User Interface (BUI) •Use the Microsoft® Outlook® User Interface •Use the Telephone User Interface (TUI)

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Browser User Interface (BUI)
Accessing the BUI
1. Open Microsoft Internet Explorer ® or Netscape Navigator®. 2. Enter the URL of the BUI in the browser’s address bar. 3. Click the LOGIN button. 4. Log in to ICB.
•If you are logging in to schedule a new conference or attend a conference, enter your ICB User
Name and password.
•If you are logging in as chairperson for a conference, enter the chairperson access number, and
password if required. This is the same information that you would dial if you were accessing the conference from a telephone.
5. Click OK.
The Conference List window opens (see next slide).

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Browser User Interface (BUI)
Conference List window
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Browser User Interface (BUI)
Scheduling a conference
1. Click the New Conference button in the Conference List window.
The Schedule a New Conference window opens.
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Browser User Interface (BUI)
Scheduling a conference (cont.)
2. Define General information for the conference.
a) Enter the Subject of the conference (up to 20 characters). b) Select the Number of participants from the drop-down list.
c) Select the date from the drop-down lists beside Select Date.
i. Click Free Ports to see if enough ports are available on the selected date, and adjust
the date and/or number of participants if required.
ii. Click Close.
d) Edit the Chairperson’s name (up to 20 characters), if necessary.
3. Set the Time for the conference.
a) Select the Start time from the drop-down lists.
b) Select the Duration of the conference from the drop-down list.
4. Define the Access Numbers for the conference.
•If you are not setting up a recurring conference, select Automatically assigned. •If you are setting up a recurring conference, select Choose a number and select a number pair
from the drop-down list. The first 4-digit number is the access number for the conference participants; the second is the access number for the chairperson.

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Browser User Interface (BUI)
Scheduling a conference (cont.)
5. To set or cancel passwords that the participants and chairperson must use to access the conference:
a) Click Options. b) For the User Password used by the participants:
•Select No password if no password is required. •Select Automatically assigned password to let the the system select the password. •Select Define a password and enter a numeric password 4 to 8 digits long.
c) For the Chairperson Password:
•Select No password if no password is required. •Select Automatically assigned password to let the the system select the password. •Select Define a password and enter a numeric password 4 to 8 digits long.
d) Click Close.

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Browser User Interface (BUI)
Scheduling a conference (cont.)
6. If you are scheduling a recurring conference:
a) Click Options.
b) Select Recurrence in the Recurrence section. c) Select the recurrence interval from the Recur Every drop-down list. d) Select the number of recurrences from the End after drop-down list.
e) Click Verify to make sure the number of ports are available on the dates chosen. f) Click Return. g) Click Close.

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Browser User Interface (BUI)
Scheduling a conference (cont.)
7. To set General Options for the conference:
a) Click Options.
b) Select how the system indicates the arrival and departure of participants from the Indication for
entry and exit drop-down list.
c) Select a Language to be used for voice prompts in the conference from the drop-down list. d) Select Add ports if needed if you want the system to add ports if the number of actual
participants exceeds the number of ports you booked (optional).
e) Select Keep one port for chairperson if you want one port to be reserved for the chairperson
only (optional).
f) Click Close.
8. Click Set Conference.
The Conference Details window opens, indicating your conference was booked successfully.
Remember the access numbers and passwords, as you will need them to access the conference.
9. Click OK.

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Browser User Interface (BUI)
Editing a conference
1. In the Conference List window, click the icon for the conference you want to edit.
2. Edit the conference details as required (see the Scheduling a conference slides starting on slide 5).
Note: Some of the details cannot be edited. The system does not allow you to make changes in those fields.
3. Click Set Conference when you are finished editing.