OfficeMaster CMS 108 User manual

User Guide
CMS 108
Electronic Cash Register
3 new “AA”batteries must be installed in the cash register to
prevent data and user-programmed settings from being erased in
the event AC power is disconnected, or in case of power failure.
Please Read This Before Proceeding
om108 _UG_060712

IMPORTANT NOTES
Safety Notes and Precautions 1
Data backup Batteries 1
Printer Mechanism Notes 1
GETTING STARTED
Connecting to the Power Supply 2
Installing Batteries 2
Installing Paper Roll 2
Using Paper Reel 2
OPERATIONS
Keypad Layout 3
Key Descriptions 3
- Finalizing keys 3
- Negative sales keys 3
- Function keys 3
Control Switch 4
Paid Out Operation 4
Received on Account Operation 4
Non-add Entry 4
Recording transaction 5
Recording transaction (multiple entry) 5
Delete / Adjust transaction
- After finalizing a transaction 5
- Before finalizing a transaction 6
Record Percentage % Discount 6
Record Sub-total % Discount 6
REPORTS
Report Positions 7
Financial Report 7
Clerk Report 7
PLU Report 7
Resetting Grand Total & Z counter 7
Security code for Z-report 7
PROGRAMMING
Activate Clerk System 8
Activate Clerk Security Code 8
Preset Clerk Security Code 8
Date And Time Settings 8
Currency Decimal Point Setting 8
Tax System Setting – VAT/GST 9
Tax Rate Setting 9
Department – Taxable / Non-taxable Setting 9
Department – Presetting Prices 9
PLU – Presetting Prices 9
WARRANTY POLICY 10
CONTENTS
X – position : Financial, PLU & Clerk report
Z – position : Financial, PLU & Clerk report
Departments : 8
PLU : 99
Clerks : 8 (4 digits programmable)
Tenders : 3
TAX System : Inclusive / Exclusive GST or VAT
DECIMAL System : Zero (0)to three (3) decimal places
Discount : 0 – 99.99%
Security codes : 4 digits (programmable)
Display : 9-digit LCD (liquid crystal display)
Printer : Epson model – 31
Print method : Character selection type
Print speed : 0.7 lines per second
Width : 13 columns
Paper width : 57millimetres +/- 0.5 millimeters
FEATURES - Technical
FEATURES - Operational
FEATURES - Management Reports

IMPORTANT NOTES
1
CMS-108 Electronic Cash RegisterUSER GUIDE:
Safety notes & precautions
Printer mechanism
To ensure long, trouble-free operation,observe the following instructions:
Never
• print without any paper installed.
• pull the paper while printer isoperating.
• use poor quality paper.
• insert usedpaper rolls.
• tamper with the printer usinghard objects.
• move the printerdrive by hand.
Pay attention to the markingsindicated at the end of the paper roll. Change the paperrollimmediately.
Have the cash register /printer mechanism serviced regularly byan authorised service agent.
Operation notes
Cash Register Memory Clearance
The CMS-108 requires a daily clearance of the Departments
Memory.If the Departmentsare not cleared byZ-Report' daily,
Department keyswill notoperate and you will have to re-program
your machine.
Data Backup Batteries
Threenew “AA”batteries must be installed in the cash register to
prevent data and user-programmed settings from being erased
from the memory in the event AC power is switched off, or
accidentally disconnected, or in caseof power failure.
Locate the batteries compartment and
controlswitch under the printer lid.
Ensure that the mains power supply corresponds
to that specified on the rating label of the ECR.
Use only batteries of the same type as supplied!
Use of other types may cause malfunction.
Install the supplied batteries according to the
polarity(as displayed on the battery compartment). Do not place the ECR next to liquid dispensing equipment e.g.. wash basin, soda machine, etc.
Dispose off the batteries in an environmentally
friendly manner, according the local regulation.
Clean any dust from the cash register by wiping it
gently with a dry cloth. Never use water or
solvents such as thinner, spirits, etc.
Never attempt to repair theECRyourself.
Repairs by authorised service agent only.
+
-
Never insert objects, such as screwdriver, paper
clip, etc. in the ECR. Thiscould damage the ECR
and exposes you tothe riskof an electric shock.
Do not expose the ECR to extreme temperatures.
E.g. – direct sunlight, cooking equipment, etc.
This cash register is exclusively intended for use
in processing cash register business indoors. Any
other use isconsidered unintended use.

OPERATIONS
2
CMS-108 Electronic Cash RegisterUSER GUIDE:
►Connecting to the power supply
►Installing batteries
►Installing paper roll
Getting started
Before connecting the cash register to the mainspower supply, please make sure that the voltage and frequency specified on
the rating label matches with the local power supply.
Data retention:
The power outlet mustbe nearthe cash registerand easilyaccessible.This allows you to disconnect the
power supply to the cash register quickly in case of emergency.
With data backup batteries installed, all data in the machine is retained when the power supply is
disconnected.The length oftime data will be retained without continuous mains powersupply depends on
the level of power available in the batteries.
Safety note:
Install the batteries supplied to ensure that data is retained in the event of a power failure.
1. Open the printer lid.
2. Insert the three AA round cell batteries.
3. Pay attention to the correct polarity of the batteries.
4. Close the printer lid.
Replacing batteries:
To ensure data retention, replace the batteries once a year with the cash register switched on.
1. Open the printer lid. Insert a paper roll of 57mm width and max. 70mm diameter.
Do not use recycled paper because this may cause the printer to wear more quickly.
2. Feed the end ofthe paper end, which has been cut straight, into the printer mechanism and press the FEED keyuntil
approx. 10cm has been transported.
For calculation mode use,thread the paper strip through the slot in the printerlid and tear off the paper on the lid’s tear-
off edge. Replace the printer lid.
For journal mode use,thread the paper strip in the paper reel.Replace the printer lid.
►Using paper reel
1. Open the printer lid. Remove the paper reel.
2. Thread theend ofthe journal paper roll in the slit on the paperreel.
3. Place the paper reel into the reel guides provided.
4. To remove the journalpaper after it hasbeen rolled upon the reel, pullthe paperreeloff the journalpaper roll.
5. Replace the paper reel. Close the printer lid.

OPERATIONS
3
CMS-108 Electronic Cash RegisterUSER GUIDE:
Keypad layout
FEED
RA
PO
C
VOID
REF/-
PLU
QTY/
TIME
7 8 9
4
1
0
5
2
6
00
CLERK
DEPT 4 DEPT 8
DEPT 3
DEPT 2
DEPT 1 DEPT 5
DEPT 6
DEPT 7
VAT
(tax/shift) CHECK
-%
(discount) CHARGE
ST/#/NS
TOTAL
3
(amount tendered)
(clear)
(received
on a/c) (refund)
(paid out)
Finalizing Keys
Negative Sales Keys
TOTAL
CHARGE
CHECK
ST/#/NS
Amount Tendered
To finalize a cash transaction
-%
REF/-
VOID
PO
To finalize a transaction to creditcard
To finalize a transaction to check
ST Sub-Total
– to addup registrations
# Non Add
– to add an invoice number to your receipt
NS No Sale
– to open drawer when no sale occurs
Discount
To doan item discount or a subtotal discount
Refund
To reverse a transaction, to reverse a registration
Void
To immediatelydelete an incorrect registration
Paid Out
To remove cash from the draweroutside of a sale
RA
Received On Account
To receive cash into the drawer outside of a sale
C
To delete an incorrect entry
To clear en electronic error
QTY/TIME
To multiply an amount, to display time
PLU
Price Look Up
To register a pre-coded item
CLERK
To sign staff on & off
VAT
Tax Shift
To register an item with a different tax rate
DEPT
Departments 1 to 8
To record sales entries
FEED
Feeds the paper roll
Function Keys
to &
0900
Ten-keypad to input numbers
E.g. a continuous pip sound
1. An incorrect key was depressed.
2. An incorrect key sequence was entered.
Press the clear button to exit.
E0.00
C
Electronic error

OPERATIONS
4
CMS-108 Electronic Cash RegisterUSER GUIDE:
Control switch
Locate the slide switch underneath the top cover in front of the printer to your left.
OFF
R1
R2
X
Z
PRG
Open this cover.
Switch machine off
Record transactions for journal
Record transactions & print customer receipt
Print reports without resetting totals to zero
Print reports & reset totals to zero
Programme machine to your requirements
Paid Out Operation
• Use for petty cash
• Use to pay invoices
Enter the amount to pay out. Press the [PO] paid out button. E.g. 49.99
Received On Account Operation
• Use for cash received where no item was sold
Enter the amount received. Press the [RA] received on account button. E.g. 50.00
Non-add Entry
• To record a number on the receipt that does not add to the transaction
• Use this in conjunction with the [PO] paid out key to record an invoice number
Enter number e.g.. 1234567 (seven digits maximum). Then press the button.
Opening The Drawer
• To open the drawer without completing a transaction. Press the button.
PO
RA
ST/#/NS
ST/#/NS
OFF
R1
R2
X
Z
PRG
All transaction is
performed with
the Control
Switch in the R1
or R2 position.

OPERATIONS
5
CMS-108 Electronic Cash RegisterUSER GUIDE:
Recording transaction
To record an entry e.g. 1 x R10.00.
• Enter the price, e.g.. = ten Rand
(use the button as your Rand button).
• Select a DEPARTMENT to record this amount.
e.g.. = Groceries = Butchery
• Press the button to total all entries.
• Enter the amount that the customer tenders.
• Press the amt tend / or or
to finalize the transaction. The change amount will be displayed.
DEPT 1 DEPT 2
ST/#/NS
TOTAL CHECK CHARGE
03.05.04
.1.
110.00
10.00 ST
20.00 CA
10.00 CG
12 00 001-
Date
Amount Tendered
Clerk
Time
Department Registration
Change
Total Entry
Receipt Number
DEPT 1
1000
00
Recording transaction (multiple entry)
To record an entry e.g. 5 x R10.00 = R50.00
• Enter the quantity you are selling e.g.. . Then press
• Enter the unit price e.g.. = ten Rand
• Select a DEPARTMENT to record this amount.
• Press the button to total all entries.
• Enter the amount that the customer tenders.
• Press the amt tend / or or
to finalize the transaction. The change amount will be displayed.
TOTAL CHECK CHARGE
5QTY/TIME
1000
ST/#/NS
Delete / Adjust transaction (after finalizing the transaction)
• Press the refund button.
• Select the DEPT where this amount was recorded, e.g.. =Groceries =Butchery
• Press the button to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the amt tend/ or or to finalize the transaction.
• The entire transaction will be subtracted from your daily sales & grand total.
REF/-
DEPT 1 DEPT 2
ST/#/NS
TOTAL CHECK CHARGE
03.05.04
.1.
150.00
12-05 002
5. X
10.00 @
50.00 ST
100.00 CA
50.00 CG

OPERATIONS
6
CMS-108 Electronic Cash Register
USER GUIDE:
Recording Percentage Discount
To record an item percentage discount
• Enter the price on the number keypad.
• Select a to record this amount.
• Enter the percentage, e.g.. = 10%
• Press the discount key. Press key to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the or or to finalize the transaction.
• The change amount will appear on the display.
03.05.04
.1.
110.00
12-05 008
10.00 %
-1.00 -
14.99 ST
15.00 CA
00.01 CG
1 5.99
Recording Sub-total Percentage Discount
To record a sub-total percentage discount
• Enter the price on the number keypad.
• Select a to record this amount. Press to total all entries.
• Enter the percentage, e.g.. = 10%
• Press the discount button. Press key to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the or or to finalize the transaction.
• The change amount will appear on the display.
03.05.04
.1.
210.00
12-10 009
10.00 ST
10.00 %
-1.00 -
9.00 ST
20.00 CA
11.00 CG
-% ST/#/NS
DEPT
TOTAL CHARGECHECK
0100
DEPT ST/#/NS
0100
-% ST/#/NS
TOTAL CHARGECHECK
Delete Incorrect Entry (before finalizing the transaction)
• Press the button; the amount on the display will be subtracted from the current transaction,
OR
• Press the button, enter the amount to be subtracted from the current transaction
and the press the relevant button.
• You can now re-enter the correct amount
• Press the or or to finalize the transaction.
• The change amount will appear on the display.
VOID
REF/-
DEPT
TOTAL CHARGECHECK

REPORTING
7
CMS-108 Electronic Cash RegisterUSER GUIDE:
Report Positions
•X- Position: Print reports without resetting totals zero.
Reports are generated for enquiry purposes only.
•Z- Position: Print reports and reset totals to zero.
Financial Report
Clerk Report
PLU Report
This report is a total of stock items sold.
• Set the Control Switch to X or Z position. [ X= No Reset ; Z= Reset ]
• Then press the button.
This report is a total of the sales for the day.
• Set the Control Switch to Xor ZReport Position. [ X= No Reset ; Z= Reset ]
• Press the button.
• Included are totals on all function keys
This report is a total of sales for each operator.
• Set the Control Switch to Xor ZReport Position. [ X = No Reset ; Z = Reset ]
• Then press the button.
All reports are performed in the X or Z position.
Security Code For Z-report
To assign a security code to the Z-report function.
The 4-digit code will prevent unauthorized deleting of the sales totals.
• Set the Control Switch to PRG position.
• Type in your four-digit code. Then press the button.
Caution: A record of this code must be kept in order to reprogram a
new code if necessary.
OFF
R1
R2
X
Z
PRG
Control Switch
Resetting Grand Total & Z Counter
To reset the grand total & Z counter
• Set the Control Switch to Z position. Type in on the number keypad.
• Press the button.
NOTE:
Set the control switch to
the following position.
OFF
R1
R2
X
Z
PRG
Slide
TOTAL
CLERK
PLU
20
RA
CHARGE

8
Activate Clerk System
• Set the Control Switch to PRG. Type in on the ten-keypad.
• Enter = Clerk system activeor = Clerk systeminactive
• Press the button to confirm.
• Set the Control Switch to PRG. Type in on the ten-keypad.
• Enter = allow the clerk number only, to begin a transaction.
= allow clerk number & 3-digit security code, to begin a transaction
• Press the button to confirm.
• Set the Control Switch to PRG. Type in on the ten-keypad.
• Press the button. Then enter the number of the clerk e.g.. (1-8 clerk numbers are available)
• Type in the 3-digit security code. Press the button. Then press the key to finalize.
To activate the clerk system.
44 444
01
TOTAL
Activate Clerk Security Code
To activate the 3-digit security code.
11
0
1
RA
Preset Clerk Security Code
To preset a 3-digit security code for individual clerks.
444444
TOTAL
CLERK C
Setting Date & Time
• Set the Control Switch to PRG. Enter date (ddmmyy) e.g.. 211205. Press the button.
• Set the Control Switch to PRG. Enter time (military std) e.g.. 1:00pm = 1300. Press the key.
To programme the date.
ST/#/NS
To programme the time.
QTY/TIME
• Set the Control Switch to PRG. Press the number key.
• Now enter the desired decimal place
= X. = X.X = X.XX = X.XXX
• Press the key to confirm setting.
1
Currency Decimal Point
To programme the decimal point to your currency.
RA
01 2 3
CMS-108 Electronic Cash RegisterUSER GUIDE: PROGRAMMING
OFF
R1
R2
X
Z
PRG
Slide
All programming
is performed
with the Control
Switch in the
PRG position.