OfficeMaster CMS 118LD User manual

User Guide
CMS 118LD Electronic Cash Register
3 new “AA” batteries must be installed in the cash register to
prevent data and user-programmed settings from being erased in
the event AC power is disconnected, or in case of power failure.
Please Read This Before Proceeding
!
om118 LD_UG_060109r1

IMPORTANT NOTES
Safety Notes and Precautions 1
Data backup Batteries 1
Printer Mechanism Notes 1
GETTING STARTED
Connecting to the Power Supply 2
Installing Batteries 2
Installing Paper Roll 2
Using Paper Reel 2
OPERATIONS
Keypad Layout 3
Key Descriptions 3
- Finalizing keys 3
- Negative sales keys 3
- Function keys 3
Control Switch 4
Paid Out Operation 4
Received on Account Operation 4
Non-add Entry 4
Recording transaction 5
Recording transaction (multiple entry) 5
Delete / Adjust transaction
- After finalizing a transaction 5
- Before finalizing a transaction 6
Record Percentage % Discount 6
Record Sub-total % Discount 6
REPORTS
Report Positions 7
Financial Report 7
Clerk Report 7
PLU Report 7
Resetting Grand Total & Z counter 7
Security code for Z-report 7
PROGRAMMING
Activate Clerk System 8
Activate Clerk Security Code 8
Preset Clerk Security Code 8
Date And Time Settings 8
Currency Decimal Point Setting 8
Tax System Setting – VAT/GST 9
Tax Rate Setting 9
Department – Taxable / Non-taxable Setting 9
Department – Presetting Prices 9
PLU – Presetting Prices 9
WARRANTY POLICY 10
CONTENTS
X – position : Financial, PLU & Clerk report
Z – position : Financial, PLU & Clerk report
Departments : 8
PLU : 99
Clerks : 8 (4 digits programmable)
Tenders : 3
TAX System : Inclusive / Exclusive GST or VAT
DECIMAL System : Zero (0) to three (3) decimal places
Discount : 0 – 99.99%
Security codes : 4 digits (programmable)
Display : 9-digit LCD (liquid crystal display)
Printer : Epson model – 31
Print method : Character selection type
Print speed : 0.7 lines per second
Width : 13 columns
Paper width : 57millimetres +/- 0.5 millimeters
FEATURES - Technical
FEATURES - Operational
FEATURES - Management Reports

IMPORTANT NOTES
1
CMS-118LD Electronic Cash RegisterUSER GUIDE:
Safety notes & precautions
Printer mechanism
To ensure long, trouble-free operation, observe the following instructions:
Never
• print without any paper installed.
• pull the paper while printer is operating.
• use poor quality paper.
• insert used paper rolls.
• tamper with the printer using hard objects.
• move the printer drive by hand.
Pay attention to the markings indicated at theend of the paper roll. Change the paper roll immediately.
Have the cash register / printer mechanism serviced regularly by an authorised service agent.
Operation notes
Cash Register Memory Clearance
The CMS-118LD requires a daily clearance of the Departments
Memory. If the Departments are not cleared by Z-Report' daily,
Department keys will not operate and you will have to re-program
your machine.
Data Backup Batteries
Three new “AA” batteries must be installed in the cash register to
prevent data and user-programmed settings from being erased
from the memory in the event AC power is switchedoff, or
accidentally disconnected, or in case of power failure.
Locate the batteries compartment and
control switch under the printer lid.
Ensure that the mains power supply corresponds
to that specified on the rating label of the ECR.
Use only batteries of the same type as supplied!
Use of other types may cause malfunction.
Install the supplied batteries according to the
polarity (as displayed on the battery compartment). Do not place the ECR next to liquid dispensing equipment e.g.. wash basin, soda machine, etc.
Dispose off the batteries in an environmentally
friendly manner, according the local regulation.
Clean any dust from the cash register by wiping it
gently with a dry cloth. Never use water or
solvents such as thinner, spirits, etc.
Never attempt to repair the ECR yourself.
Repairs by authorised service agent only.
,
6
#
+
-
aNever insert objects, such asscrewdriver, paper
clip, etc. in the ECR. This could damage the ECR
and exposes you to the risk of an electric shock.
ÃDo not expose the ECR to extreme temperatures.
E.g. – direct sunlight, cooking equipment, etc.
LThis cash register is exclusively intended for use
in processing cash register business indoors. Any
other use is considered unintended use.

OPERATIONS
2
CMS-118LD Electronic Cash RegisterUSER GUIDE:
►Connecting to the power supply
►Installing batteries
►Installing paper roll
Getting started
Before connecting the cash register to the mains power supply, please make sure that the voltage and frequency specified on
the rating label matches with the local power supply.
Data retention:
The power outlet must be near the cash register and easily accessible. This allows you to disconnect the
power supply to the cash register quickly in case of emergency.
With data backup batteries installed, all data in the machine is retained when the power supply is
disconnected. The length of time data will be retained without continuous mains power supply depends on
the level of power available in the batteries.
Safety note:
Install the batteries supplied to ensure that data is retained in the event of a power failure.
1. Open the printer lid.
2. Insert the three AA round cell batteries.
3. Pay attention to the correct polarity of the batteries.
4. Close the printer lid.
Replacing batteries:To ensure data retention, replace the batteries once a yearwith the cash register switched on.
1. Open the printer lid. Insert a paper roll of 57mm width and max. 70mm diameter.
Do not use recycled paper because this may cause the printer to wear more quickly.
2. Feed the end of the paper end, which has been cut straight, into the printer mechanism and press the FEED key until
approx. 10cm has been transported.
For calculation mode use, thread the paper strip through the slot in the printer lid and tear off the paper on the lid’s tear-
off edge. Replace the printer lid.
For journal mode use, thread the paper strip in the paper reel. Replace the printer lid.
►Using paper reel
1. Open the printer lid. Remove the paper reel.
2. Thread the end of the journal paper roll in the slit on the paper reel.
3. Place the paper reel into the reel guides provided.
4. To remove the journal paper after it has been rolled up on the reel, pull the paper reel off the journal paper roll.
5. Replace the paper reel. Close the printer lid.

OPERATIONS
3
CMS-118LD Electronic Cash RegisterUSER GUIDE:
Keypad layout
FEED
RA
PO
C
VOID
REF/-
PLU
QTY/
TIME
7 8 9
4
1
0
5
2
6
00
CLERK
DEPT 4 DEPT 8
DEPT 3
DEPT 2
DEPT 1 DEPT 5
DEPT 6
DEPT 7
VAT
(tax/shift) CHECK
-%
(discount) CHARGE
ST/#/NS
TOTAL
3
(amount tendered)
(clear)
(received
on a/c) (refund)
(paid out)
Finalizing Keys
Negative Sales Keys
TOTAL
CHARGE
CHECK
ST/#/NS
Amount Tendered
To finalize a cash transaction
-%
REF/-
VOID
PO
To finalize a transaction to credit card
To finalize a transaction to check
ST Sub-Total
– to add up registrations
# Non Add
– to add an invoice number to your receipt
NS No Sale
– to open drawer when no sale occurs
Discount
To do an item discount or a subtotal discount
Refund
To reverse a transaction, to reverse a registration
Void
To immediately delete an incorrect registration
Paid Out
To remove cash from the drawer outside of a sale
RA Received On Account
To receive cash into the drawer outside of a sale
CTo delete an incorrect entry
To clear en electronic error
QTY/TIME To multiply an amount, to display time
PLU Price Look Up
To register a pre-coded item
CLERK To sign staff on & off
VAT Tax Shift
To register an item with a different tax rate
DEPT Departments 1 to 8
To record sales entries
FEED Feeds the paper roll
Function Keys
to &
0 9 00 Ten-keypad to input numbers
E.g. a continuous pip sound
1. An incorrect key was depressed.
2. An incorrect key sequence was entered.
Press the clear button to exit.
E0.00
C
Electronic error

OPERATIONS
4
CMS-118LD Electronic Cash RegisterUSER GUIDE:
Control switch
Locate the slide switch underneath the top cover in front of the printer to your left.
OFF
R1
R2
X
Z
PRG
Open this cover.
Paid Out Operation
• Use for petty cash
• Use to pay invoices
Enter the amount to pay out. Press the [PO] paid out button. E.g. 49.99
Received On Account Operation
• Use for cash received where no item was sold
Enter the amount received. Press the [RA] received on account button. E.g. 50.00
Non-add Entry
• To record a number on the receipt that does not add to the transaction
• Use this in conjunction with the [PO] paid out key to record an invoice number
Enter number e.g.. 1234567 (seven digits maximum). Then press the button.
Opening The Drawer
• To open the drawer without completing a transaction. Press the button.
PO
RA
ST/#/NS
ST/#/NS
OFF
R1
R2
X
Z
PRG
All transaction is
performed with
the Control
Switch in the R1
or R2 position.

OPERATIONS
5
CMS-118LD Electronic Cash RegisterUSER GUIDE:
Recording transaction
To record an entry e.g. 1 x R10.00.
• Enter the price, e.g.. = ten Rand
(use the button as your Rand button).
• Select a DEPARTMENT to record this amount.
e.g.. = Groceries = Butchery
• Press the button to total all entries.
• Enter the amount that the customer tenders.
• Press the amt tend / or or
to finalize the transaction. The change amount will be displayed.
DEPT 1 DEPT 2
ST/#/NS
TOTAL CHECK CHARGE
03.05.04
.1.
1 10.00
10.00 ST
20.00 CA
10.00 CG
12-00 001
Date
Amount Tendered
Clerk
Time
Department Registration
Change
Total Entry
Receipt Number
DEPT 1
1 0 00
00
Recording transaction (multiple entry)
To record an entry e.g. 5 x R10.00 = R50.00
• Enter the quantity you are selling e.g.. . Then press
• Enter the unit price e.g.. = ten Rand
• Select a DEPARTMENT to record this amount.
• Press the button to total all entries.
• Enter the amount that the customer tenders.
• Press the amt tend / or or
to finalize the transaction. The change amount will be displayed.
TOTAL CHECK CHARGE
5QTY/TIME
1 0 00
ST/#/NS
Delete / Adjust transaction (after finalizing the transaction)
• Press the refund button.
• Select the DEPT where this amount was recorded, e.g.. =Groceries =Butchery
• Press the button to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the amt tend/ or or to finalize the transaction.
• The entire transaction will be subtracted from your daily sales & grand total.
REF/-
DEPT 1 DEPT 2
ST/#/NS
TOTAL CHECK CHARGE
03.05.04
.1.
1 50.00
12-05 002
5. X
10.00 @
50.00 ST
100.00 CA
50.00 CG

OPERATIONS
6
CMS-118LD Electronic Cash Register
USER GUIDE:
Recording Percentage Discount
To record an item percentage discount
• Enter the price on the number keypad.
• Select a to record this amount.
• Enter the percentage, e.g.. = 10%
• Press the discount key. Press key to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the or or to finalize the transaction.
• The change amount will appear on the display.
03.05.04
.1.
1 10.00
12-05 008
10.00 %
-1.00 -
14.99 ST
15.00 CA
00.01 CG
1 5.99
Recording Sub-total Percentage Discount
To record a sub-total percentage discount
• Enter the price on the number keypad.
• Select a to record this amount. Press to total all entries.
• Enter the percentage, e.g.. = 10%
• Press the discount button. Press key to total all entries.
• Enter the amount that the customer tenders on the number keypad.
• Press the or or to finalize the transaction.
• The change amount will appear on the display.
03.05.04
.1.
2 10.00
12-10 009
10.00 ST
10.00 %
-1.00 -
9.00 ST
20.00 CA
11.00 CG
-% ST/#/NS
DEPT
TOTAL CHARGECHECK
01 00
DEPT ST/#/NS
01 00
-% ST/#/NS
TOTAL CHARGECHECK
Delete Incorrect Entry (before finalizing the transaction)
• Press the button; the amount on the display will be subtracted from the current transaction,
OR
• Press the button, enter the amount to be subtracted from the current transaction
and the press the relevant button.
• You can now re-enter the correct amount
• Press the or or to finalize the transaction.
• The change amount will appear on the display.
VOID
REF/-
DEPT
TOTAL CHARGECHECK

REPORTING
7
CMS-118LD Electronic Cash RegisterUSER GUIDE:
Report Positions
•X- Position: Print reports without resetting totals zero.
Reports are generated for enquiry purposes only.
•Z- Position: Print reports and reset totals to zero.
Financial Report
Clerk Report
PLU Report
This report is a total of stock items sold.
• Set the Control Switch to X or Z position. [ X= No Reset ; Z= Reset ]
• Then press the button.
This report is a total of the sales for the day.
• Set the Control Switch to Xor ZReport Position. [ X= No Reset ; Z= Reset ]
• Press the button.
• Included are totals on all function keys
This report is a total of sales for each operator.
• Set the Control Switch to Xor ZReport Position. [ X = No Reset ; Z = Reset ]
• Then press the button.
All reports are performed in the X or Z position.
Security Code For Z-report
To assign a security code to the Z-report function.
The 4-digit code will prevent unauthorized deleting of the sales totals.
• Set the Control Switch to PRG position.
• Type in your four-digit code. Then press the button.
Caution: A record of this code must be kept in order to reprogram a
new code if necessary.
OFF
R1
R2
X
Z
PRG
Control Switch
Resetting Grand Total & Z Counter
To reset the grand total & Z counter
• Set the Control Switch to Z position. Type in on the number keypad.
• Press the button.
NOTE:
Set the control switch to
the following position.
OFF
R1
R2
X
Z
PRG
Slide
TOTAL
CLERK
PLU
2 0
RA
CHARGE

8
Activate Clerk System
• Set the Control Switch to PRG. Type in on the ten-keypad.
• Enter = Clerk system active or = Clerk system inactive
• Press the button to confirm.
• Set the Control Switch to PRG. Type in on the ten-keypad.
• Enter = allow the clerk number only, to begin a transaction.
= allow clerk number & 3-digit security code, to begin a transaction
• Press the button to confirm.
• Set the Control Switch to PRG. Type in on the ten-keypad.
• Press the button. Then enter the number of the clerk e.g.. (1-8 clerk numbers are available)
• Type in the 3-digit security code. Press the button. Then press the key to finalize.
To activate the clerk system.
44 4 4 4
0 1
TOTAL
Activate Clerk Security Code
To activate the 3-digit security code.
1 1
0
1
RA
Preset Clerk Security Code
To preset a 3-digit security code for individual clerks.
44 4 4 4 4
TOTAL
CLERK C
Setting Date & Time
• Set the Control Switch to PRG. Enter date (ddmmyy) e.g.. 211205. Press the button.
• Set the Control Switch to PRG. Enter time (military std) e.g.. 1:00pm = 1300. Press the key.
To programme the date.
ST/#/NS
To programme the time.
QTY/TIME
• Set the Control Switch to PRG. Press the number key.
• Now enter the desired decimal place
= X. = X.X = X.XX = X.XXX
• Press the key to confirm setting.
1
Currency Decimal Point
To programme the decimal point to your currency.
RA
0 1 2 3
CMS-118LD Electronic Cash RegisterUSER GUIDE: PROGRAMMING
OFF
R1
R2
X
Z
PRG
Slide
All programming
is performed
with the Control
Switch in the
PRG position.

PROGRAMMING
9
CMS-118LD Electronic Cash RegisterUSER GUIDE:
Tax Rate
• Set the Control Switch to PRG position. Then press the number key.
• Next press the button. Now enter the tax rate e.g. 14% =
• Press the button to confirm.
To programme the tax rate
TOTAL
• Set the Control Switch to PRG position. Then press the number key.
• Now enter the desired tax status: = taxable; = non-taxable
• Press the button. Then enter a preset price [1]. Press the key = 1 to 8
DEPT – Taxable/Non-taxable
To programme the departments to be taxable or non taxable.
1
41 0 0 0
0
010 0
CHECK DEPT
DEPT – Presetting Price
• Set the Control Switch to PRG position. Enter the price ( maximum 7 digits).
• Then press the key = 1 to 8.
To preset a price for a department.
PLU – Presetting Price
• Set the Control Switch to PRG position. The press the key.
• Now enter the desired PLU number (maximum 1 to 99). Press the key to confirm entry.
• Now enter the desired price (maximum 7 digits). Then press the key = 1 to 8
• Press the key to confirm setting. Note: A PLU must be linked to a department.
To preset a price for a price look up (PLU).
QTY/TIME
DEPT
PLU
QTY/TIME
DEPT
• Set the Control Switch to PRG position. Press the number key.
• Now enter the desired tax system = exclusive = inclusive
• Press the key to confirm setting.
Tax Systems – VAT / GST
To programme the tax system for VAT(Inclusive) or GST(Exclusive)
3
1 2
RA
VAT
OFF
R1
R2
X
Z
PRG
Slide
All programming
is performed with
the Control
Switch in the
PRG position.

All programming is performed
with the control switch in the
PRG position.
Locate it underneath the top cover in
front of the printer to your left and
slide switch to PRG.
OFF Switch machine off
R1 Record transactions for journal
R2 Record transactions & print customer receipt
XPrint reports without resetting totalszero
ZPrint reports & reset totals to zero
PRG Programme machine to your requirements
Open this cover.
Slide
Date & Time Settings
Type in the date e.g.. (MM DD YY) e.g.. . Press the key.
ST/#/NS
Currency Decimal Point Setting
Press the number key.
Enter decimal point = X. = X.X = X.XX = X.XXX . Press the key.
Type in the time – military std - e.g.. 1:00pm = . Press the key.
1
Tax Systems – GST/VAT Setting
0 1 2 3
TIME
RA
Press the number key. Enter tax system = GST/exclusive = VAT/inclusive.
Press the key.
312
RA
Tax Rate Setting
Press the number key.
Enter tax rate e.g.. 14% = .
Press the key.
1
1 0
TOTAL
4 0 0
1 03 0
3 1 50 40
Department : Taxable/Non-taxable
Press the number key.
Enter tax status = Taxable = Non-taxable .
Press the number key. Then press the desired department key (1 to 8).
0
0 0
DEPT
1 0 1
1
Presetting a price for PLU
Press the key.
Enter desired PLU number = maximum 1 ~ 99. Press .
Enter desired price = maximum 7 digits. Then press the desired key (1 to 8).
Press the key again to confirm setting. Note: A PLU must be linked to a department.
QTY
PLU
DEPT
QTY
General Information
Tally roll– 57mm x 57mm bond paper; Ink roller – IR30
Printing mechanism does require pre-emptive maintenance. This
differs according to the application of the machine in your business.
Please contact your service agent should you have any queries.
ICONICA
Unit 13 Bromwell Mews, 373 Albert Road, Salt River,
PO Box 55360, Sunset Beach 7441, Cape Town
Tel no. : + 27 21 447 9246 Fax no.: + 27 21 447 9257
CMS 118LD
Electronic Cash Register
™
Cash Register Memory Clearance
Please note that model CMS-108 requires a daily
clearance of the Departments Memory. If the
Departments are not cleared by Z-Report' daily,
Department keys will not operate and you will
have to re-program your machine.
CAUTION !
Quick Programming Guide
Authorised Main Service Agent

Warranty Policy
17 Warranty Policy
Subject to the terms below, OFFICEMASTER, warrants their equipment for a period of twelve (12) months,
from date of purchase against any defect in material or workmanship.
The Warranty covers all parts and labour provided the equipment is repaired on the premises of
OFFICEMASTER, or their Authorised Distributor/Service Agents.
17.1 General Conditions
i. The Purchaser to complete the Warranty Registration and return the detachable portion to
OFFICEMASTER or their Authorised Distributor within 21 days of purchase.
ii. The Warranty is not transferable and applies only to the Purchaser on presentation of the Warranty
Registration particulars as stated below (Section 17.4) and/or original invoice/proof of purchase.
iii. Transport of equipment to and from OFFICEMASTER or their Authorised Service Agents for Warranty
repairs are at the Purchasers risk and expense.
iv. Any alterations to serial numbers invalidates the Warranty.
v. OFFICEMASTER or their Authorised Distributor shall not be held responsible for any loss or
consequential loss arising from the use of the equipment.
17.2 Warranty Exclusions
i. Costs incurred through negligence, power surges, lightning, accidents, force majeure, misuse and/or
operator error.
ii. Unauthorized repairs, alterations, modifications or upgrades.
iii. Programming or set up of equipment
iv. Service related to consumables - ink rollers, ink ribbons, paper rolls not supplied by OFFICEMASTER
or their Authorised Distributor, paper feeding, normal wear and tear, and/or routine servicing.
v. Travelling and/or transport costs.
vi. Re-creation of data loss for any cause whatsoever.
17.3 Equipment returned for credit
Equipment returned for credit within the time frame and conditions allowed, must be complete in all
respects i.e. Outer packaging (box), inner packaging (polystyrene) manuals, ribbon, paper roll, two sets of
keys (6), pick-up spool, cover, insert tray etc Failing this, credit on the said equipment will not be granted.
17.4 Warranty Registration Particulars
Name:
Address:
Contact Name : Telephone:
Model: OFFICEMASTER ECR CMS-118 LD
Serial No. (s) :
Date of Purchase:
Purchased from (Dealer Store) name:
ICONICA Unit 13 Bromwell Mews, 373 Albert Road, Salt River
PO Box 55360, Sunset Beach 7441, Cape Town
Tel no. : + 27 21 447 9246 Fax no.: + 27 21 447 9257
Authorised Main
Service Agent
10
CMS-118LD Electronic Cash Register

This portion to be returned within 21 days of purchase.
WARRANTY REGISTRATION
Name :
Address :
Contact Name :
Telephone :
Model: OFFICEMASTER ECR CMS-118 LD
Serial No. :
Date of Purchase :
Purchase from (Dealer/Store) name :
Please read the Warranty Policy stipulated on page 10 of the User Guide.
And then, kindly complete this Warranty Registration, cut along the dotted line and post the
completed portion to the address stated overleaf within the abovementioned period to
activate your warranty cover.



Affix
Stamp
Here
ICONICA Unit 13 Bromwell Mews 373 Albert Road, Salt River PO Box 55360 Sunset Beach 7441, Cape Town