Oki MC780f User manual

User’s Manual
TopAccess Guide

Preface 1
Preface
Thank you for purchasing Multifunctional Digital Color Systems.
This manual describes remote setup and remote management which operated from the web based management utility
TopAccess.
Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this
manual within easy reach, and use it to configure an environment that makes the best use of the functions.
This manual supports the following models.
MC760fdn, MC760dn, MC770fdn, MC770dn, MC770x, MC780fdn, MC780dnf, MC780x, ES7460 MFP, ES7470 MFP,
ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc, MPS4242mcf
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Screens
yThe details on the touch panel menus may differ depending on how the equipment is used, such as the status of the
installed options.
yThe illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
About the defaults shown in this manual
yThe defaults shown in this manual are the values in the standard operating environment. The values may have been
changed from these defaults.
yThe default for the list item is shown underlined.
Trademarks
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows 7 is Microsoft Windows 7 Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
yThe official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
yMicrosoft, Windows, and the brand names and product names of other Microsoft products are trademarks of Microsoft
Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
yAdobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Operations on some items are restricted depending on the privileges assigned to the TopAccess user.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.

2 Preface
yMozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yTopAccess is a trademark of Toshiba Tec Corporation.
yOther company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.
Security Precautions
yTo prevent the configuration settings from being changed illegally or similar, change the initial administrator password
at the time of shipping before you use this product. Also, the administrator password should be altered periodically.
yBe sure to log out when leaving your computer while changing TopAccess settings for security purposes.
yFor security purposes, do not access any other site while you are logged in to TopAccess.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 Overview
TopAccess Overview ............................................................................................................... 8
TopAccess Conditions............................................................................................................. 9
Accessing TopAccess ........................................................................................................... 10
Accessing TopAccess by entering URL .............................................................................. 10
Accessing TopAccess from Network Map
(Windows Vista/Windows 7/Windows Server 2008)............................................................ 12
TopAccess Screen Descriptions........................................................................................... 21
Access Policy Mode ............................................................................................................... 22
Chapter 2 [Device] Tab Page
[Device] Item List.................................................................................................................... 26
Displayed Icons ...................................................................................................................... 27
Chapter 3 [Job Status] Tab Page
[Job Status] Tab Page Overview........................................................................................... 30
[Print Job] Item list ............................................................................................................... 30
[Fax/InternetFax Job] Item list ............................................................................................. 32
[Scan Job] Item list .............................................................................................................. 33
[Job Status] How to Set and How to Operate ...................................................................... 34
Displaying print jobs ............................................................................................................ 34
Deleting jobs........................................................................................................................ 35
Deleting private print jobs and hold print jobs...................................................................... 35
Releasing print jobs............................................................................................................. 36
Checking recovery information............................................................................................ 36
Chapter 4 [Logs] Tab Page
[Logs] Tab Page Overview..................................................................................................... 38
[View Logs] Item list............................................................................................................. 38
[Export Logs] Item list <access policy mode> ..................................................................... 44
[Log Settings] Item list <access policy mode>..................................................................... 45
[Logs] How to Set and How to Operate ................................................................................ 47
Displaying job logs............................................................................................................... 47
Exporting logs...................................................................................................................... 48
Chapter 5 [Registration] Tab Page
[Registration] Tab Page Overview ........................................................................................ 50
[Template] Item list .............................................................................................................. 50
[Address Book] Item list....................................................................................................... 76
[Inbound FAX routing] Item list ............................................................................................ 81
[Registration] How to Set and How to Operate.................................................................... 86
Managing templates ............................................................................................................ 86

4 CONTENTS
Managing address book ...................................................................................................... 94
Managing mailboxes.......................................................................................................... 100
Chapter 6 [Counter] Tab Page
[Counter] Tab Page Overview ............................................................................................. 104
[Counter] Item list .............................................................................................................. 104
[Counter] How to Set and How to Operate......................................................................... 111
Viewing counters ............................................................................................................... 111
Chapter 7 [User Management] Tab Page
[User Management] Tab Page Overview ............................................................................ 114
[User Accounts] Item list <access policy mode> ............................................................... 114
[Group Management] Item list <access policy mode>....................................................... 121
[Role Management] Item list <access policy mode> ......................................................... 123
[Department Management] Item list <access policy mode>.............................................. 128
[Export/Import] Item list <access policy mode>................................................................. 132
Chapter 8 [Administration] Tab Page
[Setup] Item List ................................................................................................................... 136
General settings ................................................................................................................ 136
Network settings ................................................................................................................ 143
Copier settings................................................................................................................... 183
Fax settings ....................................................................................................................... 186
Save as File settings ......................................................................................................... 189
Email settings .................................................................................................................... 198
InternetFax settings........................................................................................................... 200
Printer/e-Filing settings...................................................................................................... 201
Printer settings................................................................................................................... 202
Print Service settings......................................................................................................... 206
ICC Profile settings............................................................................................................ 210
Print Data Converter settings ............................................................................................ 212
Embedded Web Browser settings ..................................................................................... 213
Off Device Customization Architecture settings ................................................................ 215
Version .............................................................................................................................. 216
[Setup] How to Set and How to Operate............................................................................. 217
Setting up General settings ............................................................................................... 217
Setting up Network settings............................................................................................... 219
SNMP V3 settings ............................................................................................................. 221
Setting up Copier settings ................................................................................................. 227
Setting up Fax settings ...................................................................................................... 229
Setting up Save as file settings ......................................................................................... 231
Setting up E-mail settings.................................................................................................. 233
Setting up InternetFax settings.......................................................................................... 235
Setting up Printer/e-Filing settings..................................................................................... 237
Setting up Printer settings ................................................................................................. 238
Setting up Print Service settings........................................................................................ 241
Setting up ICC Profile settings........................................................................................... 243
Setting up Print Data Converter settings ........................................................................... 250
Configuring the EWB function ........................................................................................... 252
Setting up Off Device Customization Architecture settings ............................................... 254

CONTENTS 5
Displaying version information........................................................................................... 255
[Security] Item List ............................................................................................................... 256
Authentication settings ...................................................................................................... 256
Certificate management settings ....................................................................................... 265
Password Policy settings................................................................................................... 269
[Security] How to Set and How to Operate ........................................................................ 272
Installing a device certificate.............................................................................................. 272
Creating/Exporting a client certificate ................................................................................ 279
Installing CA certificate...................................................................................................... 281
[Maintenance] Item List........................................................................................................ 283
Create Clone File settings ................................................................................................. 283
Install Clone File settings................................................................................................... 285
Import settings ................................................................................................................... 286
Export settings................................................................................................................... 288
Delete Files settings .......................................................................................................... 289
Directory Service settings.................................................................................................. 290
Notification settings ........................................................................................................... 292
Languages settings ........................................................................................................... 295
System Updates settings................................................................................................... 297
Reboot settings ................................................................................................................. 298
[Maintenance] How to Set and How to Operate................................................................. 299
About the maintenance functions ...................................................................................... 299
Deleting the data from local folder..................................................................................... 300
Managing directory service................................................................................................ 301
Setting up notification ........................................................................................................ 303
Importing and exporting..................................................................................................... 305
Rebooting the equipment .................................................................................................. 310
[Registration] ([Administration] tab) Item List ................................................................... 311
Public Template settings ................................................................................................... 311
Public Menu....................................................................................................................... 313
Fax Received Forward and InternetFAX Received Forward settings................................ 316
Extended Field Definition................................................................................................... 326
XML Format File ................................................................................................................ 330
[Registration] ([Administration] tab) How to Set and How to Operate ............................ 331
Registering public templates ............................................................................................. 331
Registering Fax and Internet Fax received forward........................................................... 337
Chapter 9 [My Account] Tab Page
[My Account] Tab Page Overview....................................................................................... 346
[My Account] Item list ........................................................................................................ 346
Chapter 10 Functional Setups
Setting up Meta Scan Function ........................................................................................... 352
Procedure for using Meta Scan......................................................................................... 352
Checking Meta Scan Enabler............................................................................................ 352
Editing XML format file ...................................................................................................... 353
Registering XML format file ............................................................................................... 357
Registering Extended Field Definition ............................................................................... 358
Registering templates for Meta Scan ................................................................................ 361
Meta Scan ......................................................................................................................... 364

6 CONTENTS
Checking logs of Meta Scan.............................................................................................. 364
Using the Attribute of the External Authentication as a Role of the MFP....................... 365
Exporting the role information setting file .......................................................................... 365
Defining the role information setting file ............................................................................ 365
Importing the role information setting file........................................................................... 366
Enabling the role base access setting ............................................................................... 366
Chapter 11 APPENDIX
Installing Certificates for a Client PC ................................................................................. 368
Index..................................................................................................................................................................... 375

1.Overview
This chapter provides an overview of the TopAccess functions.
TopAccess Overview ............................................................................................................... 8
TopAccess Conditions............................................................................................................. 9
Accessing TopAccess ........................................................................................................... 10
Accessing TopAccess by entering URL................................................................................................................10
Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)...........................12
TopAccess Screen Descriptions........................................................................................... 21
Access Policy Mode............................................................................................................... 22

1 Overview
8 TopAccess Overview
TopAccess Overview
TopAccess is a management utility that allows you to check device information of this equipment and job status, and to
carry out device setting and maintenance through a web browser.
TopAccess has an "end-user mode" and a "access policy mode".
End-user mode
End users can:
yDisplay general device information, including status, tray/accessory configuration, and paper supply information.
yDisplay and manage the status of print jobs, fax/Internet Fax transmission jobs, and scan jobs submitted by the user.
(The Fax Unit is required to display and manage the fax transmission jobs)
yDisplay the job logs for print, fax/Internet Fax transmission, fax/Internet Fax reception, and scan. (The Fax Unit is
required to display the fax transmission and fax reception job logs.)
yRegister and modify templates.
yAdd or modify contacts and groups in the address book.
yRegister and modify mailboxes. (The Fax Unit is required.)
yDisplay counter logs.
yDownload client software.
P.10 “Accessing TopAccess”
Access policy mode
Operation privileges and displayed items vary depending on the user account you used to log in to TopAccess.
Details of operations and displays vary depending on the management on roles and departments to where the user
account is assigned.
P.22 “Access Policy Mode”

1 Overview
TopAccess Conditions 9
TopAccess Conditions
Your device should be connected to the network and TCP/IP is correctly configured to operate TopAccess.
When TCP/IP is correctly configured, you can access TopAccess via a web browser.
Supported browsers
Windows
yInternet Explorer 6.0 or later
(Internet Explorer 7.0 or later when IPv6 is used)
yFirefox 3.5 or later
Macintosh
ySafari 4.0 or later
UNIX
yFirefox 3.5 or later
yBecause TopAccess uses cookies to store information on the user's system, these must be enabled in the browser.
yIf TopAccess does not display the correct information in any page, delete the cookies and try again.
yWhen using the e-Filing box Web utility from TopAccess, it is necessary to disable the pop-up blocking function of
your Web browser.

1 Overview
10 Accessing TopAccess
Accessing TopAccess
You can access TopAccess by entering its URL in the address box of the web browser. To access it under a Windows
Vista/Windows 7/Windows Server 2008 environment, confirm the network connection status on the Network Map with the
LLTD (Link Layer Topology Discovery) feature of Windows Vista/Windows 7/Windows Server 2008, and then click the
displayed icon of this equipment.
P.10 “Accessing TopAccess by entering URL”
P.12 “Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)”
Accessing TopAccess by entering URL
1
Launch a web browser and enter the following URL in the address box.
http://<IP Address> or http://<Device Name>
For example
When the IP address of your device "10.10.70.120" (when IPv4 used):
http://10.10.70.120
When the IP address of your device is "3ffe:1:1:10:280:91ff:fe4c:4f54" (when IPv6 used):
3ffe-1-1-10-280-91ff-fe4c-4f54.ipv6-literal.net
or
http://[3ffe:1:1:10:280:91ff:fe4c:4f54]
When your device name is "mfp-04998820":
http://mfp-04998820
When SSL for the HTTP network service is enabled, an alert message may appear when you enter the URL in
the address box. In that case, click [Continue to this website (not recommended).] to proceed.

1 Overview
Accessing TopAccess 11
2
The TopAccess website appears.
You can also access TopAccess using the TopAccessDocMon link. For instructions on accessing TopAccess
from TopAccessDocMon, refer to the Help for TopAccessDocMon.

1 Overview
12 Accessing TopAccess
Accessing TopAccess from Network Map
(Windows Vista/Windows 7/Windows Server 2008)
Confirm the network connection status on the [Network Map] with the LLTD feature of Windows Vista/Windows 7/Windows
Server 2008, and then click the displayed icon of this equipment.
P.12 “With Unidentified Network (Windows Vista)”
P.15 “With Unidentified Network (Windows 7)”
P.18 “Accessing TopAccess from Network Map”
You can install the driver required for web services by right-clicking the icon and selecting [Install]. For the driver
required for web services, refer to the User’s Manual Basic Guide.
yBefore using the LLTD (Link Layer Topology Discovery) feature, enable the LLTD setting.
P.169 “Setting up LLTD Session”
yBefore beginning the installation of the driver required for web services, enable the Web Services setting.
P.168 “Setting up Web Services Setting”
With Unidentified Network (Windows Vista)
1
Click the [Start] icon and select [Control Panel].
The [Control Panel] window appears.
2
Click [Network and Internet].
The [Network and Internet] window appears.

1 Overview
Accessing TopAccess 13
3
Click [Network and Sharing Center].
The [Network and Sharing Center] window appears.
4
Click [Customize] of [Unidentified network (Public network)].
The [Set Network Location] window appears.

1 Overview
14 Accessing TopAccess
5
Select [Private] of [Location type], and then click [Next].
yThe [User Account Control] dialog box appears.
yIf the user account control is disabled, the [Set Network Location - Successfully set network settings] window
appears. Go to step 7.
6
Click [Continue] in the [User Account Control] dialog box.
The [Set Network Location - Successfully set network settings] window appears.
7
Click [Close].

1 Overview
Accessing TopAccess 15
With Unidentified Network (Windows 7)
1
Click the [Start] icon and select [Control Panel].
The [Control Panel] window appears.
2
Click [Network and Internet].
The [Network and Internet] window appears.
3
Click [Network and Sharing Center].
The [Network and Sharing Center] window appears.

1 Overview
16 Accessing TopAccess
4
Click [Choose homegroup and sharing options].
The [HomeGroup] window appears.
5
Click [What is a network location?].
The [Set Network Location] window appears.

1 Overview
Accessing TopAccess 17
6
Click [Work network].
The [Set Network Location] confirmation window appears.
7
Click [Close].

1 Overview
18 Accessing TopAccess
Accessing TopAccess from Network Map
1
Click the [Start] icon and select [Control Panel].
The [Control Panel] window appears.
2
Click [Network and Internet].
The [Network and Internet] window appears.
3
Click [Network and Sharing Center].
The [Network and Sharing Center] window appears.

1 Overview
Accessing TopAccess 19
4
Click [View full map]/[See full map] in the [Network and Sharing Center] window.
Mapping of devices connected on the network appears in the [Network Map] window.
5
Click the icon of this equipment.
yThe name, IP address and MAC address of the devices appear when you place the pointer over each icon.
yIf the equipment has the Finisher installed, its icon is displayed together with the Finisher icon. If not, it is
displayed by itself.