Oki MPS480mb User manual

User’s Guide
59102101 my.okidata.com
RT322
MPS480mb

2•Preface
Copyright Information _____________
Copyright © 2010 by Oki Data. All Rights Reserved
Document Information
MPS480mb User’s Guide
P/N 59102101
Revision 1.0
October, 2010
Disclaimer
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no responsibility for
the results of errors beyond its control. The manufacturer also cannot guarantee that
changes in software and equipment made by other manufacturers and referred to in
this guide will not affect the applicability of the information in it. Mention of software
products manufactured by other companies does not necessarily constitute
endorsement by the manufacturer .
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to the
accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site: http://
www.okiprintingsolutions.com
Trademark Information
Oki is a trademark of Oki Electric Industry Company Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.

3•Preface
Emergency first aid
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least 15
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk
of staining skin or clothing.

4
Contents _________________________
About this Guide . . . . . . . . . . . . . . . . . . . . . . 6
Notes, Cautions and Warnings . . . . . . . . . . . 7
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . 8
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . 13
Character Switching . . . . . . . . . . . . . . . . . . . . 16
Changing the Display Language . . . . . . . . . . . . 17
Getting Started . . . . . . . . . . . . . . . . . . . . . . 18
Releasing the Scanner Lock . . . . . . . . . . . . . . . 18
Power Save Mode . . . . . . . . . . . . . . . . . . . . . . 18
Switching Off . . . . . . . . . . . . . . . . . . . . . . . . . 19
Installing Drivers and Utilities. . . . . . . . . . . . . . 20
Windows: Installing the Twain (Scanner)
Driver and Printer Drivers. . . . . . . . . . . . . . 20
Mac OS X: Installing the Printer Driver. . . . . . 23
Fax Driver: Windows Only . . . . . . . . . . . . . . 24
MFP Setup Tool: Windows Only . . . . . . . . . . . 24
Actkey Utility: Windows Only, USB Only . . . . 25
Paper Recommendations . . . . . . . . . . . . . . . . . 27
Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . 28
Face Down Stacker . . . . . . . . . . . . . . . . . . . 30
Face Up Stacker . . . . . . . . . . . . . . . . . . . . . 30
Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . 30
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . 31
Cassette Trays . . . . . . . . . . . . . . . . . . . . . . 31
Loading Paper: Multi Purpose Tray . . . . . . . . . . 35
Configuring your machine . . . . . . . . . . . . . . 38
Minimum configuration requirements . . . . . . . . 38
To send faxes: . . . . . . . . . . . . . . . . . . . . . . 38
To send e-mails: . . . . . . . . . . . . . . . . . . . . . 38
To file document(s) via intranet . . . . . . . . . . 38
Pre-configuration information . . . . . . . . . . . . . . 38
General . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Fax set up . . . . . . . . . . . . . . . . . . . . . . . . . 39
Network set up . . . . . . . . . . . . . . . . . . . . . . 39
Internet communication features. . . . . . . . . . 41
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . 43
. . . from the web page . . . . . . . . . . . . . . . . 44
. . . from the setup tool . . . . . . . . . . . . . . . . 45
. . . from the control panel . . . . . . . . . . . . . 46
The Printer Menu. . . . . . . . . . . . . . . . . . . . . 47
Setting the fax facility . . . . . . . . . . . . . . . . . . . 61
Initial set up . . . . . . . . . . . . . . . . . . . . . . . . 61
Advanced set up . . . . . . . . . . . . . . . . . . . . . 62
Managing the address book . . . . . . . . . . . . . . . 66
Adding an email address entry . . . . . . . . . . . 66
Deleting an email address entry . . . . . . . . . . 67
Modifying an email address entry . . . . . . . . . 67
Adding a group entry . . . . . . . . . . . . . . . . . . 68
Deleting a group address entry . . . . . . . . . . . 68
Modifying a group address entry . . . . . . . . . . 69
Access Control . . . . . . . . . . . . . . . . . . . . . . . 70
Enabling Access Control. . . . . . . . . . . . . . . . . . 70
Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Logging out . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Operation time-out . . . . . . . . . . . . . . . . . . . . . 71
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Loading document(s) . . . . . . . . . . . . . . . . . . . 72
Placing document(s) in the ADF . . . . . . . . . . 72
Placing document(s) on the glass . . . . . . . . . 74
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Basic operation . . . . . . . . . . . . . . . . . . . . . . 75
Advanced operation. . . . . . . . . . . . . . . . . . . 75
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Basic Operation. . . . . . . . . . . . . . . . . . . . . . 77
Scan To Email . . . . . . . . . . . . . . . . . . . . . . . 77
Scan to Network PC . . . . . . . . . . . . . . . . . . . 79
Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . 79
Faxing: Basic operation . . . . . . . . . . . . . . . . . . 82
Searching the phone book . . . . . . . . . . . . . . 82
Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . 83
Faxing: Advanced operation . . . . . . . . . . . . . . . 84
Changing the Fax Quality (Mode) . . . . . . . . . 84
Adjusting Density . . . . . . . . . . . . . . . . . . . . 84
Document Size . . . . . . . . . . . . . . . . . . . . . . 84
Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . 85
Faxing: Printing Reports . . . . . . . . . . . . . . . . . 87
Printing a fax activity report . . . . . . . . . . . . . 87
Printing transmission reports . . . . . . . . . . . . 88
Faxing: Sending a Fax from your PC . . . . . . . . . 89
Using the Phone Book . . . . . . . . . . . . . . . . . 91
Printer Settings in Windows . . . . . . . . . . . . 94
Printing preferences in Windows applications . . . 94
PCL emulation. . . . . . . . . . . . . . . . . . . . . . . 95
Setting from Windows control panel . . . . . . . 99
PS emulation . . . . . . . . . . . . . . . . . . . . . . . . 103
Settings from the Control Panel . . . . . . . . . 107
2-sided (duplex) printing . . . . . . . . . . . . . . . 108
To carry out Duplex Printing: . . . . . . . . . . . 108

5
Printer settings in Mac OS X . . . . . . . . . . . 109
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . 109
Setting printing options . . . . . . . . . . . . . . . 109
Saving driver settings . . . . . . . . . . . . . . . . 110
Changing the Default Printer and Paper Size. 111
Page setup options . . . . . . . . . . . . . . . . . . 111
Print Options. . . . . . . . . . . . . . . . . . . . . . . 112
Paper Handling . . . . . . . . . . . . . . . . . . . . . 115
Cover page . . . . . . . . . . . . . . . . . . . . . . . . 116
Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Printer setup options . . . . . . . . . . . . . . . . . . . 119
Printer options . . . . . . . . . . . . . . . . . . . . . 119
Print control . . . . . . . . . . . . . . . . . . . . . . . 120
Summary . . . . . . . . . . . . . . . . . . . . . . . . 121
PS emulation . . . . . . . . . . . . . . . . . . . . . . . . 121
Copies & pages . . . . . . . . . . . . . . . . . . . . . 121
Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Scheduler . . . . . . . . . . . . . . . . . . . . . . . . . 122
Paper handling . . . . . . . . . . . . . . . . . . . . . 122
Cover page . . . . . . . . . . . . . . . . . . . . . . . . 122
Error Handling . . . . . . . . . . . . . . . . . . . . . 122
Paper Feed . . . . . . . . . . . . . . . . . . . . . . . . 123
Printer Features . . . . . . . . . . . . . . . . . . . . 123
Cancelling a print job . . . . . . . . . . . . . . . . . . 126
Overlays and Macros (Windows only). . . . 127
What are overlays and macros? . . . . . . . . . . . 127
Creating PostScript overlays. . . . . . . . . . . . . . 127
Creating the overlay image. . . . . . . . . . . . . 127
Create and download the project. . . . . . . . . 128
Test printing the overlay . . . . . . . . . . . . . . 128
Defining overlays . . . . . . . . . . . . . . . . . . . 129
Printing with PostScript overlays . . . . . . . . . 129
Creating PCL Overlays . . . . . . . . . . . . . . . . . . 130
Creating the overlay image. . . . . . . . . . . . . 130
Create and download macros . . . . . . . . . . . 131
Test printing the macro . . . . . . . . . . . . . . . 132
Defining overlays . . . . . . . . . . . . . . . . . . . 132
Printing with PCL overlays . . . . . . . . . . . . . 133
Maintenance . . . . . . . . . . . . . . . . . . . . . . . 134
Consumables . . . . . . . . . . . . . . . . . . . . . . . . 134
Replacing consumable items . . . . . . . . . . . . . 135
Toner cartridge replacement . . . . . . . . . . . . 135
Image drum replacement . . . . . . . . . . . . . . 140
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
the unit casing . . . . . . . . . . . . . . . . . . . . . 145
the paper path in the ADF . . . . . . . . . . . . . 145
the underside of the ADF . . . . . . . . . . . . . . 146
the document glass . . . . . . . . . . . . . . . . . . 147
the LED head . . . . . . . . . . . . . . . . . . . . . . 148
Installing options . . . . . . . . . . . . . . . . . . . 150
Option order numbers . . . . . . . . . . . . . . . . . . 150
Installation procedure . . . . . . . . . . . . . . . . . . 150
Troubleshooting. . . . . . . . . . . . . . . . . . . . . 151
Clearing paper jams . . . . . . . . . . . . . . . . . . . 151
In the scanner ADF section... . . . . . . . . . . . 151
In the printer section... . . . . . . . . . . . . . . . 152
Dealing with unsatisfactory printing . . . . . . . . 161
Dealing with unsatisfactory copying . . . . . . . . 162
Fax problem checklist . . . . . . . . . . . . . . . . . . 163
Specifications. . . . . . . . . . . . . . . . . . . . . . . 165
General . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Appendix A - Moving and transporting . . . 173
Moving your MFP . . . . . . . . . . . . . . . . . . . . . 173
Transporting your MFP. . . . . . . . . . . . . . . . . . 173

6 • About this Guide
About this Guide__________________
This guide is part of a suite of printed and online documentation provided to help you
become familiar with your unit and to make the best use of its many features.
Note
Images used in this manual may include optional features that your product
does not have installed.

7 • Notes, Cautions and Warnings
Notes, Cautions and Warnings _______
For the protection of your unit, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine original
toner cartridges. Any other toner cartridge may not operate at all, even if it is
described as “compatible”, and if it does work, your product's performance and print
quality may be degraded.
Specifications are subject to change without notice.
Note
A note provides additional information to supplement the main text.
Caution!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
Warning!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.

8•Introduction
Introduction_____________________
Congratulations on choosing this Multi Function Product (MFP). It is designed with
advanced features, to give you clear and crisp black and white pages at high speed
on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the
electronic image to various destinations including e-mail addresses, printers, ftp
servers, fax machines or someone else's computer on the network.
Your MFP includes these features:
• Digital copying
An intuitive control panel, makes digital copying fast and easy.
•FastCopySpeed
Up to 22 copies per minute Letter (21 copies per minute A4 SEF) in black and
white for fast and efficient copying.
• Up to 600 x 600 dpi (dots per inch) copy resolution.
• Actkey utility (Windows only)
Enables the MFP to receive one key touch commands from a locally connected
computer (“pull scan”).
• Scan to E-mail
Connected to an Ethernet network and a SMTP server, this MFP allows you to
transmit document(s) over the internet via e-mail. With a touch of the e-mail
button and the selection of your recipients' e-mail addresses, the document(s) is/
are first scanned and converted into an image file, and then transmitted to
remote recipients within minutes.
• Scan to Network PC
Allows you to send scanned documents (PDF, TIFF and JPEG file formats) to a
server or a personal computer's file folder over an intranet with FTP (File Transfer
Protocol), CIFS (Common Internet File System) protocol. The scan to filing
feature removes the need for the mail server to handle large attachments.
• Network/PC Printing
When connected to a Network, the MFP is able to perform network or PC printing.
• Multiple Pages Sending
With the Auto Document Feeder (ADF), the MFP allows a stack of up to 50 page
document(s) to be continuously scanned.
•Faxing
An intuitive control panel, makes direct faxing fast and easy.
• Advanced Fax Transmission and Reception
Includes delayed transmissions and sending to multiple locations.
• Address Book/Profiles Managing
This provides a convenient way to manage all the e-mail addresses and profiles
(filing destinations).

9•Introduction
• MFP Setup Tool Utility
Allows you to create up to 100 e-mail addresses and several filing destinations to
manage your document.
•PrintResolution
1200 x 1200dpi .
• Duplex Printing
Automatic two-sided (duplex) printing for economical use of paper and compact
printing of larger documents.
• High speed USB 2.0 interface
• Emulations
Standard PCL6, PCL5e and PostScript 3.
• Paper Handling
530 sheets (75 g/m2).
• Template Manager Utility for Windows
Enables the design and print of business cards, banners, labels with ease.
The following optional features are available:
•Additional memory, to allow printing of more complex pages.
•One additional paper tray for loading a further 530 sheets.

10 • Overview
Overview _______________________
Front View
1. Output stacker, face down
Standard printed copy delivery point. Holds up to 150 sheets of 20-lb. US
Bond (75 g/m²) paper.
2. Top cover release button
Press to open.
3. Multi purpose tray release handle
Pull to open.
4. Multi purpose tray
Used for feeding heavier paper stocks, envelopes and other special media.
Holds up to 50 sheets of 20-lb. US Bond (75 g/m²) paper. Also has an
extendable paper support.
1
2
3
4
5
6
12
9
10
7
8
11

11 • Overview
5. Paper tray
Holds up to 530 sheets of 20 lb. US Bond (75 g/m².)
6. Paper level lever
To visually indicate the paper level in the tray.
7. ON/OFF power switch
Refer to “Switching Off” on page 19 for details.
8. Scanner Bed
9. ADF ( Automatic Document Feed) unit
10. ADF (Automatic Document Feed) paper tray
Holds up to 50 sheets of letter/A4 size paper, 20 lb. US Bond (75 g/m²).
11. Document cover
12. Control panel
With LCD and operator buttons.
One touch key: refer to “Control Panel” on page 13.
1
2
3
4
5
6
12
9
10
7
8
11

12 • Overview
Rear View
13. Access panel
Allows access to install optional memory.
14. Duplex unit
Provides automatic two-sided printing.
15. Rear output cover (closed) (face up stacker)
This is mainly used for heavy print media. When used in conjunction with the
multi purpose feed tray, the paper path through the MFP is essentially
straight. This avoids bending the print media around curves in the paper
path.
16. AC power socket
17. Parallel connector
18. USB connector
19. Test switch
20. Network connection
21. Line connection
For connecting the machine to the telephone line.
Tel connection
For connecting a telephone handset (if required).
13
15
14
16
21
17
18
19
20

13 • Overview
Control Panel
1. Key Pad
Used to enter numbers, upper-case/lower-case letters and symbols in the Entry
Line. Refer to “Character Switching” on page 16 for further details.
2. Left Key
When in Switching mode: Returns the display to the Function Selection screen or
Scan Sub Function Selection screen from the Stand-by screen.
When Setting up: Increments the value of the tree structure.
3. Down Key
When setting up or in switching mode: Moves the cursor down.
4. Right Key
When in Switching mode:
• Used to confirm the Mode selected.
• Used to start Push scan (if push scan is selected, the executing Push Scan
screen is displayed.)
When Setting up:
• Decrements the value of the tree structure.
5. Up Key
When setting up or in Switching mode: Moves the cursor up.

14 • Overview
6. Enter Key
When in Switching mode:
• Used to confirm the Mode selected.
• Used to start Push Scan (If Push scan is selected, the Executing Push scan
screen is displayed.)
When Setting up:
• Increases/decreases the value of the tree structure.
When entering Pin ID:
• Used to confirm the PIN ID entered.
When in Error/Warning State
• Used to recover.
7. One Touch Key Panel
The One Touch keys (7a) are used to dial numbers from #00 to #09 that you
have programmed in as fax numbers.
The shift key (7b) switches between numbers from 00 to 04 and numbers from
05 to 09.
8. Start Button:
• Press to execute the function selected (Copy, Scan, etc.).
• Press to recover from Error/Warning states.

15 • Overview
(Continued)
9. Stop Button:
• Stops the function being executed (Copy, Scan, etc._).
• Cancels a Print job.
10. Liquid Crystal Display (LCD): 128 x 64 dots.

16 • Overview
Character Switching
Numbers, upper and lower case letters and symbols can be entered using the keypad.
Press the key multiple times to switch between characters.
The example below is based on English being the display language:
KEY To scan through the choices for each key, you must press the key
rapidly: within 2 seconds of the previous press.
11→ 1
2a→b→c→A→B→C→2
3d→e→f→D→E→F→3
4g→h→i→G→H→I→4
5j→k→l→J→K→L→5
6m→n→o→M→N→O→6
7p→q→r→s→P→Q→R→S→7
8t→u→v→T→U→V→8
9w→x→y→z→W→X→Y→Z→9
0SP (space) →0→SP (Space)
*@→*→a
#.→_→-→P→SP (space) →+→!→“→
$→%→&→‘→(→)→,→/→:→
;→<→=→>→?→[→£→]→^→#

17 • Overview
Changing the Display Language
The default language used by your MFP for display messages and for report printing
is English. If required, this can be changed using the Panel Language Setup utility.
•English
• Canadian French
• Latin American Spanish
• Brazilian Portuguese
Note
See the information enclosed on the CD-ROM included with your unit
(the Panel Language Setup Utility) for the procedure for changing the
language.

18 • Getting Started
Getting Started___________________
Releasing the Scanner Lock
1. Open the document cover.
2. Move the scan lock lever (1) to the UNLOCKED position.
Power Save Mode
If you do not use the MFP for a while, the machine will enter the power save mode to
control the power consumption of the device.
Caution!
Make sure the scanner is in the UNLOCKED position before operating.

19 • Getting Started
Switching Off
1. Press the down arrow button on the control panel to highlight Menu. Press Enter.
2. Press the down arrow button on the control panel to highlight System Shutdown.
Press Enter.
3. Press Enter to execute.
4. At the prompt, turn the power switch OFF.
Caution!
Do not turn off the power switch suddenly as this may damage your MFP.

20 • Getting Started
Installing Drivers and Utilities
Your machine is supplied with the following drivers:
• TWAIN (scanner) driver: Windows only, USB only
• Printer driver: PCL5e (all models), PCL 6 (all models), PostScript3
• Fax driver: Windows only
The MFP is a “dual device” - Windows sees it as a scanner and a printer. Therefore,
you must install two different drivers; the TWAIN (scanner) driver and the printer
driver.
The installation instructions below refer to USB connection. For network connection
details refer to the Setup/Reference Guide.
If you are running Windows Server 2003 or Server 2008, you may need to follow
these steps to ensure WIA service starts when using the TWAIN driver and Actkey
Utility.
1. Click Start > Administrative Tools > Services.
2. Double-click Services.
3. Double-click Windows Image Acquisition (WIA).
4. From the Startup type menu, select Automatic.
5. Under Service status, click Start.
6. Click OK.
Windows: Installing the Twain (Scanner) Driver and
Printer Drivers
TWAIN Driver: Pull versus Push Scanning
Pull Scanning = initiating a scan from your computer via software.
Push Scanning: initiating a scan by pressing a button on the MFP’s front panel
The TWAIN driver is used for “Pull Scanning”l. The TWAIN driver only works via USB
connections. This means it's not possible to control the scanner over the network from
your computer.
Installing the Drivers
There are two ways of installing the drivers:
Note
You must be logged on as an administrator or a member of the
Administrators group in order to complete this procedure. If your
computer is connected to a network, network policy settings may also
prevent you from completing this procedure.