Oki OKIFAX 2350 User manual

Handbook
OKIFAX 1050/2350/2450
English
This document was created with FrameMaker 4.0.2

2
English
Every effort has been made to ensure that the information in this
document is complete, accurate and up-to-date. The
manufacturer assumes no responsibility for the results of errors
beyond its control. The manufacturer also cannot guarantee that
changes in products made by other manufacturers and referred
to in this handbook will not affect the applicability of the
information in it. This handbook is subject to change without
notification.
 1995 by Oki Data Corporation. All rights reserved.
OKI and OKIFAX are registered trademarks of OKI Electric
Industry Co., Ltd.

Safety 3
English
Safety
Installation Hints
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Install your fax machine in a dust-free location away
from direct sunlight.
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Do not plug your fax machine into a power source
shared by equipment which produces electrical noise
(i.e., air conditioners, etc.).
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Leave electronic adjustments to authorized service
personnel.
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The LINE terminal connects your fax machine to a
standard telephone line. To avoid damage to your
telephone system or to the fax machine, do not plug
your fax machine into anything other than a standard
RJ-11C jack.
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Your fax machine is intended to be grounded
electrically and is equipped with a three-wire
grounded power cord. For your safety, do not attempt
to defeat your power cord’s grounding plug.
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The TEL port on the back of the machine is suitable for
2- or 3-wire devices.
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This equipment may not necessarily provide for the
effective hand-over of a call from a telephone
connected to the same line.
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The operation of this equipment on the same line as
telephone or other equipment with audible warning
devices or automatic ring detectors will rise to bell
tinkle or noise and may cause false tripping of the ring
detector. Should such problems occur, the user is not
to contact the telephone compnay.
Operation and Maintenance
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Use a dry cloth to clean the control panel and the main
body of the unit.
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Aside from the instructions specifically mentioned in
this handbook, your fax machine is not user
serviceable. Do not attempt to service the machine or
lubricate moving parts by yourself.
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4 Safety
English
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Pull out the AC plug before trying to remove any
objects that may have fallen into the machine.
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Immediately disconnect the fax machine if it becomes
physically damaged and arrange for its repair or
disposal.
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When relocating your fax machine, always disconnect
the telephone line before disconnecting the power
cord, then reconnect the power cord first.
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This fax machine is not intended to be used in parallel
with any other telephone devices.
Toner Cartridge and Image Drum Unit
Handling
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Leave unused toner cartridges and image drum units in
their packages until needed. When replacing a toner
cartridge or image unit, re-use the packaging to
dispose of the old toner cartridge or image drum unit.
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Do not expose these components to light for more
than five minutes. Never expose the green drum
(inside the image drum unit) to direct sunlight.
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Always hold the image drum unit by the ends—never
by the middle. Never touch the green drum inside the
image drum unit.
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Exercise care when removing the toner cartridge. Do
not let it touch your clothing or porous materials. The
toner powder causes permanent stains.
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Small amounts of toner spilled on skin or clothing can
be readily removed with soap and cold water. Using
heated water will make removing the stain much more
difficult.
Emergency First Aid
J IF TONER IS SWALLOWED:
Dilute by giving two
glasses of water and induce vomiting by administering
Syrup of Ipecac (follow manufacturer’s instructions).
Seek medical attention.
Never attempt to induce
vomiting or give anything by mouth to a person who is
unconscious.
J IF TONER IS INHALED:
Take person to an open area for
fresh air. Seek medical attention.
J IF TONER GETS IN THE EYES:
Flush eyes with large
quantities of cool water for 15 minutes, keeping
eyelids open with fingers. Seek medical attention.

Contents 5
English
Contents
Safety 3
Installation Hints 3
Operation and Maintenance 3
Toner Cartridge and Image Drum Unit
Handling 4
Emergency First Aid 4
Contents 5
Introduction 8
Features 8
OKIFAX 1050 Features 9
OKIFAX 2350 Features 9
OKIFAX 2450 Features 9
Product Options 10
Memory Expansion 10
Second Paper Cassette 10
PC Interface Board 10
Component Identification 11
What You Should Receive 11
Components 12
Control Panel 14
Control Panel Keys and Indicators 15
The One Touch Keypad 17
Using the One Touch Keys for Dialling 18
Using the One Touch Keys for Selecting Functions and
Programming 18
Signal Tones 19
Installation 21
Getting Started 21
Where to Install Your Fax Machine 21
Unpacking 21
Setting Up Your Fax Machine 22
Install the Document Stacker 22
Install the Toner Cartridge 22
Connect to the Telephone Line 24
Option: Installing an External Handset 24
Connecting an External Telephone or Answering
Machine 26
Connect Power 27
Loading Paper 27
Setting the Clock 29
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6 Contents
English
Setting the Answering Mode 30
Answering Mode Options 30
Changing the Answering Mode 31
Setting the Fax Identification 31
Setting Language 33
Connecting to a PBX 33
Dial Directories 35
Programming One Touch Keys 35
One Touch Parameters 37
Chain Dialling 37
Programming Auto Dial Numbers 37
Programming Groups 39
Basic Operations 40
Preparing Documents 40
Document Size 40
Multiple Page Documents 40
Loading Documents 41
Sending a Fax to a Single Location 42
Search Key Dialling 43
Real-Time Dialling 43
Redialling 43
Confirming Results 43
Stopping a Transmission 43
Receiving Faxes Manually 44
Receiving Faxes in Memory 44
Memory Reception Mode [MEM] 44
No Paper Reception 44
No Toner Reception 45
Cancelling Messages Stored in Memory 45
Rejecting Unsolicited Fax Messages 45
Power Failures and Memory 46
Making Copies 46
Making Copies with the Manual Paper Feeder 47
Using Voice Request 48
To Initiate a Voice Request 48
To Answer a Voice Request 48
Advanced Operations 49
Sending a Fax at a Later Date and Time 49
Sending a Delayed Fax from the Document Feeder 49
Sending a Delayed Fax From Memory 50
Cancelling a Delayed Transmission 51
Sending a Fax to Multiple Locations 52
Sending a Confidential Fax 52
Receiving Confidential Faxes 53
Creating a Confidential Mail Box 53
Changing Your Password or Closing a Mail Box 54
Printing a Confidential Message 55
Relay Broadcasting 55
Relay Initiating Station 56
Relay Key Station 56
Relay Broadcast Report 56
Initiating a Relay Broadcast 56
Polling 57
Setting Your Fax Machine to be Polled 57

Contents 7
English
Polling Documents from Other Fax Machines 57
Dual Access 58
What You Can Do While Sending a Fax 58
What You Can Do While Receiving a Fax 58
Programming 60
Customizing Features and Operations 60
Viewing Your Current Settings 60
User Function Settings 60
User Function Settings List 60
Changing Your User Function Settings 62
Dial Parameter Settings 63
Dial Parameter Settings List 63
Changing Your Dial Parameter Settings 64
Service Function Settings 64
Service Function Settings List 64
Reports 66
Understanding Reports 66
Activity Report 66
Broadcast Confirmation Report 66
Broadcast Entry Report 67
Message Confirmation Report 67
Confidential Reception Report 67
Configuration Report 68
Power Off Report 68
Telephone Directory 68
Printing Reports 68
Printing a Message Confirmation Report 68
Printing Other Reports 69
Codes Used in Reports 69
Result Codes 69
Communication Codes 69
Problem Solving 70
Clearing a Document Jam 70
Clearing a Printing Paper Jam 70
Replacing the Toner Cartridge 74
Replacing the Image Drum Unit 76
Reading Your Print Counters 78
Problem Checklist 78
Specifications 82
User Information 83
Notice for Connection to the Telecommunication
Systems 83
Notes 84
Unauthorised Modifications to Equipment 84
Storage of Telephone Numbers 85
Notes 86
87
Date:Signed: 87

8 Introduction
English
Introduction
Thank you for purchasing this OKIFAX fax machine.
This fax machine uses advanced Light Emitting Diode
technology to transfer received and copied images to
plain paper. It has been designed to make sending and
receiving faxes a fast and trouble-free process.
Features
The OKIFAX 1050, 2350 and 2450 all include the
following features:
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One Touch keys for automatic, single-key dialling of
pre-programmed telephone numbers.
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Auto Dial numbers for automatic dialling of additional
pre-programmed telephone numbers.
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Group programming to allow you to transmit a
document to multiple locations with a single selection.
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A search feature to allow you to look for pre-
programmed telephone numbers by name.
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Mail boxes for confidential transmission and reception.
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Automatic redial and page re-transmission when a
telephone number is busy or when problems occur in
communication.
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Advanced transmission and reception features,
including delayed transmission, transmission to
multiple locations, confidential transmission and
reception, relay broadcast initiate and polling.
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Advanced memory transmission and reception
features, including automatic reception into memory.
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Reports to help you keep track of your fax machine’s
operations and settings.
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Automatic power save mode.
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Answering modes for manual and automatic fax
reception, automatic switching between incoming
voice and fax messages, and to allow an answering
machine to work on the same telephone line.
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Introduction 9
English
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A closed network feature to allow you to limit who can
send faxes to your fax machine, or to limit both where
faxes can be sent to and received from.
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Your fax machine can also make up to 99 copies of an
original document.
OKIFAX 1050 Features
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10 One Touch keys.
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40 Auto Dial numbers.
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Five groups.
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One mail box for confidential reception.
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Halftone transmission in up to 16 shades of grey.
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Fax communication at up to 9,600 bits per second.
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Transmission preparation feature which allows you to
load and prepare one document for transmission while
your fax machine is sending or receiving another
message.
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256 KB of built-in memory.
OKIFAX 2350 Features
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15 One Touch keys.
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64 Auto Dial numbers.
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10 groups.
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8 mail boxes for confidential reception.
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Halftone transmission in up to 32 shades of grey.
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High-speed scanning of original documents.
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Fax communication at up to 14,4000 bits per second.
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An advanced dual access feature which allows you to
load and prepare multiple documents for transmission
while your fax machine is sending or receiving another
message.
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A manual paper tray to allow you to load a different
type of paper while making copies. (Paper size is
dependent on 1st paper size setting.)
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256 KB of built-in memory.
OKIFAX 2450 Features
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30 One Touch keys.
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99 Auto Dial numbers.
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20 groups.
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16 mail boxes for confidential reception.
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Halftone transmission in up to 64 shades of grey.
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High-speed scanning of original documents.

10 Introduction
English
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High-speed fax transmission and reception at up to
14,400 bits per second.
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An advanced dual access feature which allows you to
load and prepare multiple documents for transmission
while your fax machine is sending or receiving another
message.
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A manual paper tray to allow you to load a different
type of paper while making copies. (Paper size is
dependent on 1st paper size setting.)
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512 KB of built-in memory.
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Battery backup to protect memory operations and
other communication settings for up to one hour in the
event of a power failure.
Product Options
A number of options are available to increase the
usefulness and convenience of your fax machine.
Memory Expansion
Installing additional memory allows your fax machine
to more pages of information in memory. If you are
constantly seeing a MEMORY OVERFLOW message on
your fax machine, you should consider purchasing
additional memory.
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If you have an OKIFAX 1050, 512KB and 1MB memory
expansion boards are available.
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If you have an OKIFAX 2350 or 2450, 512KB, 1MB and
2MB memory expansion boards are available.
Second Paper Cassette
If you have an OKIFAX 2350 or 2450, the second paper
cassette option adds an additional 500 pages of paper
capacity to your fax machine. When your fax
machine’s main paper cassette runs out of paper, your
fax machine automatically switches to the second
paper cassette to continue printing received faxes or
copies.
PC Interface Board
This options allows your OKIFAX 1050, 2350 or 2450
to communicate with a personal computer. Once the
option is installed, you can:
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Use your fax machine as a local printer.
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Send fax messages directly from your computer.
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Receive and store fax messages directly on your
computer.
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Scan pages from your fax machine into your computer.