Oki OF5400 User manual

Overview
Quick Reference |E-1
Contents
Control Panel ........................................................... 3
Faxing........................................................................ 4
Setting Up the Fax .......................................................... 4
Date and Time................................................................. 4
FaxI.D............................................................................. 4
Loading the Document................................................... 5
Document Guidelines ..................................................... 5
Using Manual Feed ........................................................ 6
Changing Resolution ..................................................... 7
Changing Contrast ......................................................... 7
Send to Single Location / Keypad Dialing .................... 7
One-Touch ...................................................................... 7
Auto (Speed) Dial ........................................................... 8
Group Dial ...................................................................... 8
Broadcasting................................................................... 9
Redialing ........................................................................ 9
Switching Between Memory & Feeder Transmit Modes 9
Search Key Dialing....................................................... 10
Delay Transmission ...................................................... 10
Sending a Delayed Fax from the Document Feeder ..... 10
Sending a Delayed Fax from Memory.......................... 10
Canceling a Delayed Transmission .............................. 11
Confirmation Report .................................................... 12
Copying ................................................................... 13
Making Copies ............................................................. 13
Using Manual Paper Feeder.......................................... 13
Printing (optional) ................................................. 15
Using Manual Feed ...................................................... 15
Scanning (optional)................................................ 17
Scanning the Document Using JetSuite Pro................. 17
Using JetSuite Pro (optional)............................... 18

E-2 |OKIFAX 5400
Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date. Okidata
assumes no responsibility for the results of errors beyond its
control. Okidata also cannot guarantee that changes in
software and equipment made by other manufacturers and
referred to in this guide will not affect the applicability of the
information in it. Mention of software products manufactured
by other companies does not necessarily constitute
endorsement by Okidata.
Copyright 1999 by Okidata. All rights reserved.
Written and produced by the Okidata Training &
Publications Department. Please address any comments on
this publication
•by mail to:
Training & Publications Department
Okidata
2000 Bishops Gate Blvd.
Mount Laurel, New Jersey 08054-4620
•or by email to: [email protected]
We welcome you to visit our multilingual web site:
http://www.okidata.com
Okidata and OKIFAX are registered trademarks of Oki
Electric Industry Company, Ltd. Okidata marques désposés
de Oki Electric Industry Company, Ltd.; marca registrada,
Oki Electric Industry Company, Ltd. JetSuite is a registered
trademark of eFax.com.
ENERGY STAR is a registered trademark of the United States
Environmental Protection Agency.

Quick Reference |E-3
Control Panel
1) Numeric Keypad
2) One Touch Keypad

Overview
E-4 |OKIFAX 5400
Faxing
Setting Up the Fax
Date and Time
1PressSelectFunction.
2Press 9/User Program.
3Press3.
4PressYES§§
§§
§.
5Enter the new date and time using the numeric keypad.
Press ©NO to advance the cursor to the next number. Use
the 24-hour format.
6When the time is set, press YES§§
§§
§.
7Press Select Function to finish.
Fax I.D.
1PressSelectFunction.
2Press 9/User Program.
3Press 4 on the numeric keypad.
4PressYES§§
§§
§.
5Enter the full telephone number of your fax machine using
the numeric keypad.
6PressStart.
7Enter your Sender ID (up to 32 digits). Use ©NO and
YES§§
§§
§to move the cursor forward or backward.
8PressStart.
9Enter the telephone number for call back messages using
the numeric keypad. Enter up to 20 characters.
10PressStart.
11Press Select Function to finish.

Quick Reference |E-5
Loading the Document
Document Guidelines
•Size: 5.8"—8.5" wide, 5"—14" long.
•Basis weight: 13—28 lb.
•Surfaces clean
•Not wrinkled, stapled, or clipped
•Rectangular
•Multipage documents should be the same size and shape,
neatly aligned
•Maximum number of pages: 30 pages, normal weight
paper (20 lb.); 15 pages for light or heavy weight paper
1Adjust document guides to the width of the document.
2Stack documents neatly and insert face down. Readjust
the document guides for a snug fit.
3OKIFAX grips the documents and pulls the bottom page
into the machine.

E-6 |OKIFAX 5400
Using Manual Feed
1Load your documents face down in the document feeder.
2Press in on the front panel indents.
3Pull the manual paper feeder down.
4Adjust the paper guides.
5Insert a sheet of paper face up.Adjust the guides again to
ensure that the paper is straight.
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
AUTOREC
SEARCH
SELECT
FUNCTION
AUTODIAL
HYPHEN REDIAL
COPY HOOK
V.REQUEST
PHOTO EXFINE FINE STD
LIGHTNORMAL DARK
ALARM STOP START

Quick Reference E-7
|
Changing Resolution
Change resolution by pressing YES§§
§§
§. The resolution (photo,
extra fine, fine, or standard) is marked by an LED display just
above the YES§§
§§
§key.
Changing Contrast
Change contrast by pressing ©NO. The contrast (light,
normal, or dark) is marked by an LED display just to the right
of the ©NO key.
Send to Single Location / Keypad
Dialing
1Load your documents.
2On the numeric keypad, dial as you would on a normal
telephone.
3Press Start to begin the transmission.
One-Touch
How to Program
1PressSelectFunction.
2Press 8/+/Location Program.
3Press a One Touch key to program—lift the keypad to
program keys 16-30.
4Enter the main fax number.
5Press Start.
6Enter the location ID (up to 16 characters).
7Press Start.
8Enter the optional alternate fax number, if desired. Refer to
steps 4 and 5.
9Press Start to finish programming.
10To continue programming One Touch keys, go back to
step 3. If you are finished programming, press Select
Function.
How to Use
1Load your documents.
2Press the One Touch key. (Lift the keypad to reach keys
16-30.)
3Press Start to begin the transmission.

E-8 |OKIFAX 5400
Auto (Speed) Dial
How to Program
1PressSelectFunction.
2Press 8/+/Location Program.
3Press AutoDial.
4Using the numeric keypad, enter a 2-digit number (01-99)
for theAuto Dial number you wish to program.
5Enter the fax number.
6Press Start.
7Enter the Location ID (up to 16 characters).
8Press Start.
9To continue programming Auto Dial numbers, go back to
step 4. If you are finished, press Select Function.
How to Use
1Load your documents.
2Press Auto Dial, then enter the two-digitAuto Dial number
on the numeric keypad.
3Press Start to begin the transmission.
Group Dial
How to Program
1PressSelectFunction.
2Press 8/+/Location Program.
3On the numeric keypad, press the #key.
4Using the numeric keypad, enter the two-digit group
number (01-20) you want to program.
5Add a location to your group: press a One Touch key,or
Auto Dial plus a two-digitAuto Dial number.
6Press YES§§
§§
§to add the location to the group.
7Continue to add locations to the group as needed.
8When you are finished programming your group, press
©NO.
9To program another group, go back to step 3. If you are
finished, press SelectFunction.
How to Use
1Load your documents.
2Press the #key, then enter the two-digit group number on
the numeric keypad.
3Press Start to begin the transmission.

Quick Reference E-9
|
Broadcasting
1Load your documents.
2PressSelectFunction.
3Press the 2/Broadcast ↔↔
↔↔
↔Feeder TX One Touch key.
4Select a location: press a One Touch key,Auto Dial key
plus a two-digitAuto Dial number,press #plus a group
number, or dial a number on the numeric keypad.
5Press YES§§
§§
§to confirm your selection.
6Repeat steps 4 and 5 as often as necessary to continue
selecting locations.
7When you are finished selecting locations, press ©NO.
8If you want a printed report of your selections, press
YES§§
§§
§.
If you want to make corrections, press ©NO and go back
to step 4.
To remove a location, select the location in the same way,
but press ©NO to delete it from your transmission.
9When all of your selections are correct, press Start to
begin transmission.
Redialing
You can redial a number manually at any time by pressing
Redial.
Switching Between Memory &
Feeder Transmit Modes
1Press SelectFunction.
2Press 9/UserProg.
3PressYES§§
§§
§.
4Enter 18 using the numeric keypad.
5Press ©NO to switch between memory and feeder transmit
modes.
6Press Select Function to register your selection.

E-10 |OKIFAX 5400
Search Key Dialing
Use the Search key to look through the alphabetical list of
Location IDs programmed into your OKIFAX.
1Press Search to begin the search.
2Press Search again to look through the entire list of
locations in alphabetical order, or
3Locate the letter you want on the numeric keypad and
press that key to look through Location IDs beginning
with that letter.
Delay Transmission
Sending a Delayed Fax from the Document
Feeder
1Load your documents.
2PressSelectFunction.
3Press1/Delayed TX.
4If the transmission is to occur on the same day, skip to step
6. Otherwise, press ©NO.
5Using the numeric keypad, enter the date you wish the
transmission to begin—up to three days in advance.
6PressYES§§
§§
§.
7Using the numeric keypad, enter the transmission time in
24-hour format.
8PressYES§§
§§
§.
9Press ©NO to select the document feeder. Then press
YES§§
§§
§.
10Select a location: press a One Touch key,Auto Dial key
plus a two-digitAuto Dial number, or use the numeric
keypad.
11Press Start.Your OKIFAX begins waiting for the time and
date you have set before feeding the document and
sending the fax.
Sending a Delayed Fax from Memory
1Load your documents.
2PressSelectFunction.
3Press1/Delayed TX.
4If the transmission is to occur on the same day, skip to step
6. Otherwise, press ©NO.
5Using the numeric keypad, enter the date you wish the
transmission to begin—up to three days in advance.

Quick Reference E-11
|
6PressYES§§
§§
§.
7Using the numeric keypad, enter the transmission time in
24-hour format.
8PressYES§§
§§
§.
9Press YES§§
§§
§to select faxing from memory.
10Select a location: press a One Touch key,Auto Dial key
plus a two-digitAuto Dial number,press # plus a group
number, or dial a number on the numeric keypad.
11Press YES§§
§§
§to confirm your selection.
12Repeat steps 10 and 11 as often as necessary to continue
selecting locations.
13When you are finished selecting locations, press ©NO.
14If you have selected multiple locations, your OKIFAX asks
if you want to confirm your selections with a printed
report before proceeding. If you do, press YES§§
§§
§.
After the report is printed and if you want to make
corrections, press ©NO and go back to step 10.
To remove a location, select the location in the same way,
but press ©NO to delete it from your transmission.
15When all of your corrections are correct, press Start.Your
OKIFAX scans the documents into memory and waits until
the time and date you have set before sending the fax.
When scanning is completed, your OKIFAX is available
for other transmission operations.
Canceling a Delayed Transmission
1PressStop.
2Press YES§§
§§
§. The display shows the Location ID of the
delayed transmission currently loaded in your OKIFAX.
3PressYES§§
§§
§.
4If the delayed transmission was a feeder transmission,
press Stop again to remove the document from the
document feeder.

E-12 |OKIFAX 5400
Confirmation Report
1After transmission, press Copy (with no documents
loaded) to see the confirmation report on the display.
2Press Copy again to print the report.

Overview
Quick Reference |E-13
Copying
Making Copies
1Load the document in the document tray.
2PressCopy.
3If only one copy is required, wait and the machine will
begin copying momentarily.
To make multiple copies, enter the number of copies
required using the numeric keypad.
4Press Copy again to start copying.
Using Manual Paper Feeder
1Load your documents.
2Press in on the front panel indents.

E-14 |OKIFAX 5400
3Pull the manual paper feeder down.
4Adjust the paper guides.
5Insert a sheet of paper face up.Adjust the guides again.
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
AUTOREC
SEARCH
SELECT
FUNCTION
AUTODIAL
HYPHEN REDIAL
COPY HOOK
V.REQUEST
PHOTO EXFINE FINE STD
LIGHT NORMAL DARK
ALARM STOP START
6Press the Copy key (see above). If you are making more
than one copy or copying a multipage document, insert
additional sheets when the previous sheet is all the way
through the machine.

Overview
Quick Reference |E-15
Printing (optional)
!Requires optional PC Interface Kit. See your Software User’s Guide for more details.
1Select File, Print.
2Select OKIFAX 5400.
3Click OK.
Using Manual Feed
1Press in on the front panel indents.
2Pull the manual paper feeder down.
3Adjust the paper guides.

E-16 |OKIFAX 5400
4Insert a sheet of paper face up.Adjust the guides.
1
ABC
2
DEF
3
GHI
4
JKL
5
MN
6
PRS
7
TUV
8
WXY
9
*
OQZ
0
#
AUTOREC
SEARCH
SELECT
FUNCTION
AUTODIAL
HYPHEN REDIAL
COPY HOOK
V.REQUEST
PHOTO EXFINE FINE STD
LIGHT NORMAL DARK
ALARM STOP START

Overview
Quick Reference |E-17
Scanning (optional)
!Requires optional PC Interface Kit. See your Software User’s Guide for more details.
Scanning the Document Using
JetSuite Pro
1Insert the pages to be scanned into the document feeder
print side down, with the top edge into the OKIFAX 5400.
2A dialog box appears, saying, “A Document has been
placed into the input tray. Would you like to scan it?”
3Click Yes.
4A dialog box lets you control resolution, regular or
inverted image, dimensions of scanned document, level of
contrast, and dithering (“16 shades” for pictures with
grays, “none” for black and white images or text).
5Click Scan. When scanning is complete, the document
appears on the desktop.

Overview
E-18 |OKIFAX 5400
Using JetSuite Pro
(optional)
JetSuite Pro is included in the optional PC Interface Kit. See
your JetSuite Software User’s Guide for more details.
1) Select folder.
2) Select file.
3) Select operation.