Oki OKIOFFICE 84 User manual

User’s Guide
OKIOFFICE 84

2
OKIOFFICE 84
Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date. The
manufacturer of this equipment assumes no responsibility for
the results of errors beyond its control. The manufacturer of this
equipment also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this
guide will not affect the applicability of the information in it.
Mention of software products manufactured by other companies
does not necessarily constitute endorsement by the manufacturer
of this equipment.
This user’s guide is subject to change without notification.
This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the approximation
of the laws of the member states relating to electromagnetic
compatibility and low voltage.
Copyright 1998 by Oki. All rights reserved.
Written and produced by Oki Europe Ltd.
OKI and OKIOFFICE are registered trademarks of Oki Electric
Industry Company, Ltd.
Energy Star is a trademark of the United States Environmental
Protection Agency.
Symbols in this Book
This symbol marks a ‘note’. Notes are hints or tips which
offer additional information to help you.
This symbol marks a ‘caution’. Cautions are special
notices which you should read and follow carefully to
avoid possible damage to your equipment.
This symbol marks a ‘warning’. Warnings are special
notices which you should read and follow carefully to
avoid potential danger to yourself or others.
Energy Star
As an ENERGY STAR Partner, Oki has
determined that this product meets the
Energy Star guidelines for energy
efficiency.

User’s Guide 3
Contents
Symbols in this Book .........................................................2
Energy Star ......................................................................... 2
SAFETY...................................................................................6
General................................................................................6
Installation Hints................................................................ 6
Operation & Maintenance..................................................7
Toner Cartridge & Image Drum Unit Handling ................. 7
Emergency FirstAid ........................................................... 8
INTRODUCTION .................................................................... 9
Features............................................................................... 9
Multi Function .................................................................10
COMPONENTIDENTIFICATION ........................................11
What You Should Receive...........................................11
Components ................................................................12
Components ................................................................13
Control Panel...............................................................14
Control Panel Keys & Indicators .....................................15
One Touch Keypad...........................................................17
Using One Touch Keys for Dialling............................17
Using One Touch Keys for Selecting Functions &
Programming ...............................................................18
Signal Tones .....................................................................19
INSTALLATION ....................................................................20
Getting Started .................................................................20
Where to InstallYour Fax Machine ............................20
Unpacking ........................................................................20
Setting Up Your Fax Machine..........................................21
Installing Paper Trays & Stackers ...............................21
Installing Toner Cartridge ...........................................21
Connecting Telephone Line .......................................23
Connecting Telephone, Handset or Answering Machine24
Connecting Power Cable.............................................24
Loading Paper ..................................................................24
Setting the Clock .............................................................25
Setting the Answering Mode ...........................................25
Answering Mode Options ...........................................26
Changing Answering Mode ........................................27
Fax Machine Identification .............................................27
Setting Fax Machine Identification ............................28
Setting Language .............................................................29
Connecting to a PBX .......................................................29
MFP Function...................................................................30
DIALDIRECTORIES ............................................................31
Programming One Touch Keys ........................................31
One Touch Parameters .................................................32
Chain Dialling .............................................................33
ProgrammingAUTO DIAL Numbers................................33
Programming Groups .......................................................34

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OKIOFFICE 84
BASIC OPERATIONS ...........................................................36
Preparing Documents .......................................................36
Document Size.............................................................36
Multiple Page Documents ...........................................36
Loading Documents .........................................................36
Sending Fax to Single Location ......................................37
Search Key Dialling ....................................................38
Real-Time Dialling......................................................38
Redialling....................................................................38
Confirming Results .....................................................38
Stopping a Transmission .............................................39
Receiving Faxes Manually ..............................................39
Receiving Faxes in Memory............................................39
Memory Reception......................................................39
No Paper Reception.....................................................40
No Toner Reception ....................................................40
Cancelling Messages Stored in Memory ....................40
Rejecting Unsolicited Fax Messages...............................41
Power Failures & Memory................................................41
Making Copies.................................................................42
Making Copies Using Manual Paper Feeder ..............42
Using Voice Request.........................................................42
Initiating Voice Request ..............................................43
Answering Voice Request ............................................43
ADVANCEDOPERATIONS ..................................................44
Sending Faxes to Multiple Locations and/or Groups .....44
Delayed Sending of Faxes................................................46
Sending Delayed Faxes to Single Locations..............46
Sending Delayed Faxes to Groups and/or Multiple
Individual Locations ...................................................47
Cancelling Delayed Transmission ..............................50
Confidential Faxes ...........................................................51
Sending Confidential Faxes........................................51
Receiving Confidential Faxes ....................................52
Creating Confidential Mailbox ..................................52
Closing Confidential Mailbox ...................................53
Changing Mailbox Password......................................53
Printing Confidential Faxes ........................................54
Relay Broadcasting ..........................................................55
Relay Initiating Station...............................................55
Relay Key Station .......................................................55
Relay Broadcast Report ..............................................55
Initiating Relay Broadcast ..........................................55
Polling ..............................................................................56
Polling Transmission...................................................56
Polling Reception .......................................................58
Cancelling Polling Transmission ...............................58
Printing Bulletin Messages.........................................59
DualAccess ......................................................................59
While Sending Faxes...................................................59
While Receiving Faxes ...............................................60
While Making Copies .................................................60
While Printing Reports................................................60

User’s Guide 5
PROGRAMMING ..................................................................61
Customizing Features & Operations................................61
Viewing Your Current Settings....................................61
User Function Settings .....................................................61
User Function Settings List.........................................61
Changing User Function Settings ...............................65
Setting Distinctive Ring..............................................66
Personal Mailboxes ..........................................................67
Creating Personal Mailbox (Polling)..........................67
Closing Personal Mailbox (Polling) ...........................67
Memory Password ............................................................68
Creating Memory Password ........................................68
Changing Memory Password ......................................68
Deleting Memory Password ........................................69
RestrictedAccess ..............................................................69
Creating Restricted ID Password.................................69
Changing Restricted ID...............................................70
Closing Restricted ID ..................................................71
Dial Parameter Settings ....................................................71
Dial Parameter Settings List ........................................71
Changing Dial Parameter Settings ..............................72
REPORTS ..............................................................................74
Understanding Reports ....................................................74
Activity Report............................................................74
Broadcast Confirmation Report ..................................74
Active Memory Files Report.......................................75
Telephone Directory ....................................................75
Configuration Report ..................................................75
Message Confirmation Report ....................................76
Confidential Reception Report ..................................76
Broadcast Entry Report ...............................................76
Power Outage Report...................................................77
Printing Reports ...............................................................77
Printing Message Confirmation Report ......................77
Printing Other Reports.................................................77
Codes Used in Reports .....................................................77
Result Codes................................................................77
Communication Codes................................................78
PROBLEM SOLVING ...........................................................79
Clearing Document Jams .................................................79
Clearing Printing Paper Jams ...........................................79
Replacing Toner Cartridge ..............................................81
Replacing Image Drum Unit ............................................83
Reading Print Counters ....................................................84
Shipping the Fax Machine...............................................85
Problem Checklist ............................................................85
Display Panel Messages ...................................................88
Normal Display............................................................88
Error Messages.............................................................88
SPECIFICATIONS .................................................................90
Index......................................................................................91

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OKIOFFICE 84
SAFETY
Your machine has been carefully designed to give you years of
safe, reliable performance. As with all electrical equipment,
however, there are a few basic precautions you should take to
avoid hurting yourself or damaging the machine.
General
• Read this user's guide carefully and keep it in a safe but
accessible place so that you can use it for future reference.
• Read and follow all warning and instruction labels on the
machine itself.
• Disconnect the machine before you clean it. DO NOT use
liquid or aerosol cleaners to clean the machine.
• Place your machine on a firm, solid surface. If you place
the machine on something unsteady, it may fall and become
damaged or injure someone. If you place the machine on a
soft surface, such as a rug, sofa, or bed, the vents may
become blocked causing the machine to overheat.
• Do not use your machine near water, or spill liquid of any
kind into it.
Installation Hints
• Install your machine in a dust-free location away from direct
sunlight.
• Do not connect your machine to a power source that is
used by other equipment producing electrical noise (i.e.,
air conditioners, etc.).
• Leave electronic adjustments to authorized service
personnel.
• The LINE terminal connects your machine to a standard
telephone line. To avoid damage to your telephone system
or to the machine, do not connect your machine into
anything other than a standard telephone socket.
• Your machine has an earthed, 3-pin plug as a safety feature
and it will only connect to an earthed outlet. If you cannot
connect this plug to your power outlet, then it is possible
that you have an older, non-earthed outlet. Contact an
electrician to have your power outlet replaced. Do not use
an adapter to defeat the earthing.
• The electrical power outlet should be located near the
machine and should be easily accessible.
• The two TEL ports on the back of the machine are only
suitable for 2 wire devices. Not all standard telephones
will respond to incoming ringing when connected to an
extension socket.

User’s Guide 7
• This machine may not necessarily provide an effective
hand-over of a call from a telephone connected to the same
line.
• The operation of this machine on the same line as a
telephone or other equipment with audible warning devices
or automatic ring detectors will rise to bell tinkle or noise
and may cause false tripping of the ring detector. Should
such problems occur, the user is not to contact the telephone
company.
Operation & Maintenance
• Use a dry cloth to clean the control panel and the main
body of the unit.
• Aside from the instructions specifically mentioned in this
user’s guide, your machine is not user serviceable. DO NOT
attempt to service the machine or lubricate moving parts
by yourself.
• Disconnect the power cable before trying to remove any
objects that may have fallen into the machine.
• Immediately disconnect the machine if it becomes
physically damaged and arrange for its repair or disposal.
• When relocating your machine, always disconnect the
telephone line before disconnecting the power cable. When
reconnecting your machine, connect the power cable first,
then the telephone line.
• This machine is not intended to be used in parallel with
any other telephone devices.
Toner Cartridge & Image Drum Unit
Handling
• Leave unused toner cartridges and image drum units in
their packages until needed. When replacing a toner
cartridge or image unit, reuse the packaging to dispose of
the old toner cartridge or image drum unit.
• Do not expose the toner cartridges and image drum units
to light for more than five minutes. Never expose the green
drum (inside the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by
the middle. Never touch the green drum inside the image
drum unit.
• To avoid damage to the image drum unit, always use
original Oki toner cartridges.
• Exercise care when removing the toner cartridge. Do not
let it touch your clothing or porous materials. The toner
powder causes permanent stains.
• Small amounts of toner spilled on skin or clothing can be
readily removed with soap and COLD water. Using heated
water will make removing the stain much more difficult.

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OKIOFFICE 84
Emergency First Aid
•IFTONERIS SWALLOWED:Induce vomiting and seek
medical attention. Never attempt to induce vomiting or
give anything by mouth to a person who is unconscious.
•IFTONER IS INHALED:Take the person to an open area
for fresh air. Seek medical attention.
•IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cool, NOT cold, water for a minimum of 15
minutes keeping eyelids open with fingers. Seek medical
attention.

User’s Guide 9
INTRODUCTION
Thank you for purchasing this OKIOFFICE machine. This
machine uses advanced Light Emitting Diode (LED)
technology to transfer received and copied images to plain
paper. It is designed to make the sending and receiving faxes a
fast and trouble free process.
Features
The OKIOFFICE 84 includes the following features:
• 10 One Touch keys for automatic, single-key dialling of
preprogrammed telephone numbers.
• 70 AUTO DIAL numbers for automatic dialling of
additional preprogrammed telephone numbers.
• 5 Groups can be programmed to allow you to transmit a
document to multiple locations with a single selection.
• A search feature to allow you to look for preprogrammed
telephone numbers by name.
• Halftone transmission in up to 64 shades of grey.
• Fax communication at up to 14,400 bits per second.
• Automatic redial and page re-transmission when a
telephone number is busy or when problems occur in
communication.
• Advanced transmission and reception features, including
up to 5 delayed transmissions, transmission to multiple
locations, confidential transmission and reception, relay
broadcast initiate and polling.
• Advanced memory transmission and reception features,
including automatic reception into memory with or
without password printing.
• Reports to help you keep track of the operations and settings
of your machine.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception,
automatic switching between incoming voice and fax
messages, and allows an answering machine to be
connected in series to the telephone line after the machine.
• A closed network feature to allow you to limit who can
send faxes to your machine, or to limit both where faxes
can be sent to and received from.
• Your machine can also make 50 copies of an original
document using standard weight (80 gsm) paper.
• 1 MB of built-in memory.
• Advanced dual access feature allowing you to load and
prepare documents for transmission while your machine is
sending or receiving another message.
• High speed scanning of original documents.

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OKIOFFICE 84
• Automatic width reduction to 95% to bring data within
printable parameters if the data on received faxes is wider
than the printing area of your machine. This function is
also active during copying.
• Restricted operation of your machine by using a four digit
password.
Multi Function
Multi function peripheral (MFP) software supplied with this
machine allows your machine to communicate with a computer.
Once this software has been installed on your computer, you
can:
• Use your machine as a local printer.
• Send fax messages directly from your computer.
• Receive andstore faxmessages directly intoyour computer.
• Scan pages from your machine into your computer.
• Carry out Optical Character Recognition (OCR) on received
faxes or scanned pages.
• Easily program dial directories on your machine.

User’s Guide 11
COMPONENT IDENTIFICATION
WhatYou Should Receive
Telephone Cable
Paper Tray/
Copy Stacker
Document Tray
Power Cable
Facsimile Unit
Document Stacker
Image Drum Unit
(Inside fax machine)
Toner Cartridge
MFP Software

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OKIOFFICE 84
Components
Paper Tray/Copy Stacker
Load up to 100 sheets of paper
into this tray. Up to 30 sheets of
received faxes or finished
copies are stacked on top of this
tray.
Document Tray
Holds original documents that are
to be faxed or copied.
Document Guides
Adjust these guides to the page
width of the documents that are
to be faxed or copied.
One Touch Keypad
Control Panel
Manual Paper Feeder
Load paper into this slot when you
want to use a type of paper different
from the paper in the paper tray.
Document Stacker
Supports documents that have
been faxed or copied.

User’s Guide 13
Components
PC Connector
Connect the computer
cable into this connector.
LINE Terminal
Terminal for connecting the unit to a telephone line.
TEL Terminals
Terminals for connecting the fax machine to an
external telephone.
AC Power Inlet
Connect the AC power cable, supplied with
your fax machine, into this inlet.
Toner Cartridge
This black cylinder, installed inside the
image drum unit, contains the black
powder which is the ink for your fax
machine.You will need to install a new
toner cartridge when the REPLACE
TONER CART message appears on the
display.
LED Print Head
This black bar is the part of
your fax machine which writes
received or copied images
onto the image drum unit.You
should clean this bar each
time you change your toner
cartridge.
Image Drum Unit
The image drum unit contains the
green photosensitive drum which
receives images from the LED print
head and transfers them to the
printing paper.
Power Switch

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OKIOFFICE 84
ControlPanel

User’s Guide 15
Control Panel Keys & Indicators
1 LCDPanel: Refer to this liquid crystal display (LCD) panel
for instructions and information while your machine is
operating or while you are programming your machine.
2 Transmit Resolution/ô YES Key: This key changes the
resolution used for transmitting documents. Use STD for
standard originals, FINEand EX.FINEfor detailed or small
print originals, and PHOTO for originals that include
colours or many shades of grey.
You will also use this key as the ô YES key when making
selections or to move your cursor while programming.
3 Type of Original/NO õKey: This key selects document
contrast after loading a document for transmission. Use
LIGHT for originals that are too light, NORMAL for
documents with good contrast, and DARK for originals
that are too dark.
You will also use this key as the NO õkey when making
selections or to move your cursor while programming.
4AUTO REC Key: This key sets the answering mode of
your machine. The answering mode controls how your
machine answers incoming calls and receives faxes. The
display of your machine always indicates your current
selection. See Setting the Answering Mode later in this
user’s guide for more information about the answering
modes available in your machine.
5HYPHEN Key: When programming One Touch keys and
AUTO DIAL telephone numbers, use this key to tell your
machine to wait for the dial tone of an outside or
international line before it continues dialling the rest of
the telephone number. When programming the TSI/CSI
and call back numbers into your machine, this key can
also be used to enter a “+” symbol (see Plus (+) Key).
6SEARCH Key: The One Touch keys and AUTO DIAL
numbers can be programmed to have a name or location ID
associated with their telephone numbers. Using this key
by itself or in combination with the numeric keypad, you
can search for these numbers alphabetically. You can also
use the SEARCH key to search for unassigned One Touch
keys and AUTO DIAL numbers.
7HOOK/V. REQUESTKey: During a fax communication,
pressing this key tells the operator at the other fax machine
that you want to talk at the end of your transmission or
after reception of any page has been completed. To use
this feature both fax machines must have an external
telephone connected. To answer a voice request, press this
key after lifting your telephone handset. When no fax
communication is taking place, pressing this key opens
the telephone line for manual dialling (not available in
some countries). You will hear the dialling tone through
the speaker of your machine.
8REDIAL Key: Pressing this key manually redials the last
number dialled on your machine.

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OKIOFFICE 84
Note: If your machine has been set to enter power save
mode (after the machine has been inactive for three
minutes), the manual redial function does not work.
9AUTO DIAL Key: AUTO DIAL numbers are abbreviated
numbers for rapid dialling. Rather than dialling the entire
telephone number, you can enter a 2-digit code to AUTO
DIAL number instead. You can also use the Location IDs
(names) associated with AUTO DIAL numbers to search
for these locations by name using the SEARCH key. This
key is also used in combination with the #/Group Key to
select preprogrammed groups when sending faxes to
multiple locations.
10 SELECT FUNCTION Key: Using this key activates the
advanced transmission and reception functions of your
machine to obtain reports and for programming. To select
a function, press the SELECTFUNCTIONkey, then press
the One Touch key labelled with the function you want to
use. While programming or selecting other functions,
pressing the SELECTFUNCTIONkey a second time takes
you directly back to the stand-by mode of your machine.
11 COPY Key: After loading a document, press this key to
make a copy. When no documents are loaded, press this
key once to obtain a Message Confirmation Report about
your last transmission on the LCD Display Panel and a
second time to receive a printed report. You can also use
the COPY key as a short-cut for programming One Touch
keys and AUTO DIAL numbers. After you have loaded a
document and manually dialled a telephone number, press
COPY so you can instantly program that number into an
unassigned One Touch Key or AUTO DIAL number.
12 STOP Key: This key cancels any operation currently in
progress and turns off the ALARM indicator. After loading
paper, press this key to cancel alarm conditions after the
condition has been corrected. During programming,
pressing the STOPkey takes you back step-by-step through
the programming functions you have already selected.
13 START Key: Pressing the START key initiates the
operation indicated on the display or confirms information
you have entered into the display. While the machine is in
power save mode, press the STARTkey to exit power save
mode.
14 ALARM Indicator: This indicator glows red and an alarm
sounds notifies you of any problem that occurs. To turn
the alarm indicator off, press the STOPkey and correct the
problem.
15 Plus (+) Key (One Touch Key 8): Each fax number you
enter or program into your machine can be up to 32 digits
long. When a number is longer than 32 digits, it is possible
to dial this number using combinations of One Touch keys,
AUTO DIAL numbers or the numeric keypad. When
programming a chain dial number into a One Touch key or
AUTO DIAL number, press the Plus key at the end of the
first part of the number to indicate to the machine that this
is a chain dial number.

User’s Guide 17
When programming TSI/CSI and call back numbers into
your machine, this key is used to enter a “+” symbol.
16 PAUSE Key (One Touch Key 10): Use this key on the
One Touch keypad to enter automatic three second pauses
in dialling when programming telephone numbers. For
example, you may want to use this key to tell your machine
to wait for an outside or international line to open. Pauses
in telephone numbers are marked by a “P” symbol.
17 SPACE Key (One Touch Key 9): Use this key on the One
Touch Keypad to enter spaces while programming or to
erase previously programmed information. Unlike the
PAUSE key, spaces are used for easier reading only and
have no effect on dialling.
18 One Touch Keypad: For a description of all the functions
of the One Touch keypad, see the following section, One
Touch Keypad.
19 One Touch Labels: After programming a location into a
One Touch key, write the name of the location on the One
Touch label. Lift off the plastic cover and use a pencil to
write in the name, then replace the cover.
20 #/Group Key: Once you have programmed some One
Touch keys or AUTO DIAL numbers, use this key to create
groups to allow you to send the same fax to multiple
locations. After you have loaded a document, press the
AUTO DIAL key and use this key to select the group you
want to send your fax to.
21 0/UNIQUE Key: When dialling, use this key to enter a
“0”. When programming your Sender ID or a Location ID,
you can use this key to enter a variety of unique characters,
e.g. ! # & ’ ( ) * + , - . / : ; = ? · ä ß ñ ö ü Æ Å Ø æ å ø
22 Numeric Keypad: When dialling, these twelve keys work
like the keypad on a telephone. You will also use the
keypad to enter numbers, letters and other characters while
programming. After pressing the SEARCH key, you can
also use the numeric keypad to alphabetically search for
the names of locations programmed into your machine.
23 */Tone Key: If your machine is set to pulse dialling, this
key allows you to switch the dialling operation of your
machine from pulse to tone dialling during your current
call. You can also use this key while programming to create
numbers with mixed pulse-then-tone operation.
Note: This function is not available in some countries.
One Touch Keypad
The One Touch keys are an important tool on your machine.
You will use them for quick, one-touch dialling, and to access
the functions and programming options of your machine.
Using OneTouch Keys for Dialling
To use a One Touch key for dialling, press the appropriate One
Touch key. For each key, you can program up to two telephone
numbers: a primary number, which will always be dialled first,

18
OKIOFFICE 84
and an alternate number which will be automatically dialled if
the first number is busy or if there is no answer.You can also use
the Location IDs (names) associated with One Touch keys to
search for these locations by name using the SEARCH key.
Using OneTouch Keys for Selecting Functions &
Programming
You will also use One Touch keys for selecting special
transmission and reception functions, obtaining reports and
programming. To select a function from the OneTouch keypad,
press the SELECT FUNCTION key, then press the
corresponding One Touch key.
1DELAYED TX Key: Using this key sends a fax at a later
time and date, which you can specify for up to three days
later.
2PRINT OPERATION Key: Using this key prints out a
confidential received document stored in the memory of
your confidential personal box number after entering your
4-digit password.
If memory reception mode is set on your machine, use this
key to print faxes that have been received in memory. Also,
use this key to print any bulletin polling messages that
have been stored in memory.
Note: Changing the answering mode of your machine
automatically prints out any non-confidential faxes that
have been received into memory.
3CONF TX Key: Using this key sends a confidential
document to a personal mailbox (a memory storage area)
in the receiving machine.
4RELAY INIT TXKey: Using this key sets up a relayed fax
transmission. During a relayed fax transmission, your
machine initiates the transmission by sending a document
to a second fax machine, which then broadcasts the message
to a number of other fax machines.
5POLLING Key: Using this key sets your machine to scan
and store documents in memory, then wait for another fax
machine to call and request a document to be sent (polling
transmission).
When no document is loaded on the document table, using
this key calls another fax machine and requests it to send
the documents it has loaded into memory (polling
reception).
6REPORT PRINT Key: Using this key manually prints
reports from your machine.
7COUNTER DISPLAY Key: Your machine keeps track of

User’s Guide 19
the number of pages it has printed and scanned. Using this
key checks the print counters of your machine and resets
the drum counter of your machine after replacing the image
drum unit.
8LOCATION PROG Key: Using this key programs One
Touch keys, AUTO DIAL numbers and groups into your
machine.
9USER PROG Key: Using this key allows you to
program identification information of your machine; set
the clock of your machine; set up mail boxes for
confidential message reception; change your fax the
function settings and dial parameters; program passwords
for printing messages stored in memory and to restrict the
use of your machine.
10 PRINTER CLEANING Key: Using this key prints a
cleaning page for clearing any accumulated toner from the
image drum of your machine.
Signal Tones
Your machine emits a number of sounds to inform you of specific
conditions.
Key SelectTone:This is a short beep that occurs each time you
press a key.
Error Tones: If you press a wrong or inappropriate key, your
machine will emit three short beeps. If your machine experiences
a problem during communications, it will emit three long beeps.
Press the STOP key to turn the error tone off, then print a
Message Confirmation Report to check the source of the
problem by pressing the COPY key twice with no documents
loaded.
Voice Request Tone: During a fax session, either you or the
person at the remote fax machine can initiate a voice request.
When the person at the remote fax machine either initiates or
answers your voice request, your machine emits a repetitive
warbling sound.
EndofSessionTone:At the end of every successful fax session,
your machine emits a short beep to inform you that there were
no errors or problems in the communication.
Off-Hook Alarm Tone: If your machine is equipped with a
handset and if the handset is left off the hook, your machine
will emit an intermittent warbling sound. To turn off the sound,
hang up the handset or press the STOP key.

20
OKIOFFICE 84
INSTALLATION
Getting Started
To install your new machine, follow the instructions from
Unpacking to Setting the Fax Identification.You must complete
these steps for your machine to operate properly.
If you have purchased an option package for your machine,
refer to the documentation you received with that option.
Where to InstallYour Machine
1. Install your machine in a dust-free location away from direct
sunlight.
2. Allow several centimetres on each side of the machine to
ensure adequate ventilation.
3. Make sure that both power and telephone outlets are
available nearby.
4. Choose a location where the relative humidity is between
20% and 80%, and where the temperature is between 10 °C
and 32 °C.
Unpacking
Before you begin, make sure that all items listed below are
included in your package. Refer to the illustrations in
Component Identification and remove the contents from the
carton placing them on a sturdy surface.
1. Fax machine unit
2. Toner cartridge
3. Image drum unit (inside facsimile unit)
4. Power cable
5. Telephone line cable
6. Paper tray/Copy stacker
7. Document tray
8. Document stacker
9. MFP software on CD-ROM disk
10. This Instruction manual
Note: A telephone handset, handset cradle and handset
cablemay also be included. Ifany itemsare missing,notify
your dealer immediately for a replacement. Keep your
packing materials and carton in case you ever need to
ship or transport the machine.
Caution: Do not ship the machine with the image drum
unit and toner cartridge installed. Refer to Shipping the
Machine later in this user’s guide.