Oki OKIOFFICE 84 User manual

User’s Guide
OKIOFFICE 84

2
OKIOFFICE 84
Every effort has been made to ensure that the information in
this document is complete, accurate, and up-to-date. The
manufacturer of this equipment assumes no responsibility for
the results of errors beyond its control. The manufacturer of this
equipment also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this
guide will not affect the applicability of the information in it.
Mention of software products manufactured by other companies
does not necessarily constitute endorsement by the manufacturer
of this equipment.
This user’s guide is subject to change without notification.
This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the approximation
of the laws of the member states relating to electromagnetic
compatibility and low voltage.
Copyright 1998 by Oki. All rights reserved.
Written and produced by Oki Europe Ltd.
OKI and OKIOFFICE are registered trademarks of Oki Electric
Industry Company, Ltd.
Energy Star is a trademark of the United States Environmental
Protection Agency.
Symbols in this Book
This symbol marks a ‘note’. Notes are hints or tips which
offer additional information to help you.
This symbol marks a ‘caution’. Cautions are special
notices which you should read and follow carefully to
avoid possible damage to your equipment.
This symbol marks a ‘warning’. Warnings are special
notices which you should read and follow carefully to
avoid potential danger to yourself or others.
Energy Star
As an ENERGY STAR Partner, Oki has
determined that this product meets the
Energy Star guidelines for energy
efficiency.

User’s Guide 3
Contents
Symbols in this Book .........................................................2
Energy Star ......................................................................... 2
SAFETY...................................................................................6
General................................................................................6
Installation Hints................................................................ 6
Operation & Maintenance..................................................7
Toner Cartridge & Image Drum Unit Handling ................. 7
Emergency FirstAid ........................................................... 8
INTRODUCTION .................................................................... 9
Features............................................................................... 9
Multi Function .................................................................10
COMPONENTIDENTIFICATION ........................................11
What You Should Receive...........................................11
Components ................................................................12
Components ................................................................13
Control Panel...............................................................14
Control Panel Keys & Indicators .....................................15
One Touch Keypad...........................................................17
Using One Touch Keys for Dialling............................17
Using One Touch Keys for Selecting Functions &
Programming ...............................................................18
Signal Tones .....................................................................19
INSTALLATION ....................................................................20
Getting Started .................................................................20
Where to InstallYour Fax Machine ............................20
Unpacking ........................................................................20
Setting Up Your Fax Machine..........................................21
Installing Paper Trays & Stackers ...............................21
Installing Toner Cartridge ...........................................21
Connecting Telephone Line .......................................23
Connecting Telephone, Handset or Answering Machine24
Connecting Power Cable.............................................24
Loading Paper ..................................................................24
Setting the Clock .............................................................25
Setting the Answering Mode ...........................................25
Answering Mode Options ...........................................26
Changing Answering Mode ........................................27
Fax Machine Identification .............................................27
Setting Fax Machine Identification ............................28
Setting Language .............................................................29
Connecting to a PBX .......................................................29
MFP Function...................................................................30
DIALDIRECTORIES ............................................................31
Programming One Touch Keys ........................................31
One Touch Parameters .................................................32
Chain Dialling .............................................................33
ProgrammingAUTO DIAL Numbers................................33
Programming Groups .......................................................34

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OKIOFFICE 84
BASIC OPERATIONS ...........................................................36
Preparing Documents .......................................................36
Document Size.............................................................36
Multiple Page Documents ...........................................36
Loading Documents .........................................................36
Sending Fax to Single Location ......................................37
Search Key Dialling ....................................................38
Real-Time Dialling......................................................38
Redialling....................................................................38
Confirming Results .....................................................38
Stopping a Transmission .............................................39
Receiving Faxes Manually ..............................................39
Receiving Faxes in Memory............................................39
Memory Reception......................................................39
No Paper Reception.....................................................40
No Toner Reception ....................................................40
Cancelling Messages Stored in Memory ....................40
Rejecting Unsolicited Fax Messages...............................41
Power Failures & Memory................................................41
Making Copies.................................................................42
Making Copies Using Manual Paper Feeder ..............42
Using Voice Request.........................................................42
Initiating Voice Request ..............................................43
Answering Voice Request ............................................43
ADVANCEDOPERATIONS ..................................................44
Sending Faxes to Multiple Locations and/or Groups .....44
Delayed Sending of Faxes................................................46
Sending Delayed Faxes to Single Locations..............46
Sending Delayed Faxes to Groups and/or Multiple
Individual Locations ...................................................47
Cancelling Delayed Transmission ..............................50
Confidential Faxes ...........................................................51
Sending Confidential Faxes........................................51
Receiving Confidential Faxes ....................................52
Creating Confidential Mailbox ..................................52
Closing Confidential Mailbox ...................................53
Changing Mailbox Password......................................53
Printing Confidential Faxes ........................................54
Relay Broadcasting ..........................................................55
Relay Initiating Station...............................................55
Relay Key Station .......................................................55
Relay Broadcast Report ..............................................55
Initiating Relay Broadcast ..........................................55
Polling ..............................................................................56
Polling Transmission...................................................56
Polling Reception .......................................................58
Cancelling Polling Transmission ...............................58
Printing Bulletin Messages.........................................59
DualAccess ......................................................................59
While Sending Faxes...................................................59
While Receiving Faxes ...............................................60
While Making Copies .................................................60
While Printing Reports................................................60

User’s Guide 5
PROGRAMMING ..................................................................61
Customizing Features & Operations................................61
Viewing Your Current Settings....................................61
User Function Settings .....................................................61
User Function Settings List.........................................61
Changing User Function Settings ...............................65
Setting Distinctive Ring..............................................66
Personal Mailboxes ..........................................................67
Creating Personal Mailbox (Polling)..........................67
Closing Personal Mailbox (Polling) ...........................67
Memory Password ............................................................68
Creating Memory Password ........................................68
Changing Memory Password ......................................68
Deleting Memory Password ........................................69
RestrictedAccess ..............................................................69
Creating Restricted ID Password.................................69
Changing Restricted ID...............................................70
Closing Restricted ID ..................................................71
Dial Parameter Settings ....................................................71
Dial Parameter Settings List ........................................71
Changing Dial Parameter Settings ..............................72
REPORTS ..............................................................................74
Understanding Reports ....................................................74
Activity Report............................................................74
Broadcast Confirmation Report ..................................74
Active Memory Files Report.......................................75
Telephone Directory ....................................................75
Configuration Report ..................................................75
Message Confirmation Report ....................................76
Confidential Reception Report ..................................76
Broadcast Entry Report ...............................................76
Power Outage Report...................................................77
Printing Reports ...............................................................77
Printing Message Confirmation Report ......................77
Printing Other Reports.................................................77
Codes Used in Reports .....................................................77
Result Codes................................................................77
Communication Codes................................................78
PROBLEM SOLVING ...........................................................79
Clearing Document Jams .................................................79
Clearing Printing Paper Jams ...........................................79
Replacing Toner Cartridge ..............................................81
Replacing Image Drum Unit ............................................83
Reading Print Counters ....................................................84
Shipping the Fax Machine...............................................85
Problem Checklist ............................................................85
Display Panel Messages ...................................................88
Normal Display............................................................88
Error Messages.............................................................88
SPECIFICATIONS .................................................................90
Index......................................................................................91

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OKIOFFICE 84
SAFETY
Your machine has been carefully designed to give you years of
safe, reliable performance. As with all electrical equipment,
however, there are a few basic precautions you should take to
avoid hurting yourself or damaging the machine.
General
• Read this user's guide carefully and keep it in a safe but
accessible place so that you can use it for future reference.
• Read and follow all warning and instruction labels on the
machine itself.
• Disconnect the machine before you clean it. DO NOT use
liquid or aerosol cleaners to clean the machine.
• Place your machine on a firm, solid surface. If you place
the machine on something unsteady, it may fall and become
damaged or injure someone. If you place the machine on a
soft surface, such as a rug, sofa, or bed, the vents may
become blocked causing the machine to overheat.
• Do not use your machine near water, or spill liquid of any
kind into it.
Installation Hints
• Install your machine in a dust-free location away from direct
sunlight.
• Do not connect your machine to a power source that is
used by other equipment producing electrical noise (i.e.,
air conditioners, etc.).
• Leave electronic adjustments to authorized service
personnel.
• The LINE terminal connects your machine to a standard
telephone line. To avoid damage to your telephone system
or to the machine, do not connect your machine into
anything other than a standard telephone socket.
• Your machine has an earthed, 3-pin plug as a safety feature
and it will only connect to an earthed outlet. If you cannot
connect this plug to your power outlet, then it is possible
that you have an older, non-earthed outlet. Contact an
electrician to have your power outlet replaced. Do not use
an adapter to defeat the earthing.
• The electrical power outlet should be located near the
machine and should be easily accessible.
• The two TEL ports on the back of the machine are only
suitable for 2 wire devices. Not all standard telephones
will respond to incoming ringing when connected to an
extension socket.

User’s Guide 7
• This machine may not necessarily provide an effective
hand-over of a call from a telephone connected to the same
line.
• The operation of this machine on the same line as a
telephone or other equipment with audible warning devices
or automatic ring detectors will rise to bell tinkle or noise
and may cause false tripping of the ring detector. Should
such problems occur, the user is not to contact the telephone
company.
Operation & Maintenance
• Use a dry cloth to clean the control panel and the main
body of the unit.
• Aside from the instructions specifically mentioned in this
user’s guide, your machine is not user serviceable. DO NOT
attempt to service the machine or lubricate moving parts
by yourself.
• Disconnect the power cable before trying to remove any
objects that may have fallen into the machine.
• Immediately disconnect the machine if it becomes
physically damaged and arrange for its repair or disposal.
• When relocating your machine, always disconnect the
telephone line before disconnecting the power cable. When
reconnecting your machine, connect the power cable first,
then the telephone line.
• This machine is not intended to be used in parallel with
any other telephone devices.
Toner Cartridge & Image Drum Unit
Handling
• Leave unused toner cartridges and image drum units in
their packages until needed. When replacing a toner
cartridge or image unit, reuse the packaging to dispose of
the old toner cartridge or image drum unit.
• Do not expose the toner cartridges and image drum units
to light for more than five minutes. Never expose the green
drum (inside the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by
the middle. Never touch the green drum inside the image
drum unit.
• To avoid damage to the image drum unit, always use
original Oki toner cartridges.
• Exercise care when removing the toner cartridge. Do not
let it touch your clothing or porous materials. The toner
powder causes permanent stains.
• Small amounts of toner spilled on skin or clothing can be
readily removed with soap and COLD water. Using heated
water will make removing the stain much more difficult.

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OKIOFFICE 84
Emergency First Aid
•IFTONERIS SWALLOWED:Induce vomiting and seek
medical attention. Never attempt to induce vomiting or
give anything by mouth to a person who is unconscious.
•IFTONER IS INHALED:Take the person to an open area
for fresh air. Seek medical attention.
•IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cool, NOT cold, water for a minimum of 15
minutes keeping eyelids open with fingers. Seek medical
attention.

User’s Guide 9
INTRODUCTION
Thank you for purchasing this OKIOFFICE machine. This
machine uses advanced Light Emitting Diode (LED)
technology to transfer received and copied images to plain
paper. It is designed to make the sending and receiving faxes a
fast and trouble free process.
Features
The OKIOFFICE 84 includes the following features:
• 10 One Touch keys for automatic, single-key dialling of
preprogrammed telephone numbers.
• 70 AUTO DIAL numbers for automatic dialling of
additional preprogrammed telephone numbers.
• 5 Groups can be programmed to allow you to transmit a
document to multiple locations with a single selection.
• A search feature to allow you to look for preprogrammed
telephone numbers by name.
• Halftone transmission in up to 64 shades of grey.
• Fax communication at up to 14,400 bits per second.
• Automatic redial and page re-transmission when a
telephone number is busy or when problems occur in
communication.
• Advanced transmission and reception features, including
up to 5 delayed transmissions, transmission to multiple
locations, confidential transmission and reception, relay
broadcast initiate and polling.
• Advanced memory transmission and reception features,
including automatic reception into memory with or
without password printing.
• Reports to help you keep track of the operations and settings
of your machine.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception,
automatic switching between incoming voice and fax
messages, and allows an answering machine to be
connected in series to the telephone line after the machine.
• A closed network feature to allow you to limit who can
send faxes to your machine, or to limit both where faxes
can be sent to and received from.
• Your machine can also make 50 copies of an original
document using standard weight (80 gsm) paper.
• 1 MB of built-in memory.
• Advanced dual access feature allowing you to load and
prepare documents for transmission while your machine is
sending or receiving another message.
• High speed scanning of original documents.

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OKIOFFICE 84
• Automatic width reduction to 95% to bring data within
printable parameters if the data on received faxes is wider
than the printing area of your machine. This function is
also active during copying.
• Restricted operation of your machine by using a four digit
password.
Multi Function
Multi function peripheral (MFP) software supplied with this
machine allows your machine to communicate with a computer.
Once this software has been installed on your computer, you
can:
• Use your machine as a local printer.
• Send fax messages directly from your computer.
• Receive andstore faxmessages directly intoyour computer.
• Scan pages from your machine into your computer.
• Carry out Optical Character Recognition (OCR) on received
faxes or scanned pages.
• Easily program dial directories on your machine.