Oki OKIFAX 5400 User manual

English
User’s Guide

Every effort has been made to ensure that the information in this document
is complete, accurate, and up-to-date. The manufacturer of this equipment
assumes no responsibility for the results of errors beyond its control. The
manufacturer of this equipment also cannot guarantee that changes in
software and equipment made by other manufacturers and referred to in
this guide will not affect the applicability of the information in it. Mention
of software products manufactured by other companies does not
necessarily constitute endorsement by the manufacturer of this equipment.
This product complies with the requirements of the Council Directives 89/
336/EEC and 73/23/EEC on the approximation of the laws of the member
states relating to electromagnetic compatibility and low voltage.
Copyright 1999. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection
Agency.
ENERGY STAR
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star
guidelines for energy efficiency.

Table of Contents i
English
Table of Contents
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i
Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Installation hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Operation & maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Toner cartridge & image drum handling . . . . . . . . . . . . . . . . . . . . . . . 3
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Product options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Memory expansion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Second paper cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
PC interface board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Telephone handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
High speed modem board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Component Identification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
What you should receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Control panel keys & indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
One touch keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Using one touch keys for dialling . . . . . . . . . . . . . . . . . . . . . . . 16
Using one touch keys for selecting functions & programming . 17
Signal tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Where to install your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . 21
Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Installing document stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Installing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Connecting telephone line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

ii User’s Guide
Installing external handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Connecting external telephone or answering machine . . . . . . . . . .26
Connecting power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Paper & envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Setting time & date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Answering mode options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Changing answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Setting fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . .33
Setting forwarding number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Dial Directories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
One touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
One touch parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Auto dial numbers programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Groups programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Basic Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Preparing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Document size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Loading documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Sending faxes to single location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Real-time dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Confirming results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Stopping transmissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Receiving faxes into memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
No paper reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
No toner reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Cancelling messages stored in memory . . . . . . . . . . . . . . . . . . . . .51
Rejecting unsolicited fax messages . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Table of Contents iii
English
Power failures & memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Making copies using manual paper feeder . . . . . . . . . . . . . . . . . . . 52
Using voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Initiating voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Answering voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Advanced Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Sending faxes to multiple locations . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Delayed sending of faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sending delayed fax from document feeder . . . . . . . . . . . . . . . . . 58
Sending delayed fax from memory . . . . . . . . . . . . . . . . . . . . . . . . 59
Cancelling delayed transmissions . . . . . . . . . . . . . . . . . . . . . . . . . 60
Confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Sending confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Receiving confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Creating confidential mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Changing password or closing mailbox . . . . . . . . . . . . . . . . . . . . . 63
Printing confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Relay broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Relay initiating station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Relay key station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Relay broadcast report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Initiating relay broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Cancelling ITU bulletin polling transmission . . . . . . . . . . . . . . . . 67
Printing bulletin messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Dual access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
While sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
While making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
While printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Customising features & operations . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Viewing your current settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
User function settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Changing user function settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

iv User’s Guide
Dial parameter settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Dial parameter settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Changing dial parameter settings . . . . . . . . . . . . . . . . . . . . . . . . . .78
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Understanding reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Broadcast confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Configuration report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Message confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Broadcast entry report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Power outage report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Printing message confirmation report . . . . . . . . . . . . . . . . . . . . . . .82
Printing other reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Codes used in reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Result codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Communication codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Clearing document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Clearing printer paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Replacing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Replacing image drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Reading print counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Shipping the fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Appendix A - Statutory User Information (UK only). . . .101
Series Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
TEL/FAX Change Over . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Line Socket Installation (UK only) . . . . . . . . . . . . . . . . . . . . . . . .103
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Safety 1
English
Safety
Your fax machine has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the fax machine.
General
• Read this user's guide carefully and keep it in a safe but accessible
place so that you can use it for future reference.
• Read and follow all warning and instruction labels on the fax
machine itself.
• Disconnect the fax machine before you clean it. DO NOT use liquid
or aerosol cleaners to clean the fax machine.
• Place your fax machine on a firm, solid surface. If you place the fax
machine on something unsteady, it may fall and become damaged
or injure someone. If you place the fax machine on a soft surface,
such as a rug, sofa, or bed, the vents may become blocked causing
the fax machine to overheat.
• Do not use your fax machine near water, or spill liquid of any kind
into it.
Installation hints
• Install your fax machine in a dust-free location away from direct
sunlight.
• Do not connect your fax machine to a power source that is used by
other equipment producing electrical noise (i.e., air conditioners,
etc.).
• Leave electronic adjustments to authorized service personnel.
• The LINE terminal connects your fax machine to a standard
telephone line. To avoid damage to your telephone system or to the
fax machine, do not connect your fax machine into anything other
than a standard telephone socket.

2User’s Guide
• Your fax machine has an earthed, 3-pin plug as a safety feature and
it will only connect to an earthed outlet. If you cannot connect this
plug to your power outlet, then it is possible that you have an older,
non-earthed outlet. Contact an electrician to have your power outlet
replaced. Do not use an adapter to defeat the earthing.
• The electrical power outlet should be located near the fax machine
and should be easily accessible.
• The TEL ports on the back of the fax machine are only suitable for
2 wire devices. Not all standard telephones will respond to
incoming ringing when connected to an extension socket.
• This fax machine may not necessarily provide an effective hand-
over of a call from a telephone connected to the same line.
• The operation of this fax machine on the same line as a telephone or
other equipment with audible warning devices or automatic ring
detectors will rise to bell tinkle or noise and may cause false
tripping of the ring detector. Should such problems occur, the user
is not to contact the telephone company.
• Please note that this fax machine does comply with Machine Noise
Information Ordinance 3. GSGV 18.1.1991 where the maximum
sound pressure level is equal or less than 70 dB (A) according to
ISO 7779.
Operation & maintenance
• Use a dry cloth to clean the control panel and the main body of the
unit.
• Aside from the instructions specifically mentioned in this user’s
guide, your fax machine is not user serviceable. DO NOT attempt to
service the machine or lubricate moving parts by yourself.
• Disconnect the power cable before trying to remove any objects that
may have fallen into the machine.
• Immediately disconnect the fax machine if it becomes physically
damaged and arrange for its repair or disposal.
• When relocating your fax machine, always disconnect the
telephone line before disconnecting the power cable. When
reconnecting your fax machine, connect the power cable first, then
the telephone line.
• This fax machine is designed for use with tone dial telephones and
has a parrallel pick-up feature with remote receive.

Safety 3
English
Toner cartridge & image drum handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light for
more than five minutes. Never expose the green drum (inside the
image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the middle.
Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original toner
cartridges.
• Exercise care when removing the toner cartridge. Do not let it touch
your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency first aid
•IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
•IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
•IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cool, NOT cold, water for a minimum of 15 minutes
keeping eyelids open with fingers. Seek medical attention.

4User’s Guide

Introduction 5
English
Introduction
Thank you for purchasing this fax machine, which uses advanced Light
Emitting Diode technology to transfer received and copied images to plain
paper. It has been designed to make sending and receiving faxes a fast and
trouble-free process.
Features
Your fax machine includes all the following features:
• 30 One Touch keys for automatic, single-key dialling of
pre-programmed telephone numbers.
• 99 Auto Dial numbers for automatic dialling of additional
pre-programmed telephone numbers.
• Group programming (20 groups) allowing transmission of a
document to multiple locations with a single selection.
• A search feature allowing you to look for pre-programmed
telephone numbers by name.
• Halftone transmission in up to 64 shades of gray.
• High-speed fax transmission and reception at up to 14 400 bits per
second.
• 16 mail boxes for confidential reception or bulletin polling.
• Automatic redial and page re-transmission when a telephone
number is busy or when problems occur in communication.
• Advanced transmission and reception features, including up to 20
delayed transmissions, transmission to multiple locations,
confidential transmission and reception, relay broadcast initiate and
polling.
• Advanced memory transmission and reception features, including
automatic reception into memory.
• Reports to help you keep track of your fax machine’s operations
and settings.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception,
automatic switching between incoming voice and fax messages.

6User’s Guide
Also allows an answering machine to be connected in series to the
telephone line after the fax machine.
• A closed network feature to allow you to limit who can send faxes
to your fax machine, or to limit both where faxes can be sent to and
received from.
• Your fax machine can also make up to 99 sorted copies of an
original document using standard weight (75 g/m2, 20 lb) paper.
• 2.5 Mb of built-in memory.
• An advanced dual access feature which allows you to load and
prepare multiple documents for transmission while your fax
machine is sending or receiving another message.
• High-speed scanning of original documents.
• A manual paper tray to allow you to load a different type of paper
while making copies. Paper size is dependent on 1st paper size
setting.
• A fax forwarding feature to allow your fax machine to receive
messages into memory and automatically forward the messages to
another remote fax machine.
Product options
A number of options are available to increase the usefulness and
convenience of your fax machine.
Memory expansion
Installing additional memory allows the fax machine store to more pages
of information in memory. If you are constantly seeing a MEMORY
OVERFLOW message on your fax machine, you should consider
purchasing additional memory. An optional 4 Mb memory expansion
board is available.
The memory expansion board option includes a built-in backup battery.
This feature protects memory operations and other communication
settings for up to one hour in the event of a power failure.
Second paper cassette
The second paper cassette option adds an additional 500 pages of paper
capacity to your fax machine. When the main paper cassette runs out of

Introduction 7
English
paper, your fax machine automatically switches to the second paper
cassette to continue printing received faxes or copies.
PC interface board
This allows your fax machine to communicate with a personal computer.
Once the option is installed in the fax machine and the software is installed
in your computer, you can:
• Use your fax machine as a local printer.
• Send fax messages directly from your computer.
• Receive and store fax messages on your computer.
• Scan pages from your fax machine into your computer.
• Carry out optical character recognition (OCR) on received faxes or
scanned pages.
• Program One Touch Keys, Auto Dial Numbers and groups into your
fax machine from a personal computer.
Telephone handset
Atelephonehandsetwhichallowsyou to useyourfaxmachineas anormal
telephone.
High speed modem board
A high speed modem board can be installed by your supplier to increase
fax communications up to 33 600 bits per second.

8User’s Guide

Component Identification 9
English
Component Identification
What you should receive
Fax Machine
Document Stacker
Power Cable
Telephone Cable
Image Drum Unit
(inside fax machine)
Toner Cartridge

10 User’s Guide
Components
1 One Touch Keypad
2 Document Table: Covers the copy stacker and hols original
documents that are to be faxed or copied.
3 Document Table Extension: Flipsoutto support longer documents
that are to be faxed or copied.
4 Copy Stacker: Holds copies or received faxes.
5 Front Panel: The panel on the front of the fax machine gives you
access to the manual paper feeder. This allows you to bypass the paper
cassette and feed paper directly into the machine. Use this feature when
you want to use a different type of paper.
6 Copy Stacker Extension: Slide this tray out to help support copies
or received faxes.
7 Paper Cassette: Holds up to 250 sheets of paper.
8 Paper Indicator: Shows how much paper remains in the paper
cassette.

Component Identification 11
English
9 Power Switch: Press the I to turn the fax machine ON and the O to
turn the fax machine OFF.
10 Document Guides: Adjust these guides to the page width of teh
documents that are to be faxed or copied.
11 Control Panel
12 Document Stacker: Holds your original documents after they have
been faxed or copied.
13 Paper Path Icon: Load documents face down here.
14 AC Power Socket: Connect the power cable supplied withyour fax
machine into this socket.
15 Cable Run: When installing the optional external handset, feed the
telephone cable through this cable run to TEL1 or TEL2 terminals.
16 TEL1/TEL2 Terminals: Terminals for connecting an external
handset, external telephone, or answering machine to the fax machine.
17 LINE Terminal: Terminal for connecting the fax machine to a
telephone line.
18 Expansion Slot Cover: Open this cover for access to expansion
slots for the optional PC interface board and memory expansion boards.
19 Image Drum Unit: The image drum unit contains the
photosensitive drum which receives images from the LED print head and
transfers these images to the printing paper.
20 Toner Cartridge: This black cylinder, installed inside the image
drum unit, contains black powder which acts as the ink for your fax
machine.

12 User’s Guide
21 LED Print Head: This black bar is the part of your fax machine
which transfersreceived orcopied images onto the image drum unit.Clean
this bar each time you change a toner cartridge.
Control panel keys & indicators
1 LCD Panel: Refer to this liquid crystal display (LCD) panel for
instructions and information while your fax machine is operating or while
you are programming your fax machine.
2 CopyKey:After loadinga document,press this keyto make acopy.
When no documents are loaded, press this key once to obtain a Message
Confirmation Report about your last transmission on the LCD Display
Panel and a second time to receive a printed report. You can also use the
Copy keyas a short-cutfor programmingOne Touch keysandAuto
Dial numbers.After you have manuallyentered atelephone number,
pressCopy so you caninstantly programthatnumber intoanunassigned
One TouchKey orAuto Dial number.
3 Hyphen Key: When programming One Touch keys and Auto Dial
telephone numbers, use this key to tell your fax machine to wait for the
outside or international line to become available before it proceeds with
dialling the rest of the telephone number. When programming the TSI/CSI
and call back numbers into your fax machine, this key can also be used to
enter a “+” symbol (see Plus (+) Key).

Component Identification 13
English

14 User’s Guide
4 Search Key: One Touch keys and Auto Dial numbers can be
programmed to have a name or location ID associated with theirtelephone
numbers. Using this key by itself or in combination with the numeric
keypad, you can search for these numbers alphabetically.
5 Auto Rec Key: This key sets the answering mode of your fax
machine. The answering mode controls how your fax machine answers
incoming calls and receives faxes. The display of your fax machine will
always indicate your current selection. See Setting Answering Mode in
Installation for more information about the answering modes available in
your fax machine.
6 Select Function Key: Using this key activates the advanced
transmission and reception functions, to obtains report and for
programming. To select a function, press the Select Function key, then
press the One Touch key labelled with the function you wantto use. While
programming or selecting other functions, pressing the Select Function
key a second time takes you directly backto the stand-by mode ofyour fax
machine.
7 Auto Dial Key: Auto Dial numbers are abbreviated numbers for
rapid dialling. Rather than dialling the entire telephone number, you can
enter a 2-digit code number to Auto Dial number instead. You can also use
the Location IDs (names) associated with Auto Dial numbers to search for
these locations by name using the Search key.
8 Redial Key: Pressing this key manually redials the last number
dialled on your fax machine.
9 Hook/V. Request Key: During a fax communication, pressing this
key tells the operator at the other fax machine that you want to talk at the
end of your transmission or after reception of any page has been
completed. To use this feature both fax machines must have either the
external telephone handset or an external telephone connected. To answer
a voice request, press this key after lifting your telephone handset. When
no fax communication is taking place, pressing this key opens the
telephone line for manual dialling (not available in some countries). You
will hear the dialling tone through the speaker of your fax machine.
10 One Touch Keypad: For a description of all the functions of the
One Touch keypad, see below.
11 OneTouchLabels:After programming a location intoa One Touch
key, write the name of the location on the One Touch label. Lift off the
plastic cover and use a pencil to write in the name, then replace the cover.
12 Numeric Keypad: When dialling, these twelve keys work like the
keypad on a telephone. You will also use the keypad to enter numbers,