Oki OKIFAX 5650 User manual

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User’s Guide

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Everyefforthasbeenmadetoensurethattheinformationinthisdocumentis
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
Copyright © 2001. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection Agency
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
While all reasonable efforts have been made to make this document as accurate
and helpful as possible, we make no warranty of any kind, expressed or implied,
as to the accuracy or completeness of the information contained herein.
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic
Compatibility, Low Voltage and Radio &
Telecommunications Terminal Equipment.
Notice to Users Accessing Analogue PSTN in EEC Countries
This product is designed to access the PSTN in all EEC countries. Local
PSTN compatibility is dependant on software and/or DIP switch settings.
Please contact your service representative if relocating this product to another
country. In the unlikely event of problems, please contact your service
representative in the first instance.
Notice to Users Accessing ISDN in EEC Countries
Should this product be ISDN compatible it may be installed in all EEC
countries without requiring changes to the software and/or DIP switch
settings. In the unlikely event of problems, please contact your service
representative in the first instance.
Energy Star
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star
guide-lines for energy efficiency.

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Table of contents
Tableofcontents.........................................iii
Safetyinstructions.......................................viii
TonerCartridge&ImageDrumUnitHandling...............x
EmergencyFirstAid....................................x
Notes,cautionsandwarnings............................xi
Chapter 1 - Introduction .................................1
Features.................................................1
Productoptions...........................................2
Multi-FunctionPeripheral(MFP)optionkit..................2
ISDN................................................3
Telephonehandset......................................3
Memoryexpansion.....................................3
Secondpapercassette...................................3
Componentidentification...................................4
Components...........................................5
Controlpanelkeysandindicators..........................8
OneTouchkeypad ....................................12
Dialling..........................................12
Selectingfunctionsandprogramming...................13
Signaltones.............................................14
Chapter2-Installation.................................17
Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Wheretoinstallyourfaxmachine ........................17
Unpacking..............................................17
Settingup ..............................................18
Installingthedocumentstacker...........................18
Installingthetonercartridge.............................18
Connectingthetelephoneline............................21
Installinganexternalhandset............................22
Connectingtelephoneoransweringmachine................23
Connectingthepowercable.............................23
Paper..................................................24
Papertypes ..........................................24
Loadingpaper...........................................24
Setting the clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

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Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Answeringmodeoptions...............................27
Changingansweringmode..............................29
Faxmachineidentification.................................30
Setting the fax machine identification . . . . . . . . . . . . . . . . . . . . . 30
Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
ConnectingtoaPBX.....................................32
MFPfunction...........................................33
Chapter 3 - Dial Directories ............................35
ProgrammingOneTouchkeys..............................35
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
ProgrammingAutoDialnumbers ...........................38
Programminggroups.....................................40
Chapter 4 - Basic Operations ..........................43
Preparingdocuments.....................................43
Documentsize .......................................43
Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Loadingdocuments ......................................44
Sendingfaxestoasinglelocation...........................45
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Real-timedialling.....................................47
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Confirmingresults....................................47
Stoppingatransmission................................47
Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Receiving faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Paperoutmessage ....................................49
Lowtonermessage....................................49
Cancellingmessagesstoredinmemory....................50
Rejectingunsolicitedfaxmessages..........................50
Powerfailuresandmemory................................51
Makingcopies ..........................................51
Makingcopiesusingmanualpaperfeeder..................52
Usingvoicerequest ......................................53
Initiating voice request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Answeringvoicerequest ...............................54

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Chapter 5 - Advanced Operations......................55
Sending faxes to multiple locations and/or groups. . . . . . . . . . . . . . .55
Delayedsendingoffaxes..................................57
Sendingdelayedfaxestoasinglelocation..................58
Sending delayed faxes to groups and/or multiple individual
locations ............................................60
Cancelling delayed transmission. . . . . . . . . . . . . . . . . . . . . . . . . .62
Confidentialfaxes........................................63
Sendingconfidentialfaxes ..............................64
Receiving confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Creatingaconfidentialmailbox..........................65
Changingthepasswordorclosingapersonalbox............66
Printingconfidentialfaxes ..............................67
Memorypasswordprogramming............................67
Relaybroadcasting.......................................68
Relayinitiatingstation .................................68
Relaykeystation......................................68
Relaybroadcastreport..................................68
Initiating relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Polling.................................................70
Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Cancelling polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . .72
Standardone-time/bulletinpolling.....................72
ITU bulletin polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
PrintingITUbulletinmessages...........................73
Dualaccess.............................................74
Whilesendingfaxes ...................................74
While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Whilemakingcopies...................................75
Whileprintingreports..................................75
Chapter 6 - Programming ..............................77
Customisingfeaturesandoperations .........................77
Viewingyourcurrentsettings............................77
Userfunctionsettings..................................77
User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Changingtheuserfunctionsettings .......................83
Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Personalmailboxes.......................................85
Creating personal mailbox (bulletin polling transmission). . . . . .85
Closing personal mailbox (bulletin polling transmission) . . . . . .85

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Forwardnumberprogramming .............................86
Memorypasswordprogramming............................87
Creatingamemorypassword............................87
Changingamemorypassword...........................87
Deletingamemorypassword............................88
Restricted Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
CreatingrestrictedIDnumber...........................89
ChangingrestrictedID.................................89
ClosingRestrictedIDnumber...........................90
DialParameterSettings...................................91
Dialparametersettingslist..............................91
Changingdialparametersettings.........................92
Chapter7-Reports....................................93
Understandingreports ....................................93
Activityreport .......................................93
Broadcastconfirmationreport...........................94
Activememoryfilesreport..............................94
Telephonedirectory...................................95
Configurationreport...................................95
Messageconfirmationreport............................96
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Broadcastentryreport .................................97
Poweroutagereport...................................97
Protocoldump .......................................97
Printingreports..........................................97
Printingmessageconfirmationreport .....................97
Printingotherreports..................................97
Codesusedinreports.....................................98
Resultcodes.........................................98
Communicationcodes .................................98
Chapter 8 - Problem Solving ...........................99
Clearingdocumentjams...................................99
Clearingprinterpaperjams...............................100
Replacingthetonercartridge..............................103
Replacingtheimagedrumunit ............................106
Readingprintcounters...................................109
Shippingthefaxmachine.................................110

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Chapter 9 - Problem Checklist ........................111
Typicalerrormessages................................114
Appendix A - Specifications ...........................117
Appendix B - ISDN G4 Option.........................119
Specifications..........................................119
ISDNprogrammingflow.................................120
Termdefinitions.....................................120
Othersettings ..........................................121
ISDN dial mode for dialling from the keypad (user setting 30) .121
ISDNdialmodeforOneTouchkeyandAutoDial..........121
Speech receive (user setting 31) . . . . . . . . . . . . . . . . . . . . . . . . .121
Otherrelatedfunctions...................................122
Index ..................................................123

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Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed plug as a safety feature, and it will
only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's

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rating. The total ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to
removing covers.
• Lifting the top cover exposes hot surfaces. Hot surfaces are
clearly labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive
an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service the machine
yourself; opening or removing covers may expose you to shocks
or other hazards.
• Do not make any adjustments other than those outlined in the
manual as you may cause damage requiring extensive repair
work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following
the operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.

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Toner Cartridge & Image Drum Unit Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light
for more than five minutes. Never expose the green drum (inside
the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cold water for a minimum of 15 minutes keeping
eyelids open with fingers. Seek medical attention.

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Notes, cautions and warnings
Note: A note appears in this manual like this. A note provides
additional information to supplement the main text which may
help you to use and understand the product.
CAUTION:
A caution appears in this manual like this. A caution provides additional
information which, if ignored, may result in equipment malfunction or
damage.
WARNING
A WARNING APPEARS IN THIS MANUAL LIKE THIS. A WARNING
PROVIDES ADDITIONAL INFORMATION WHICH, IF IGNORED,
MAY RESULT IN A RISK OF PERSONAL INJURY.

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Chapter1-Introduction 1
Chapter 1 - Introduction
Thank you for purchasing this fax machine, which uses advanced Light
Emitting Diode technology to transfer received and copied images to plain
paper. It has been designed to make sending and receiving faxes a fast and
trouble free process.
Features
Your fax machine includes all the following features:
• 40 One Touch keys for automatic, single-key dialling of
preprogrammed telephone numbers.
• 150 AUTO DIAL numbers for automatic dialling of additional
preprogrammed telephone numbers.
• 20 Groups can be programmed to allow you to transmit a document to
multiple locations with a single selection.
• A search feature to allow you to look for pre-programmed telephone
numbers by name.
• Halftone transmission in up to 64 shades of grey.
• High-speed Fax communication at up to 33,600 bits per second.
• 16 mail boxes for confidential reception or bulletin polling.
• Automatic redial and page re-transmission when a telephone number
is busy or when problems occur in communication.
• Advanced transmission and reception features, including up to 20
delayed transmissions, send to multiple locations, confidential
transmission and reception, relay broadcast initiate and polling.
• Advanced memory transmission and reception features, including
automatic reception into memory with or without password printing.
• Reports to help you keep track of the operations and settings of your
fax machine.
• Automatic power save mode.

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• Answering modes for manual and automatic fax reception, automatic
switching between incoming voice and fax messages. Also allows an
answering machine to be used with the fax machine.
• Fax forwarding, memory fax reception and, if desired, a 4 digit
password for printing messages.
• The closed network feature allows you to limit where faxes can be
transmitted to and received from.
• Your fax machine can also make 99 copies of an original document
using standard weight (80 gsm2) paper.
• 2.5Mb of built-in memory (with battery backup).
• During transmissions, your fax machine will begin scanning data into
memory as it begins dialling (called Instant Dialling), thus saving
time since it does not wait for a connection on the receiving end.
• An advanced dual access feature allows you to load and prepare
documents for transmission while your fax machine is sending or
receiving another message.
• High speed scanning of original documents.
• Restricted operation of your fax machine by using a four digit
password.
• A manual paper tray or feeder allows you to load a different type of
paper while making copies. Paper size is dependent on 1st paper size
setting.
• A fax forwarding feature to allow your fax machine to receive
messages into memory and automatically forward them to other
remote fax machines.
Product options
Multi-Function Peripheral (MFP) option kit
This option allows your fax machine to communicate with a computer.
Once the MFP software is installed you can:
• Use your fax machine as a local printer.
• Send fax messages directly from your computer.

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Chapter1-Introduction 3
• Receive and store fax messages directly into your computer.
• Scan pages from your fax machine into your computer.
• Carry out optical character recognition (OCR) on received faxes or
scanned pages.
• Easily program dial directories on your fax machine.
ISDN
This option allows your fax machine to send and receive digital communi-
cations. For details on this option, see Appendix B.
Telephone handset
The telephone handset (optional in some countries), allows you to use
your fax machine as a normal telephone.
Note: This option is not available if the ISDN Option is installed.
Memory expansion
Installing additional memory allows the fax machine to store more pages
of information in memory. If you are constantly seeing a memory
overflow message on your fax machine, you should consider purchasing
additional memory. An optional 2.0/4.0MB memory expansion board is
available.
The memory expansion board option includes a built-in backup battery.
This feature protects memory operations and other communication
settings for up to 20 hours in the event of a power failure.
Second paper cassette
The second paper cassette option adds an additional 500 pages of paper
capacity to your fax machine. When the main paper cassette runs out of
paper, your fax machine automatically switches to the second paper
cassette to continue printing received faxes or copies.

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Component identification
Your new fax machine package should contain the following items:
1. Document stacker
2. AC Power cable
3. Telephone cable
4. Fax machine
5. Toner cartridge
6. Image drum unit (inside fax machine)

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Chapter1-Introduction 5
Components
1. One-Touch keypad: Provides one-touch dialling of your most
often used or favourite numbers
2. Document table: Covers the copy stacker and holds original
documents to be faxed or copied.
3. Document table extension: Flips out to support longer documents
to be faxed or copied.
4. Copy stacker: Holds copies or received faxes.
5. Front panel: Gives you access to the manual paper feeder. This
allows you to bypass the paper cassette and feed paper directly into
the machine. Use this feature when you want to use a different type
of paper.
6. Copy stacker extension: Slide this tray out to help support copies
or received faxes.
7. Paper cassette: Holds up to 250 sheets of paper.
8. Paper indicator: Shows how much paper remains in the paper
cassette.

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9. Power switch: Press to turn the fax machine ON (I) and OFF (O).
10. Document guides: Adjust these guides to the page width of the
documents to be faxed or copied.
11. Control panel: Contains most of the operator controls and
indicators
12. Document stacker: Holds your original documents after they have
been faxed or copied.
13. Paper path icon: Load documents face down here.
14. AC power socket: Connect the power cable supplied with your fax
machine into this socket.
15. Cable run: When installing the optional external handset, feed the
telephone line through this line run to the TEL terminal.
16. TEL terminal - Terminal for connecting an external telephone/
handset or answering machine to the fax machine (not fitted in all
countries).
Note: Only one terminal is available. When the ISDN option is
installed, voice communication is not supported.
17. LINE terminal: Terminal for connecting the fax machine to a
telephone line.
18. Expansion slot cover: Open this cover for access to expansion slots
for the optional PC interface and memory expansion boards.

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Chapter1-Introduction 7
19. Image drum unit: The image drum unit contains the
photosensitive drum, which receives images from the LED print
head and transfers these images to the printing paper. You will need
toinstallanewdrumunitwhenpromptedtodosobythedisplay.
20. Toner cartridge: This black cylinder, installed on the image drum
unit, contains black powder, which acts as the ink for your fax
machine. You will need to install a new toner cartridge when
prompted to do so by the display.
21. LED print head: This black bar is the part of your fax machine
which transfers received or copied images onto the image drum
unit. Clean this bar each time you change a toner cartridge.

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Control panel keys and indicators
1. LCD panel: Refer to this liquid crystal display (LCD) panel for
instructions and information while your fax machine is operating or
while you are programming your fax machine.
2. RESOLUTION/YES key: This key changes the resolution used
for transmitting and copying documents. Use STD for standard
originals, FINE and EX.FINE for detailed or small print originals,
and PHOTO for originals that include colours or many shades of
grey. You will also use this key as the YES key when confirming
selections or to move your cursor to the left while programming.
3. TYPE OF ORIGINAL/NO key: This key selects document
contrast after loading a document for transmission or copying. Use
LIGHT for originals that are too light, NORMAL for documents
with good contrast, and DARK for originals that are too dark. You
will also use this key as the NO key when making selections or to
move your cursor to the right while programming.
4. AUTO REC. key: This key sets the answering mode of your fax
machine. The answering mode controls how your fax machine
answers incoming calls and receives faxes. The display always
indicates your current selection. See “Setting answering mode” in
“Installation” for more information about the answering modes
available in your fax machine.
5. HYPHEN KEY: When programming One Touch keys and Auto
Dial telephone numbers, use this key to tell your fax machine to