Oki OKIFAX 5650 User manual

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User’s Guide

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Everyefforthasbeenmadetoensurethattheinformationinthisdocumentis
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
Copyright © 2001. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection Agency
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
While all reasonable efforts have been made to make this document as accurate
and helpful as possible, we make no warranty of any kind, expressed or implied,
as to the accuracy or completeness of the information contained herein.
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC), 73/23/EEC
(LVD) and 1999/5/EC (R&TTE), as amended where
applicable, on the approximation of the laws of the
member states relating to Electromagnetic
Compatibility, Low Voltage and Radio &
Telecommunications Terminal Equipment.
Notice to Users Accessing Analogue PSTN in EEC Countries
This product is designed to access the PSTN in all EEC countries. Local
PSTN compatibility is dependant on software and/or DIP switch settings.
Please contact your service representative if relocating this product to another
country. In the unlikely event of problems, please contact your service
representative in the first instance.
Notice to Users Accessing ISDN in EEC Countries
Should this product be ISDN compatible it may be installed in all EEC
countries without requiring changes to the software and/or DIP switch
settings. In the unlikely event of problems, please contact your service
representative in the first instance.
Energy Star
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star
guide-lines for energy efficiency.

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Table of contents
Tableofcontents.........................................iii
Safetyinstructions.......................................viii
TonerCartridge&ImageDrumUnitHandling...............x
EmergencyFirstAid....................................x
Notes,cautionsandwarnings............................xi
Chapter 1 - Introduction .................................1
Features.................................................1
Productoptions...........................................2
Multi-FunctionPeripheral(MFP)optionkit..................2
ISDN................................................3
Telephonehandset......................................3
Memoryexpansion.....................................3
Secondpapercassette...................................3
Componentidentification...................................4
Components...........................................5
Controlpanelkeysandindicators..........................8
OneTouchkeypad ....................................12
Dialling..........................................12
Selectingfunctionsandprogramming...................13
Signaltones.............................................14
Chapter2-Installation.................................17
Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Wheretoinstallyourfaxmachine ........................17
Unpacking..............................................17
Settingup ..............................................18
Installingthedocumentstacker...........................18
Installingthetonercartridge.............................18
Connectingthetelephoneline............................21
Installinganexternalhandset............................22
Connectingtelephoneoransweringmachine................23
Connectingthepowercable.............................23
Paper..................................................24
Papertypes ..........................................24
Loadingpaper...........................................24
Setting the clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

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Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Answeringmodeoptions...............................27
Changingansweringmode..............................29
Faxmachineidentification.................................30
Setting the fax machine identification . . . . . . . . . . . . . . . . . . . . . 30
Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
ConnectingtoaPBX.....................................32
MFPfunction...........................................33
Chapter 3 - Dial Directories ............................35
ProgrammingOneTouchkeys..............................35
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
ProgrammingAutoDialnumbers ...........................38
Programminggroups.....................................40
Chapter 4 - Basic Operations ..........................43
Preparingdocuments.....................................43
Documentsize .......................................43
Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Loadingdocuments ......................................44
Sendingfaxestoasinglelocation...........................45
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Real-timedialling.....................................47
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Confirmingresults....................................47
Stoppingatransmission................................47
Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Receiving faxes in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Paperoutmessage ....................................49
Lowtonermessage....................................49
Cancellingmessagesstoredinmemory....................50
Rejectingunsolicitedfaxmessages..........................50
Powerfailuresandmemory................................51
Makingcopies ..........................................51
Makingcopiesusingmanualpaperfeeder..................52
Usingvoicerequest ......................................53
Initiating voice request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Answeringvoicerequest ...............................54

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Chapter 5 - Advanced Operations......................55
Sending faxes to multiple locations and/or groups. . . . . . . . . . . . . . .55
Delayedsendingoffaxes..................................57
Sendingdelayedfaxestoasinglelocation..................58
Sending delayed faxes to groups and/or multiple individual
locations ............................................60
Cancelling delayed transmission. . . . . . . . . . . . . . . . . . . . . . . . . .62
Confidentialfaxes........................................63
Sendingconfidentialfaxes ..............................64
Receiving confidential faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Creatingaconfidentialmailbox..........................65
Changingthepasswordorclosingapersonalbox............66
Printingconfidentialfaxes ..............................67
Memorypasswordprogramming............................67
Relaybroadcasting.......................................68
Relayinitiatingstation .................................68
Relaykeystation......................................68
Relaybroadcastreport..................................68
Initiating relay broadcast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Polling.................................................70
Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Cancelling polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . .72
Standardone-time/bulletinpolling.....................72
ITU bulletin polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
PrintingITUbulletinmessages...........................73
Dualaccess.............................................74
Whilesendingfaxes ...................................74
While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Whilemakingcopies...................................75
Whileprintingreports..................................75
Chapter 6 - Programming ..............................77
Customisingfeaturesandoperations .........................77
Viewingyourcurrentsettings............................77
Userfunctionsettings..................................77
User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Changingtheuserfunctionsettings .......................83
Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Personalmailboxes.......................................85
Creating personal mailbox (bulletin polling transmission). . . . . .85
Closing personal mailbox (bulletin polling transmission) . . . . . .85

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Forwardnumberprogramming .............................86
Memorypasswordprogramming............................87
Creatingamemorypassword............................87
Changingamemorypassword...........................87
Deletingamemorypassword............................88
Restricted Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
CreatingrestrictedIDnumber...........................89
ChangingrestrictedID.................................89
ClosingRestrictedIDnumber...........................90
DialParameterSettings...................................91
Dialparametersettingslist..............................91
Changingdialparametersettings.........................92
Chapter7-Reports....................................93
Understandingreports ....................................93
Activityreport .......................................93
Broadcastconfirmationreport...........................94
Activememoryfilesreport..............................94
Telephonedirectory...................................95
Configurationreport...................................95
Messageconfirmationreport............................96
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Broadcastentryreport .................................97
Poweroutagereport...................................97
Protocoldump .......................................97
Printingreports..........................................97
Printingmessageconfirmationreport .....................97
Printingotherreports..................................97
Codesusedinreports.....................................98
Resultcodes.........................................98
Communicationcodes .................................98
Chapter 8 - Problem Solving ...........................99
Clearingdocumentjams...................................99
Clearingprinterpaperjams...............................100
Replacingthetonercartridge..............................103
Replacingtheimagedrumunit ............................106
Readingprintcounters...................................109
Shippingthefaxmachine.................................110

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Chapter 9 - Problem Checklist ........................111
Typicalerrormessages................................114
Appendix A - Specifications ...........................117
Appendix B - ISDN G4 Option.........................119
Specifications..........................................119
ISDNprogrammingflow.................................120
Termdefinitions.....................................120
Othersettings ..........................................121
ISDN dial mode for dialling from the keypad (user setting 30) .121
ISDNdialmodeforOneTouchkeyandAutoDial..........121
Speech receive (user setting 31) . . . . . . . . . . . . . . . . . . . . . . . . .121
Otherrelatedfunctions...................................122
Index ..................................................123

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Safety instructions
This product has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the product:
• Read the setup instructions in this manual carefully. Be sure to
save it for future reference.
• Read and follow all warning and instruction labels on the product
itself.
• Unplug the machine before you clean it. Use only a damp cloth;
do not use liquid or aerosol cleaners.
• Place the machine on a firm, solid surface. If you put it on
something unsteady, it may fall and be damaged; if you place it on
a soft surface, such as a rug, sofa, or bed, the vents may become
blocked, causing the machine to overheat.
• To protect the machine from overheating, make sure no openings
are blocked. Do not put the machine on or near a heat source, such
as a radiator or heat register. Keep it out of direct sunlight. Allow
enough room around the machine for adequate ventilation and
easy access.
• Do not use the machine near water, or spill liquid of any kind into
it.
• Be certain that your power source matches the rating listed on the
back of the machine. If you are not sure, check with your supplier
or with your local power provider.
• This machine has an earthed plug as a safety feature, and it will
only fit into an earthed outlet. If you can not plug it in, you
probably have an older, non-earthed outlet; contact an electrician
to have the outlet replaced. Do not use an adapter to defeat the
earthing.
• To avoid damaging the power cable, do not put anything on it or
place it where it will be walked on. If the cable becomes damaged
or frayed, replace it immediately.
• If you are using an extension cable or power strip with the
machine, make sure that the total current (amperes) required by
all the equipment on the extension is less than the extension's

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rating. The total ratings of all equipment plugged into the outlet
should not exceed 15 amperes.
• The power outlet into which you plug your machine must remain
accessible at all times.
• It is recommended that the machine be switched off prior to
removing covers.
• Lifting the top cover exposes hot surfaces. Hot surfaces are
clearly labelled. Do NOT touch them.
• Do not poke anything into any ventilation slots; you could receive
an electrical shock or cause a fire.
• Apart from the routine maintenance described in the
accompanying documentation, do not try to service the machine
yourself; opening or removing covers may expose you to shocks
or other hazards.
• Do not make any adjustments other than those outlined in the
manual as you may cause damage requiring extensive repair
work.
If anything happens which indicates the machine is not working properly
or has been damaged, unplug it immediately and contact your supplier.
These are some of the things to look for:
• The power cable or plug is frayed or damaged.
• Liquid has been spilled into the machine, or it has been exposed to
water.
• The machine has been dropped, or the cabinet is damaged.
• The machine does not function normally when you are following
the operating instructions.
Machine Noise Information Ordinance 3. GSGV 18.1.1991:
The maximum sound pressure level is equal or less than 70 dB (A)
according to ISO 7779.

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Toner Cartridge & Image Drum Unit Handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the toner cartridges and image drum units to light
for more than five minutes. Never expose the green drum (inside
the image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the
middle. Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, always use original
toner cartridges.
• Exercise care when removing the toner cartridge. Do not let it
touch your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clothing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency First Aid
• IF TONER IS SWALLOWED: Induce vomiting and seek medical
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
• IF TONER IS INHALED: Take the person to an open area for
fresh air. Seek medical attention.
• IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cold water for a minimum of 15 minutes keeping
eyelids open with fingers. Seek medical attention.