Sharp Image Sender FO-IS125N User manual

FACSIMILE
MODEL
OPERATION MANUAL
FO-IS125N

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable
protection against harmful interference in a residential installation.This equipment generates, uses
and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and the receiver.
- Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
- Consult the dealer or an experienced radio/TV technician for help.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate
instructions in the operation manual."
As an ENERGY STAR®partner, SHARP has determined
that this product meets the ENERGY STAR®guidelines for
energy efficiency.
Declaration of Conformity
SHARP FACSIMILE, FO-IS125N
This device complies with Part 15 of the FCC rules. Operation is subject to the following two
conditions:
(1) This device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
Responsible Party:
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163
TEL: [phone]
This product contains a CR Coin Lithium Battery which contains Perchlorate Material
- special handling may apply, California residents,
See www.dtsc.ca.gov/hazardouswaste/perchlorate/
This product meets the applicable Industry Canada technical specifications
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be
connected to a telephone interface. The termination on an interface may consist of any combination
of devices subject only to the requirement that the sum of the RENs of all the devices does not
exceed five.
U.S.A.
Canada

Table of Contents
1
Table of Contents 1
Introduction 4
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
A Look at the Operation Panel 9
1. Installation 13
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Basic Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Installing the Toner Cartridge and Drum Cartridge . . . . . . . . . . . . . . 18
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 24
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Volume Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
2. Network Scanning 29
Setting up Network Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Storing E-mail Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Scan to E-mail Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Scan to Folder / FTP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
3. Sending Faxes 52
Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 55
Sending a Fax by Normal (Manual) Dialing . . . . . . . . . . . . . . . . . . . 57
Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . 60
4. Receiving Faxes 68
Using AUTO Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Using MANUAL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Table of Contents

Table of Contents
2
5. Security Functions (Administrator) 71
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Administrator Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
User Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Secure Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Authorized Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Call Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Send Hold Function (Fax Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
6. Printing 102
Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Printing a Document From an Application . . . . . . . . . . . . . . . . . . . 104
Selecting Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
7. Making Copies 109
8. Special Functions 111
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Distinctive Ring (Requires Service) . . . . . . . . . . . . . . . . . . . . . . . . 115
Blocking Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Duplex Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Receiving Faxes to E-mail/Folder . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Searching for an Address in a Global Address Book . . . . . . . . . . . 123
Polling (Requesting a Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Timer Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
9. Option Settings 136
10. Checking Stored Information 141
Transaction Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
11. Maintenance 144
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 144
Cleaning the Paper Feed Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Table of Contents
3
12. Troubleshooting 154
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Index 173

4
Specifications
Print specifications
*The yields may vary depending on coverage and operating conditions.
**Measured based on letter-size continuous printing (3rd through 14th page), excluding warm-up
time.
Fax specifications
Toner cartridge yield*
(continuous printing,
5% page coverage,
letter paper)
Initial starter cartridge (included with machine):
Approx. 1500 pages
Replacement cartridge (FO-25ND):
Approx. 3000 pages
Drum cartridge yield*
(continuous printing,
5% page coverage,
letter paper)
Initial starter cartridge (included with machine):
20,000 pages (average)
Replacement cartridge (FO-25DR):
20,000 pages (average)
Paper tray capacity Letter: Approx. 250 sheets (20-lb. copier paper at room
temperature; maximum stack height should not be
higher than the line on the tray)
Legal: 100 sheets
Recommended paper weight: 20-lb. Copy Bond
Printer type Laser
Print resolution 600 ×600 dpi (dots per inch)
Effective printing width 8.2" (208 mm) max.
PC print speed** 12 ppm (pages per minute) max.
Memory capacity* Approximately 600 average pages
Modem speed 33,600 bps with auto fallback to lower speeds.
Transmission time* Approx. 3 seconds
Compatibility ITU-T (CCITT) Super G3, G3 mode
Compression scheme MR, MH, MMR
Applicable telephone line Public switched telephone network
Introduction

5
*Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e.,
ITU-T phase C time only).
Network and general specifications
Reception modes AUTO, MANUAL
Scanning Resolution Horizontal: 203 lines/inch (8 lines/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone: 196 lines/inch (7.7 lines/mm)
Super fine: 391 lines/inch (15.4 lines/mm)
Halftone (grayscale) 64 levels
Contrast control Automatic/Dark selectable
Automatic document
feeder
Letter/A4: 30 sheets max. (20-lb. paper)
Legal: 5 sheets max.
Input document size Automatic feeding:
Width: 5.8" to 8.5" (148 to 216 mm)
Length (30 sheets): 5.5" to 11" (140 to 279 mm)
Length (5 sheets): 5.5" to 14" (140 to 356 mm)
Manual feeding:
Width: 2.75" to 8.5" (70 to 216 mm)
Length: 5.5" to 14" (140 to 356 mm)
Effective scanning width 8.2" (208 mm) max.
Storable transmission
destinations
Rapid Keys: 36
Speed Dial numbers: 114
Telephone function Yes (cannot be used if power fails)
Copy function Single/Multi/Sort (up to 99 copies per page)
Network interface 10 Base-T, 100 Base-TX
Network frame type IEEE802.2/IEEE802.3 Ethernet II
Network protocol TCP/IP
Scan to E-mail Yes
Scan to Network Folder Yes

6
As a part of our policy of continuous improvement, SHARP reserves the right to make design and
specification changes for product improvement without prior notice. The performance
specification figures indicated are nominal values of production units. There may be some
deviations from these values in individual units.
Important: This machine is not designed for use on a line which has call waiting, call
forwarding, or certain other special services offered by your telephone company (errors
may occur during transmission and reception of faxes).
This machine is not compatible with digital telephone systems.
Global Address Search Yes (requires LDAP server)
User authentication Yes
File formats TIFF (G4), PDF (G4)
Supported operating
systems (printer driver) Windows®2000, XP, Server 2003, Vista
Display LCD display, 20 digits x 2 lines
Power requirements 120 V AC, 60 Hz
Power consumption Standby: 8.2 W when not connected to a network
8.6 W when connected to a network
Maximum: 690 W
Operating temperature 50 - 86°F (10 - 30°C)
Humidity 20 - 85% RH
Dimensions
(without attachments)
Width: 16.8" (426 mm)
Depth: 16.1" (410 mm)
Height: 8.2" (208 mm)
Weight
(with attachments)
Approx. 15.6 lbs. (7.1 kg)

7
Important safety information
Do not disassemble this machine or attempt any procedures not described in this
manual. Refer all servicing to qualified service personnel.
Do not install or use the machine near water, or when you are wet. For example, do not
use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement, or near a swimming pool. Do not spill any liquids on the machine.
Unplug the machine from the power outlet and telephone jack and consult a qualified
service representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install the machine where
people may walk on the power cord.
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.
Connecting it to any other kind of outlet will damage the machine and invalidate the
warranty.
Never insert objects of any kind into slots or openings on the machine. This could
create a risk of fire or electric shock. If an object falls into the machine that you cannot
remove, unplug the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be
seriously damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is specifically designed for
wet locations.
Never touch bare telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The power outlet must be installed near the equipment and must be easily accessible.

8
Trademark information
• Microsoft, Windows and Internet Explorer are trademarks of Microsoft
Corporation in the U.S.A. and other countries.
• Acrobat and Adobe are trademarks of Adobe Systems Incorporated.
• Datalight is a registered trademark of Datalight, Inc.
FlashFXTM is a trademark of Datalight, Inc.
Copyright 1993 - 2004 Datalight, Inc. All Rights Reserved.
U.S. Patent Office 5.860.082/6.260.156
• OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Copyright 1999 - 2003 The Open LDAP Foundation, Redwood City,
California, U.S.A. All rights reserved.
• This product includes software developed by Computing Services at
Carnegie Mellon University (http://www.cmu.edu/computing/). Copyright (c)
1998 - 2003. Carnegie Mellon University. All rights reserved.
• All other company names and product names appearing in this manual are
the trademarks of their respective owners.

A Look at the Operation Panel
9
SPEAKER key
Press to listen to the line and fax tones through the speaker when faxing
(p. 57).
Note: This is not a speakerphone. It cannot be used for speaking.
HOLD key
Press to put a phone call on hold (p. 70).
SPEED DIAL key
Press to select a fax, e-mail, or network folder destination stored in a 3-digit
Speed Dial number (pp. 37, 64).
REDIAL key
Press to automatically redial the last number dialed (p. 66). This can also be
used to enter a pause when storing a fax number for automatic dialing (p. 61).
SCAN TO E-MAIL key
Press to send a document to an e-mail recipient (p. 42).
SCAN TO FOLDER key
Press to send a document to a folder on a computer on the same network as
the machine, or to an FTP server (p. 50).
A Look at the Operation Panel
1
2
3
4
5
SPEAKER HOLD SPEED DIAL REDIAL
FUNCTION
RECEPTION
RESOLUTION
RELEASE
GLOBAL ADDRESS
SYMBOL
INFO
8
7
6
112 1310 14
15 17 18 19 20 21 22 23
911
16
2345
6
Note: Affix the Rapid Key labels as shown above.

A Look at the Operation Panel
10
Display
This displays messages and prompts to help you operate the machine.
GLOBAL ADDRESS key
Press to search for a destination in a global address book on an LDAP server
(p. 126).
LINE IN USE light
This lights up when the machine is using the phone line to send or receive a
fax.
SECURE key
Press to set up and use the security functions of the machine (p. 71).
RECEPTION key
Press to select the reception mode (AUTO or MANUAL) for receiving faxes.
The selected mode will appear in the display (p. 27).
FUNCTION key
Press this key followed by the arrow keys to select special functions and
settings.
COPY/HELP key
When a document is in the feeder, press to make a copy (p. 109). At any other
time, press to print the Help List.
STOP key
Press to cancel an operation before it is completed.
Number keys
Use these keys to dial fax numbers, and enter numbers when storing
transmission destinations.
Rapid Keys / letter keys
A fax number, e-mail address, or network folder can be stored in each of these
keys for one-touch selection (attach the Rapid Key labels). When entering
text, the keys are used as letter keys.
BROADCAST key
Press to send to multiple fax or e-mail destinations (p. 111).
INFO key
Press to check various types of machine information.
DUPLEX key
Use to scan two-sided documents for transmission and copying (p. 119).
12
11
11
10
9
13
14
8
15
16
17
18
19
7

A Look at the Operation Panel
11
RESOLUTION key
When a document is in the feeder, press to adjust the scanning resolution for
transmission (p. 55).
RELEASE key
When a fax has been received to memory instead of being printed out
because the Secure Fax function has been activated, press this key to enter
the Secure code and print out the fax (p. 84).
START key
Press after dialing to send a fax (p. 57).
Arrow keys
Use to scroll through and select settings, and to search for stored
destinations.
21
22
23
20

A Look at the Operation Panel
12
Letter keys
87
6
16 18
17
DEL
B'CAST INFO DUPLEX
1
6
2 3 54
DEL key
Press to delete the character marked by the cursor (the cursor can be moved
by pressing or ). When the cursor is to the right of a line of text,
press to backspace and clear characters. To delete all entered characters,
hold down until all characters are cleared.
Caps Lock key
Press to enter upper case letters. Press again to return to lower case letter
entry.
SHIFT key
Hold down while pressing a letter key to temporarily change case.
Letter keys
Use to enter letters.
@key, .com key
Press to conveniently enter “@” and “.com” when entering an e-mail address.
SYMBOL key
Hold down while pressing a letter key to enter the symbol that appears on the
right side of the key.
1
2
3
4
5
6

Unpacking Checklist
13
1. Installation
1. Installation
Unpacking Checklist
CD-ROM Setup
Guide
Toner
cartridge
Telephone
line cord
Drum
cartridge
Document
feeder tray
Paper tray
Document
exit tray
Handset
cord
Handset Received
document
tray
Rapid Key
labels
Warranty
Sheet
Quick
Reference
Guide
Points to keep in mind when setting up
♦Do not place the machine in direct sunlight.
♦Do not place the machine near heaters or air conditioners.
♦Keep dust away from the machine.
♦Keep the area around the machine clear.
About condensation
If the machine is moved from a cold to a warm place, condensation may form
on the scanning glass, preventing proper document scanning. To remove the
condensation, turn on the power and wait approximately two hours before
using the machine.

Basic Setup
14
Basic Setup
Connecting the handset
Attach the document feeder tray and the received document tray.
Insert the trays
at an angle and
rotate back
Attaching the trays
Attach the paper tray.

Basic Setup
15
1. Installation
Comments:
♦The machine does not have a power on/off switch. The power is turned on
and off by simply plugging in or unplugging the power cord.
♦Whenever you unplug the power cord, wait at least 5 seconds before
plugging it back in.
♦If your area experiences a high incidence of lightning or power surges, it is
recommended that you install surge protectors for the power and telephone
lines. Surge protectors can be purchased from your dealer or at most
telephone specialty stores.
After inserting
the tray, flip out
the extension
Attach the document exit tray.
Connecting the power cord
Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.
♦Do not plug the power cord into any other kind of outlet. This will damage
the machine and is not covered under the warranty.

Basic Setup
16
Connecting the telephone line cord
Insert one end of the line cord into the socket on the back of the machine
marked TEL. LINE. Insert the other end into a wall telephone socket.
The machine is initially set for tone dialing. If you are on a pulse
dial line, change the “DIAL MODE” setting (pp. 136 and 137).
Important:
♦The facsimile function of this machine is not designed for use on a line
which has call waiting, call forwarding, or certain other special services
offered by your telephone company. If you attempt to use the facsimile
function in conjunction with any of these services, you may experience
errors during transmission and reception of facsimile messages.
♦The facsimile function of this machine is not compatible with digital
telephone systems.
Affixing the Rapid Key labels
Affix each strip of Rapid Key labels above each row of letter keys as shown in
the panel illustration on page 9.

Basic Setup
17
1. Installation
Switch/Hub
LAN ports
LAN cable
LAN cable
LAN cable
Internet
Router
Connecting the machine to your network
To use the Scan to E-mail and Scan to Folder functions, and to use the
machine as a printer, you must connect the machine to an Ethernet network.
In addition, to use Scan to E-mail, the network must have an Internet
connection. A typical setup is shown below.
The machine is connected using an Ethernet cable (not included). Please
purchase a 10Base-T/100Base-TX straight-through (regular) cable.
Connect one end of the cable to the LAN port on the machine. Connect the
other end to a LAN port on your switch or hub.
To communicate on your network, the machine must have an IP address. To set
the machine’s IP address and configure other network settings, see page 29.
♦If you are uncertain which port to connect the cable to, see the manual for
the router, switch or hub.
♦The connections can be made with all devices powered on.

Installing the Toner Cartridge and Drum Cartridge
18
Installing the Toner Cartridge and Drum
Cartridge
The laser printer in the machine uses a toner cartridge and a drum cartridge.
♦The starter toner cartridge included with the machine can print
approximately 1500 letter-size pages at 5% page coverage.
♦When replacing the toner cartridge, use a SHARP FO-25ND toner
cartridge. One cartridge can print about 3000 letter-size pages at 5%
coverage.
♦The drum cartridge (both starter and replacement) can print approximately
20,000 letter-size pages. When replacing the drum cartridge, use a SHARP
FO-25DR drum cartridge.
Follow the steps below to install the toner cartridge and the drum cartridge.
Note: The quality of the toner cartridge is guaranteed for 18 months after the
date of manufacture indicated on the package. The quality of the drum
cartridge is guaranteed for 24 months after the date of manufacture indicated
on the package.
1Open the top cover of the machine.
•Caution!
The fusing unit inside the print compartment becomes very hot during
operation. Do not touch the inside of the print compartment after the
machine has been in operation.