Olympus DS-3000 Quick start guide


DSSPlayerPro
Transcription Module
INSTRUCTIONS

2
Contents
Contents ________________________________________________________2
DSS Player Pro Features ___________________________________________4
System Requirements _____________________________________________5
Installing DSS Player Pro___________________________________________6
Uninstalling DSS Player Pro ________________________________________8
Connecting the DS-3000 Digital Recorder _____________________________9
Starting the Transcription Module___________________________________10
Connecting the RS23 / RS24 Foot Switch_____________________________11
Connecting the E102 Headset ______________________________________12
Send Mail Function_______________________________________________13
How to Install MAPI Subsystem_____________________________________14
For Windows 95 users ..............................................................................................................14
For Windows NT4.0 users.........................................................................................................14
For Windows 98/2000/Me/XP users..........................................................................................15
How to Activate Send/Receive Mail Function__________________________22
Create A Profile........................................................................................................................22
Dictation/Transcription Module..................................................................................................22
Transcription Window ____________________________________________23
Transcription Window ...............................................................................................................23
Tool Bar....................................................................................................................................24
Playback Control Bar................................................................................................................28
Noise Cancellation....................................................................................................................29
Typist TreeView........................................................................................................................30
Detail of Items That Are Displayed on the Header Bar............................................................... 32
Menu __________________________________________________________35
File Menu..................................................................................................................................35
Edit Menu.................................................................................................................................36
View Menu................................................................................................................................37
Tools Menu...............................................................................................................................38
Voice Recognition Menu...........................................................................................................41

3
Download Menu........................................................................................................................42
Mail Menu................................................................................................................................. 43
[Download] Options ..................................................................................................................44
[Selection of a word processor] Options....................................................................................44
[Mail] Options............................................................................................................................44
Confirmation of contents to be transmitted................................................................................45
Transcribe Window_______________________________________________46
Transcribe Window...................................................................................................................46
Troubleshooting _________________________________________________48
No Sound .................................................................................................................................48
Cannot Connect to DS-3000.....................................................................................................49
Communication Driver Problem.................................................................................................49
[Windows 2000, and Windows XP] __________________________________49
Other Device Problems.............................................................................................................51
Attachment File Problem...........................................................................................................51
Technical Assistance And Support__________________________________52

4
DSS Player Pro Features
DSS Player Pro ismade up of two sections - a Dictation Module and a Transcription Module. These
software products can be installed by using the license ID that is supplied with the product.
Functions provided by these two modules are summarized below.
Dictation Module
-Allows speech recorded on the DS-3000 to be stored and managed as DSS audio files on a PC.
-Plays audio files.
-Converts DSS files to WAVE files.
-Sends audio files as e-mail attachments.
-Allows DSS files to be recorded directly from the DS-3000 to a PC.
-Allows recorded speech to be converted to text when used in conjunction with speech recognition
software.
Transcription Module
-Plays audio files in the background when another application is running, such as a word
processor.
-Receives audio files sent as e-mail attachments.
-Enables foot switch control of the playback process.
-Olympus Optical Co., Ltd. holds the copyrights for the DSS Player Pro software and the
instructions (this manual).
-IBM and ViaVoice are registered trademarks of IBM Corporation.
-Microsoft and Windows are registered trademarks of Microsoft Corporation.
-Pentium is a registered trademark of Intel Corporation.
-Adobe and Acrobat Reader are registered trademarks of Adobe Systems Incorporated.
-Other company and product names are either registered trademarks or trademarks of their
respective owners.

5
System Requirements
- Operating system
Microsoft Windows 95 (Internet Explorer 4.0 or later) / 98 /Me /NT Workstation 4.0 with
Service Pack 4 (SP4) or later / 2000 Professional (referred to here as Windows 2000) / XP
Home/Professional (referred to here as Windows XP)
-PC IBM PC/AT compatible PC
-CPU Intel Pentium 166MHz or faster, or AMD-K6
-RAM 32MB or more
- Hard drive space
25MB or more (plus space for sound data files)
- Sound card
Creative Labs Sound Blaster 16 or 100% compatible sound card
-Display
800x600 pixels or more, 256 colors or more
- CD-ROM drive
Double-speed CD-ROM
- USB port
Oneormorefreeports
- Audio I/O terminals
Microphone input and earphone (or speaker) output
Notes
- USB ports are not available on PCs running Windows 95 or that have been upgraded from
Windows 95 to any other OS. An optional PC Card adapter or floppy disk adapter is needed to
download audio files to such PCs.
- Certain functions, such as remote and direct recording, are not available on PCs that do not
have USB ports.
- One serial port or USB port is required to connect the Foot Switch.
- To use the Send/Receive Mail Function with Windows 98/2000/Me/XP, an MAPI subsystem
such as Microsoft Outlook should be installed.

6
Installing DSS Player Pro
DSS Player Pro is made up of two sections - a Dictation Module and a Transcription Module. You
need to enter the license ID that is supplied with the product during installation to run this software.
Notes
- If you intend to use speech recognition software, it must be installed first. For instructions on
installing the speech recognition software, refer to the user's guide supplied with the speech
recognition software.
- If youare running Windows NT4.0/2000/XPon a network, you need to log in as an administrator
or use a user name that has administrator’s rights.
Insert the DSS Player Pro CD-ROM into the CD-ROM drive.
1
The installer launches automatically.
Note
If the installer does not launch automatically, follow these steps.
It is assumed that the CD-ROM drive is assigned drive letter D.
(1) Click the "Start" button and select "Run."
(2) Type "D:Setup.exe" in the "Open" field and click "OK."
The "Welcome to Olympus DSS Player Pro Setup" dialog box opens.
2
Exit all applications other than the installer and then click "Next."
Note
If you are running Windows NT4.0/2000/XP, you need to log in as an administrator or use a user
name that has administrator’s rights.
Register user information.
3
Register user information. Enter your name, company name, and license ID number (serial
number). The license ID number is printed on the license ID card. Click "Next." A confirmation
dialog box opens. Click "Yes."
Confirm acceptance of License Terms.
4
You must accept the License Terms to install DSS Player Pro. If you accept, click "Yes."
Select where to install DSS Player Pro.
5
Specify the folder in which to install DSS Player Pro. Click "Browse" to change the installation
folder. To use the default folder, click "Next."
Note
If the installation folder does not exist, a folder creation confirmation dialog box opens. Click
"Yes."
Select a program menu folder.
6
You may change the program menu folder to another one, such as "Start Up". To use the default
folder, click "Next."
Confirm the start of file copying.
7
Confirm all "Current Settings." To accept them, click "Next."
Note
To change the program menu folder or installation folder, click "Back."

7
Install Acrobat Reader if not currently installed on your
PC.
8
When the Acrobat Reader installation dialog box opens,  select
Install Adobe Acrobat Reader and click "Next."
Note
Installing Acrobat Reader allows you to view detailed
operating instructions for DSS Player Pro.
Copy files.
9
Wait until DSS Player Pro is installed on your PC.
Set up Acrobat Reader.
11
When the Acrobat Reader Setup dialog box opens, click "Next."
Select where to install Acrobat Reader.
12
Specify the folder in which to install Acrobat Reader. To use the default folder, click "Next."
Setup Status.
13
Wait until Acrobat Reader is installed on your PC.
Exit Acrobat Reader setup.
14
When the Exit Setup dialog box opens, click "OK."
Notes
- You may be requested to restart your PC when setup is complete. If so, make sure that "Yes, I
want to restart my computer now." is selected before clicking Finish to restart the PC.
- When you start Windows after DSS Player Pro has been installed, is displayed on the
taskbar.
- If you want to use both the Dictation Module and the Transcription Module on the same PC,
repeat the installation process using option "Modify" in the Start-up screen.
Setup Complete.
10
Setup is complete. Click "Finish."

8
Uninstalling DSS Player Pro
The process of removing software installed on your PC is called uninstalling. Uninstall DSS Player
Pro when it is no longer needed.
Click "Start," point to "Settings," and select "Control Panel."
1
Double-click "Add/Remove Programs."
2
A list of applications that have been installed is displayed.
3
Select "Olympus DSS Player Pro."
Click "Add/Remove (in Windows 2000, "Change/Remove")."
4
The "Modify, Repair, or Remove the program" dialog box opens.
5
Make sure that Remove is selected and then click "Next."
A file deletion confirmation dialog box opens. Click "Yes"
6
Now deleting.
7
DSS Player Pro is being deleted. Please wait.
Note
An additional message may appear. If so, read it carefully and do as instructed.
Exit uninstall.
8
The program has been uninstalled. Click "Finish."

9
Connecting the DS-3000 Digital Recorder
The DS-3000 works with both the Dictation Module and the Transcription Module.
Notes
- Make sure you finish installing DSS Player Pro before connecting the DS-3000. If you connect
the DS-3000 before installing DSS Player Pro, the "Add New Hardware Wizard" dialog box will
open. If this happens, click "Cancel" to exit the wizard and install DSS Player Pro ( P.6).
- Before connecting the USB cable to the DS-3000, make sure that theDS-3000 is in the stop
mode, with its rear-panel POWER/LOCK switch ON and that the HOLD switch is not set to the
HOLD position.
1
Insert the USB cable connector A into the
PC USB port. AB
Insert the USB cable connector B into the DS-3000.
2
DSS Player Pro launches automatically when the software recognizes the DS-3000.
Notes
- For information about your PC's USB ports, refer to the user's guide supplied with the PC.
- Never remove the USB cable while a communication session is in progress. Data files could be
damaged if you do.

10
Starting the Transcription Module
To start the Transcription Module, follow these steps:
Notes
- It is assumed that the DSS Player Pro Transcription Module has been installed. For installation
instructions, see Installing DSS Player Pro ( P.6).
- If you have a plan to use the foot switch or headset, see Connecting the RS23/RS24 Foot
Switch ( P.11) and Connecting the E102 Headset ( P.12). (2) (3)
Start Windows.
1
Follow these steps:
2
(1) Click the "Start" button.
(2) Point to "Programs" and select "Olympus DSS Player Pro."
(3) Click "Transcription Module." (1)
A dialog box for selecting the foot switch connection
method opens.
3
Select USB or Serial and click "OK."
Notes
- This dialog box opens only when the Transcription Module launches for
the first time, and does not appear again.
- The Transcription Module will launch automatically when you connect the DS-3000 to the USB
port or if you insert a SmartMedia PC Card Adapter into the PC. To disable automatic launching
of the Transcription Module, right-click on the taskbar and select "Do not detect
automatically."

11
Connecting the RS23 / RS24 Foot Switch
The RS23/RS24 foot switch works only with the Transcription Module.
Connect the foot switch either to a USB port or a serial port on your PC.
ConnectingtoaUSBPort
Connect the foot switch cable to the USB adapter cable.
1
Connect the USB adapter cable to the PC USB port.
2
 2
Connecting to a Serial Port
Connect the foot switch cable to the serial adapter cable.
1
Connect the serial adapter cable to the PC serial port.
2
 2

12
Connecting the E102 Headset
The E102 is a stereo headset. When playing stereo sound,
wear the set properly, observing the L and R markings.
Plug the headset into the PC earphone socket .
Note
If your PC does not have a socket marked , plug the headset into a socket marked
 or  .

13
Send Mail Function
To activate the Send Mail function, the MAPI subsystem must be installed in yourcomputer. Checkif
the MAPI subsystem is installed on your computer by following the steps below.
Click Start, Settings and Control Panel.
1
Check if “Mail” or “Mail and Fax” icon is in the Control Panel.
2
If the icon exists, the MAPI subsystem has already been installed on your computer. Go to the “How
to Activate Send Mail Function” section in this manual.
If the icon does not exist, install the MAPI subsystem. The MAPI subsystem will be installed when
Windows Messaging, Microsoft Exchange Client, or Microsoft Outlook is installed.
Windows Messaging software is included in the CD-ROM for Windows 95 and Windows NT4.0.
Microsoft Outlook is included in the CD-ROM for Microsoft Office.

14
How to Install MAPI Subsystem
For Windows 95 users
Click Start, point to Settings, and click Control Panel.
1
Double-click on the Add/Remove Program icon.
2
Click on the Windows Setup tab.
3
Check the Microsoft Exchange (or Windows Messaging) box
4
Click OK to continue. You may be prompted to insert the Windows 95 CD-ROM.
5
A copying Files message appears. The Inbox Setup window appears.
6
After you have completed installing the Windows Messaging software, your Windows Control
Panel should have a new “Mail” or “Mail and Fax” icon.
For Windows NT4.0 users
Click Start, point to Settings, and click Control Panel.
1
Double-click on the Add/Remove Program icon.
2
Click on the Windows NT Setup tab.
3
Check the Windows Messaging box.
4
Click OK to continue. You may be prompted to insert the Windows NT CD-ROM.
5
A Copying Files message appears.
6
After you have completed installing the Windows Messaging software, your Windows Control
Panel should have a new “Mail” or “Mail and Fax” icon.

15
For Windows 98/2000/Me/XP users
Installing Microsoft Outlook 98
Start the Setup program for Outlook 98. When the following window appears,
1
select [Other Mail Applications] and click the Next button.
When the following window appears, select [Corporate or Workgroup] and click the Next button.
2
Follow the instructions on each screen.
3

16
Installing Microsoft Outlook 2000
After installing Outlook 2000, start the program.
1
When the following window appears, click the Next button.
Select [Corporate or Workgroup] and click the Next button.
2
A dialog box forsetting up Microsoft Outlook appears. Thisis theWizardfor creating a Profile. See
Step3inthefollowingDictation/Transcription Module section.
3

17
Installing Microsoft Outlook XP
After installing Outlook XP, double-click on the Mail icon in the Control Panel, and then click the
[Show Profiles…] button.
1
Click the [Add…] button.
2

18
Type the profile name and click [OK].
3
Select “Add a new e-mail account” and click [Next].
4

19
Select the server type that your e-mail account will work with. If you are going to use an MAPI
compliantWorkgroup system such as Lotus Notes or Novell GroupWise, select “Additional Server
Types”, click [Next], and then go to Step 6. If you are planning to use an Internet service provider,
select POP3 server, click [Next], and then go to Step 7. Please note that AOL cannot be used
because AOL cannot open e-mail servers.
5
If you select “Additional Server Types”, you will see the following dialog box. Click [Next] and
follow the instructions on the screen, and then go to Step 8.
6

20
If you select “POP3”, you will see the following dialog box. Enter the necessary information and
click [More Settings…].
7
Select the Connection tab in the following dialog box and make sure the appropriate connection
method is selected.