Onity HT22 User manual

Onity, Inc.
HT22 Users Manual
Version 10.0
Published October 2009

Contents
Introduction 1
Company History 1
Benefits of HT22 System 1
System Components 3
Locks 3
Keycards 3
Portable Programmer 4
Function Keys 4
Cable 5
HT22 Encoder 5
MainEncoder 6
Terminal 6
Regular Encoder 6
Keypad Definitions 7
HT22 Styles 10
Cables 10
SpareCardSystem 10
Printer 11
Optional Components 13
Off-line Wall Reader 13
On-line Wall Reader 13
CardIdentifier 14
Training Materials 15

Using The HT22 System 17
Training Set Up 17
Connections 17
Connecting Additional Encoders 19
Connecting the Portable Programmer 21
Connecting the Printer 21
Programming the Lock 22
Front Desk Operations 24
Log-On Screen 24
Menu Overview 24
New Guest Check-In 25
Single Room Card 25
Multiple Room Card 28
Copy of a Guest Card 32
GuestCheck-Out 34
Single Opening Card 35
ReadCard 37
Rooms Information 38
Read and Erase Card 39
WhatToDoIf… 40
Guest Loses a Keycard 40
Guest Wants Additional Card 40
Guest Key Does Not Work 40
Encoder Warns “Room Occupied” 41
Guest Requests Limited Access Card 41
Guest Wants New PIN for Safe 42
Management/Security Functions 43
Staff Key Management 43
Master Users List 44
Add a New Master User 45
Edit a Master User 48
Delete a Master User 52

Encode a Master Card 53
Change Master Code 55
Master Canceling Card 57
Safes Emergency Card 58
Special Cards 60
Diagnostic Card 60
Canceling Card 61
Blocking Card 63
Programming Card 64
SpareCards 66
Security Functions 67
OperatorsList 68
Operator Levels 68
Adding a New Operator 70
Editing a System Operator 72
Deleting a System Operator 74
Auditor 75
Locks Audit Trail 80
On-Line Audit Trail 84
Configuration Settings 86
Set Date and Time 86
Language 89
Check-Out Warning 89
Auto Log-Off Time 90
Enable Master Copy 91
Masters Exp. Hour 92
Modify Masters Exp. 92
WhatToDoIf… 92
Staff Key is Lost 92
Staff Key is Broken 93
New Employee is Hired 93
Employee is Terminated 94

Maintenance Functions 95
Maintenance Menu 95
Room Out of Service 95
Make Back-Up 97
Adding/Updating Back-Up 97
Deleting a Back-Up 98
Communication Menu 99
Load Portable Programmer 100
Peripherals 103
Initializing a Peripheral 103
Updating a Peripheral 105
Changing Mode of a Workstation 106
Initialize Modem 108
Set RS-232 BAUD Rate 109
Export Program 110
Using the Portable Programmer 110
Batteries 111
Connecting to the Lock 111
Connecting to the HT22 111
Function Keys on the PP 112
Menu Choices 113
Update 113
Read Openings 114
Test 115
Initialize 116
Open 117
Daylight Savings Time 118
HT24 Lock Operation 118
Automatic Code Change 118
Battery Operation 118
Audit Trail 120
Real Time Clock 120
Panic Operation 120
Using the HT24 Lock 121
Modes of Operation 122

What To Do If… 123
Lock Needs to be Replaced 123
Room Removed for Maintenance 124
Key Will Not Open a Lock 124
System Maintenance 125
Preventative Maintenance 125
Locks 125
Keycards 127
Encoders 128
Using the Spare Card System 128
Troubleshooting 130
Lock 130
Keycard 133
Portable Programmer 134
Encoder 134
PMS Interface 134
Basic Wall Reader 135
Setting Up the System 139
Equipment Setup 139
Location of Encoders 139
Running the Cables 140
Connecting the Equipment 140
Connecting Additional Encoders 142
Connecting the Portable Programmer 144
Connecting the Printer 144
Other Tasks 145
Programming the Locks 145
Set Up and Encode Staff Keys 146
Set Up System Operators 146
Control of Portable Programmer 146
Control of Spare Card System 146

How To Contact Onity 147
Technical Support 147
Product Warranty 148
After-Market Sales 148
Keycards 149
Additional Door, Access Systems, Spares 149
Extended Warranty 149
On-Site Lock Tune-Up Programs & Upgrades 150
Safes 151
List of Illustrations
Rear Panel Connections 18, 141
Power Connection 19, 142
Terminating Resistor Switch 20, 143
HTCOM Cable Connection 21, 144
Connecting the Portable Programmer 21, 144
Connecting the Printer 22, 145
Portable Programmer Connections 112
Lock Components 121

Introduction - 1
Introduction
About Onity Onity is the leading international provider for electronic
locking systems and offers integrated technological
solutions and services for the hospitality industry,
including electronic in-room safes, CCTV surveillance
systems by Philips and Senercomm energy management
products. Including manufacturing operations in Spain,
Mexico and the U.S., Onity has an extensive sales and
service network that spans the globe. With innovative
products specially designed to meet the needs of the
hospitality industry, Onity continues to provide
technological advancements in real-world applications.
Our locks can be found on 2,000,000 doors in 12,000
hotels spanning 115 countries around the globe. The
reputation for reliable products, superior manufacturing
and quality control standards – all backed by a deep
commitment to customer service and support – have
made Onity the world leader in electronic locking
systems.
Benefits of HT22 System
Easy to learn. Easy to use. Versatile. Reliable. The
HT22 offers everything you need in an electronic
locking system. The HT22 is designed for small-sized
to medium-sized properties up to 500 rooms. Its many
features include direct Property Management System
(PMS) interface without requiring a PC, leaving you
more room at your front desk.

Introduction - 2
The HT22 is a powerful management system whose
technology practically eliminates encoding errors while
providing 24/7 support. All Onity products are backed
by our Worry-Free Guarantee, further ensuring the
reliability of the hard-working HT22. All of which adds
up to confidence for you and a safe, secure experience
for your guests.
NOTE: When used with Advance RFID
deployments, the HT22 encoder must be configured
with the HT28w software. Standalone HT22
(without HT28w software) is not supported for
Advance RFID deployments.

System Components - 3
System Components
Locks The HT24 lock is a stand alone magnetic stripe lock
that runs on 4 AA alkaline batteries. The most
important feature of the electronic lock is that it
changes its code automatically for each new guest who
checks into the room. Each new Guest Card used in a
lock will automatically void the previous Guest Card.
In a similar manner, the lock will also accept a new
master card. Any new Master Card used in a lock will
automatically void the previous Master Card.
Keycards The system uses an ISO standard three-track, low-
coercivity, flush-mount magnetic stripe keycard. The
card complies with the ISO requirements for keycard
dimensions and materials. The information is encoded
on track three in an encrypted and proprietary format,
leaving tracks one and two open for use in another
system, such as a point-of-sale system.
Advance RFID uses MIFARE-compliant ISO
standards-based ultra light or 1K keycard.

System Components - 4
The card is re-usable. When the card is re-encoded with
new information, the previous information is destroyed,
much like taping over an old movie on videotape.
Replacement keycards are available from Onity in both
a generic format and with custom graphics. Purchases
from other vendors should be tested by Onity for
compatibility.
Portable Programmer
The Portable Programmer (PP) is used to transport
information between the lock and the front desk
equipment. It can also be used to open a guestroom and
to test the functionality of a lock.
When the locks are first installed, the PP is used to
initialize each lock to a particular room number, load its
table of room codes, and set the internal clock.
The PP uses four AA batteries which are expected to
provide about 50 hours of use. If the display is not
visible, the batteries must be replaced.
Function Keys on the PP
ON/CLR (red)
The ON/CLR key turns the PP on. It also is used to
clear or abort an operation and return to the menu.
OFF
The OFF key turns the PP off. The PP will turn
itself off after about 30 seconds of inactivity.
MENU
The MENU key selects the various menu choices.
Each time you press the MENU key it will advance
to show you the next menu choice.

System Components - 5
TX (green)
The TX key is the "transmit" or "GO" button. It is
used to start the communication with the lock once
the correct menu selection has been made.
UP & DOWN arrows
The UP and DOWN ARROW keys scroll through
the options within a menu choice. For example, if
you have used the MENU key to select the
UPDATE menu, then the UP and DOWN ARROW
keys will allow you to select the proper door to be
updated.
Cable
The portable programmer comes with a 6-ft DB9 male
to DB9 male “HTCOM” cable. This cable is used to
connect the Portable Programmer to the HT22 encoder.
HT22 Encoder The HT22 is a powerful front desk check-in system that
does not require a PC. Through the use of an easy-to-
use keycard encoding unit you can manage up to 500
doors, 100 operators and 250 master users. The HT22
offers direct Property Management System (PMS)
interface capabilities and can be configured with up to
eight encoding stations to allow for rapid check-in in
high-volume properties.
The HT22 is based on stand-alone technology, so no
wiring to the locks is required. The front desk
communicates with the electronic locks through the use
of the PP. Once a lock is originally programmed, each
new guest keycard will automatically void the previous
guest keycard, automatically re-keying the lock. The
locks store the last 100 valid openings in non-volatile
memory, allowing you to retrieve an accurate record of
individuals who have been in a room in the event of a
reported incident.

System Components - 6
The entire HT22 system has been designed to offer a
simple way to enhance property control on a door-by-
door and person-by-person basis.
The HT22 may be used in three different modes of
operation – Main Encoder, Terminal, and Regular
Encoder.
Main Encoder
In all HT22 systems, one encoder is designated as the
Main Station, or HT22 server. This encoder contains all
of the data for the property. Other HT22 encoders may
be attached to a main encoder, but they must be in
either terminal or regular encoder mode. The main
encoder can be used to perform all reception and
management functions of the HT22 system. The main
encoder is also used to load the PP, and print reports. If
you are interfacing the HT22 system with your Property
Management System, the connection with that system is
made to the Main HT22 encoder.
Terminal
The HT22 can be used as a terminal or slave unit to a
Main encoder. This allows the hotel to connect up to
seven additional encoders to a Main Station for use in
front desk reception functions. The terminals may also
be used as a back-up for the Main Station. All of the
basic reception functions may be performed on a
Terminal Mode encoder.
Regular Encoder
The HT22 can be used as a regular encoder with a Main
Stations. This mode is used when the Main Station is
connected to a property management system (PMS).
This allows the property to have an encoder next to
each PMS terminal. When the unit is in Regular
Encoder mode, the keypad is not active. The regular
encoders will encode cards automatically through the
reception screens on the PMS.

System Components - 7
Keypad Definitions
The keypad of the HT22 has 25 different keys to allow
operator input into the unit. The following list of keys
contains a very basic explanation of what each key
does.
New Guest
The New Guest key is used to quickly begin encoding a
new Guest Card.
Copy Guest
The Copy Guest key is used to quickly make a copy of
a registered guest's card.
Check Out
The Check Out key is used to quickly check a guest out
of a room.
Read
The Read key is used to quickly read any card in the
system.
Exit
The Exit key is used to end processes and log the user
off of the system.
Number Keys
The Number Keys are used to enter room numbers,
passwords and other data into the system.
* Key
The * key is used to print reports within the report
menus.

System Components - 8
CLR (red) – Clear
The CLR key is used to erase an entry, exit a function
and answer NO to a choice on the screen.
Enter (green)
The Enter key is used to complete an entry, select an
item within a list or answer YES to a choice on the
screen.
Menu
The Menu key is used to enter the main menu from a
function.
Help
The Help key is used to request a pop-up list of choices
at different data entry points within the system.
A-Z Letters
The A-Z Letters key is used with the left and right
arrow keys to enter alphabetical characters into the
system.
Up Arrow
The Up arrow key is used to scroll up through a list or
menu one item at a time.
Down Arrow
The Down arrow key is used to scroll down through a
list or menu one item at a time.
Left Arrow
The LEFT ARROW key is used to scroll up through the
alphabet, scroll left in the menu headings, scroll up one
page at a time in a list or erase the previous character in
a data entry field.

System Components - 9
Right Arrow
The RIGHT ARROW is used to scroll down through
the alphabet, scroll right in the menu headings or scroll
down one page at a time in a list.
Display Adjustments
The HT22 encoder has a Liquid Crystal display with a
backlight to allow you to easily view the screen from
any angle.
[NOTE: Older versions of the HT22 may also have a
contrast adjustment knob located on the bottom left of
the encoder. Current versions do not have this
adjustment.]
HT22 Styles
The HT22 comes in three styles – Insertion (HT22i),
Motorized (HT22m), and RFID (HT22P). The magnetic
encoders (Insertion and Motorized) both encode
information on Track 3 of the magnetic stripe keycard,
which is reserved for locking system information. The
RFID Encoder encodes information into Sector 1 of a
MIFARE card.
Cables
The cable used to connect the encoders should be 18
gauge, two-conductor, twisted-pair, stranded, shielded
cable. If the cable is to be run through ceilings or crawl
spaces, it should also be plenum rated. The cable should
have a DB9 male connector on each end. Within the
cable, pins 2 and 3 should be connected straight
through; pin 2 on one end is connected to pin 2 on the
other end, and pin 3 on one end is connected to pin 3 on
the other end. These cables are typically supplied by
Onity, but in cases where the distance between
encoders exceeds 100ft, or if it is difficult to run the
cable, it may be supplied and installed by a local cable
contractor. The only difference in this cable and the
HTCOM cable that is supplied with the PP is the cable
length.

System Components - 10
Spare Card System
The Spare Card system is used as an emergency back-
up to maintain the hotel’s ability to rent rooms in the
event of an extended power outage or complete system
failure. It is extremely important to keep a current
Programming Card with the Spare Cards at all times.
These cards should be located in a secure area where
they are easily accessible to the front desk staff in the
event of an emergency. Since the locks are battery
operated, current Guest Cards are not affected by these
issues.
Printer A standard parallel printer is used to print the reports
from the HT22 main station. Onity supplies an ink jet
printer to perform these functions.

Optional Components - 11
Optional Components
Off-Line Wall Reader
Off-line readers are stand-alone units that do not require
connections to a central computer. To operate, the off-
line readers require a 12 volt DC power supply which is
supplied by Onity. They are used to control an electrical
locking device, such as an electric strike, magnetic
lock, automatic door and gate operator. In all other
regards, the off-line reader behaves like the stand-alone
lock.
The off-line readers are typically configured to allow
access to multiple guest keys and Staff Card holders.
On-Line Wall Reader
On-line readers are devices that are connected to the
front desk main console for instantaneous update and
audit capability. Each reader is connected to a
controller, which in turn is connected through the
HTCOM network to the front desk main station. All
Check-in and Check-out information is immediately

Optional Components - 12
relayed to the reader, so that access privileges can be
granted or denied on a minute-by-minute basis.
The on-line readers are also used to control an electrical
locking device, such as an electric strike, magnetic
lock, automatic door or gate operator.
Card Identifier The Card Identifier is used by hotels in Point-of-Sale
(POS) applications where the property wants to use the
Guest Cards to provide services to guests of the
property. The Insertion Identifier can read the Guest
Card, display the information on the screen and output
the same information through a serial port for POS
software applications. This information helps the staff
at the POS location to determine if the customer is a
valid guest and whether or not that guest is allowed to
charge the bill to the room.