Panasonic KX-FLB881E User manual

This Quick Reference Guide provides safety instructions and a basic description of the unit’s functions. An
illustrated leaflet provides instructions for easy installation. Please read before using the unit and save for
future reference.
The supplied Setup CD-ROM provides the Operating Instructions in PDF format with a detailed description
on how to use the unit. Adobe®Reader®is required to view them.
Quick Reference Guide
Flat-Bed Multifunction Laser Fax
Model No. KX-FLB881E
Do NOT connect the USB cable until prompted by the Multi-Function Station (CD-ROM).
12
Designed to be used only in the United Kingdom and Ireland.
LThis unit is compatible with Caller ID. To use this feature, you must subscribe to the
appropriate service of your service provider/telephone company.
LBe sure to use the telephone line cord supplied with this unit.
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2
Thank you for purchasing a Panasonic fax machine.
Caution:
LDo not rub or use an eraser on the printed side of
recording paper, as the print may smear.
LIn the event of problems, you should contact your
equipment supplier in the first instance.
LThis equipment is designed for use on the UK and
Republic of Ireland analogue telephone network.
Declaration of Conformity:
LPanasonic Communications Co., Ltd. declares that
this equipment is in compliance with the essential
requirements and other relevant provisions of Radio
& Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant
Panasonic products described in this manual are
available for download by visiting:
http://www.doc.panasonic.de
Contact to Authorised Representative:
Panasonic Testing Centre
Panasonic Marketing Europe GmbH
Winsbergring 15, 22525 Hamburg, Germany
Notice for product disposal, transfer, or return:
LThis product can store your private/confidential
information. To protect your privacy/confidentiality,
we recommend that you erase the information such
as phonebook (or caller information) from the
memory before you dispose, transfer or return the
product.
Trademarks:
LWindows and Windows Vista are either registered
trademarks or trademarks of Microsoft Corporation
in the United States and/or other countries.
LAdobe and Reader are either registered trademarks
or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
LAll other trademarks identified herein are the
property of their respective owners.
Copyright:
LThis material is copyrighted by Panasonic
Communications Co., Ltd., and may be reproduced
for internal use only. All other reproduction, in whole
or in part, is prohibited without the written consent of
Panasonic Communications Co., Ltd.
© 2007 Panasonic Communications Co., Ltd. All Rights
Reserved.
User record (for your future reference)
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Attach your sales receipt here.
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Important Information
3
Detailed operating instructions are on the CD-ROM.
Important InformationSafe ty In str uc tions1Detailed ope rating instruct ions are on the CD-RO M.
For your safety
To prevent severe injury and loss of life/property, read
this section carefully before using the unit to ensure
proper and safe operation of your unit.
LThe following symbols are used to classify and
describe the level of hazard and injury caused
when the denotation is disregarded and
improper use is performed.
LThe following symbols are used to classify and
describe the type of instructions to be observed.
Power and ground connection
Installation
Denotes a potential hazard that could result in
serious injury or death.
Denotes hazards that could result in minor injury or
damage to the unit.
This type of symbol is used to alert users
to a specific operating procedure that
must be performed carefully.
This type of symbol is used to alert users
to a specific operating procedure that
must not be performed.
This type of symbol is used to alert users
to a specific operating procedure that
must be emphasized in order to operate
the unit safely.
Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
For safety purposes this unit is equipped
with a grounded plug. If you do not have this
type of outlet, please have one installed. Do
not defeat this safety feature by tampering
with the plug.
Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
Do not overload power outlets and
extension cords. This can result in the risk of
fire or electric shock.
Completely insert the AC adaptor/power
plug into the power outlet. Failure to do so
may cause electric shock and/or excessive
heat resulting in a fire.
Regularly remove any dust, etc. from the AC
adaptor/power plug by pulling it from the
power outlet, then wiping with a dry cloth.
Accumulated dust may cause an insulation
defect from moisture, etc. resulting in a fire.
Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes
unusual noise. These conditions can cause
fire or electric shock. Confirm that smoke
has stopped and contact an authorised
service centre.
Never touch the plug with wet hands.
Danger of electric shock exists.
Place the unit securely on a stable levelled
surface. Serious damage and/or injury may
result if the unit falls.
To prevent the risk of fire or electrical shock,
do not expose this product to rain or any
type of moisture.
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Important Information
4Detailed operating instructions are on the CD-ROM.
Operating safeguards
Installation and relocation
Make sure that the unit is installed in a well
ventilated room so as not to increase
density of ozone in the air. Since ozone is
heavier than air, it is recommended that air
at floor level be ventilated.
Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
Follow all warnings and instructions marked
on this unit.
Do not spill liquids (detergents, cleansers,
etc.) onto the telephone line cord plug, or
allow it to become wet at all. This may cause
a fire. If the telephone line cord plug
becomes wet, immediately pull it from the
telephone wall socket, and do not use.
Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
LIf the mains lead is damaged or frayed.
LIf liquid has been spilled into the unit.
LIf the unit has been exposed to rain or
water.
LIf the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
LIf the unit has been dropped or
physically damaged.
LIf the unit exhibits a distinct change in
performance.
After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
Never install telephone wiring during a
lightning storm.
Never install telephone sockets in wet
locations unless the socket is specifically
designed for wet locations.
Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
Use caution when installing or modifying
telephone lines.
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Important Information
5
Detailed operating instructions are on the CD-ROM.
Laser radiation
Fuser unit
Note:
LDuring or immediately after printing, the area near
the recording paper exit (3) also gets warm. This is
normal.
Toner cartridge
Be careful of the following when you handle the toner
cartridge:
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
2. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
3. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE INSTRUCTIONS
The unit weights approximately 16 kg. It is
highly recommended that two people
handle this unit.
When moving the unit, hold the both side
grips (1).
CLASS 1 LASER PRODUCT
The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified
herein may result in hazardous radiation
exposure.
Laser diode properties
Laser output : 5 mW max
Wavelength : 760 nm–810 nm
Emission duration : Continuous
The fuser unit (2) gets hot. Do not touch it.
Approx. 16 kg
1
1
If you ingest any toner, drink several glasses
of water to dilute your stomach contents,
and seek immediate medical treatment.
If any toner comes into contact with your
eyes, flush them thoroughly with water, and
seek medical treatment.
If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water. If there is skin irritation, seek
immediate medical treatment.
If you inhale any toner, move to an area with
fresh air and consult local medical
personnel.
2
3
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Important Information
6Detailed operating instructions are on the CD-ROM.
Information on Disposal for Users
of Waste Electrical & Electronic
Equipment (private households)
This symbol on the products and/or accompanying
documents means that used electrical and electronic
products should not be mixed with general household
waste.
For proper treatment, recovery and recycling, please
take these products to designated collection points,
where they will be accepted on a free of charge basis.
Alternatively, in some countries you may be able to
return your products to your local retailer upon the
purchase of an equivalent new product.
Disposing of this product correctly will help to save
valuable resources and prevent any potential negative
effects on human health and the environment which
could otherwise arise from inappropriate waste
handling. Please contact your local authority for further
details of your nearest designated collection point.
Penalties may be applicable for incorrect disposal of this
waste, in accordance with national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or supplier for
further information.
Information on Disposal in other Countries outside
the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please contact your
local authorities or dealer and ask for the correct method
of disposal.
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Important Information
7
Detailed operating instructions are on the CD-ROM.
Important Information
The connection to the telecommunication
systems must not be hard wired and must
be unplugged before the earth is
disconnected.
Method of connection
This apparatus is connected to the exchange
line or PABX/PMBX extension by the new
standard British Telecom plug and socket.
Arrangements for provision of this type of
termination can be made through the
nearest British Telecom Sales Office.
This apparatus may be connected to the
following types of installation.
a) For connection to the public switched
telephone network (PSTN) and
compatible PBX (Private Branch
Exchange), which use DTMF signalling.
(Please consult your supplier for an up to
date list of compatible PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange
line (D.E.L.).
c) This apparatus is suitable for connection
to the telecommunication system directly
or via compatible private branch
exchange as an extension. The supplier
of the apparatus should be consulted for
an up to date list of PBX’s with which the
apparatus is compatible.
It cannot be guaranteed that the apparatus
will operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection
to a PBX with or without initial proceed
indication.
● This apparatus is suitable for connection
to a PBX with or without secondary
proceed indication.
Any cases of difficulty should be referred in
the first instance to the supplier of the
apparatus.
d) The apparatus must not be connected in
the following manner:
–As an extension to a pay phone
–As a party line with shared service
NOTES:
●If you experience any problems with the
normal use of your apparatus, you should
unplug it from the telephone outlet and
connect a known working telephone in its
place. If the known working telephone still
gives problems, then please contact the
customer service department of your
PSTN operator (e.g. BT etc.). If it
operates properly, then the problems are
likely to be a fault in your apparatus. In
this case, consult your supplier for advice.
● Your PSTN operator may charge you if
they attend a service call that is not due
to apparatus supplied by them.
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Important Information
8Detailed operating instructions are on the CD-ROM.
For your safety
This appliance is supplied with a moulded
three pin mains plug for your safety and
convenience.
Should the fuse need to be replaced please
ensure that the replacement fuse is of the
same rating and that it is approved by
ASTA or BSI to BS1362.
Check for ASTA mark or the BSI
mark on the body of the fuse.
If the plug contains a removable fuse cover
you must ensure that it is refitted when the
fuse is replaced.
If you lose the fuse cover the plug must not
be used until a replacement cover is
obtained.
A replacement fuse cover can be
purchased from your local Panasonic
dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE
SHOULD BE REMOVED AND THE PLUG
CUT OFF AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.
If a new plug is to be fitted please observe
the wiring code as shown below.
If in any doubt please consult a qualified
electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.
IMPORTANT:
The wires in this mains lead are coloured in
accordance with the following code:
Green-and-Yellow: Earth
Blue: Neutral
Brown: Live
As the colours of the wire in the mains lead
of this appliance may not correspond with
the coloured markings identifying the
terminals in your plug, proceed as follows.
The wire which is coloured GREEN-AND-
YELLOW must be connected to the terminal
in the plug which is marked with the letter E
or by the Earth symbol or coloured
GREEN or GREEN-AND-YELLOW.
The wire which is coloured BLUE must be
connected to the terminal in the plug which
is marked with the letter N or coloured
BLACK.
The wire which is coloured BROWN must be
connected to the terminal in the plug which
is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
compartment with a screwdriver and replace
the fuse (and fuse cover).
FUSE
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Operating Instructions (CD-ROM)
9
Detailed operating instructions are on the CD-ROM.
Operating Ins tructions (CD- ROM)1Detailed ope rating instruct ions are on the CD-RO M.
Operating instructions in the CD-
ROM
The operating instructions in the CD-ROM consist of the
following contents. Adobe Reader is required to view
them.
LTo view or install the operating instructions in the
CD-ROM, see page 15.
1. Introduction and Installation
LInformation prior to using the unit, for example
how to install the toner cartridge and drum unit,
and other accessories.
2. Preparation
LMain settings prior to activating the unit, such as
Multi-function software information.
3. Printer
LMore ways to use the printer, such as printing on
special media.
4. Scanner
LMore ways to use the scanner, such as saving
as a file or sending as an e-mail attachment.
5. Copier
LMore ways to use the copier, such as
enlargement/reduction, and ways to save on
your paper.
6. Fax
LConvenient ways to send faxes such as using
one-touch dial feature and navigator directory,
and broadcast transmission.
LMore ways to receive faxes, and preventing fax
reception from undesired callers.
7. Caller ID
8. Programmable Features
9. Useful Information
10.Help
LTroubleshooting
11.Paper Jams
12.Cleaning
13.General Information
LSpecifications
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Table of Contents
10
1. Table of Contents
Table of Contents (Quick
Reference Guide)
1. Introduction and Preparation
Accessories
1.1 Supplied accessories .................................. 11
1.2 Accessory information................................. 11
1.3 Extension telephone adaptor for UK............ 11
Connections and Setup
1.4 Connections ................................................ 12
1.5 Selecting the operation mode (Fax/Copy/Scan)
.................................................................... 13
Document Requirements
1.6 Setting the original....................................... 13
Help
1.7 Help function ............................................... 14
Volum e
1.8 Adjusting volume ......................................... 14
Initial Programming
1.9 Date and time .............................................. 14
1.10 Your logo...................................................... 14
1.11 Your fax number .......................................... 14
1.12 Configuring the unit to access the LAN....... 14
1.13 Installing Multi-Function Station .................. 15
2. How to Use
Printer
2.1 Printing from Windows applications ............ 16
Scanner
2.2 Scanning from the unit (Push Scan)............ 16
2.3 Scanning from a computer (Pull Scan)........ 16
Copy
2.4 Making a copy ............................................. 16
Sending Faxes
2.5 Sending a fax manually ............................... 17
Receiving Faxes
2.6 Receiving a fax automatically – Auto answer
ON ............................................................... 17
Useful Information
2.7 Cancelling the operations............................ 17
3. Help
Error Messages
3.1 Error messages – Display ........................... 18
4. General Information
Condition of guarantee
4.1 Condition of guarantee ................................ 20
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1. Introduction and Preparation
11
Detailed operating instructions are on the CD-ROM.
1 Introductio n and Preparation1Detailed ope rating instruct ions are on the CD-RO M.Access ories
1.1 Supplied accessories
*1 Part numbers are subject to change without notice.
*2 Prints about 800 A4-sized pages with a 5 % image
area.
*3 For UK.
Note:
LSave the original carton and packing materials for
future shipping and transportation of the unit.
1.2 Accessory information
1.2.1 Sales and Support Information
Customer Care Centre
LFor customers within the UK:
0844 844 3878 (for fax machine)
0844 844 3867 (for MFP)
LFor customers within the Republic of Ireland:
01 6130082 (for fax machine)
01 2898255 (for MFP)
LVisit our website for product information
LE-mail: customer[email protected].uk
Direct Sales at Panasonic UK
LOrder accessory and consumable items for your
product with ease and confidence by phoning our
Customer Care Centre Monday - Thursday 9:00am -
5:30pm, Friday 9:30am - 5:30pm (Excluding public
holidays).
LOr go on line through our Internet Accessory
ordering application at www.panasonic.co.uk.
LMost major credit and debit cards accepted.
LAll enquires transactions and distribution facilities
are provided directly by Panasonic UK Ltd.
LIt couldn’t be simpler!
LAlso available through our Internet is direct shopping
for a wide range of finished products, take a browse
on our website for further details.
Additional/replacement accessories
–Replacement toner cartridge*1
LModel No. (Part No.): KX-FA87X/KX-FA85X
–Replacement drum unit*1
LModel No. (Part No.): KX-FA86X
*1 Approx. 2,500 sheets of letter size paper can be
printed with KX-FA87X and approx. 5,000 sheets
with KX-FA85X. To ensure that the unit operates
properly, we recommend using the Panasonic
toner cartridge and drum unit.
1.3 Extension telephone adaptor
for UK
When using the unit with an external answering
machine, please purchase an extension telephone
adaptor (e.g., PQJA10058Z) by contacting one of the
following:
– www.panasonic.co.uk
– Panasonic Customer Care Centre on Telephone
number 0844 844 3878
1Mains lead
(PFJA03A008Y)*1
2CD-ROM
(PFJKMB271Z)*1
3Output tray 4Document tray
5Drum unit
(KX-FA86X)*1
6Starter toner
cartridge*2
7Quick reference guide
(PFQW2729Z)*1
8Quick installation guide
(PFQW2651Z)*1
9Telephone line cord
(PQJA87S)*1*3
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1. Introduction and Preparation
12 Detailed operating instructions are on the CD-ROM.
– local Panasonic authorised dealer Connec tions and Setup
1.4 Connections
Caution:
LThe mains lead must remain connected at all
times.
LNever install telephone wiring during a lightning
storm.
LWhen you operate this product, the power outlet
should be near the product and easily
accessible.
LBe sure to use the telephone line cord supplied
with this unit.
LDo not extend the telephone line cord.
A
N. C
N. C
b1
S
E
a1
(view: A)
S
E
b1
a1
To EXT socket
(contact side)
a1, b1: Line
S : Shunt
E : Earth Recall (This function is not
provided on this fax machine.)
To telephone line cord of
external telephone or telephone
answering machine
1Mains lead
LConnect to Household Mains Supply
(220–240 V, 50 Hz).
2Telephone line cord
LConnect to telephone network.
3[EXT]socket
LYou can connect an answering machine or an
extension telephone. Remove the stopper if
attached.
4Answering machine (not supplied)
5Network router/Network hub (not supplied)
LAlso connect networked computers.
6To the internet
7LAN cable (not supplied)
LTo assure continued emission limit compliance,
use only shielded LAN cable (category 5 straight
cable).
6
7
3
51
2
Extension telephone
adaptor
(not supplied)
4
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1. Introduction and Preparation
13
Detailed operating instructions are on the CD-ROM.
Note:
LIf any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
LA telephone handset cannot be connected directly to
this unit. To talk to the other party, please connect an
extension telephone.
1.5 Selecting the operation mode
(Fax/Copy/Scan)
You can select the desired mode by pressing one of the
following buttons.
–{FAX}: Select this mode when using the unit as a fax
machine.
–{COPY}: Select this mode when using the unit as a
copier.
–{SCAN}: Select this mode when using the unit as a
scanner for the computer.
Documen t Requirements
1.6 Setting the original
1.6.1 Using the scanner glass
1Open the document cover (1).
2Place the document FACE DOWN on the scanner
glass (2), aligning the top left of the document with
the corner to which the lmark points.
3Close the document cover.
1.6.2 Using the auto document feeder
1Insert the document (up to 40 pages) FACE UP into
the feeder until a single beep is heard.
2Adjust the width of the document guides (1) to fit
the actual size of the document.
Important notice for the USB connection
LDo NOT connect the USB cable until prompted by
the Multi-Function Station (page 15).
2
1
1
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1. Introduction and Preparation
14 Detailed operating instructions are on the CD-ROM.
Help
1.7 Help function
The unit contains helpful information which can be
printed for reference.
–“BASIC SETTINGS”
–“FEATURE LIST”
–“DIRECTORY”
–“FAX RECEIVING”
–“COPIER”
–“REPORTS”
–“CALLER ID”
1{HELP}
2Press {<}or {>}repeatedly to display the desired
item. i{SET}
Volu me
1.8 Adjusting volume
Important:
LBefore adjusting volume, set the operation mode
to fax mode. If the {FAX}light is OFF, turn it ON
by pressing {FAX }.
Ringer volume
While the unit is idle, press {V} or {^}.
LIf there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
To turn the ringer OFF
Press {V} repeatedly to display “RINGER OFF= OK?”.
i{SET}
LThe unit will not ring.
LTo turn the ringer back ON, press {^}.
Ringer pattern
LYou can select one of 3 ringer patterns (feature
#161).
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
1.9 Date and time
1{MENU}i{#}{1}{0}{1}i{SET}
D:|01/M:01/Y:07
TIME: 00:00
2Enter the current date/month/year/hour/minute by
selecting 2 digits for each. Press {*} repeatedly to
select “AM”or “PM”, or 24-hour time entry.
Example: 10 August, 2007 10:15 PM (12 hour
clock format)
1. Press {1}{0}{0}{8}{0}{7}{1}{0}{1}{5}.
D:|10/M:08/Y:07
TIME: 10:15
2. Press {*} repeatedly to select “PM”.
3{SET}
4Press {MENU}to exit.
1.10 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
1{MENU}i{#}{1}{0}{2}i{SET}
LOGO=|
2Enter your logo, up to 30 characters using the dial
keypad. i{SET}
3Press {MENU}to exit.
1.11 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
1{MENU}i{#}{1}{0}{3}i{SET}
NO.=|
2Enter your fax number, up to 20 digits.
LTo enter a “+”, press {*}.
LTo enter a space, press {#}.
LTo enter a hyphen, press {RECALL}.
LTo erase a number, press {STOP}.
3{SET}
4Press {MENU}to exit.
1.12 Configuring the unit to
access the LAN
You can print documents, scan documents, receive
faxes or send faxes using a computer on the LAN. To
enable these features, you need to set the IP address,
subnet mask, and default gateway for the unit.
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1. Introduction and Preparation
15
Detailed operating instructions are on the CD-ROM.
Important:
LConsult your network administrator when setting
the IP address, subnet mask, and default
gateway.
1.12.1 Setting up automatically with a
DHCP server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with
a DHCP (Dynamic Host Configuration Protocol) server, it
will automatically assign an IP (Internet Protocol)
address, subnet mask, and default gateway to the unit.
1After connecting the LAN cable to the unit and the
computer, connect the mains lead.
LThe IP address, subnet mask, and default
gateway will be set automatically.
2Install Multi-Function Station on the computer that
you want to use it with.
1.13 Installing Multi-Function
Station
LInstall Multi-Function Station (CD-ROM) before
connecting the unit to a computer with USB
cable. If the unit is connected to a computer with
USB cable before installing Multi-Function
Station, the [Found New Hardware Wizard]
dialogue box will appear. Click [Cancel]to close
it.
LSoftware features and appearance are subject to
change without notice.
Warning:
LTo assure continued emission limit compliance;
– use only shielded USB cable.
– use only shielded LAN cable (category 5 straight
cable).
1Start Windows®and exit all other applications.
LFor Windows 2000, Windows XP and Windows
Vista™ operating system users, you must be
logged in as an administrator in order to install
Multi-Function Station.
2Insert the supplied CD-ROM into your CD-ROM
drive.
3[Easy installation]
LThe installation will start.
4When the setup program starts, follow the on-screen
instructions.
5The [Connect Type]dialogue box appears.
For USB connection:
1. [Connect directly with a USB cable.]i[Next]
LThe [Connect Device]dialogue box will appear.
2. Connect the unit with the USB cable (1), then click
[Next].
3. Click [Install], then follow the on-screen
instructions.
LThe files will be copied to your computer.
For LAN connection:
1. [Connect via the Network.]i[Next]
LThe [Select a Network Device]dialogue box
will appear.
2. Check [Select in the searched list]and select the
unit from the list.
3. [Next]
4. Click [Install], then follow the on-screen
instructions.
LThe files will be copied to your computer.
To view or install the operating instructions in the
CD-ROM
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating
instructions in PDF format.
LAdobe Reader is required to view them.
Note:
LIf you install the operating instructions, you can view
it anytime from [o] on the Multi-Function Station
launcher.
Important notice
If you use Windows XP or Windows Vista, a message
may appear after connecting the unit with the USB
cable. This is normal and the software will not cause
any difficulties with your operating system. You can
continue the installation with no problem. This kind of
message is displayed:
LFor Windows XP users
“The software you are installing for this hardware
has not passed Windows Logo testing to verify its
compatibility with Windows XP.”
LFor Windows Vista users
“Would you like to install this device software?”
1
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2. How to Use
16 Detailed operating instructions are on the CD-ROM.
2HowtoUse2Detailed ope rating instruct ions are on the CD-RO M.Printer
2.1 Printing from Windows
applications
You can print a file created in a Windows application. For
example, to print from WordPad, proceed as follows.
1Open the document you want to print.
2Select [Print...]from the [File]menu.
3Select the unit’s name as the active printer.
LIf you have changed the name of the unit when
installing, select that name from the list.
4Click [Print]or [OK].
LThe unit will start printing.
Scanner
2.2 Scanning from the unit (Push
Scan)
You can easily scan the document by operating the
operation panel on the unit.
2.2.1 Scan to Multi-Function Viewer
1Set the original (page 13).
2{SCAN}
3Press {V} or {^} repeatedly to select “VIEWER”. i
{SET}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”.
i{SET}
For LAN connection:
Press {V} or {^} repeatedly to select the computer
that you want to send the scanned image. i{SET}
5If necessary, change the scanning settings (scan
type / resolution / file format / brightness / contrast /
scan size). Press {>}, press {V} or {^} repeatedly to
select the desired setting. i{SET}i{START}
2.3 Scanning from a computer
(Pull Scan)
2.3.1 Using Multi-Function scan
application
By clicking an application icon, the selected application
starts automatically after scanning.
1Set the original (page 13).
2Start Multi-Function Station. i[Scan]
3Click the desired application icon.
Copy
2.4 Making a copy
Illegal copies
LIt is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your
country. Penalties of fines and/or imprisonment may
be imposed on those found guilty. The following are
examples of items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and securities
– Passports and identification cards
– Copyright material or trademarks without the
consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or accuracy.
In case of doubt, contact your legal counsel.
Notice:
LInstall your machine near a supervised area to
prevent illegal copies from being made.
2.4.1 Using the scanner glass
1If the {COPY}light is OFF, turn it ON by pressing
{COPY}.
2Set the original (page 13).
3If necessary, change the resolution and contrast
according to the type of document.
4If necessary, enter the number of copies (up to 99).
5{START}
LThe unit will start copying.
6After you finish copying, press {STOP}to reset the
settings you set in step 3 and 4.
2.4.2 Using the auto document feeder
1If the {COPY}light is OFF, turn it ON by pressing
{COPY}.
2Set the original (page 13).
3If necessary, change the resolution and contrast
according to the type of document.
4If necessary, enter the number of copies (up to 99).
5{START}
LThe unit will start copying.
6After you finish copying, press {STOP}to reset the
settings you set in step 3 and 4.
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2. How to Use
17
Detailed operating instructions are on the CD-ROM.
Sending Faxes
2.5 Sending a fax manually
2.5.1 Using the scanner glass
1If the {FAX}light is OFF, turn it ON by pressing
{FAX}.
2Set the original (page 13).
3If necessary, change the resolution and contrast
according to the type of document.
4Dial the fax number.
LTo send a single page, skip to step 7.
LTo send multiple pages, go to the next step.
5Press {QUICK SCAN}to scan the document into
memory.
6Place the next page on the scanner glass. i
{SET}
LTo send more pages, repeat this step.
7{START}
2.5.2 Using the auto document feeder
1If the {FAX}light is OFF, turn it ON by pressing
{FAX}.
2Set the original (page 13).
3If necessary, change the resolution and contrast
according to the type of document.
4{MONITOR}
5Dial the fax number. i{START}
Receiving Faxes
2.6 Receiving a fax automatically
– Auto answer ON
2.6.1 Activating FAX ONLY mode
Press {FAX AUTO ANSWER}repeatedly to display
“FAX ONLY MODE”.
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
Use ful In for mat ion
2.7 Cancelling the operations
You can cancel the current operation from the unit. You
can also select the desired operation to cancel.
1{STOP}
L“USER STOPPED”is displayed.
LWhen “USER STOPPED”is not displayed, go to
step 2.
2To cancel printing:
Press {STOP}repeatedly to display “STOP
PRINTING?”.
To cancel scanning:
Press {STOP}repeatedly to display “STOP
SCANNING?”.
To cancel copying:
Press {STOP}repeatedly to display “STOP
COPYING?”.
To cancel sending or receiving faxes:
Press {STOP}repeatedly to display “STOP FAX?”.
To cancel broadcast transmission:
Press {STOP}repeatedly to display “BROAD
CANCELLED?”.
To cancel fax redialling:
Press {STOP}repeatedly to display “SEND
CANCELLED?”.
3{SET}
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3. Help
18 Detailed operating instructions are on the CD-ROM.
3Help
3.1 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display Cause & Solution
“CALL SERVICE”LThere is something wrong with the unit. Contact our service personnel.
“CARRIAGE ERROR”LThere is something wrong with the carriage sensor. Contact our service
personnel.
“CHANGE DRUM”LThere is something wrong with the drum unit. Replace the drum unit and the
toner cartridge.
“CHECK DOCUMENT”LThe document was not fed into the unit properly. Remove the document,
then press {STOP}to clear the message. Re-insert the document. If
misfeeding occurs frequently, clean the document feeder rollers and try
again.
“CHECK DRUM”LThe drum unit is not inserted properly. Re-insert it correctly.
“CHECK PICK UP INPUT
TRAY #1”
LRecording paper was not fed into the unit properly. Re-insert the recording
paper.
Note:
L“#1”: Paper input tray
L“#2”: Manual input tray
“CLOSE ADF COVER”LThe ADF cover is open. Close it.
“DIRECTORY FULL”LThere is no space to store new items in navigator directory. Erase
unnecessary items.
“DRUM LIFE LOW REPLACE
SOON”
LThe drum life is near its end. Replace the drum unit as soon as possible.
“FAX IN MEMORY”LThe unit has a document in memory. See the other displayed message
instructions to print out the document.
LIf feature #442 is set to “ALWAYS”, check the connection between the
computer and the unit.
“KEEP COPYING”LCopying has stopped due to a lack of recording paper or misfeeding of
recording paper. See the other displayed message instructions to continue
copying.
“LOW TEMP.”LThe inside of the unit is extremely cold and cannot be operated. Use the unit
in a warmer area. While the unit cannot be operated, the received
documents are temporarily stored into the memory, and will be printed out
automatically when the unit warms up.
“MEMORY FULL”LWhen performing memory transmission, the document being stored
exceeded the memory capacity of the unit. Send the entire document
manually.
LWhen making a copy, the document being stored exceeded the memory
capacity of the unit. Press {STOP}to clear the message. Divide the
document into sections.
“MODEM ERROR”LThere is something wrong with the unit’s modem. Contact our service
personnel.
“NO FAX REPLY”LThe other party’s fax machine is busy or has run out of recording paper. Try
again.
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3. Help
19
Detailed operating instructions are on the CD-ROM.
“OUT OF PAPER INPUT TRAY
#1”
LRecording paper is not installed or the input tray has run out of paper. Install
paper.
LRecording paper is not fed into the unit properly. Reinstall paper.
LThe paper input tray is not installed or is not inserted completely. Insert the
paper input tray into the unit.
Note:
L“#1”: Paper input tray
L“#2”: Manual input tray
“PAPER JAMMED”
“OPEN TOP COVER”
LA recording paper jam occurred. Remove the jammed paper.
“PC FAIL OR BUSY”LThe cable or the computer mains lead is not connected correctly. Check the
connections.
LThe software is not running on the computer. Restart the software and try
again.
“PLEASE WAIT”LThe unit is warming up. Wait for a while.
“POLLING ERROR”LThe other party’s fax machine does not offer the polling function. Check with
the other party.
“REDIAL TIME OUT”LThe other party’s fax machine is busy or has run out of recording paper. Try
again.
“REMOVE DOCUMENT”LThe document is jammed. Remove the jammed document.
LAttempted to send or copy a document longer than 600 mm using the auto
document feeder. Press {STOP}to remove the document. Divide the
document into two or more sheets and try again.
“REMOVE PAPER IN INPUT
TRAY #2”
LThe recording paper is installed in the manual input tray when trying to copy,
receive faxes or print reports. Remove the recording paper from the manual
input tray.
“REPLACE DRUM CHANGE
SUPPLIES”
LThe drum unit’s service life is finished. Replace the drum unit immediately.
“RX MEMORY FULL”LThe memory is full of received documents due to a lack of recording paper
or a recording paper jam. Install paper or remove the jammed paper.
LIf feature #442 is set to “ALWAYS”, check the connection between the
computer and the unit.
“TONER EMPTY”
“CHANGE SUPPLIES”
LThe toner’s service life is finished. Replace the toner cartridge immediately.
“TONER LOW”
“CHANGE SUPPLIES”
LThe toner’s service life is near its end. Replace the toner cartridge as soon
as possible.
“TOP COVER OPEN”LThe top cover is open. Close it.
“TRANSMIT ERROR”LA transmission error occurred. Try again.
“WARMING UP”LThe inside of the unit is cold. Let the unit warm up. Wait for a while.
“WRONG PAPER”LThe fax message was printed on paper which is shorter than A4 size paper.
Use appropriate size paper.
Display Cause & Solution
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4. General Information
20
4 General Information
4.1 Condition of guarantee
Serial No.
Panasonic Business Systems U.K.
Receipt No.
Model No. KX-FLB881E
Date of Purchase
1. This machine is supplied with a one year swap out warranty. Please retain your Proof of Purchase and
Packaging in the unlikely event that your machine should require attention. For further information, please
contact following:
- For UK: 0844 844 3878 (for fax machine) / 0844 844 3867 (for MFP)
- For the Republic of Ireland: 01 6130082 (for fax machine) / 01 2898255 (for MFP)
In addition you can visit our web site at www.panasonic.co.uk
2. This warranty is in addition to and does not in any way affect any statutory or other right of consumer
purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your
dealer warranty information relating to use elsewhere within the United Kingdom and Ireland.
3. You should complete the registration form overleaf and fax it to us with 7 days of purchase; failure to do so
may result in delays in providing warranty service.
4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage,
however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.
5. This warranty does not cover consumables, i.e. ink films, film refills, ink cartridges, toner cartridges, drum
units, paper and paper loads or any optional accessories which may have been purchased either at the
same time as, or subsequent to, the main unit. Such accessories should be returned to the point of
purchase if found to be faulty.
6. In the event of a failure, please take the following action;
a) Refer to the “Help” section of your instruction manual in order to identify and possibly correct the
problem:
b) If the problem is not resolved after referring to the user guide, please contact our customer helpline:
- For UK: 0844 844 3878 (for fax machine) / 0844 844 3867 (for MFP)
- For the Republic of Ireland: 01 6130082 (for fax machine) / 01 2898255 (for MFP)
7. In the event the helpline cannot resolve the problem, a like for like exchange FAX/MFP will be despatched.
The helpline operator will give you specific instructions on how the exchange will be executed. Failure to
comply with these instructions may result in delay and cost to you.
8. The exchange FAX/MFP will be delivered in a customised case by courier. It is the customer’s
responsibility to promptly remove the exchange FAX/MFP and insert the faulty FAX/MFP in the case
provided for collection, to enable the courier to return it to Panasonic.
9. The exchange FAX/MFP is to be regarded as a like for like exchange under warranty and the balance of
the warranty period will transfer to the exchange unit. The purchaser’s sole and exclusive remedy under
this guarantee against Panasonic is for the repair or replacement of the appliance or any defective parts
and no other remedy, including, but not limited to; incidental or consequential damage or loss of
whatsoever nature shall be available to the purchaser.
10. Where the original FAX/MFP is found to be faulty as a result of unauthorised repairs or modifications or
damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the
customer a contribution towards repair costs.
11. If at any time during the guarantee period any parts of the appliance are replaced with parts not supplied
or approved by us or of an objective quality, safe and suitable for the appliance, or has been dismantled or
repaired by any person not authorised by us, we shall have the right to terminate this guarantee in whole
or in part immediately without further notice.
12. This warranty applies to the original purchaser only and is not transferable.
13. The warranty period applicable to this product shall be 12 months from the date of purchase.
14. This product is designed for use only on the United Kingdom and Ireland’s Public Switched Telephone
Network and should be used only for normal purposes and in accordance with standard operating
instructions (applies to models with telephone/fax function only).
Please keep these Operating Instructions with your receipt.
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