Panasonic UF 890 - Panafax B/W Laser User manual

Operating Instructions
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
English
Facsimile
UF-890
(For Facsimile)
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine
Basic OperationsAdvanced
Features
Network FeaturesPrintout Journals
and Lists
Problem SolvingAppendix

IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
() –
Supplies Telephone Number
() –
Service Telephone Number
() –
Model and Serial Number
Copyright ©2001 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this Operating Instructions are subject to change without notice.

3
Table of Contents
Safety Information.......................................................................................................... 9
Precaution....................................................................................................................... 11
Function Key................................................................................................................... 12
External View.................................................................................................................. 13
Control Panel.................................................................................................................. 14
Main Unit and Accessories............................................................................................ 16
Installing the Accessories............................................................................................. 17
Installing the Toner Cartridge ....................................................................................... 18
Loading the Recording Paper ....................................................................................... 20
Paper Specifications....................................................................................... 20
Connecting the Telephone Line Cable and Power Cord............................................. 22
Setting the Dialing Method (Tone or Pulse)................................................................. 24
Adjusting the Volume .................................................................................................... 25
Setting the Monitor Volume............................................................................ 25
Setting the Ringer Volume ............................................................................. 25
User Parameters............................................................................................................. 26
General Description........................................................................................ 26
Setting the Date and Time.............................................................................. 26
Setting Your LOGO........................................................................................ 27
Setting Your Character ID.............................................................................. 28
Setting Your ID Number (Fax Telephone Number)........................................ 29
One-Touch/Abbreviated Dialing Numbers................................................................... 30
Entering One-Touch/Abbreviated Dialing Numbers....................................... 30
Editing One-Touch/Abbreviated Dialing Numbers.......................................... 32
Printing Out a Directory Sheet........................................................................ 34
Customizing Your Machine ........................................................................................... 35
General Description........................................................................................ 35
Setting the Fax Parameters........................................................................... 35
Fax Parameter Table...................................................................................... 36
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine

Table of Contents
4
Loading Documents....................................................................................................... 40
Documents You Can Send ............................................................................ 40
Documents You Cannot Send ....................................................................... 40
How to Load Documents................................................................................ 41
Basic Transmission Settings........................................................................................ 42
General Description ....................................................................................... 42
Contrast ......................................................................................................... 42
Resolution...................................................................................................... 42
Halftone.......................................................................................................... 43
Verification Stamp.......................................................................................... 43
Communication Journal (COMM. JOURNAL) ............................................... 44
Sending Documents....................................................................................................... 45
General Description ....................................................................................... 45
Memory Transmission.................................................................................... 45
Direct Transmission ....................................................................................... 52
Voice Mode Transmission.............................................................................. 55
Transmission Reservation ............................................................................. 57
Redialing........................................................................................................ 60
Receiving Documents.................................................................................................... 61
General Description ....................................................................................... 61
Automatic Reception...................................................................................... 61
Manual Reception.......................................................................................... 61
Print Reduction .............................................................................................. 62
Selecting the Print Reduction Mode............................................................... 62
Receiving Oversize Documents..................................................................... 63
Substitute Memory Reception........................................................................ 64
Print Collation Mode....................................................................................... 64
Making Copies............................................................................................................... 65
Batch Transmission....................................................................................................... 66
General Description ....................................................................................... 66
Real-time Batch Transmission....................................................................... 66
Delayed Batch Transmission ......................................................................... 66
Timer Controlled Communications .............................................................................. 67
General Description ....................................................................................... 67
Deferred Transmission................................................................................... 67
Deferred Polling ............................................................................................. 68
Polling ............................................................................................................................. 69
General Description ....................................................................................... 69
Setting the Polling Password ......................................................................... 69
Preparing to be Polled ................................................................................... 70
To Poll Documents from Another Station....................................................... 71
Basic Operations
Advanced Features

Table of Contents
5
Program Keys................................................................................................................. 72
General Description........................................................................................ 72
Setting for Group Dialing................................................................................ 72
Setting for Deferred Transmission.................................................................. 73
Setting for Deferred Polling............................................................................ 74
Setting for Normal Polling............................................................................... 75
Setting for One-Touch Key............................................................................. 76
Changing or Erasing the Program Key Settings............................................. 77
Edit File Mode................................................................................................................. 78
General Description........................................................................................ 78
Printing a File List........................................................................................... 78
Viewing the Contents of a File List................................................................. 79
Changing the Start Time or the Station of a File............................................ 80
Deleting a File ................................................................................................ 82
Printing Out a File........................................................................................... 83
Adding Documents into a File ........................................................................ 84
Retry an Incomplete File ................................................................................ 85
Access Code................................................................................................................... 86
General Description........................................................................................ 86
Setting the Access Code................................................................................ 86
Operating Your Machine with the Access Code (Restrict all operations) ...... 87
Operating Your Machine with the Access Code
(Restrict access of Fax Parameters and Journal)......................................... 87
Receive To Memory........................................................................................................ 88
General Description........................................................................................ 88
Setting the RCV To Memory Password.......................................................... 88
Setting RCV To Memory ................................................................................ 88
Printing Out Documents................................................................................. 89
Distinctive Ring Detector (DRD) ................................................................................... 90
General Description........................................................................................ 90
Fax Cover Sheet ............................................................................................................. 91
General Description........................................................................................ 91
To use the Fax Cover Sheet .......................................................................... 91
PIN Code Access............................................................................................................ 93
General Description........................................................................................ 93
Selecting the Access Method (Prefix or Suffix).............................................. 93
Dialing with a PIN Code ................................................................................. 94
Fax Forward.................................................................................................................... 95
Setting Fax Forward....................................................................................... 95
File Transmission........................................................................................................... 96
General Description........................................................................................ 96
Storing the Document(s) ................................................................................ 96
Sending the Stored Document(s)................................................................... 97
Deleting the Stored Document(s)................................................................... 98
Printing the Stored Document(s).................................................................... 98

Table of Contents
6
Department Code ........................................................................................................... 99
General Description ....................................................................................... 99
Setting the Department Code ........................................................................ 100
Changing or Erasing the Department Code................................................... 101
Sending Document with Department Code.................................................... 103
Sending Document with Department Code (Voice Mode Transmission)....... 104
Printing a Department Code List.................................................................... 105
Printing a Department Code Journal.............................................................. 106
Multiple LOGO................................................................................................................108
General Description ....................................................................................... 108
Setting the Multiple LOGO............................................................................. 108
Changing or Erasing the Multiple LOGO ....................................................... 109
Sending Document with Multiple LOGO ........................................................ 110
Printing a Multiple Logo List........................................................................... 111
Selective Reception .......................................................................................................112
General Description ....................................................................................... 112
Setting the Selective Reception..................................................................... 112
Password Communications ..........................................................................................113
General Description ....................................................................................... 113
Compatibility with Other Machines................................................................. 113
Setting Password Transmission.................................................................... 114
Setting Password Reception.......................................................................... 115
Using Password Transmission....................................................................... 116
Using Password Reception............................................................................ 117
Confidential Mailbox......................................................................................................118
General Description ....................................................................................... 118
Confidential Mailbox....................................................................................... 118
Sending a Confidential Document to a Remote Station’s Mailbox................. 119
Polling a Confidential Document from a Remote Station’s Mailbox............... 120
Receiving a Confidential Document to Your Machine’s Mailbox.................... 121
Storing a Confidential Document in Your Machine’s Mailbox ........................ 122
Printing Out a Confidential Document from Your Machine’s Mailbox ............ 123
Deleting a Confidential Document Stored in Your Machine’s Mailbox........... 124
Sub-Addressing..............................................................................................................125
General Description ....................................................................................... 125
To set the Sub-address into a One-Touch/ABBR. Dialing Numbers.............. 126
To send a Document with Sub-address......................................................... 127
Network Features

Table of Contents
7
Journals and Lists..........................................................................................................128
General Description........................................................................................ 128
Transaction Journal........................................................................................ 128
Individual Transmission Journal (IND. XMT JOURNAL)................................ 129
Communication Journal (COMM. JOURNAL)................................................ 132
One-Touch/Abbreviated and Directory Search List........................................ 134
Program List................................................................................................... 137
FAX Parameter List........................................................................................ 138
Troubleshooting.............................................................................................................139
Information Codes.......................................................................................... 141
Clearing a Recording Paper Jam................................................................... 144
Clearing a Document Jam.............................................................................. 145
Cleaning the Document Scanning Area......................................................... 146
Cleaning the Printer Roller............................................................................. 147
Adjusting the Automatic Document Feeder (ADF)......................................... 148
Verification Stamp.......................................................................................... 149
Replacing the Lithium Battery ........................................................................ 150
Checking the Telephone Line......................................................................... 151
Specifications.................................................................................................................152
Recording Paper Specifications ...................................................................................155
Options and Supplies ....................................................................................................156
Installing the Memory Card (Flash Memory Card and/or DRAM Card).......... 158
FCC Notice for User in USA ..........................................................................................159
Notice to User in Canada...............................................................................................161
Glossary..........................................................................................................................163
ITU-T Image No. 1...........................................................................................................166
Index................................................................................................................................167
Printout Journals and Lists
Problem Solving
Appendix

memo
8

9
Getting to Know Your Machine
Getting to Know Your Machine
Safety Information
WARNING
!denotes a potential hazard that could result in serious injury or death.
•TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
•TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
•THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
•THE MAIN PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL
BE EASILY ACCESSIBLE.
•MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
Manufacturer's name and address Factory ID
Product complies with DHHS Rules 21
CFR Subchapter J in effect at date
of manufacture.

Safety Information
10
CAUTION
!
denotes hazards that could result in minor injury or damage to the machine.
•TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
•DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
•DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
•AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
•DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
•USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.
IMPORTANT SAFETY INSTRUCTIONS
!

11
Getting to Know Your Machine
Precaution
CAUTION
!
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.

12
Function Key
Any function can be started by first pressing and then enter the function number, or by
pressing or scroll key repeatedly until the desired function appears on the display.
NOTE 1. If Fax Parameter is not preset to the Valid position, which enables you to use the function, the
display will not show the function.
FUNCTION
FUNCTION
2
1
3
6
7
8
9
Deferred Communication
1 = XMT
2 = Polling
Set Mode
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 = Not Used
6 = Cleaning Printer Roller
Polling
1 = Polling
2 = Polled
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Advanced Communication
1 = Not Used
2 = Confidential Communication
3 = File Transmission
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

13
Getting to Know Your Machine
External View
ADF Door
Handset
(Available as an option, see page 156.)
Control Panel
Document Return Tray
Recording Paper Tray
Document Guides
Document Sub Tray
Printer Cover
250 sheets Recording Paper Cassette
(Available as an option, see page 156.)
500 sheets Recording Paper Cassette
(Available as an option, see page 156.)
Recording Paper Cassette
(Standard)

14
Control Panel
PAUSE
REDIAL ABBR
SUB-ADDR
FLASH
MONITOR
FUNCTION CLEAR SET
SPACE SYMBOLS CAPS
B
H
N
T
Z
A01
07
13
19
25
31
P5
02
08
14
20
26
32
P6
03
09
15
21
27
P1
P7
04
10
16
22
28
P2
P8
05
11
17
23
29
P3
06
12
18
24
30
P4
G
M
S
Y
C
I
O
U
D
J
P
V
AAOU
E
K
Q
W
F
L
R
X
VOLUME
+
-
DIRECTRY
SEARCH
INTERNETMEMORY
HALFTONE
RESOLUTIONCONTRAST
LIGHTER FINE QUALITY
DARKER
ON LINE TONER ALARM
400 dpi FAST
START
STOP
COPY
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
ON LINE
TONER
ALARM
SPACE
SYMBOLS
CAPS
SPACE SYMBOLS CAPS
01
07
13
19
25
31
P5
02
08
14
20
26
32
P6
03
09
15
21
27
P1
P7
04
10
16
22
28
P2
P8
05
11
17
23
29
P3
06
12
18
24
30
P4
LINE
SELECT
LCD Display
Indicates date and time, or the current
operation.
Blinks when the machine is
transmitting a document or
receiving.
Lights when trouble occurs.
(See page 139)
Blinks when the remaining toner
is getting low and lights when
the toner is running out.
(See page 18)
One-Touch Keys (01-32)
Used for One-Touch Dialing.
(See page 48and 53)
Program Keys (P1-P8)
Used to record long dialing procedures or
Group Dialing Number keys.
(See page 72 to 77)
Character Keys
The One-Touch Keys and Program Keys
also serve as character and symbol input
keys which are used to record your
LOGO, character ID and station name.
The character key template is printed on
the panel under the directory sheet cover.
Used to insert a space while
entering LOGO, character ID
and station name.
Used to switch between upper
and lower character set.
Used to enter a symbol (, ' & (
) : ; + - . /) for LOGO, character
ID and station name. Use or
to select the symbols.

Control Panel
15
Getting to Know Your Machine
VOLUME
+
-
CONTRAST
HALFTONE
RESOLUTION
MEMORY
DIRECTRY
SEARCH
STAMP
PAUSE
REDIAL
ABBR
SUB-ADDR
FLASH
FUNCTION
CLEAR
SET
MONITOR
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
TONE
STOP
COPY
START
Used to set Normal, Lighter, or Darker.
(See page 42)
Used to select either memory or direct
communication.
(See page 45 to 51)
Used to enter a pause when recording or
dialing a telephone number, or to redial
the last dialed number. (See page 60)
Used to erase the previously entered input.
Used to set operations.
Used to cancel operations. When it is pressed,
the machine will return to standby.
Used to start operations.
Used to make copies.
(See page 65)
Used to start On-Hook Dialing. (See page 56)
Used to start Abbreviated Dialing.
(See page 49 and 53)
Used to separate the Sub-address from
the telephone number when dialing, or to
access some features of your PBX.
Used to start or select the function and
sub-functions.
These functions are explained in detail on
page 12.
Used for manual number dialing,
recording phone numbers, and numerical
entries.
Used to temporarily change the Dialing
Mode to Tone when Pulse mode is set.
Used to turn the verification stamp ON or
OFF. (See page 43)
Used to search for a station name.
(See page 50 and 54)
Used for the following:
•Adjust the monitor and ringer volume.
(See page 25)
•Move the cursor while entering numbers and
characters.
•Search the station name for Directory Search
Dialing.
•Confirm the entered station for multi-station
communication.
•Select functions.
•Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON
LINE.
Used to set Standard, Fine, Super-Fine.
(See page 42)
Provides OFF, QUALITY or FAST settings
for halftone documents. (See page 43)

16
Installing Your Machine
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine Toner Cartridge Document Return Tray
Recording Paper Tray Telephone Line Cable Power Cord
Operating Instructions
Paper Size Label Lithium Battery and Holder
CD-ROM

17
Installing Your Machine
Installing the Accessories
Final Installed View
ADF Door
Installing the Lithium Battery
(This battery is used to backup the clock during power failures,
see page 150)
(1) Open the ADF Door.
(2) Install the Battery Holder, slide it to the Left until it latches and
close the ADF Door.
Handset Cradle
[Available as an Option]
Hook the projections into the square holes
on the machine.
Connect the cable into the HANDSET jack
on the machine.
Document Return and
Recording PaperTrays
Hook the projections into the
square holes on the machine.
Handset
[Available as an Option]
Handset Cord
[Available as an Option]

18
Installing the Toner Cartridge
1Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight
out.
3Push the Release Button to open the Printer
Cover.
TonerCartridge
Printer Cover
Release Button

Installing the Toner Cartridge
19
Installing Your Machine
4Align the arrow and the projection on both
sides as shown and insert the Toner Cartridge
into the machine.
5Close the Printer Cover firmly.
6
If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good
printing quality. To clean the Printer Roller, follow the procedure on page
147 .
Printer Cover

20
Loading the Recording Paper
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specifications, see
page 155.
How to Load the Recording Paper
Paper Specifications
1Slide out the Paper Cassette from the machine.
2Adjust the Paper Length Guide to the proper paper
size (A4, LTR, or LGL).
For LGL size paper, remove the Paper Length
Guide and store it in the provided slot in the front
left side of the Paper Cassette.
If reloading the same size of paper, skip the step 2
and 3.
3Adjust the Paper Width Guide and Clip to the
proper paper (A4, or LTR/LGL).
The factory default for the Paper Width Guide and
Clip are on LTR/LGL position. For A4 paper size,
adjust by following the steps below.
1. Replace the Paper Width Guide into the
proper slot (A4 or LTR/LGL).
2. Release the Paper Width Clip latch.
3. Pull upwards to remove the Paper Width Clip.
4. Replace the Paper Width Clip into the A(A4)
or L(LTR/LGL) slot.
5. Push down on the Paper Width Clip to latch it
in place.
Paper Cassette
Paper Length Guide
A
L
A
L
PaperWidthGuide
PaperWidthClip