Polycom RAS 200I User manual

RAS 200I®
Getting Started Guide

RAS 200IGetting Started Guide
ii Polycom, Inc.
Trademark Information
Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®,
VoiceStation®, and Vortex are registered trademarks of Polycom, Inc. ConveneT, Global
Management SystemTM, iPowerTM, MGCTM, People+ContentTM, People On ContentTM, Polcyom
Conference SuiteTM, Polycom HD VoiceTM, Polycom PathNavigatorTM, Polycom VideoPlusTM,
Polycom VoicePlusTM, PVXTM, RASTM, ReadiConveneTM, RMX 2000TM, RSSTM, V2iUTM, VS4000TM,
VSXTM, and VTXTM are trademarks of Polycom, Inc.
Domino®, Lotus Sametime® and Lotus Notes® are registered trademarks of IBM, Inc.
Other product and corporate names may be trademarks of other companies and are only used
as a fair use reference without intent to infringe.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or
pending patent applications held by Polycom, Inc.
3725-18105-001A (07/2007)
1.0
© 2007 Polycom, Inc. All rights reserved.
Polycom Inc.
1765 West 121st Avenue
Westminster, CO 80234-2301 U.S.A.
No part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, for any purpose, without the express written permission of Polycom,
Inc. Under the law, reproducing includes translating into another language or format.
As between the parties, Polycom, Inc. retains title to, and ownership of, all proprietary rights
with respect to the software contained within its products. The software is protected by United
States copyright laws and international treaty provision. Therefore, you must treat the software
like any other copyrighted material (e.g. a book or sound recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom,
Inc. is not responsible for printing or clerical errors. Information in this document is subject to
change without notice.

Contents
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Contents
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . v
Documentation Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Setting up the Polycom RAS 200IServer
Inspecting the Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Specifying Required Materials and Equipment . . . . . . . . . . . . . . . . 2
Ensuring System Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Electrical Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Rack-Mount Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . 3
Identifying System Connections and Controls . . . . . . . . . . . . . . . . 3
Setting up the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Changing the Computer Network Settings . . . . . . . . . . . . . . . . 6
Connected Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Connected Via Crossover Cable . . . . . . . . . . . . . . . . . . . . . . 6
Connected Via Hub . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Configuring the PC Network to Connect to the RAS 200I. . . 7
Completing the First Time Setup
Logging In the First Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Obtaining Software Licensing Information . . . . . . . . . . . . . . . . . . 14
Changing the Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Navigating in RAS 200I. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
System Specifications
Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Physical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Environmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Regulatory Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

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Polycom, Inc. v
About This Guide
This document, the Polycom RAS 200IGetting Started Guide, describes how
to set up the Polycom®RAS™ 200Iserver for use in the Polycom®Unified
Collaboration for IBM®Lotus®Sametime®and IBM Lotus Notes®.
Documentation Resources
In addition to this guide, the available documentation that describes the
Polycom RAS 200Iserver includes:
•RAS 200IRelease Notes
•RAS 200IAdministrator’s Guide

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1
Setting up the Polycom RAS
200IServer
This chapter describes the set up steps for the Polycom®RAS™ 200Iserver:
•“Inspecting the Package”
•“Specifying Required Materials and Equipment”
•“Ensuring System Safety”
•“Identifying System Connections and Controls”
•“Setting up the System”
Inspecting the Package
Inspect the shipping box for the system and record any damage. If the
system has been damaged, file a claim with the delivery carrier.
The package includes the following items:
•Polycom RAS 200Iserver, with preinstalled conferencing
management application software
•Power cord
•Rack-mount brackets
Note Polycom is not responsible for damage sustained during reshipment of this product.

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Specifying Required Materials and Equipment
The materials and equipment required to set up the system include:
•Polycom RAS 200Iserver
•Power cord (already included)
•Client computer, with a keyboard, monitor, and mouse
Ensuring System Safety
To ensure system safety, follow these guidelines:
•Keep the area around the Polycom RAS 200Iserver clean and
uncluttered.
•The system weighs about 23 lbs (10.5 kg). To lift the system, two
people (stationed one at each end) should lift slowly, with their feet
spread apart to distribute the weight evenly. Always keep your back
straight and lift with your legs.
Electrical Safety Precautions
To ensure electrical safety, follow these guidelines:
•Note the locations of the power on-off switch on the chassis and the
room's emergency power-off switch, disconnection switch, or
electrical outlet. If an electrical accident occurs, you can then shut off
power quickly.
•Do not work alone when handling high-voltage components.
•Do not use mats designed to decrease static electrical discharge for
protection from electrical shock. Use rubber mats that have been
designed specifically as electrical insulators instead.
•The power supply power cords must include a grounding plug and be
plugged into grounded electrical outlets.

Setting up the Polycom RAS 200IServer
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Rack-Mount Safety Precautions
To ensure rack-mount safety, follow these guidelines:
•Determine a suitable location for the equipment rack that holds the
system. The location should be a clean, dust-free, well-ventilated area
that is near a grounded power outlet. Avoid areas where heat,
electrical noise, and electromagnetic fields are generated.
•Ensure that the leveling jacks on the bottom of the rack are fully
extended to the floor, so that the full weight of the rack is resting on
them.
•In a single-rack installation, make sure stabilizers have been attached
to the rack.
•In multiple-rack installations, make sure the racks have been coupled
together.
•Make sure the rack is stable before you extend a component from the
rack.
•You should extend only one component at a time. If you extend two or
more components simultaneously, the rack may become unstable.
•Before you install the rails, determine the placement of each
component in the rack.
•Install the heaviest components on the bottom of the rack first, and
then work up.
•Use a regulating, uninterruptable power supply (UPS) to protect the
system from power surges, voltage spikes, and power failures.
•Allow the power supply to cool before you touch it.
•To maintain proper cooling, keep the rack's front door and all panels
and components on the systems closed, except during servicing.
Identifying System Connections and Controls
The system has front and rear panels. The front panel includes five lights:
•Power--Confirms when the system has power.
•HD--Confirms that the hard drive is working.

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•LAN1 and LAN2--Confirms when there is LAN traffic
•Temperature--Indicates an overtemperature
The rear panel includes the main power switch and connections for power,
network, and Universal Serial Bus (USB) ports, as shown in the following
diagram.
The following table describes the items shown in the diagram.
Setting up the System
You must configure the Polycom RAS 200Iserver before it can be
deployed and accessed remotely from a web browser within your
network. There are two ways to configure a Polycom RAS 200Iserver:
•Connect a monitor, keyboard and mouse to the unit and configure it
locally
Item Description Function
1 Power Power connection
2 PS/2 ports Mouse (green) ; Keyboard (purple)
3 USB 0 and 1 ports Universal serial bus ports
4 COM1 port RS-232 port
5 Parallel port Printer cable port
6 Monitor VGA monitor port
7 LAN1 Ethernet port for network connection
8 LAN2 Disabled

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•Configure the unit from a different PC on the network via a web
connection
Both connection methods are described here.
To configure a RAS 200Iunit locally:
1Make sure that a monitor, keyboard and mouse are available.
2Connect a monitor, keyboard and mouse to the RAS 200Iunit and
turn it on.
3Log into operating system using the user name Administrator and
the password polycom.
4From Internet Explorer, log into RAS200I unit and complete the First
Time Setup. For more information, see “Logging In the First Time” on
page 9.
5If you have already connected the RAS200I unit to the target IP
network restart it. Otherwise, turn the RAS200I unit off, connect it to
the target IP network, and then power it back up.
To configure a Polycom RAS 200Ivia a web connection:
1Connect the Polycom RAS 200Iserver directly to an ethernet port on
the PC via a crossover cable or connect both the Polycom RAS 200I
server and the PC to the same ethernet switch (or hub) using standard
ethernet cables.
2Verify that the Polycom RAS 200Iserver and the PC are ON.
3Configure the PC network settings of the PC so that it can connect to
the Polycom RAS 200Iserver, by entering the following TCP/IP
properties
»IP Address: 192.168.1.37
»Subnet Mask: 255.255.255.0
4From the PC launch an Internet Explorer browser and type the
default system IP address (192.168.1.254) into the Address field.
5Login to the Polycom RAS 200Iserver and complete the first time
setup. See “Logging In the First Time” on page 9.

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6Turn the Polycom RAS 200Iserver off, connect it to the target
network and power it back up.
Changing the Computer Network Settings
Connected Directly
If you are connected to the Polycom RAS 200Iserver directly with a
keyboard, monitor,and mouse, skip this section and go to Chapter 2,
“Completing the First Time Setup.”
Connected Via Crossover Cable
If you are using a PC connected to the Polycom RAS 200Iserver via a
crossover cable, you must change the TCP/IP settings on the PC to:
•IP Address: 192.168.1.37
•Subnet Mask: 255.255.255.0
To do this, see “Configuring the PC Network to Connect to the RAS 200I”
on page 7.
Connected Via Hub
If you are using a PC connected to the RAS 200Iserver via a hub, you must:
1Change your computer’s network’s settings. To do this, see
“Configuring the PC Network to Connect to the RAS 200I”on page 7.
2Configure the Polycom RAS 200Iserver. See Chapter 2, “Completing
the First Time Setup.”
3Restore your computer’s orginal network settings.

Setting up the Polycom RAS 200IServer
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Configuring the PC Network to Connect to the RAS 200I
To configure network settings on your local computer
1Record the original IP address and subnet mask of your computer, so
that you can restore these values after you have finished system
setup.
2From the Start menu, choose Control Panel > Network Connections
> Local Area Connection Properties.
3Select Internet Protocol (TCP/IP), and then click Properties.
4In the Internet Protocol (TCP/IP) Properties dialog box, enter these
settings:
— IP address: 192.168.1.37
— Subnet mask: 255.255.255.0
— Default gateway: Leave blank, or do not change.
— Preferred DNS server: Leave blank, or do not change.

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— Alternate DNS server: Leave blank, or do not change.
5Click OK twice to close the Internet Protocol (TCP/IP) Properties
and Local Area Connection Properties dialog boxes.
6Restart the system.

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2
Completing the First Time Setup
This chapter describes the procedure for setting up the Polycom®RAS™
200Iserver for the first time.
Logging In the First Time
The Polycom RAS 200Iserver provides a default administrator’s password
for the configuration process. After you have completed system setup, you
can change the default password.
To log in to Polycom RAS 200Iserver
1Open Microsoft Internet Explorer and type the system’s IP address
in the Address field.
2When the Login screen appears, enter the default administrator’s
password, admin.

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Figure 2-1 Login Screen
3Click Login.
The First Time Setup - Welcome screen appears.
Figure 2-2 First Time Setup - Welcome Screen
4Read the license agreement and click Accept to accept the terms and
continue.
The First Time Setup - System Information screen appears.

Completing the First Time Setup
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Figure 2-3 First Time Setup - System Information Screen

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5Enter the following information for your Polycom RAS 200Iserver. If
you are not sure what values to use, contact your IT administrator.
System Setup Item Description
System Name Enter the NetBIOS name of the
Windows server. The name must be
between 6 and 16 characters. Dashes
and underscores may be included in the
name.
IP Address Enter the static IP address for the unit.
This IP address should be different from
the default IP address shipped with the
system so that it will be accessible on
the network.
Subnet Mask Enter the network subnet mask for the
server IP address.
Default Gateway Enter the static IP address of the
gateway to be used by the server.
DNS Server Enter the IP address of the DNS Server
to be used by the server.
Current Date Enter the current date. This will become
the date for the system.
Current Time Enter the current time. This will become
the time for the system.
Server Time Zone Set the time zone for where the server
will reside.
Auto adjust for daylight savings? Check this box if you want the time to
be automatically adjusted during
daylight savings time.

Completing the First Time Setup
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6Click Next.
The First Time Setup - Completed screen appears.
Figure 2-4 First Time Setup - Completed Screen
7Click Next and follow the on-screen instructions, which request that
you shut down the Polycom RAS 200Iserver, deploy it to your
network, and turn it on.

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Obtaining Software Licensing Information
You must provide the license activation key and serial number for tracking
purposes.
To obtain a software license activation key
1Locate and record the Polycom RAS 200Iserver serial number:
____________________.
To locate the serial number:
—Log in to Polycom RAS 200Iserver as the administrator.
—Choose System Setup > Licensing.
The serial number appears in the middle of the Licensing screen.
2Go to http://polycom.com/activation.
3Log in or create a New User Account.
4Select Product Activation.
5In the Single License Number section:
aEnter the software license number listed on the license certificate
and the serial number you recorded in step 1.
bClick Generate.
cWhen the activation key appears, record it in the space provided:
__________-__________-_________-___________
To enter the activation key in RAS 200I
1Go to System Setup > Licensing.
2On the Licensing screen, enter the new activation key and click Add.
The activation key and license appear in the list.