RF Technology Safe Place Smart Sense User manual

Safe Place
Transmitters
User Guide

Compliance
This device complies with Part 15 of the FCC rules.
Operation is subject to the following two conditions:
•This device may not cause harmful interference.
•This device must accept any interference
received, including interference that may cause
undesired operation.
Changes or modifications not expressly approved by
the party responsible for compliance can void the user’s
authority to operate the equipment.
Cet appareil est conforme avec Industrie Canada
exempt de licence Rss standard(s). Son
fonctionnement est soumis aux deux conditions
suivantes :
•cet appareil ne peut causer d'interférences, et
•cet appareil doit accepter toute interférence, y
compris des interférences qui peuvent provoquer
un fonctionnement indésirable du périphérique
Les changements ou modififications à cet appareil sans
expressément approuvée par la partie responsable de
conformité pourraient annuler l'autorité de l'utilisateur
de faire fonctionner cet équipement.
© 2018 RF Technologies, Inc. All specifications subject to change without notice.
All Rights Reserved. No Part of this work may be reproduced or copied in any form or by any
means without written permission from RF Technologies, Inc.
® and ™ indicate trademarks owned by RF Technologies, Inc.

Contents
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CONTENTS
CONTENTS ................................................................................. 1
WARNINGS AND CAUTIONS .................................................... 3
Warnings ............................................................................... 3
Cautions ................................................................................ 5
PREFACE.................................................................................... 7
Overview ............................................................................... 7
Intended Audience ................................................................ 8
Contact Information............................................................... 8
Technical Support........................................................... 8
Customer Care ............................................................... 9
Sales............................................................................... 9
Additional Detailed Documents ............................................. 9
Product Warranty .................................................................. 9
GENERAL INFORMATION....................................................... 11
Introduction.......................................................................... 11
Transmitters ........................................................................ 11
Smart Sense ................................................................. 12
Standard Infant ............................................................. 12
Patient........................................................................... 12
Warranty Expiration Date .................................................... 13
Banding ............................................................................... 13
Smart Sense ................................................................. 14
Standard Infant ............................................................. 18
Patient (Locking)........................................................... 19
TESTING AND CARE ............................................................... 23
Transmitter Testing ............................................................. 23
Visual Inspection........................................................... 23
Operation ...................................................................... 24

Contents
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Signal Strength ............................................................. 24
Weekly Testing ............................................................. 25
Transmitter Cleaning and Care........................................... 25
Approved Cleaners ....................................................... 28
Non-Approved Cleaners ............................................... 28
Replacing the Clamp........................................................... 29
SPECIFICATIONS..................................................................... 31
Smart Sense Transmitter .................................................... 31
Standard Infant Transmitter ................................................ 32
Patient (Locking) Transmitter .............................................. 33
Banding ............................................................................... 34
REVISION HISTORY................................................................. 35

Warnings and Cautions
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WARNINGS AND
CAUTIONS
It is important for your facility to implement and enforce the
following WARNINGS and CAUTIONS in order to keep all
equipment functioning properly. Disregarding the information and
instructions in this document is considered abnormal use and may
result in injury or system failure.
Warnings
ACCESSORIES (SUPPLIES)—To ensure resident
safety and proper operation of equipment, use only parts
and accessories manufactured or recommended by RF
Technologies, Inc. Parts and accessories not
manufactured or recommended by RF Technologies,
Inc. may not meet the requirements of the applicable
safety and performance standards.
Failure to use the components and supplies
specified by RF Technologies, Inc. may result in
equipment and/or system failure.
SYSTEM WIRING—All permanent supply connections
must be done in accordance with National Electric Code,
NFPA 70.
INSTALLATION AND CONFIGURATION—It is the
responsibility of the facility to follow the installation
instructions carefully, as outlined in the applicable
system guides, and to use the components and supplies
specified by RF Technologies, Inc. for all installations.
Failure to use the components and supplies
specified by RF Technologies, Inc. may result in
equipment and/or system failure.

Warnings and Cautions
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STATIC DISCHARGE—Do not touch the conductor
portion of any conductor or port. Damage to the device
may result.
EXPLOSION HAZARD—These devices should not be
used in the presence of flammable gas mixtures. It
should also not be used in oxygen enriched
atmospheres.
STRANGULATIONS AND TRIPPING HAZARD—Due to
the possibility of strangulation, all cables and cords
should be routed away from the resident’s throat. Cables
and cords must be routed in a way to prevent tripping
hazards.
INSTRUCTIONS FOR SET UP AND USE—It is the
responsibility of the facility to follow the instructions for
set up and use carefully, as outlined in this manual, and
to use the components and supplies specified by RF
Technologies, Inc. for set up and use. Do not attempt to
use extension cords or other equipment not supplied by
RF Technologies, Inc.
Failure to use the components and supplies
specified by RF Technologies, Inc. may result in
equipment and/or system failure.
SYSTEM INSPECTION—It is the responsibility of the
facility to establish and facilitate a regular inspection
schedule for your system. RF Technologies, Inc.
recommends quarterly inspections of your system for
safety and performance by a qualified RF Technologies,
Inc. representative.
To arrange for a quarterly inspection by RF
Technologies, Inc., call our Technical Support
Department at (800)-669-9946 or [phone].
Failure to provide regular inspection of these
products may result in equipment and/or system
failure.

Warnings and Cautions
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SYSTEM MAINTENANCE AND TESTING—It is the
responsibility of the facility to establish and facilitate a
regular maintenance schedule for your system, as
outlined in the applicable system guides. This includes
regular inspection, testing, and cleaning. RF
Technologies, Inc. recommends monthly maintenance
and testing of your system. It is also recommended that
your facility keep records of maintenance and test
completions.
Failure to provide regular maintenance and testing
of these products may result in equipment and/or
system failure.
USER TRAINING—Only users who have received
adequate training on the use of the system, as outlined
in this manual, should use the system. It is the
responsibility of the facility to ensure all users have been
trained.
Failure to adequately train employees may cause
system failure due to user error. In addition,
incorrect use of the equipment may also result in
system failure.
MR UNSAFE
All RF Technologies transmitters, pendants and banding
material “PRODUCT” have been determined to be MR
Unsafe as defined by ASTM F 2503-05. Use of
“PRODUCT” in a Magnetic Resonance Imaging system
will cause injury to residents and staff, MR system
malfunction or “PRODUCT” malfunction. Do not bring
“PRODUCT” into the MR system area and follow your
facilities policies to classify and label “PRODUCT” as
MR Unsafe.
Cautions
DISPOSAL—At the end of their service life the products
described in this manual, as well as accessories (i.e.
lithium batteries, banding material, disposable pads,
etc.), must be disposed of in compliance with all
applicable federal, state and local guidelines regulating
the disposal of products containing potential
environmental contaminants. Dispose of the packaging
material by observing the applicable waste control
regulations

Warnings and Cautions
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RESIDENT GENERATED ALARMS—Do not rely
exclusively on resident generated alarms for resident
care and safety. The alarm function of equipment in the
possession of residents must be verified periodically and
regular resident surveillance is recommended.
RESIDENT MONITORING—The most reliable method
of resident monitoring combines close personal
surveillance with correct operation of monitoring
equipment. It is the responsibility of the facility to
periodically check on residents in possession of RF
Technologies, Inc.'s equipment (i.e. Pendants, Pull
Cords, Control Units) to mitigate risk of inappropriate use
of equipment or strangulation and stumbling hazards
from cables and cords.
PRODUCT WARRANTIES—Failure to follow the
Warnings and Cautions in this guide voids any and all
Product Warranties.
WORN OR DAMAGED PARTS—If the devices or
cables are worn or damaged, you must have the product
serviced. For more information, see the section entitled
“Service and Return.”

Preface
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PREFACE
Overview
This guide provides detailed instructions
about using the SAFE PLACE®transmitters
as well as specific requirements.
The SAFE PLACE transmitters are
components of the 9450 System which
monitors doors, elevators, hallways, and
stairwells to assist staff in monitoring patients
in a facility.
The various transmitters and devices of the
system alerts staff if a transmitter’s banding
material is tampered with, cut, or opened
without authorization (referred to as Cut Band
for Infant and Emergency Department
systems only), or if monitored devices in the
system are not functioning properly. An alarm
also sounds if a transmitter is detected in an
Exit Alarm Zone. If the system fails to detect
a transmitter within its monitored area, a No
Signal/Check Transmitter alarm is issued.
Depending upon which equipment you have
installed, the 9450 System can automatically
lock doors and deactivate elevators.
In addition, if the system in your facility
includes computers, an alarm also sounds at
a Central Server and its network of Client
computers. The computer software will
identify which patient sounded the alarm and
the exit where the alarm occurred.

Preface
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WARNING: The 9450 System is designed
and intended to work in conjunction with a
facility’s overall patient security program,
including reasonable operating policies and
procedures. The 9450 System, by itself,
cannot prevent abductions or the elopement
of patients.
Intended
Audience
The SAFE PLACE Transmitters User Guide
is intended for caregivers who use the Safe
Place transmitters. It includes detailed
information about banding, care and
cleaning, testing the transmitters, alarms and
transmitter specifications.
This guide should only be used by persons
who have read the Software User Guide and
received training on the use of the System. It
is not intended as a substitute for reading the
Software User Guide. Always refer to the
Software User Guide for complete
instructions and warnings.
Contact
Information
For more information about RF Technologies,
Inc. products, go to www.rft.com.
Technical
Support
For technical support, contact the Technical
Support Team at:
[phone], option 5 or [phone]
[e-mail]

Preface
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Customer
Care
For questions on part replacement or for
ordering new parts, contact the Customer
Care Team at:
[phone], option 2
[e-mail]
Sales
For questions regarding system add-ons,
contact your Sales Manager.
Additional
Detailed
Documents
Documentation for the 9450 System is
available in Portable Document Format
(PDF) on the 9450 System Documentation
CD-ROM. Please contact your RF
Technologies sales representative for
replacement CD ROMs.
Product
Warranty
Product Warranty information can be found
on the system’s CD-ROM or with your
original system proposal and invoice.

Preface
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General Information
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GENERAL INFORMATION
Introduction
This chapter provides general information
about the transmitters. It includes
information on the transmitters, printed
warranty dates, banding the transmitters,
required transmitter testing, replacing the
clamp on a transmitter, and care and
cleaning.
Transmitters
The transmitters are lightweight and
compact. They can be left on the patient
during bathing but prolonged exposure to
wet conditions and complete submersion
should be avoided.
SUBMERSION—Prolonged submersion may
result in equipment and/or system failure and
voids any and all Product Warranties.
When activated, a transmitter sends a signal
that is received by Exit Alarm Receivers and
Alarming Band Receivers. If a patient
wearing a transmitter is detected in an Exit
Alarm Zone and the door is open, an alarm
sounds at the exit as well as at a Central
Server and its network of Client computers.
RADIO FREQUENCY: The radio frequency
(RF) characteristics of certain metal crib carts
may interfere or block the Infant transmitter’s
signal during transport, preventing detection
by the system’s Exit Receiver.

General Information
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There are three types of Safe Place
transmitters:
Smart Sense
Standard Infant
Patient (locking)
Smart Sense
The Smart Sense transmitter is worn on an
infant’s ankle. It senses when the
transmitter is loose or no longer in contact
with the infant.
Standard
Infant
Like Smart Sense, the Standard Infant
transmitter is worn on the infant’s ankle and
provides cut-band protection.
Patient
The Patient (locking) transmitter is worn on
the wrist or ankle and provides cut-band
protection, but requires a key to open and
lock. It is ideal for older pediatric to adult
patients who may be prone to opening
clasps.

General Information
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Warranty
Expiration
Date
Each transmitter is stamped with a warranty
expiration date. This date indicates the date
that RF Technologies’ warranty on that
transmitter expires. If the warranty period
has expired, discard the transmitter
immediately.
Smart Sense
Standard Infant
Patient Transmitter
WARNING: Using a transmitter beyond the
printed expiration date can result in system
failure, elopement, and/or abduction.
Banding
NOTE: All banding material types must not
remain on a patient for longer than 72 hrs (3
days). If the material is kept on longer than
this specified period of time, you may
receive false alarms from that transmitter.
CAUTION: You must test all transmitters
prior to use to verify proper operation. This
includes every time that the band is
replaced. Failure to test the transmitters
before use can result in system failure,
abduction, and/or an elopement. In addition,
failure to test transmitters voids the RF
Technologies Product Warranty.

General Information
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Smart Sense
The Smart Sense technology combines the
Smart Sense transmitter and Smart Sense
banding material to give you the capability
to recognize if a transmitter has been
removed from an infant or if it has been
tampered with or is loose.
The following are the measurements for
tamper detection (referred to as Band Off for
Infant systems only):
Resistance—banding material no
longer stretching with infant's movement
Capacitance—change in contact
between transmitter and infant
Depending on your facility, one or two
measures for tamper detection can be
configured for activation. Refer to Configure
Units in the applicable Series Software
Administrator Guide.
To band the Smart Sense transmitter:
1. Remove the Smart Sense banding
material (with the plastic guide tabs still
attached) from the plastic backing.

General Information
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WARNING: Only Smart Sense banding
material can be used to fasten Smart Sense
transmitters. Use of any other banding
material with the Smart Sense transmitters
voids the RF Technologies' Product
Warranty and could result in system failure.
2. With the yellow-side of the banding
material facing outwards, use the plastic
guide tab to thread the banding material
from the bottom slot out through the top
slot on the first clamp.
CAUTION: Do not thread both sides of the
banding material through the clamps until
you are ready to secure the transmitter to
the infant. Pre-threading may allow the
transmitter to auto-enroll and alarm.
3. Pull the tab until it clears the clamp and
push the clamp lever down until it snaps
shut.
4. Place the transmitter with banding
material around the infant’s ankle and
thread the banding material through the
second transmitter clamp slot.
CAUTION: Ensure transmitter is banded
properly. It should fit snugly against the skin
without an air gap between the transmitter
and skin, yet allow the band and transmitter
to be turned on the ankle. Over-tightening
the band will not reduce the number of
alarms and could cause patient injury.

General Information
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5. Close the second clamp. The transmitter
becomes active one minute after the
clamps are snapped into place. The 60
second grace period allows the
transmitter to be re-opened once the
transmitter’s second clamp has been
secured.
6. Remove the plastic guide tabs and
discard.
7. Use safety scissors to cut off the excess
banding material. Try not to cut bands
too short to allow room to adjust in the
future.
When it is time for an infant to leave your
facility, he/she must be discharged from the
software (refer to the applicable Series User
Guide).
To discharge the Smart Sense transmitter:
1. Assure that clamps are firmly closed on
both sides with banding material in
place.
2. Check census screen to confirm that the
transmitter to be discharged is
communicating with the system
(indicated by Monitored displayed in
transmitter Status column).

General Information
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3. Tend to and clear any alarms displayed
on the screen for the transmitter being
discharged.
4. Request a discharge function for the
transmitter and complete the action
within the allotted time specified in the
software by your facility.
5. Open the Smart Sense transmitter
clamps to remove the banding material.
CAUTION: Do not slip the banding material
off the infant’s extremity; doing so may
result in a Band Off alarm.
CAUTION: Do not leave the banding
material in the Smart Sense transmitter
clamps after discharge; doing so may result
in the transmitter re-enrolling.
6. Discard the used banding material (refer
to the Disposal caution in the Important
Warnings section of this guide).
7. Finally, the transmitter must be
disinfected in order to be ready to be
used again.

General Information
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Standard
Infant
To band a Standard Infant transmitter:
1. Cut off 6-8” of the banding material from
the roll.
2. Open the clamps of the transmitter by
gently pulling them outward, one clamp
at a time, from the top of the transmitter.
3. Thread with duck-side of banding
material up.
4. Advance the banding material from the
bottom slot out through the top slot on
the clamp.
5. Secure only one-side of the transmitter.
6. Place the transmitter with banding
material around infant’s ankle then
thread and secure second clamp. The
band must be tight enough to help stop
the transmitter from slipping off, and
loose enough to avoid discomfort.
7. The transmitter becomes active one
minute after the clamps are snapped
into place. The 60 second grace period
allows the transmitter to be re-opened
once the transmitter’s second clamp
has been secured.