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Ricoh 4016 Series User manual

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For safe and correct use of this machine, please be sure to read the Safety
Information in this manual before you use it.
About the Operating Instructions
Your machine comes with the two References:
opy/Printer/Scanner Reference
provides information you need for setting up your
machine and installing the supplied software. It also provides all of the detailed instructions for
using your machine as a printer, a scanner and a copier and information for maintaining and
troubleshooting the machine.
Facsimile Reference
provides information for using your machine as a fax machine. You can
find how to send and receive a fax, and how to set fax-related options.
Contents of this manual are subject to change without prior notice. In no event will the
company be liable for direct, indirect, incidental or consequential damages as a result of
handling or operating the machine.
Copyright 2004.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are trademarks of International Business Machines Corporation.
• TrueType is a traemark of Apple Computer, Inc.
• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0
and Windows XP are registered trademarks of Microsoft Corporation.
• All other brand or product names are trademarks of their respective companies or
organisations.
ii
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
WARNING:
Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.
CAU ION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
• Connect the power cord directly into a wall outlet and never use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• o avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• urn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
• he external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. oner dust might ignite when
exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local
regulations.
iii
CAU ION:
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Ozone Safety (if applicable)
Some product (see specification in the Operating Instructions) generates ozone during
operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.
For Fax or Telephone
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or
laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an
electrical storm. There may be a remote risk of electric shock from lightning. Do not use a
telephone in the vicinity of a gas leak to report the leak.
Laser Safety:
This product (see specification in the Operating Instructions) is considered a class 1 laser device.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam
exposure to the operator. The following marking is attached on the back of the product.
For North America
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.
This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AIGaAs laser diode.
This equipment does not emit hazardous radiation, since the beam is totally enclosed during
all customer modes of operation and maintenance.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure.
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving
the machine, you should ta e care that the power cord will not be damaged under the
machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the
cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• Be careful not to cut yourself on any sharp edges when you reach inside the product to
remove misfed sheets of paper or masters.
• For environmental reasons, do not dispose of the machine or expended supply waste at
household waste collection points. Disposal can ta e place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “hot surface”. Otherwise, an injury might occur.
iv
Declaration of Conformity
Notice to Users in EEA ountries
This product complies with the essential requirements and provisions of Directive 1999/5/EC
of the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA ountries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service
representative if relocating this product to another country. In the event of problems, please
contact your service representative in the first instance.
DSm516pf/A 016/Aficio FX16
: The CE declaration of Comformity is available on the Internet at URL :
http://www.ricoh.co.jp/fax/ce_doc
IS 2016
: The CE declaration of Comformity is available on the Internet at URL :
http://jboard.danka.de/jboardprodukte/index.htmlo
v
Positions of Labels and Hallmarks for
WARNING and AUTION Labels
This machine has labels for WARNING and CAUTION at the positions shown below. For
safety, please follow the instructions and handle the machine as indicated.
In accordance with IEC 60417, this machine uses the following symbols for the main power
switch:
means POWER ON.
means POWER OFF.
vi
NOTI E
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one more
of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
aution
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
vii
Notice about the Telephone onsumer Protection Act (Valid in USA
only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device, including FAX machines, to send any message
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the
following steps: Follow the FAX HEADER programming procedure in the Programming
chapter of the operating instructions to enter the business identification and telephone
number of the terminal or business. This information is transmitted with your document
by the FAX HEADER feature. In addition to the information, be sure to program the date
and time into your machine.
viii
USA
F Requirements
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the
ACTA. On the cover of this equipment is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must
be provided to the telephone company.
2. This equipment uses the RJ11C USOC jack.
3. A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for detail.
4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone company. The REN for
this product is part of the product identifier that has the format US:AAAEQ##TXXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3).
5. If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice is not practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
6. The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
7. If trouble is experienced with this equipment, for repair or warranty information, please
contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment
is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8. In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.
9. Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
WHEN PROGRAMMING EMERGEN Y NUMBERS AND/OR MAKING TEST ALLS TO
EMERGEN Y NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late
evenings.
ANADA
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the
devices does not exceed five.
This product meets the applicable Industry Canada technical specifications.
Note:
This Class B digital apparatus complies with Canadian ICES-003.
ix
Differences Between British and American English
British English American English
(Re)dialling
(Re)dialing
Colour
Color
Emphasise
Emphasize
Recognise
Recognize
Organise
Organize
Authorise
Authorize
Cancelling
Canceling
Customise
Customize