Ricoh Aficio 220 User manual

220/270
OPERATING INSTRUCTIONS
COPY REFERENCE
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

220/270 OPERATING INSTRUCTIONS
RICOH COMPANY, LTD.
15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo
Telephone: Tokyo 3479-3111
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
Hong Kong
RICOH HONG KONG LTD.
23/F., China Overseas Building,
139, Hennessy Road,
Wan Chai, Hong Kong
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in The Netherlands
EE GB A267-6600

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations may be slightly different from your machine.
Certain options may not be available in some countries. For details, please contact your local dealer.
Operator Safety
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains a
5-milliwat, 760-800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye con-
tact with the laser beam might cause serious eye damage. Safety precautions and interlock mecha-
nisms have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Laser Safety:
The optical housing unit can only be repaired in a factory or at a location with the requisite equipment.
The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is
not repairable inthe field. Customer engineers aretherefore directed to return all chassisand laser sub-
systems to the factory or service depot when replacement of the optical subsystem is required.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see ⇒P.1
“Machine Types” .)
• Type 1: Aficio 220
• Type 2: Aficio 270
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts in your Ricoh office product.
Power Source:
220–240V, 50/60Hz, 6A or more
Please be sure to connect the power cord to a power source as above. For details about the power
source, see ⇒P.132
“Power Connection” .

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ameans POWER ON.
cmeans STAND BY.
Copyright © 1999 Ricoh Co., Ltd.

i
Safety Information
When using your machine, the following safety precautions should be always
followed.
Safety During Operation
In this manual, the following important symbols are used:
R WARNING:
R
WARNING:
Ignoring this warning could cause serious injury or even death.
R
CAUTION:
Ignoring this caution could cause injury or damage to property.
•
Connect the power cord directly into a wall outlet and never use an ex-
tension cord.
•
Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•
To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
•
Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following conditions exists:
•
You spill something into the equipment.
•
You suspect that your equipment needs service or repair.
•
Your equipment's cover has been damaged.
•
Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
•
Disposal can take place at our authorized dealer or at appropriate col-
lection sites.
•
Dispose of the used toner bottle in accordance with the local regula-
tion.

ii
R CAUTION:
•
Protect the equipment from dampness or wet weather, such as rain, snow,
and so on.
• Unplug the power cord from the wall outlet before you move the equipment.
While moving the equipment, you should take care that the power cord will
not be damaged under the equipment.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the equipment.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• For environmental reasons, do not dispose of the equipment or expended
supply's wastes at household waste collection point. Disposal can take
place at our authorized dealer or at appropriate collection sites.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise it could cause a personal burn.
• Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you only use the expendable supplies availa-
ble at an authorized dealer.

iii
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's panel display.
{ }
Keys built into the machine's operation panel.

iv
What You Can do with this Machine (Copy
Mode)

v

vi
TABLE OF CONTENTS
Machine Types........................................................................................... 1
Guide to Components............................................................................... 2
Options....................................................................................................... 4
Operation Panel......................................................................................... 5
Panel Display............................................................................................. 8
Displays and Key Operations........................................................................ 8
1.Basics
Starting the Machine............................................................................... 11
Turning on the Power.................................................................................. 11
Turning off the Power.................................................................................. 12
Changing Modes..................................................................................... 14
Originals................................................................................................... 15
Sizes and Weights of Recommended Originals.......................................... 15
Sizes Difficult to Detect............................................................................... 16
Original Sizes and Scanning Area/Missing Image Area.............................. 17
Copy Paper............................................................................................... 18
Recommended Paper Sizes and Types...................................................... 18
Non-recommended Paper........................................................................... 21
Paper Storage............................................................................................. 22
Toner......................................................................................................... 23
Handling Toner............................................................................................ 23
Toner Storage............................................................................................. 23
2.Copying
Basic Procedure...................................................................................... 25
Setting Originals...................................................................................... 27
Setting Originals on the Exposure Glass .................................................... 27
Setting Originals in the Document Feeder.................................................. 27
Setting Non-standard Sized Originals in the Document Feeder ................. 28
Basic Functions....................................................................................... 30
Adjusting Copy Image Density.................................................................... 30
Selecting Your Original Type ...................................................................... 31
Selecting Copy Paper ................................................................................. 31
Auto Reduce/Enlarge—Having the Machine Choose the Reproduction Ratios ... 33
Sort/Stack/Staple..................................................................................... 35
Sort—Sorting into Sets (123, 123, 123)...................................................... 36
Stack—Delivering Copies in Page Batches (111, 222, 333)....................... 37
Staple.......................................................................................................... 38
Copying from the Bypass Tray .............................................................. 41

vii
Program—Storing Your Copy Settings in Memory.............................. 45
Storing a Program....................................................................................... 45
Deleting a Program..................................................................................... 46
Recalling a Program.................................................................................... 46
Other Functions....................................................................................... 47
Energy Saver Mode—Saving Energy ......................................................... 47
Interrupt—Temporarily Stopping One Job to Copy Something Else........... 47
User Codes ................................................................................................. 48
Auto Start—Entering Copy Job Settings During the Warm-up Period ........ 48
Original Tone............................................................................................... 48
How to Set the Papers with Letterhead....................................................... 49
Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Ratios ... 50
Zoom—Reducing and Enlarging in 1% Steps....................................... 52
Directional Size Magnification (mm)—Stretching and Squeezing
the Image into the Copy Area ............................................................. 53
Directional Magnification (%)—Stretching and Squeezing
the Image in 1% Steps......................................................................... 55
Centre/Border Erase—Erasing the Centre and the Border ................. 56
Combine—Combining Originals into One Copy................................... 58
Series Copies—Making One-sided Copies from Various Originals ... 62
Book —Making One-sided Copies from Two Facing Page of a Bound Original (Book) ... 62
2-Sided —Making One-sided Copies from Two-sided Originals................. 63
Duplex—Making Two-Sided Copies ...................................................... 64
1 Sided —Making Two-sided Copies from One-sided Originals................. 64
2 Sided —Making Two-sided Copies from Two-sided Originals................. 66
Book —Making Two-Sided Copies from Facing Pages of a Bound Original (Book) ... 67
Cover—Adding or Inserting Sheets....................................................... 68
Front Cover—Copying or Adding a Front Cover......................................... 68
Both Covers—Copying or Adding Front and Back Covers ......................... 69
OHP Slip Sheet—Copying or Inserting Slip Sheets............................. 70
Positive/Negative—Copying in Complementary Colors...................... 71
Repeat Image—Repeating an Image over the Entire Copy ................. 72
Merging Images (Overlay)—Merging Two Different Originals ............ 73
Preset Stamp—Printing Preset Messages on Your Copies................. 75
Page Numbering—Printing Page Numbers........................................... 78
Combination Chart.................................................................................. 80
3.What to do If Something Goes Wrong
If Your Machine does not Operate as You Want................................... 83
Message...................................................................................................... 83
Display ........................................................................................................ 84

viii
If You Cannot Make Clear Copies.......................................................... 85
If You Cannot Make Copies as You Want.............................................. 87
Adjust Image............................................................................................... 87
Combine...................................................................................................... 88
Stamp.......................................................................................................... 88
Duplex......................................................................................................... 89
BLoading Paper..................................................................................... 91
Loading Paper in the Large Capacity Tray.................................................. 91
DChanging the Toner Bottle ................................................................ 93
Replacing Photo Conductor Unit (PCU)................................................ 95
xClearing Misfeeds............................................................................... 99
Changing the Paper Size...................................................................... 103
Changing the Paper Size in Tray 1 or the Optional Paper Table.............. 103
Changing the Paper Size in Tray 2........................................................... 105
dAdding Staples ................................................................................. 107
eRemoving Jammed Staples............................................................. 109
4.User Tools (Copy Features)
Accessing the User Tools (Copy Features)........................................ 111
Exiting the User Tools............................................................................... 112
User Tools Menu (Copier Features)..................................................... 114
Settings You Can Change with the User Tools .................................. 116
1. General Features 1/4............................................................................. 116
1. General Features 2/4............................................................................. 117
1. General Features 3/4............................................................................. 117
1. General Features 4/4............................................................................. 119
2. Adjust Image 1/2.................................................................................... 120
2. Adjust Image 2/2.................................................................................... 122
3. Input/Output 1/2..................................................................................... 123
3. Input/Output 2/2..................................................................................... 124
4 Stamp Setting 1/3................................................................................... 125
4 Stamp Setting 2/3................................................................................... 126
4 Stamp Setting 3/3................................................................................... 126
5.Remarks
Do's and Don'ts ..................................................................................... 129
Where to Put Your Machine.................................................................. 131
Machine Environment ............................................................................... 131

ix
Power Connection..................................................................................... 132
Access to Machine.................................................................................... 133
Maintaining Your Machine.................................................................... 134
Cleaning the Exposure Glass.................................................................... 134
Cleaning the Platen Cover........................................................................ 134
Cleaning the Document Feeder ................................................................ 134
6.Specification
Mainframe............................................................................................... 135
Document Feeder (Option)................................................................... 139
Paper Tray Unit (Option)....................................................................... 140
Internal Tray 2 (1bin tray) (Option)....................................................... 141
Finisher (Option).................................................................................... 142
Shift Sort Tray (Option)......................................................................... 143
Large Capacity Tray (LCT) (Option)..................................................... 144
Duplex Unit (Option).............................................................................. 145
Bypass Tray (Option)............................................................................ 146
48MB Copier Memory Unit (Option)..................................................... 147
INDEX...................................................................................................... 148

x

1
Machine Types
This machine comes in two models which vary in copy speed. To make sure
which model you have, see the inside front cover.
Type 1 Type 2
Copy speed 22 copies/minute (A4K,
81/2" ×11"K)
27 copies/minute (A4K,
81/2" ×11"K)
Fax unit Option Option
Printer unit Option Option

2
Guide to Components
1. Platen cover (option) or document
feeder (ADF) (option)
Lower the platen cover over originals
placed on the exposure glass for copying.
If you have the document feeder, insert a
stack of originals here. They will be fed
automatically.
(The illustration shows the document
feeder.)
2. Exposure glass
Position originals here face down for cop-
ying. See ⇒P.15 “Originals”.
3. Internal tray
Copied paper is delivered here face
down.
4. Ventilation hole
Prevents overheating. Do not obstruct
the ventilation hole by placing or leaning
an object near it. If the machine over-
heats, a fault might occur.
5. Main power switch
If the machine has only the copier kit in-
stalled, press this switch to turn the pow-
er on or off.
If the fax or printer kit is installed, this
switch should only be used by a service
representative.
Note
❒If the machine does not operate after
turning on the operation switch, check
if the main power switch is turned on.
If it is off, turn it on.
6. Behind cover
Flip up when you use the keys under-
neath.

3
7. Main Power indicator (Fax or
printer installed machine only)
This indicator lights up when the main
power switch is turned on, and goes off
when the switch is turned off.
8. On indicator (Fax or printer in-
stalled machine only)
This indicator lights up when the opera-
tion switch is turned on, and goes off
when the switch is turned off.
9. Operation switch (Fax or printer
installed machine only)
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off).
10. Operation panel
See ⇒P.5 “Operation Panel”.
11. Front cover
Open to access the inside of the machine.
12. Paper tray
Set paper here. See ⇒P.91 “
B
Loading
Paper”.
13. Paper tray unit (option)
1. Bypass tray (option)
Use to copy onto OHP transparencies,
adhesive labels, translucent paper, post
cards, and non-standard size paper. See
⇒P.41 “Copying from the Bypass Tray”.
2. Paper tray cover
Open this cover to remove jammed paper
fed from the optional paper tray unit.
3. Lower right cover
Open this cover to remove jammed pa-
per.

4
Options
1. Finisher
Sorts, stacks, and staples copies.
2. Bridge unit
Relays copies to the finisher.
3. Platen cover
Lower this cover over originals for copy-
ing.
4. Document feeder (ADF)
Insert a stack of originals here.
They will be fed automatically.
5. Internal tray 2 (1 bin tray)
If you selected this as the output tray,
copied paper is delivered here face
down. See “15. Output Tray ” in the Sys-
tem Settings.
6. Shift sort tray
Sorts and Stacks copies.
7. Paper tray unit
Consists of two paper trays.
8. Large capacity tray (LCT)
Holds 2,000 sheets of paper.
9. Bypass tray
Use to copy onto OHP transparencies,
adhesive labels, translucent paper, post
cards, and non-standard size paper. See
⇒P.41 “Copying from the Bypass Tray”.
10. Duplex unit
Use to make two-sided copies.
Other options:
•Interchangeunit
• 48MB copier memory unit

5
Operation Panel
❖
Copier only
❖
Fax or printer installed
1. {
User Tools/Counter
}Key
Press to change the default settings and
conditions to meet your requirements.
See
⇒P.111 “User Tools (Copy Features)”.
2. Keys and indicators for fax mode
(for machines with the optional fax
function)
See the “Fax Reference”.
3. Indicators
These indicators show errors or the status
of the machine. See ⇒P.83 “What to do If
Something Goes Wrong”.
4. More indicators for fax mode (for
machines with the optional fax func-
tion)
See the “Facsimile Reference”.
5. [
Sort/Staple
]key
Sort/Rotate Sort/Shift Sort: automatical-
ly sorts copies.

6
Shift Stack: stacks together copies of each
page.
Staple: staples each set of copies together.
6. [
Duplex
]Key
Makes two-sided copies. See ⇒P.64 “Du-
plex—Making Two-Sided Copies”.
7. [
Reduce/Enlarge
]key
Press to make reduced or enlarged cop-
ies. See ⇒P.50 “Preset Reduce/Enlarge—
Reducing and Enlarging Using Preset Ra-
tios”.
8. Panel display
Shows operation status, error messages,
and function menu. See ⇒P.8 “Panel Dis-
play”.
9. [
Auto R/E
]key
Enlarges or reduces the image automati-
cally according to the specified paper
size.
10. [
Full Size
]key
For making full size copies.
11. 01 keys (Cursor keys)
Press to select an item on the panel dis-
play.
12. {
Check Modes
}Key
Press to check the entered copy job set-
tings.
13. {
Program
}key
Press to select the program mode. See ⇒
P.45 “Program—Storing Your Copy Set-
tings in Memory”.
14. {
Clear Modes
}key
Press to clear the previously entered copy
job settings.
15. {
Energy Saver
}key
Press to switch to and from Energy Saver
mode. See ⇒P.47 “Energy Saver Mode—
Saving Energy”.
16. {
Interrupt
}key
Press to make interrupt copies during a
copy run. See ⇒P.47 “Interrupt—Tempo-
rarily Stopping One Job to Copy Something
Else”.
17. {
Positive/Negative
}, {
Repeat
},
{
Overlay
}key
• Positive/Negative
Press to make positive/negative cop-
ies. See ⇒P.71 “Positive/Negative—
Copying in Complementary Colors”.
• Repeat
Press to make repeat copies. See ⇒
P.72 “Repeat Image—Repeating an Im-
age over the Entire Copy”.
•Overlay
Press to make overlay image copies.
See ⇒P.73 “Merging Images (Over-
lay)—Merging Two Different Origi-
nals”.
18. {
Cover/OHP Slip Sheet
}key
•Cover
Press to add or insert cover paper. See
⇒P.68 “Cover—Adding or Inserting
Sheets”.
• OHP Slip Sheet
Press to make copies or insert slip
sheets. See ⇒P.70 “OHP Slip Sheet—
Copying or Inserting Slip Sheets”.
19. {
Centre/Border Erase
}key
Press to erase the centre and /or all four
sides of the original image. See ⇒P.56
“Centre/Border Erase—Erasing the Centre
and the Border”.
20. {
Stamp
}key
Press to have a stamp mark printed on
copies. See ⇒P.75 “Preset Stamp—Print-
ing Preset Messages on Your Copies” and ⇒
P.78 “Page Numbering—Printing Page
Numbers”.
21. {
Combine/Series
}key
•Combine
Press to make combine copies. See ⇒
P.58 “Combine—Combining Originals
into One Copy”.
• Series
Press to make series copies. See ⇒
P.62 “Series Copies—Making One-sided
Copies from Various Originals”.
22. {
D. Size Mag.(mm)
}key
Press to make Directional Size Magnifica-
tion copies. See ⇒P.53 “Directional Size