Ricoh Aficio MP 1100 User manual

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Tray Paper Settings
Copier/Document Server Features
Printer Features
Scanner Features
Registering Addresses and Users for Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8
9
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see p.259 “Specifications for the Main Unit”.)
• Type 1: 90 copies/minute (A4 K, 81/2" ×11"K)
• Type 2: 110 copies/minute (A4 K, 81/2" ×11"K)
• Type 3: 135 copies/minute (A4 K, 81/2" ×11"K)
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
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Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing e-mail addresses, and user codes. Also refer to this manual for explana-
tions on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy / Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
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❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types. For details, refer to the ap-
pendix in About This Machine.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒For "UNIX Supplement", please visit our Web site or consult an authorized
dealer.
❒"PostScript3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.
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TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display ....................................................................................................................2
Accessing User Tools (System Settings)............................................................3
Changing Default Settings .........................................................................................3
Quitting User Tools ....................................................................................................4
Displaying Counter.....................................................................................................4
About Menu Protect ...................................................................................................5
1. Connecting the Machine
Connecting to the Interfaces ................................................................................7
Connecting to the Ethernet Interface .........................................................................8
Connecting with the USB Interface ............................................................................9
Connecting to the IEEE 1394 Interface....................................................................10
Connecting to the IEEE 1284 Interface....................................................................11
Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................12
Network Settings..................................................................................................15
Settings Required to Use the Printer........................................................................15
Settings Required to Use E-mail Function ...............................................................18
Settings Required to Use Scan to Folder Function ..................................................22
Settings Required to Use the Network Delivery Scanner.........................................25
Settings Required to Use Network TWAIN Scanner ................................................28
Settings Required to Use Document Server ............................................................31
Using Utilities to Make Settings................................................................................33
2. System Settings
General Features..................................................................................................43
Output tray settings ..................................................................................................49
Timer Settings ......................................................................................................50
Interface Settings.................................................................................................53
Network ....................................................................................................................53
Parallel Interface ......................................................................................................57
IEEE 1394 ................................................................................................................58
IEEE 802.11b ...........................................................................................................60
Print List ...................................................................................................................61
File Transfer .........................................................................................................63
Administrator Tools.............................................................................................69
Program / Change / Delete LDAP Server ................................................................78
Programming the LDAP server ................................................................................79
System Settings on Main and Sub-machines ...................................................84
General Features .....................................................................................................84
Timer Settings ..........................................................................................................85
Administrator Tools ..................................................................................................87
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3. Tray Paper Settings
Tray Paper Settings .............................................................................................91
Changing Tray Paper Settings .................................................................................91
Quitting Tray Paper Settings ....................................................................................92
Items of Tray Paper Settings ..............................................................................93
Tray Paper Setting on Main and Sub-machines..............................................115
4. Copier/Document Server Features
General Features................................................................................................117
Reproduction Ratio............................................................................................124
Edit ......................................................................................................................128
Stamp ..................................................................................................................134
Background Numbering .........................................................................................134
Preset Stamp .........................................................................................................135
User Stamp ............................................................................................................138
Date Stamp ............................................................................................................140
Page Numbering ....................................................................................................142
Stamp Text.............................................................................................................145
Input/Output .......................................................................................................147
Settings for the Document Server....................................................................150
Copier/Document Server Features on Main and Sub-machines ...................151
General Features ...................................................................................................151
Reproduction Ratio ................................................................................................153
Edit .........................................................................................................................154
Stamp.....................................................................................................................156
Input/Output ...........................................................................................................160
5. Printer Features
List / Test Print ...................................................................................................163
Printing the configuration page ..............................................................................164
Interpreting the configuration page ........................................................................165
Maintenance .......................................................................................................167
System ................................................................................................................168
Host Interface .....................................................................................................173
PCL Menu ...........................................................................................................174
PS Menu..............................................................................................................176
PDF Menu ...........................................................................................................177
6. Scanner Features
General Settings ................................................................................................179
Scan Settings .....................................................................................................181
Send Settings .....................................................................................................183
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7. Registering Addresses and Users for Scanner Functions
Address Book.....................................................................................................185
Managing names in the Address Book ..................................................................188
Sending e-mail by Quick Dial .................................................................................188
Sending scanned files to a shared folder directly...................................................189
Preventing unauthorized user access to shared folders from the machine ...........189
Managing users and machine usage .....................................................................189
Registering Names ............................................................................................190
Registering Names.................................................................................................190
Changing a Registered Name................................................................................191
Deleting a Registered Name ..................................................................................192
Authentication Information ...............................................................................193
Registering a User Code........................................................................................193
Changing a User Code...........................................................................................195
Deleting a User Code.............................................................................................196
Displaying the Counter for Each User....................................................................197
Printing the Counter for Each User ........................................................................198
Printing the Counter for All User ............................................................................199
Clearing the Number of Prints................................................................................200
E-mail Destination..............................................................................................202
Registering an E-mail Destination..........................................................................202
Changing an E-mail Destination.............................................................................204
Deleting an E-mail Destination...............................................................................205
Registering Folders ...........................................................................................206
Using SMB to Connect...........................................................................................206
Using FTP to Connect............................................................................................212
Using NCP to Connect ...........................................................................................217
Registering Names to a Group .........................................................................223
Registering a Group ...............................................................................................223
Registering Names to a Group...............................................................................225
Adding a Groupe to Another Group .......................................................................226
Displaying Names Registered in a Group ..............................................................228
Removing a Name from a Group ...........................................................................228
Deleting a Group Within Another Group ................................................................229
Changing a Group Name .......................................................................................231
Deleting a Goup .....................................................................................................232
Registering a Protection Code .........................................................................233
Registering a Protection Code to a Single User.....................................................233
Registering a Protection Code to a Group User.....................................................235
Registering SMTP and LDAP Authentication..................................................236
SMTP Authentication .............................................................................................236
LDAP Authentication ..............................................................................................238
8. Other User Tools
Changing the Display Language ......................................................................241
Enquiry................................................................................................................242
Counter ...............................................................................................................244
Displaying the Total Counter..................................................................................244
Method of Counting................................................................................................245
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9. Appendix
Adjustment Settings for Operators ..................................................................247
Changing the Adjustment Settings for Operators...................................................247
Setting Values ........................................................................................................248
Specifications for the Main Unit .......................................................................259
Document Server ...................................................................................................264
Auto Document Feeder ..........................................................................................265
Specifications for Options ................................................................................266
Finisher SR5000 ....................................................................................................266
Booklet Finisher BK5000........................................................................................267
Cover Interposer Tray CI5000................................................................................268
Punch Unit PU5000................................................................................................269
Z-folding Unit ZF4000 ............................................................................................270
LCIT RT5000..........................................................................................................270
LCIT RT5010..........................................................................................................271
Multi Bypass Tray BY5000 (Tray 7) .......................................................................271
Others ....................................................................................................................272
Information about Installed Applications ........................................................273
Open SSL...............................................................................................................273
Open SSH ..............................................................................................................275
Open LDAP ............................................................................................................280
INDEX....................................................................................................... 282
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.
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Display
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools}key to display the User
Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section explains how
to use the machine’s control panel.
1. The menu tabs for various settings appear. To display the setting you want to spec-
ify or change, press the appropriate menu tab.
2. A list of settings appears. To display the setting you want to specify or change, se-
lect the appropriate entry in the list.
3. Press this to close the User Tools menu.
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Accessing User Tools (System Settings)
This section is for Administrators in charge of this machine.
User Tools allow you to change or set defaults.
Note
❒Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Energy Saver}or {Clear
Modes}key is pressed.
Reference
p.4 “Quitting User Tools”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒If the Administrator Authentications specified, contact your administrator.
APress the {User Tools}key.
BSelect the menu.
To change the System Settings, Press [System Settings].
To change the Copier/Document Server Features, Press [Copier/Document
Server Features].
To change the Printer Features, Press [Printer Features].
To change the Scanner Features, Press [Scanner Features].
To adjust colour registration or gradation, press [Maintenance].
To find out who to contact for maintenance and where to order consumables,
press [Enquiry].
CSelect the menu tab.
DChange settings by following instructions on the display, and then press
[OK].
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Note
❒To cancel changes made to settings and return to the initial display, press
the {User Tools}key.
Reference
p.43 “System Settings”
p.117 “Copier/Document Server Features”
p.163 “Printer Features”
p.179 “Scanner Features”
p.241 “Other User Tools”
Quitting User Tools
This section describes how to end User Tools.
APress the {User Tools}key.
Note
❒You can also quit User Tools by pressing [Exit].
Displaying Counter
This section describes how to display Counter.
APress the {Counter}key.
Note
❒You can quit displaying Counter by pressing the {Counter}key again.
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About Menu Protect
Using Menu Protect, you can limit the settings available to users other than the
administrator. In the following User Tools menus, you can specify Menu Protect
for each setting.
• Copier/Document Server Features
•PrinterFeatures
• Scanner Features
For details about menu protect, contact your administrator.
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1. Connecting the Machine
Connect the machine to the network to configure network environment.
Connecting to the Interfaces
This section explains how to check the machine’s interface, connect the machine
according to the network environment, and specify the network settings.
1. IEEE 1394 ports (optional)
Ports for connecting the IEEE 1394 inter-
face cable
2. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
Port for connecting the 1000BASE-T,
100BASE-TX or 10BASE-T cable when
the Gigabit Ethernet (Optional) is in-
stalled
3. USB2.0 port
Port for connecting the USB2.0 interface
cable
4. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
5. Wireless LAN port (optional)
Port for using the wireless LAN
Note
❒You cannnot install two or more of the
options below: IEEE 1394 interface
board, IEEE 1284 interface board,
IEEE 802.11b wireless LAN
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Connecting the Machine
8
1
Connecting to the Ethernet Interface
Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.
Important
❒If the main power switch is turned "On", turn it "Off".
AMake sure the main power switch on the machine is "Off".
BConnect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
CConnect the other end of the Ethernet cable to a network connection device
such as a hub.
DTurn the main power switch of the machine on.
AIndicator (green)
Remains green when the machine is properly connected to the network.
BIndicator (yellow)
Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T
is operating.
Note
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference
Reference
"Turning On the Power" About This Machine
"Preparing the Machine" Printer Reference
AME005S
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Connecting to the Interfaces
9
1
Connecting with the USB Interface
Make the connection with the USB 2.0 interface.
AConnect the USB 2.0 interface cable to the USB2.0 port.
BConnect the other end to the USB port on the host computer.
Note
❒Purchase a USB cable separately according to a personal computer in use.
❒The USB 2.0 interface board is supported by Windows Me / 2000 / XP,
Windows Server 2003, Mac OS X v10.3.3 or higher.
• For Windows Me:
Make sure to install “USB Printing Support". If USB 2.0 is used with
Windows Me, only a speed equal to that of USB 1.1 is possible.
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference
Reference
"Preparing the Machine" Printer Reference
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Connecting the Machine
10
1
Connecting to the IEEE 1394 Interface
Connect the IEEE 1394 interface cable to the IEEE 1394 interface board (optional).
AConnect the IEEE 1394 interface cable to the IEEE 1394 port.
BFor IEEE 1394 (SCSI print) connection, plug the other end of the cable into
the interface connector on the host computer.
Make sure about the shape of the connector to the computer. Fasten the con-
nector securely to the computer.
Note
❒Use the interface cable supplied with the IEEE 1394 interface board (op-
tional).
❒Make sure the interface cable is not looped.
❒Two interface ports are available for connecting the IEEE 1394 interface ca-
ble. Either is suitable.
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference
Reference
"Turning On the Power" About this machine
"Preparing the Machine" Printer Reference
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Connecting to the Interfaces
11
1
Connecting to the IEEE 1284 Interface
Connect the IEEE 1284 interface cable to the IEEE 1284 interface board (optional).
AMake sure the main power switch on the machine is "Off".
If the main power switch is turned "On", turn it "Off".
BTurn off the main power switch of the host computer
CConnect the IEEE 1284 interface cable to the IEEE 1284 port.
To make the connection, use the conversion connector (1) supplied with the
optional IEEE 1284 interface board.
DPlug the other end of the cable into the interface connector on the host com-
puter.
Make sure about the shape of the connector to the computer. Fasten the con-
nector securely to the computer.
ETurn the main power switch of the machine "On".
FTurn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel]on the screen.
Note
❒Don't connect the cable in loop state.
❒For details about installing the printer driver, see "Preparing the Machine"
Printer Reference
Reference
"Turning On the Power" About this machine
"Preparing the Machine" Printer Reference
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Connecting the Machine
12
1
Connecting to the IEEE 802.11b (Wireless LAN) Interface
Connecting to the IEEE 802.11b (wireless LAN) interface.
Note
❒Check the setting of IPv4 address and subnet mask of this machine.
❒For how to set IPv4 address and subnet mask from the control panel of the
machine, see "Interface Settings."
Reference
p.53 “Network”
Setup Procedure
Setup IEEE 802.11b (wireless LAN) according to the following flow:
AME006S
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