Ricoh Aficio MP 2851 User manual

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
Preparing the Machine
Setting Up the Printer Driver
Other Print Operations
Saving and Printing Using the Document Server
Appendix
1
2
3
4
5
Printer Reference
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, your machine may include certain options as standard. For details, please
contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual might result
in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Before using the machine, be sure to read the section of this manual entitled Safety Information.
This manual provides an introduction to the functions of the machine. It also explains the control panel,
preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs
provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, staples,
and other consumables.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment, and use the software
provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail
addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.
1

Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript 3.
Information
Contains general notes on the machine, and information about the trademarks of product names used
in the manuals.
Other Manuals
• UNIX Supplement
• Extended Feature Settings Reference <Device Version>
• Extended Feature Settings Reference <Web Version>
• App2Me Start Guide
• Manuals provided are specific to machine types.
• For "UNIX Supplement", please visit our Web site or consult an authorized dealer. This manual
includes descriptions of functions and settings that might not be available on this machine.
Product name General name
DeskTopBinder Lite and DeskTopBinder Professional*1 DeskTopBinder
*1 Optional
2

TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
How to Read This Manual.................................................................................................................................6
Symbols...........................................................................................................................................................6
Model-Specific Information...............................................................................................................................7
Display Panel......................................................................................................................................................8
Initial Display..................................................................................................................................................8
Simplified Display...........................................................................................................................................9
Job List...............................................................................................................................................................11
Job List Screen..............................................................................................................................................11
Checking Jobs in the Job List.......................................................................................................................12
Changing the Order of Jobs.......................................................................................................................13
Holding Jobs................................................................................................................................................13
Deleting Jobs................................................................................................................................................14
Checking the Job History.............................................................................................................................14
Setting Paper on the Bypass Tray...................................................................................................................15
Setting the Paper Size Using the Control Panel.........................................................................................17
Setting Custom Size Paper Using the Control Panel.................................................................................19
Setting Thick Paper, Thin Paper, or OHP Transparencies Using the Control Panel................................21
Setting Envelopes Using the Control Panel................................................................................................23
1. Preparing the Machine
Confirming the Connection Method...............................................................................................................27
Network Connection...................................................................................................................................27
Local Connection.........................................................................................................................................29
Installing the Printer Driver...............................................................................................................................31
Quick Install..................................................................................................................................................31
Installing the Printer Driver for the Selected Port........................................................................................32
Using as a Windows Network Printer............................................................................................................43
Using as a NetWare Print Server / Remote Printer.......................................................................................45
Form Feed.....................................................................................................................................................46
Banner Page.................................................................................................................................................47
Printing after Resetting the Printer................................................................................................................47
Installing the Printer Driver Using USB............................................................................................................48
Windows 2000 - USB.................................................................................................................................48
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Windows XP, Windows Server 2003/2003 R2 - USB...........................................................................49
Windows Vista, Windows Server 2008 - USB.........................................................................................50
Printing with Parallel Connection....................................................................................................................52
Making Option Settings for the Printer...........................................................................................................54
Conditions for Bidirectional Communication.............................................................................................54
If Bidirectional Communication Is Disabled...............................................................................................55
Installing Font Manager...................................................................................................................................56
Using Adobe PageMaker Version 6.0, 6.5, or 7.0......................................................................................57
2. Setting Up the Printer Driver
PCL - Accessing the Printer Properties.............................................................................................................59
Windows 2000 - Accessing the Printer Properties...................................................................................59
Windows XP, Windows Server 2003/2003 R2 - Accessing the Printer Properties.............................61
Windows Vista, Windows Server 2008 - Accessing the Printer Properties............................................64
3. Other Print Operations
Printing a PDF File Directly...............................................................................................................................67
Printing Method............................................................................................................................................67
Using DeskTopBinder Lite............................................................................................................................67
PDF Direct Print Properties...........................................................................................................................69
Using Commands.........................................................................................................................................70
Using the Print Job Function.............................................................................................................................71
Selecting the Initial Print Job List..................................................................................................................74
Printing from the Print Job Screen....................................................................................................................76
Sample Print..................................................................................................................................................76
Locked Print..................................................................................................................................................79
Hold Print......................................................................................................................................................82
Stored Print...................................................................................................................................................85
Printing from the Jobs Per User ID Screen......................................................................................................90
Printing the Selected Print Job.....................................................................................................................90
Printing All Print Jobs....................................................................................................................................91
Form Feed.........................................................................................................................................................94
Printing from a Selected Tray......................................................................................................................94
Canceling a Print Job...................................................................................................................................95
Canceling a Print Job.......................................................................................................................................96
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Canceling a Print Job Using the Control Panel..........................................................................................96
Windows - Canceling a Print Job from the computer...............................................................................96
Checking the Error Log....................................................................................................................................98
Spool Printing.................................................................................................................................................100
User Defined Pages.......................................................................................................................................101
Printing with the Finisher................................................................................................................................102
Staple.........................................................................................................................................................102
Punch..........................................................................................................................................................104
Collate........................................................................................................................................................106
Covers.............................................................................................................................................................109
Chaptering.....................................................................................................................................................112
No Slip Sheets...........................................................................................................................................112
Inserting Chapter Slip Sheets....................................................................................................................112
Slip Sheet........................................................................................................................................................114
Specifying the Paper Type with the Printer Driver.......................................................................................116
Using the Virtual Printer.................................................................................................................................117
Adding a Virtual Printer.............................................................................................................................117
Changing a Virtual Printer Configuration................................................................................................118
Confirming a Virtual Printer Configuration..............................................................................................118
Deleting a Virtual Printer...........................................................................................................................119
Printing Using a Virtual Printer..................................................................................................................119
4. Saving and Printing Using the Document Server
Accessing the Document Server...................................................................................................................121
5. Appendix
Specifications.................................................................................................................................................123
Printer Features Menu....................................................................................................................................125
INDEX...........................................................................................................................................................133
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
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Model-Specific Information
In this manual, model-specific information is indicated by the following marks:
Indicates information that is specific to the 220 to 240 V model.
Indicates information that is specific to the 120 V model.
• Check the label on the rear of the machine to identify the model.
BDJ008S
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is the
220 to 240 V model, refer to the metric units. If your printer is the 120 V model, refer to the inch units.
7

Display Panel
This section describes configuration using the display panel when the printer function is selected.
Initial Display
• The machine switches to offline when you make settings in online mode. After you complete the setting,
the machine switches to online automatically.
• If you make a setting when the machine is offline, it will stay offline afterwards.
• The function items displayed serve as selector keys. You can select or specify an item by pressing it
lightly.
• When you select or specify an item on the control panel, it becomes highlighted.
• Keys dimmed (for example, ) cannot be used.
BDJ003S
1. Operational status or messages
Displays current machine status, such as "Ready", "Offline", and "Printing...". Information about the print job (user
ID and document name) appears in this section.
2. [ Online] / [ Offline]
Press to switch the machine between online and offline.
When the machine is online, it can receive data from the computer.
When the machine is offline, it cannot receive data from the computer.
3. [Form Feed]
Press to print all the data left in the machine's input buffer.
• When the machine is online, the status appears dimly.
• This function is not available with the RPCS printer language.
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4. [Job Reset]
Press to cancel the current print job.
If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled.
5. [Print Jobs]
Press to display print jobs sent from a computer.
6. [Error Log]
Press to display the error logs of print jobs sent from a computer.
7. [Spooling Job List]
Press to display spooled jobs.
8. Paper Tray Status indicators
The paper tray settings appear.
• When the power is turned on, the copier display is shown. This is a factory default. This initial setting
can be changed. See "System Settings", General Settings Guide.
Simplified Display
This section explains how to switch to the simplified display.
When you press the [Simplified Display] key, the screen changes from the initial display to the simplified
display. Letters and keys are displayed at a larger size, making operations easier.
BAC002S
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Example of a simplified display
• To return to the initial display, press the [Simplified Display] key again.
• Certain keys do not appear on the simplified display.
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Job List
Jobs printed using Copy, Document Server, or Printer mode are temporarily stored in the machine, and
then executed in order. The Job List function allows you to manage these jobs.
For example, you can cancel incorrect job settings or print an urgent document.
• You cannot use the Job List function when Interrupt Copy is active.
• Documents printed using the facsimile function and scanner function are not displayed in the job list.
Job List Screen
This section explains displays and icons that appear in the Job List screen.
The Job List screen varies depending on whether Job Order is selected with Print Priority for the System
Settings. For details about setting procedure, see "System Settings", General Settings Guide.
When [Job Order] is not selected:
The job list is displayed for each of the functions.
BAC014S
When [Job Order] is selected:
The job list is displayed for all functions in the order of print jobs.
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BAC015S
1. Switches between job lists for each function.
2. Switches between [Current / Waiting Job List] and [Job History].
3. Displays reserved job numbers.
4. Displays the function used to print jobs.
: Job printed using copy function
: Job printed using printer function
: Job printed using Document Server function
: Job printed using DeskTopBinder
: Job printed using Web Image Monitor
Checking Jobs in the Job List
You can check the contents of jobs in the job list.
1. Press [Job List].
2. Select a job whose contents you want to check.
3. Press [Details], and then check the contents.
4. Press [Exit].
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Changing the Order of Jobs
You can change the order of jobs in the job list.
1. Press [Job List].
2. Select a job whose order you want to change.
3. Press [Change Order].
4. Change the order using [Top], [Previous], or [Next].
5. Press [OK].
Holding Jobs
You can hold jobs that are queued or currently printing.
1. Press [Job List].
2. Select a job you want to hold.
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3. Press [Suspend Printing].
The selected job and the jobs that follow it are suspended. "Suspended" is displayed at the left of the
jobs in the job list that are suspended.
• To resume the suspended jobs, press [Resume Printing].
• This function is available only if [Job Order] is specified.
Deleting Jobs
You can delete a job that is queued or currently printing.
1. Press [Job List].
2. Select a job you want to delete.
To delete multiple print jobs, select all print jobs you want to delete.
3. Press [Delete Reservation].
4. Press [OK].
Checking the Job History
You can view the history and contents of completed print jobs.
1. Press [Job List].
2. Press [Job History].
A list of completed print jobs appears.
3. Select a job whose contents you want to check.
4. Press [Details], and then check the contents.
5. Press [Exit].
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Setting Paper on the Bypass Tray
This section gives instructions for setting paper on the bypass tray.
For details about paper size and paper type, see "Paper Size and Paper Type", About This Machine.
• Paper sizes that can be loaded onto the bypass tray are 90 - 305 mm (3.55 - 12 in.) vertical, and
148 - 600 mm (5.83 - 23.62 in.) horizontal.
• When paper larger than 600 mm (23.62 in.) in length is used, the paper may become wrinkled, may
not be fed into the machine, or may cause paper jams.
• The machine can automatically detect the following sizes as regular size copy paper:
• A3 , B4 , A4 , B5 , A5 , B6 , A6
• 11" 17" , 10" 15" , 8" 13" , 81/2" 11" , A5 , B6 , A6
• If you want to use the size of paper other than the above, be sure to specify the size.
• The following functions are disabled when printing from the bypass tray:
• Duplex/Booklet printing (when the optional Finisher SR790, Finisher SR3000, or SR3050 is
installed)
• Auto Tray Select
• Auto Tray Switching
• Rotating Collate
• Staple (when the optional Finisher SR790, Finisher SR3000, or SR3050 is installed)
• Punch (when the optional Finisher SR3000 and Punch Unit are installed)
Printing onto paper with specific orientation
When printing onto paper that has specific orientation requirements, such as envelopes or letterhead
paper, be sure to set as the followings:
• If the paper feed orientation is , insert paper print side down in the bypass tray, and set the
bottom edge of the paper toward the machine.
• If the paper feed orientation is , insert paper print side down in the bypass tray, and set the
bottom edge of the paper toward you.
To print on paper that is set in the opposite position to either of the correct positions described above,
rotate the print image 180 degrees using the printer driver. For details, see the printer driver Help.
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1. Open the bypass tray.
BCU007S
2. Unlock the paper guide by pushing up the paper guide release lever.
BCU008S
1. Paper guide release lever
3. Open out the extender and gently insert paper facing down into the bypass tray until the
beeper sounds, and then adjust the paper guide to the paper size.
If the paper size of the paper guide and the paper do not match, skewing and misfeeds might occur.
Do not stack paper over the limit mark, otherwise a skewed image or misfeeds might occur.
Fan the paper to get air between the sheets to avoid a multi-sheet feed.
BCU009S
1. Extender
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2. Paper Guide
4. Lock the paper guide by pushing down the paper guide release lever.
BCU010S
5. Set the paper size using the printer driver or the control panel.
• When loading thick paper, thin paper, or OHP transparencies, set paper size and paper type.
• The number of sheets that can be loaded in the bypass tray depends on the paper type.
• When loading letterhead paper, see "Loading Paper", General Settings Guide.
• When the Panel Key Sound is turned off, it will not sound if you insert paper into the bypass tray. For
details about Panel Key Sound, see "System Settings", General Settings Guide.
• For details about setting printer drivers, see the printer driver Help.
Setting the Paper Size Using the Control Panel
Follow the procedure below to set the machine using the control panel when loading standard size paper
onto the bypass tray.
• The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting
Priority] in [System] of [Printer Features] (see "Printer Features", General Settings Guide). In that case,
set the paper size using the printer driver.
• Under [Printer Features], [System], if you set [Bypass Tray Setting Priority] to [Driver / Command] ,
paper size settings made on the printer driver must match those made on the control panel. If they do
not match, an error message appears and printing stops if [Printer Features], [System], [Auto Continue]
is not set. For details about [Printer Features] settings, see General Settings Guide.
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1. Press the [User Tools/Counter] key on the control panel.
BAC001S
2. Press [System Settings].
3. Press the [Tray Paper Settings] tab.
4. Press [Printer Bypass Paper Size].
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