Ricoh MP C4503 User manual

For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide

Guide to the Names and Functions
of the Machine's Control Panel
[Home] key1.
Press to display the [Home] screen. For details,
see "How to Use the [Home] Screen".
Function keys2.
No functions are registered to the function keys
as a factory default. You can register often used
functions, programs, and Web pages. For details,
see "Conguring function keys", Getting Started
.
Display panel3.
Displays keys for each function, operation status,
or messages. See "How to Use the Screens on
the Control Panel", Getting Started .
[Reset] key4.
Press to clear the current settings.
[Program] key (copier, Document Server,5.
facsimile, and scanner mode)
Press to register frequently used settings, or•
to recall registered settings. See "Registering
Frequently Used Functions", Convenient
Functions .
Press to program defaults for the initial•
display when modes are cleared or reset,
or immediately after the main power switch
is turned on.
See "Changing the Default Functions of the
Initial Screen", Convenient Functions .
[Interrupt] key6.
Press to make interrupt copies. See "Interrupt
Copy", Copy/ Document Server .
Main power indicator7.
The main power indicator goes on when you turn
on the main power switch.
[Energy Saver] key8.
Press to switch to and from Low Power mode or Sleep
mode. See "Saving Energy", Getting Started .
When the machine is in Low Power mode, the
[Energy Saver] key is lit. In Sleep mode, the
[Energy Saver] key ashes slowly.
[Login/Logout] key9.
Press to log in or log out.
[User Tools/Counter] key10.
User Tools•
Press to change the default settings to meet
your requirements. See "Accessing User
Tools", Connecting the Machine/ System
Settings .
Counter•
Press to check or print the counter
value. See "Counter", Maintenance and
Specications .
You can nd out where to order expendable
supplies and where to call when a malfunction
occurs. You can also print these details. See
"Checking Inquiry Using the User Tools",
Maintenance and Specications .
1 4 5 6 732
8
9
10
11
1213141516171819
20
21
22
This illustration shows the control panel of the machine with options fully installed.

Simple Screen
When you press the {Simple Screen}key, the screen changes
to the simplified display. Letters and keys are displayed at a
larger size, making operations easier.
Certain keys do not appear on the simplified display.
[Simple Screen] key11.
Press to switch to the simple screen. See
"Switching Screen Patterns", Getting Started .
[ # ] key (Enter key)12.
Press to conrm values entered or items specied.
[Start] key13.
Press to start copying, printing, scanning, or
sending.
[Sample Copy] key14.
Press to make a single set of copies or prints to
check print quality before making multiple sets.
See "Sample Copy", Copy/ Document Server
.
[Stop] key15.
Press to stop a job in progress, such as copying,
scanning, faxing, or printing.
[Clear] key16.
Press to delete a number entered.
Number keys17.
Use to enter the numbers for copies, fax numbers
and data for the selected function.
[Check Status] key18.
Press to check the machine's system status,
operational status of each function, and current
jobs. You can also display the job history and the
machine's maintenance information.
Data In indicator (facsimile and printer19.
mode)
Flashes when the machine is receiving print jobs
or LAN-Fax documents from a computer. See Fax
and Print .
Communicating indicator, Fax Received20.
indicator, Condential File indicator
Communicating indicator•
Lights continuously during data transmission
and reception.
Fax Received indicator•
Lights continuously while data other than
personal box or Memory Lock le is being
received and stored in the fax memory.
See "Substitute Reception", Fax .
Condential File indicator•
Lights continuously while personal box data
is being received. Blinks while Memory
Lock le is being received. See "Personal
Boxes" and "Printing a File Received with
Memory Lock", Fax .
Media access lamp21.
Lights up when a removable memory device is
inserted in the media slot.
Media slots22.
Use to insert an SD card or a USB ash memory
device.

APress the {Home}key on the top left of
the control panel, and press the [Copier]
icon on the [Home] screen.
BPress the {Reset}key.
CPlace the originals.
• ExposureGlass
(Face down)
• AutoDocumentFeeder(Faceup)
ARDF•
One-passduplex•
scanningADF
D Make desired settings.
E Enterthenumberofcopies.
FPress the {Start}key.
Paper Size
You can check the paper
sizeusingthescaleontheexposureglass.
Auto Image Density
Darktextureoriginalswillbecopiedsothat
backgroundwillnotbereproduced.
Auto Paper Select
Selectsasuitablesizeofpaperautomatically.
Paper Size
Tips
Auto Reduce/Enlarge
A Press[AutoReduce/
Enlarge].
BSelect the paper size.
C
Place the originals, and then press the {Start}key.
Preset Reduce/Enlarge
A Press[Reduce/Enlarge].
BSelect a ratio, and then
press [OK].
C
Place the originals, and then press the {Start}
key. (Paper size is selected automatically.)
How to Reduce/Enlarge...
(Basic Copying)
A See if original is 1-sided or
2-sided(duplex).
B Press[Dup./Combine/Series].
C Selecttheoriginalandcopytypesand/or
the orientation.
D
Place the originals, and then press the {Start}key.
Duplex
1-Sided →2-Sided
Copies two 1-sided pages
on one 2-sided page.
2-Sided →2-Sided
Copies one 2-sided page on
one 2-sided page.
Combine
1-sided Combine
Copies multiple 1-sided or 2-sided
originals on one side of copy paper.
2-sided Combine
Copies multiple 1-sided originals
on two sides of copy paper.
Copies multiple 2-sided originals
on two sides of copy paper.
 FormorefunctionsonCombine,see"Basic
Copying",Copy/DocumentServer .
(Basic Copying)
How to save paper...
ASelect a color mode.
How to select a color mode...
(Color Copying)
Quick Reference Copy Guide
How to make Copies...
(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)

Reduce/Enlarge
Zoom: You can specify the reproduction•
ratio in increments of 1%.
Magnification: You can specify the horizontal•
andverticalreproductionratios,individually.
Series Copies
Separatelycopiesthefrontandbackofa•
2-sided original onto two sheets.
Booklet/Magazine
Copies two or more originals in page order.•
Edit/Stamp
ImageRepeat/DoubleCopies:Theoriginal•
image is copied repeatedly.
Centering:Movesimagetocenter.•
Erase:Erasesthecenterand/orallfour•
sides of the original image.
Stamps:Copieswiththedate,pagenumbers,etc.•
Cover/Slip Sheet
FrontCover/Front/BackCover:Createcover•
sheets.
Designate:Copiescertainpagesofthe•
original onto designation sheets.
Advanced features
(Basic Copying)
How to finish your document...
Staple
APress [Finishing].
BSelect one of the stapling positions
(Copieswillbesortedautomatically).
CPress [OK].
D Enterthenumberofcopies.
EPlace the originals, and then
press the {Start}key.
Punch
APress [Finishing].
BSelect one of the punch hole positions
(Copieswillbeholepunched).
CPress [OK].
D Enterthenumberofcopies.
EPlace the originals, and then press the
{Start}key.
StapleandPunchcanbedoneatthe
same time.
Availabilityoffinishingdependsonyour
configuration.
Why use it...
•Tostoreoftenuseddocumentscentrally
and print on demand.
•Toreducenetworkload.
How to use in copy mode...
APress [Store File].
B Enterafilename,
user name, or
password if necessary.

CSpecify a folder in which to store the
document if necessary.
DPress [OK].
EPlace the originals.
F
Make the scanning settings for the original.
GPress the {Start}key.
Themachinestoresscannedoriginalsin
memory and makes one set of copies.
Tofindyourdocument,pressthe{Home}
key on the top left of the control panel, and
pressthe[DocumentServer]icononthe
[Home] screen.
 FormorefunctionsonDocumentServer,
see"DocumentServer",Copy/Document
Server .
(Basic Copying)
Document Server
Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .
(BasicCopying,AdvancedCopying)

ASpecify a transmission mode:
• MemoryTransmission,or
• ImmediateTransmission(selectedby
pressing[Immed.TX])
BPlace the original.
• Exposureglass
(Face down)
• AutoDocumentFeeder(Faceup)
ARDF•
One-passduplex•
scanningADF
CMake the scan settings you require.
DSpecify a destination.
EPress the {Start}key.
IfyouchooseMemoryTransmission,youcan
sendtomoredestinationsatonce.Todothis,
after step 4, specify destinations and press
the {Start}key.
TosendtoanInternet
Fax,e-mail,orfolder
destination, press
[InternetFax],[E-mail],
or [Folder] to switch
the transmission type.
How to send a fax...
(Transmission)
APress [Store File].
BSelect [Send & Store].
CSet the user name, file name, and
password as necessary, and then press
[OK].
DSpecify a destination, and then press the
{Start}key.
To send a fax from Document Server:
APress [Select Stored File].
B Selectthedocumentstobesent,and
then press [OK].
CSpecify a destination, and then press the
{Start}key.
APress the {UserTools/Counter}key.
B Press[AddressBookMangmnt].
C Checkthat[Program/Change]is
selected.
DPress [New Program].
EPress [Change] and set user’s
information, press [OK].
F Press[FaxDest.].
G Press[Change]underFaxDestination,
enterthefaxnumberusingthenumber
keys and press [OK].
HPress [OK].
I Press[Exit].
JPress the {UserTools/Counter}key.
How to fax to Document Server...
(StoringaDocument)
Quick Reference Fax Guide
How to program a Destination key...
(RegisteringAddressesandUsers,Connecting the
Machine/ System Settings )

See Fax Operating Instructions:
- SUB/SEPCodes(OtherTransmission
Features)
Privacycanbeprotectedwhenfaxingwith
aSUB/SEPCode,sinceonlypeoplewho
knowtheSUB/SEPCodecanreceiveor
printthefaxdocument.
- Printedreports(Changing/Confirming
Communication Information) Inform you if
afaxhasbeensaved,sent,orfailedtobe
transmitted.
- LAN-Faxfeatures-Sendingafaxfroma
computer
(FaxviaComputer)
Advanced Fax Features
Memory + Immediate
Beforetheoriginalisscanned=before
pressing the {Start}key:
APress the {Reset}key.
Whiletheoriginalisbeingscanned
APress the {Stop}key.
B Press[CancelScanning]or[CancelTX].
Memory
Aftertheoriginalisscanned
APress the {Stop}key.
B Press[StandbyFileList].
CSelect the file you want to cancel.
D
Press[StopTransmission],andthenpress[OK].
E Press[Exit].
How to cancel a transmission...
(Transmission)
Using this function, you can instruct the
machine to send the fax at a later time via
Memory Transmission.
Advantage: you can take advantage of off-
peak telephone charges, without being at
the machine.
APlace the original, and then select the
scan settings you require.
B Press[TXMode].
CPress [Send Later].
D Enterthetimeusingthenumberkeys,
and then press [#].
EPress [OK] twice.
The Journal is printed automatically
after every 50 communications.You can
also request a Journal at any time, by
following the procedure below.
A Press[TX/RXStatus/Print].
BSelect [Print Journal].
CSelect the printing method:
-[All]
- [Print per File No.]
- [Print per User]
DPress the {Start}key.
E Press[Exit]twice.
(OtherTransmissionFeatures)
(Changing/ConfirmingCommunicationInformation)
Chapter references in this guide refer to the bundled OI CD; Fax and Connecting the Machine/
System Settings .
How to send at a specific time (Send Later)
How to print the Journal...

To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see "Accessing User Tools", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
APress the {Home}key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
B Makesurethatnoprevioussettings
remain.Ifaprevioussettingremains,
press the {Reset}key.
C Pressthe[E-mail]or[Folder]tab.
DPlace originals.
EIf necessary, specify the scan settings
accordingtotheoriginaltobescanned.
F Ifnecessary,press[SendFileType/
Name] to specify settings such as file
name and file format.
How to use Scan to E-mail/Scan to Folder...
(BasicProcedureforSendingScanFilesbyEmail.
Basic Procedure When Using Scan to Folder)
GSpecify the destination(s). You can specify
multiple destinations.

For scan to e-mail:
Before you select destination(s), make
sureyouhaveselected[To].Ifnecessary,
press [Cc] or [Bcc], and then select
destination(s).
HFor scan to e-mail only
Specify the e-mail sender.
Dependingonthesecuritysettings,
thelogged-inusermaybespecifiedas
[Sender Name]
• Tospecifythee-mailsender,press
[Sender Name].
• Selectasender.
• Press[OK].
• Forreception
confirmation e-mail,
press [Recept. Notice].
IFor scan to e-mail only
Enterasubjectlineifnecessary.
• Press[Subject].
• Enterthesubject.
• Press[OK].
JPress the {Start}key.
Availablescanfunctions:
A ScantoE-mail
B ScantoFolder(SMB/FTP/NCP)
C ScanUsingWSD(WebServiceson
Devices)
D StoretoHardDisk
E SavetoMemoryStorageDevice
F ScantoDeliveryServer
G ScanviaTWAINDriver
FordetailsaboutC, E, F, and G, see Scan
onthesuppliedCD-ROM.
Quick Reference Scanner Guide

APress the {UserTools/Counter}key.
B Press[AddressBookMangmnt].
C Checkthat[Program/Change]is
selected.
DSelect the name whose e-mail address
you want to register. Press the name key,
orentertheregisterednumberusingthe
numberkeys.
E Press[E-mail].
F Press[Change],under"E-mailAddress".
G Enterthee-mailaddress.
HPress [OK].
Fordetailsaboutregisteringfolders,see
"RegisteringAddressesandUsers",
ConnectingtheMachine/SystemSettings
.
Registering an E-mail destination...
(RegisteringAddressesandUsers, Connecting the
Machine/ System Settings )
How to save to the machine’s hard
disk...
(StoringandSavingtheScannedDocuments)
APress the {Home}key on the top left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
B Makesurethatnoprevioussettings
remain.Ifaprevioussettingremains,
press the {Reset}key.
CPlace originals.
DPress [Store File].
E Press[StoretoHDD].
FIf necessary, specify file information,
such as [User Name], [File Name], and
[Password].
GPress [OK].
HIf necessary, press [Scan Settings]
to specify scanner settings such as
resolution and scan size.
IPress the {Start}key.
Fordetailsaboutsavingtomemory
storagedevice,see"StoringtheScanned
DocumentstoaUSBFlashMemory
DeviceorSDCard",Scan on the
suppliedCD-ROM.
Why use it?
Tostorescannedfilesintheharddiskof
the machine for later (shared) use. (See
Scan .)
Displaying a list of files stored on the machine’s hard disk
(StoringandSavingtheScannedDocuments)
APress the {Home}key on the top left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
B Press[SelectStoredFile].Thelistof
stored files is displayed.
Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .
How to save to the machine’s hard disk...

TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Model-Specific Information............................................................................................................................... 7
Names of Major Features..................................................................................................................................8
1. What You Can Do with This Machine
Reducing my Costs............................................................................................................................................. 9
Converting Documents to Electronic Formats Easily......................................................................................10
Registering Destinations...................................................................................................................................11
Operating the Machine More Effectively...................................................................................................... 12
Customizing the [Home] Screen..................................................................................................................... 13
Making Copies Using Various Functions........................................................................................................14
Printing Data Using Various Functions............................................................................................................16
Utilizing Stored Document...............................................................................................................................17
Sending and Receiving Faxes without Paper.................................................................................................18
Sending and Receiving Faxes via the Internet............................................................................................... 20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 22
Using the Facsimile and the Scanner in a Network Environment.................................................................23
Embedding Text Information in Scanned Files...............................................................................................24
Preventing Information Leakage (Security Functions)....................................................................................25
Centrally Controlling Scan Conditions and Distribution............................................................................... 26
Monitoring and Setting the Machine Using a Computer..............................................................................27
Preventing Unauthorized Copying................................................................................................................. 28
2. Getting Started
Guide to Names and Functions of Components............................................................................................29
Guide to Functions of the Machine's Options................................................................................................33
Guide to Functions of the Machine's External Options.............................................................................33
Changing the Display Language.................................................................................................................... 45
How to Use the [Home] Screen...................................................................................................................... 46
Adding Icons to the [Home] Screen........................................................................................................... 47
Registering Functions in a Program.................................................................................................................51
Example of Programs...................................................................................................................................53
Turning On/Off the Power..............................................................................................................................57
Turning On the Main Power........................................................................................................................57
1

Turning Off the Main Power........................................................................................................................57
When the Authentication Screen Is Displayed...............................................................................................58
User Code Authentication Using the Control Panel.................................................................................. 58
Logging In Using the Control Panel............................................................................................................58
Logging Out Using the Control Panel.........................................................................................................59
Placing Originals..............................................................................................................................................60
Placing Originals on the Exposure Glass...................................................................................................60
Placing Originals in the Auto Document Feeder....................................................................................... 60
3. Copy
Basic Procedure................................................................................................................................................63
Auto Reduce / Enlarge....................................................................................................................................65
Duplex Copying............................................................................................................................................... 67
Specifying the Original and Copy Orientation.........................................................................................69
Combined Copying......................................................................................................................................... 71
One-Sided Combine................................................................................................................................... 72
Two-Sided Combine....................................................................................................................................73
Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 76
Copying onto Envelopes................................................................................................................................. 77
Copying onto Envelopes from the Bypass Tray.........................................................................................77
Copying onto Envelopes from the Paper Tray...........................................................................................78
Sort.................................................................................................................................................................... 79
Changing the Number of Sets.................................................................................................................... 80
Storing Data in the Document Server............................................................................................................. 82
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................83
Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 85
Registering a Fax Destination......................................................................................................................86
Deleting a Fax Destination.......................................................................................................................... 87
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 89
Sending Originals Using the Exposure Glass (Immediate Transmission)................................................90
Canceling a Transmission................................................................................................................................91
Canceling a Transmission Before the Original Is Scanned...................................................................... 91
Canceling a Transmission While the Original Is Being Scanned.............................................................91
2

Canceling a Transmission After the Original Is Scanned......................................................................... 92
Storing a Document......................................................................................................................................... 93
Sending Stored Documents.........................................................................................................................94
Printing the Journal Manually..........................................................................................................................96
5. Print
Quick Install...................................................................................................................................................... 97
Displaying the Printer Driver Properties.......................................................................................................... 98
Standard Printing..............................................................................................................................................99
When Using the PCL 6 Printer Driver..........................................................................................................99
Printing on Both Sides of Sheets................................................................................................................... 100
When Using the PCL 6 Printer Driver....................................................................................................... 100
Types of 2 Sided Printing..........................................................................................................................100
Combining Multiple Pages into Single Page............................................................................................... 101
When Using the PCL 6 Printer Driver....................................................................................................... 101
Types of Combine Printing........................................................................................................................101
Printing on Envelopes.................................................................................................................................... 103
Configuring Envelope Settings Using the Control Panel........................................................................ 103
Printing on Envelopes Using the Printer Driver........................................................................................ 103
Saving and Printing Using the Document Server.........................................................................................105
Storing Documents in Document Server.................................................................................................. 105
Managing Documents Stored in Document Server................................................................................ 106
6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 107
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 108
Registering an SMB Folder.......................................................................................................................110
Deleting an SMB Registered Folder.........................................................................................................113
Entering the Path to the Destination Manually........................................................................................ 114
Basic Procedure for Sending Scan Files by E-mail......................................................................................115
Registering an E-mail Destination.............................................................................................................116
Deleting an E-mail Destination................................................................................................................. 118
Entering an E-mail Address Manually..................................................................................................... 118
Basic Procedure for Storing Scan Files........................................................................................................ 119
3

Checking a Stored File Selected from the List......................................................................................... 120
Specifying the File Type................................................................................................................................ 121
Specifying Scan Settings...............................................................................................................................122
7. Document Server
Storing Data................................................................................................................................................... 123
Printing Stored Documents............................................................................................................................ 125
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 127
9. Adding Paper and Toner
Precautions for Loading Paper......................................................................................................................129
Loading Paper into Paper Trays................................................................................................................... 130
Loading Paper into the Bypass Tray.............................................................................................................132
Printing from the Bypass Tray Using the Printer Function........................................................................133
Loading Paper into Tray 3 (LCT)...................................................................................................................138
Loading Paper into the Large Capacity Tray (LCT).....................................................................................140
Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 141
Recommended Paper Sizes and Types........................................................................................................144
Thick Paper.................................................................................................................................................154
Envelopes...................................................................................................................................................155
Adding Toner................................................................................................................................................. 159
Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 161
Disposing of Used Toner...........................................................................................................................161
10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................163
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 165
When the Machine Makes a Beeping Sound.............................................................................................167
When You Have Problems Operating the Machine...................................................................................168
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 173
Messages Displayed When Using the Copy/Document Server Function................................................174
Messages Displayed When Using the Facsimile Function......................................................................... 178
When There Is a Problem Specifying the Network Settings.................................................................. 179
When the Remote Fax Function Cannot Be Used...................................................................................185
Messages Displayed When Using the Printer Function..............................................................................188
4

Messages Displayed on the Control Panel When Using the Printer Function...................................... 188
Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 191
Messages Displayed When Using the Scanner Function...........................................................................201
Messages Displayed on the Control Panel When Using the Scanner Function...................................201
Messages Displayed on the Client Computer.........................................................................................211
When Other Messages Appear...................................................................................................................217
When There Is a Problem Scanning or Storing Originals......................................................................218
When the Home Screen Cannot Be Edited.............................................................................................219
When the Address Book Is Updated....................................................................................................... 220
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................221
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................221
When Problems Occur While Logging In............................................................................................... 223
When the User Lacks Privileges to Perform an Operation..................................................................... 223
When the LDAP Server Cannot Be Used.................................................................................................223
INDEX...........................................................................................................................................................225
5

How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe and Asia), (mainly Europe) or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".
6

Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CUV010
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a region A model and "CODE XXXX -27" is printed on the label, see
" (mainly Europe)" also.
• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see
" (mainly Asia)" also.
7

Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Auto Reverse Document Feeder ARDF
• Auto Document Feeder ADF (in this manual, "ADF" refers to the ARDF and the one-pass duplex
scanning ADF)
• Large Capacity Tray LCT
8

1. What You Can Do with This Machine
You can search for a description by what you want to do.
Reducing my Costs
BRL059S
Printing multi-page documents on both sides of sheets (Duplex Copy)
See "Duplex Copying", Copy/ Document Server .
Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))
See "Combined Copying", Copy/ Document Server .
See "Combine Two Originals", Fax .
Printing received faxes on both sides of sheets (2 Sided Print)
See "Two-Sided Printing", Fax .
Converting received faxes to electronic formats (Paperless Fax)
See "Confirming/Printing/Deleting Received and Stored Documents", Fax .
Sending files from the computer without printing them (LAN-Fax)
See "Sending Fax Documents from Computers", Fax .
Checking how much paper is saved ([Information] screen)
See "How to Use the [Information] Screen", Getting Started .
Reducing electricity consumption
See "Saving Energy", Getting Started .
See "Timer Settings", Connecting the Machine/ System Settings .
9

Converting Documents to Electronic Formats
Easily
BQX138S
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan .
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan .
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan .
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan .
Converting transmitted faxes to electronic formats and sending them to a computer
See "Overview of Folder Transmission Function", Fax .
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server .
1. What You Can Do with This Machine
10