Ricoh Aficio MP 5500 S/P User manual

Operating Instructions
Copy/Document Server
Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Placing Originals
Copying
Connect Copy
Document Server
Appendix
1
2
3
4
5

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see “Machine Types”, About This Machine.)
• Type 1: 8055/DSm755/LD255/Aficio MP 5500
• Type 2: 8065/DSm765/LD265/Aficio MP 6500
• Type 3: 8075/DSm775/LD275/Aficio MP 7500
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing, e-mail addresses, and user codes. Also refer to this manual for explana-
tions on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

iii
What You Can Do with This Machine
Functions differ depending on machine type and options.
Reference
p.3 “Functions Requiring Optional Configurations”
Types of Duplex Copies
❖1-sided 2 Pages →2-sided 1 Page
See p.70 “Duplex”.
❖2-sided 1 Page →2-sided 1 Page
See p.70 “Duplex”.
❖1-sided 4 Pages →2-sided 1 Page
See p.77 “Two-Sided Combine”.
GCBOOK0E

iv
❖1-sided 8 Pages →2-sided 1 Page
See p.77 “Two-Sided Combine”.
AFront
BBack
❖1-sided 16 Pages →2-sided 1 Page
See p.77 “Two-Sided Combine”.
AFront
BBack
❖2-sided 2 Pages →2-sided 1 Page
See p.77 “Two-Sided Combine”.
ANP020S
GCSHVY5E
GCSHVY1E

v
❖2-sided 4 Pages →2-sided 1 Page
See p.77 “Two-Sided Combine”.
AFront
BBack
❖2-sided 8 Pages →2-sided 1 Page
See p.77 “Two-Sided Combine”.
AFront
BBack
❖Bound Originals →2-sided Pages
See p.82 “Booklet/Magazine”.
GCSHVY2E
GCSHVY6E

vi
❖Front/Back Bound →Originals 2-sided Pages
See p.82 “Booklet/Magazine”.
❖Mix 1 & 2 Sided
See p.88 “Mix 1 & 2 Sided”.
Copying Book Originals
❖1-sided 4 Pages →Booklet
See p.82 “Booklet/Magazine”.
•Opentoleft
GCKONZ0J
GCBOOK0E

vii
•Opentoright
❖2-sided 2 Pages →Booklet
See p.82 “Booklet/Magazine”.
•Opentoleft
•Opentoright
❖1-sided →Magazine
See p.82 “Booklet/Magazine”.
•Opentoleft
GCBOOK1E
GCAH010E
GCAH020E
GCBOOK3E

viii
•Opentoright
❖2-sided →Magazine
See p.82 “Booklet/Magazine”.
•Opentoleft
•Opentoright
GCBOOK4E
GCAH030E
GCAH040E

ix
Combining Multiple Pages onto a Single Page
See p.74 “One-Sided Combine”.
❖1-sided 2 Pages →1-sided 1 Page
❖1-sided 4 Pages →1-sided 1 Page
❖1-sided 8 Pages →1-sided 1 Page
GCSHVY7E
GCSHVY8J
GCSHVY3J

x
❖2-sided 1 Page →1-sided 1 Page
❖2-sided 2 Pages →1-sided 1 Page
❖2-sided 4 Pages →1-sided 1 Page
GCSHVYOJ
GCSHVYBJ
GCSHVY4J

xi
Copying Originals Such as Books
❖Bound Originals →1-sided Pages
See p.80 “Series Copies”.
❖Bound Originals →2-sided Pages
See p.82 “Booklet/Magazine”.
❖Front/Back Bound Originals →2-sided Pages
See p.82 “Booklet/Magazine”.
CP2B0100

xii
Copying 2-Sided Pages onto 1-Sided Pages
See p.80 “Series Copies”.
❖2-sided 1 Page →1-sided 2 Pages
CP2B0200

xiii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Types of Duplex Copies ............................................................................................ iii
Copying Book Originals............................................................................................. vi
Combining Multiple Pages onto a Single Page ......................................................... ix
Copying Originals Such as Books............................................................................. xi
Copying 2-Sided Pages onto 1-Sided Pages........................................................... xii
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
Functions Requiring Optional Configurations....................................................3
Display Panel..........................................................................................................4
Simplified Display.......................................................................................................5
User Tools Menu (Copier and Document Server Features) ...............................6
1. Placing Originals
Originals ...............................................................................................................11
Sizes and Weights of Recommended Originals.......................................................11
Originals not recommended for the Auto Document Feeder (ADF) ......................12
Sizes Detectable by the Auto Paper Select .............................................................13
Sizes difficult to detect...........................................................................................14
Missing Image Area .................................................................................................15
Placing Originals..................................................................................................16
Original Orientation ..................................................................................................16
Placing Originals on the Exposure Glass.................................................................18
Placing Originals in the Auto Document Feeder ......................................................18
Batch mode ..............................................................................................................20
SADF mode..............................................................................................................21
Mixed size mode ......................................................................................................22
Original size .............................................................................................................23
Regular sizes.........................................................................................................23
Custom sizes ......................................................................................................... 24
2. Copying
Basic Procedure...................................................................................................25
Interrupt Copy ..........................................................................................................26
Left Original Beeper .................................................................................................27
Copy Face Up ..........................................................................................................27
Copying onto Tab Stock...........................................................................................28
Auto Start .................................................................................................................30
Job Preset ................................................................................................................31
Job List .................................................................................................................32
Job List screen .........................................................................................................32
Checking jobs in the print queue..............................................................................33
Changing the order of jobs.......................................................................................34
Holding print jobs .....................................................................................................34
Deleting jobs ............................................................................................................35
Checking Job History ...............................................................................................35

xiv
Copying from the Bypass Tray...........................................................................36
When copying onto Regular Size Paper ..................................................................38
When copying onto Custom Size Paper ..................................................................39
When copying onto OHP Transparencies................................................................40
When copying onto Thick Paper ..............................................................................41
Copier Functions .................................................................................................42
Adjusting Copy Image Density .................................................................................42
Auto image density ................................................................................................42
Manual image density............................................................................................43
Combined auto and manual image density ...........................................................43
Selecting the Original Type Setting..........................................................................44
Selecting Copy Paper ..............................................................................................45
Auto Paper Select..................................................................................................46
Manual Paper Select .............................................................................................46
Preset Reduce/Enlarge ............................................................................................47
Create Margin function ..........................................................................................49
Zoom ........................................................................................................................49
To select the ratio with [o]and [n].....................................................................50
To enter the ratio with the number keys ................................................................50
Auto Reduce/Enlarge ...............................................................................................51
Size Magnification ....................................................................................................52
Directional Magnification (%) ...................................................................................53
To enter the ratio with the number keys ................................................................54
To specify a ratio with [o]and [n]......................................................................54
Directional Size Magnification (inch) ........................................................................55
Sort...........................................................................................................................57
Sample copy..........................................................................................................59
Changing the Number of Sets ...............................................................................60
Stack ........................................................................................................................60
Staple .......................................................................................................................61
Punch .......................................................................................................................64
Z-fold ........................................................................................................................66
Using the Z-fold Support Tray ...............................................................................67
Z-fold positions and Z-folding Copies ....................................................................69
Duplex ......................................................................................................................70
Originals and copy orientation ...............................................................................73
One-Sided Combine.................................................................................................74
Two-Sided Combine.................................................................................................77
Series Copies...........................................................................................................80
Booklet/Magazine.....................................................................................................82
3 Edges Full Bleed ...................................................................................................87
Mix 1 & 2 Sided ........................................................................................................88
Scanning Position ....................................................................................................89
Margin Adjustment ...................................................................................................91
Erase........................................................................................................................92
Border Erase (same width)....................................................................................94
Border Erase (different width)................................................................................95
Center Erase .........................................................................................................96
Center/Border Erase (same width)........................................................................97
Center/Border Erase (different width)....................................................................98
Inside Erase...........................................................................................................99
Outside Erase......................................................................................................100
Background Numbering .........................................................................................101

xv
Preset Stamp .........................................................................................................102
Changing the stamp position, size and density ...................................................104
User Stamp ............................................................................................................104
Changing the user stamp position.......................................................................106
To program the user stamp .................................................................................107
To delete the user stamp.....................................................................................109
Date Stamp ............................................................................................................110
To change the format of date ..............................................................................112
To change the date stamp position .....................................................................112
Page Numbering ....................................................................................................113
Changing the stamp position...............................................................................115
Specifying the first printing page and start number
(“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”)........................................................115
Specifying the first printing page and start number (“1/5,2/5…”).........................117
Specifying the first printing page and start number (“1-1,1-2…”) ........................118
Stamp Text.............................................................................................................119
Changing the stamp position...............................................................................120
Image Repeat.........................................................................................................121
Double Copies........................................................................................................122
Centering................................................................................................................124
Positive/Negative ...................................................................................................125
Covers....................................................................................................................126
Designate ...............................................................................................................128
Chapters.................................................................................................................129
Blank Slip Sheets ...................................................................................................130
Slip Sheets .............................................................................................................132
Storing Originals in the Document Server ......................................................134
Programs ............................................................................................................136
Storing a Program ..................................................................................................136
Changing a Stored Program ..................................................................................137
Deleting a Program ................................................................................................138
Recalling a Program...............................................................................................138
Programming Defaults in Initial Display .................................................................139
3. Connect Copy
What is Connect Copy?.....................................................................................141
How It Works..........................................................................................................142
Machine Types and Options................................................................................142
Interrupt Copy......................................................................................................142
Before You Start..................................................................................................143
Connect Copy Display Panel ............................................................................144
Display panel of the sub-machine ..........................................................................145
Using Connect Copy..........................................................................................146
Order of Copy Output.............................................................................................149
Auto Reset when using Connect Copy................................................................150
Auto Off ...............................................................................................................150
Exiting Connect Copy.............................................................................................150
Copying Stored Documents Using Connect Print ..................................................151
Using Job Preset in Connect Copy..................................................................153

xvi
Connect Copy Job Flow ....................................................................................155
When One of the Two Machines is Idle .................................................................155
Using the idle machine as the main machine (Connect Copy)............................156
Using the machine currently copying as the main machine (Connect Copy: Job Preset) ....157
When Both Machines are in Use............................................................................157
When both machines are copying the same number of originals
(Connect Copy: Job Preset) ..............................................................................158
When one machines is copying a larger number of originals (Connect Copy: Job Preset) ...159
4. Document Server
Relationship between Document Server and Other Functions .....................161
Document Server Display ......................................................................................162
Simplified Display...................................................................................................163
Preview Display......................................................................................................164
Using the Document Server..............................................................................166
Storing Data ...........................................................................................................166
To register or change a user name
(When using a user name registered to the Address Book)..............................168
To register or change a user name
(When using a user name not registered to the Address Book)........................169
To register or change a user name
(When no name is registered to the Address Book)..........................................170
To change a file name .........................................................................................170
To set or change a Password..............................................................................171
Changing User Name, File Name or Password of a Stored Document .................172
Checking the Details of a Stored Document ..........................................................173
Searching for a Stored Document..........................................................................174
To search by file name ........................................................................................174
To search by user name......................................................................................175
Printing a Stored Document ...................................................................................176
When Interrupting Printing...................................................................................177
Changing Number of Print Copies while Printing is in Progress..........................178
Sample Print ........................................................................................................178
Printing the First Page.........................................................................................179
Printing a Specified Page ....................................................................................180
Printing a Specified Range..................................................................................181
Deleting a Document..............................................................................................182
Displaying a Document in Document Server with Web Image Monitor..................183
Downloading Stored Documents............................................................................184
5. Appendix
Function Compatibility ......................................................................................185
Supplementary Information ..............................................................................187
INDEX....................................................................................................... 203

1
Notice
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-
ports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions con-
cerning the legality of copying or printing certain items, consult with your legal
advisor.
Some illustrations in this manual might be slightly different from the machine.

2
How to Read This Manual
Note
❒For proper use of this product, be sure to read About This Machine first.
❒Supplementary information about the copier mode is described in “Supple-
mentary Information”.
Reference
p.187 “Supplementary Information”
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes.
They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.