Ricoh MP C6502SP User manual

MP C6502SP
MP C8002SP
User Guide
Ver 1
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CONTENTS
CONTROL PANEL Page 4
An overview of the function buttons.
MFD BASICS Page 5
Explains some of the most commonly used buttons.
LOADING PAPER IN TRAY 1 Page 7
How to load tray 1 correctly. Tray 1 is a high capacity, dual tray only capable
of holding A4.. (Unless you have specified the A3 version of this tray).
COPIER
Double-sided Page 8
Make 2-sided copies from single and double sided originals.
Sorting Page 9
Collate documents into sets.
Reducing & Enlarging Page 10
Reduce and enlarge different sized documents.
Storing a document Page 11
Save documents onto the MFD hard drive.
DOCUMENT SERVER
Retrieving documents Page 13
Print documents that have been saved onto the MFD hard drive.
PRINTER
Locked Print Page 14
Locked Print is particularly useful for confidential / secure printing.
Jobs will not be printed out until the user enters a user code at the MFD to release it.
Creating One-Click Presets Page 17
One-click presets allow you to customise your print settings,
saving time and effort by creating easy icons for the settings used most.
SCANNER
Scan to Email Page 20
Scan a document and email it to a designated email address.
Saving Email Shortcuts Page 21
Set up shortcut buttons for commonly used email addresses.
Scan to Folder Page 24
Scan a document to a shared folder on the server.
Naming a file Page 25
Rename the scan file at the MFD.

CONTROL PANEL
RESET Clears all settings (Defaults).
PROGRAM Store frequently used copy settings in the
machine memory and recall them for future
use.
INTERRUPT Pause an on-going copy job, and start a new
one. Deselect the button to resume the
previous job.
ENERGY SAVER Turn the machine ON/OFF from standby.
LOGIN/LOGOUT Administrators only.
USER TOOLS/COUNTER Access System menus. Take counter
readings.
CLEAR Delete quantity.
STOP Stop copying/scanning/faxing when on that
function.
SIMPLIFIED DISPLAY Toggles between normal and simplified
screen mode.
SAMPLE COPY Use this key instead of the green button to
produce a sample set. * Can only be used
when [Sort] is selected.
START Begin copying/scanning/faxing when on that
function.
STOP Cancel/stop Copier job.

MFD BASICS
Load your documents
FACE UP in the Auto-
matic Document feeder.
(Remove any staples or
paper clips!)
Place your documents
FACE DOWN on the
glass, aligned with the
top left-hand corner.
Use the number keys to
enter user codes,
passwords or quantities.
The ‘Home’ button will
return the device to the
Home screen.
❶
❷
❸
❹

MFD BASICS
Press the
‘Energy Saver’ button
to turn the machine
on from standby.
Press the ‘Start’ button
to begin copying/
scanning/ faxing.
To stop a job,
press ‘Stop’.
To clear any selections
you have made, press
‘Reset’.’
❺
❻
❼
❽

LOADING PAPER INTO TRAY 1
Tray 1 can hold A4 paper only.
(Unless you have specified the A3
only version of this tray.) When
paper loaded in the right side of Tray
ϭƌƵŶƐŽƵƚ ƉĂƉĞƌŽŶƚŚĞůĞŌŝƐ
ĂƵƚŽŵĂƟĐĂůůLJƐŚŝŌĞĚƚŽƚŚĞƌŝŐŚƚ Do
not pull out Tray 1 while the tray is
moving paper ǁ ĂŝƚƵŶƟůƐŽƵŶĚƐƐƚŽƉ
coming from the tray.
dŚĞůĞŌŚĂŶĚƚƌĂLJĐĂŶĐŽŵĞŽƵƚŽŶ
it’s own and be loaded whilst paper
ŝƐƐƟůůďĞŝŶŐƚĂŬĞŶĨƌŽŵƚŚĞƌŝŐŚƚ
hand tray. Do not overfill the tray.
Providing the right hand tray is not
being used, both trays can be loaded
ĂƚƚŚĞƐĂŵĞƟŵĞ ^ŝŵƉůLJƉƵůůŽƵƚƚŚĞ
right hand tray by the handle. For the
right stack, align the right edge of the
paper with the right edge of the tray.
&ŽƌƚŚĞůĞŌƐƚĂĐŬ ĂůŝŐŶƚŚĞůĞŌĞĚŐĞ
ŽĨƚŚĞƉĂƉĞƌƚŽƚŚĞůĞŌĞĚŐĞŽĨƚŚĞ
tray. Close the right hand tray first,
ĂŶĚƚŚĞŶƚŚĞůĞŌŚĂŶĚƚƌĂLJ

DOUBLE SIDED
To make two-
sided copies
from one- sided
originals,
select ‘1 to 2
sided’.
To make two-
sided copies
from two-sided
originals,
select ‘2 to 2
sided

SORT & STAPLE
To collate
documents in-
to sets, select
‘Sort’.
To staple
your docu-
ments choose
from one of
the staple
options.

REDUCE & ENLARGE
A quick way
to enlarge A4
to A3 is to use
the ‘A4>A3’
shortcut.
OR, If you
wish to
choose a
different size,
select the
‘Reduce/
Enlarge’ tab.
Use the ‘-/+’
adjuster to set
a percentage.

STORING A DOCUMENT
Choose any
settings (sort,
staple, etc).
Then select
‘Store File’
Select ‘File
Name’
Select ‘Delete
All’
❶
❷
❸

STORING A DOCUMENT
Use the key-
pad to type in
the name of
the document,
then select
‘OK’
Press the
‘Start’ Key to
store the
document
❹
❺

RETRIEVING DOCUMENTS
Select the
Shared Folder
(or the Folder
you saved
your
document to)
Select the
file you wish
to print
Use the number
keys to change
quantity. (Prints
one copy by de-
fault). Press the
‘Start’ button to
print
❶
❷
❸

LOCKED PRINT
At the PC
select File,
Print and
Print
Properties
Under Job
Type select
‘Locked Print’
from the drop
down box, and
then
Create your own
‘User ID’. (e.g.
JSmith)
Create your own
‘Password’
(4-8 digits, e.g.
1234)
❶
❷
❸

LOCKED PRINT
At the MFD,
select
‘Printer’ and
‘Print Jobs’
Select your
User ID (in
this example
‘Nick’
Select the job
(s) you wish
to print and
then select
‘Print’.
❹
❺
❻

LOCKED PRINT
Use the
number keys
to enter your
‘Password’
Select ‘OK’
(Use number
keys to change
quantity)
Select ‘Print’ to
print your job(s)
❼
❽
❾

CREATING ONE-CLICK PRESETS
At your PC
select ‘File’, ‘Print’
and then ‘Printer
Properties’.
All available print
functions can be
found here.
The ‘One Click
Preset List’ comes
pre-filled with five
options, but it is
useful to create
your own.
The following ex-
ample shows how
to create a black
& white, single
sided one click
preset. Select the
‘1 Sided’ preset
❶
❷
❸

CREATING ONE-CLICK PRESETS
Select ‘Black
and White’ from
the drop down
menu
To save this
option, select
‘Register Current
Settings’
Type in a Name for
the Preset and any
comments required
to describe the
options you have
selected. Select OK
to save.
❹
❺
❻

CREATING ONE-CLICK PRESETS
Your preset has
now been
added to the
screen
You can also
change the order
of your presets by
selecting ‘Manage
Preset List’
Select your preset
and select the ‘Up’
or ‘Down’ option
to change
position in the list
❼
❽
❾

SCAN TO EMAIL
Select your
destination
box
If no other
settings are
required,
press ‘Start’
❶
❷