Ricoh Aficio SP 3510SF User manual

For safe and correct use, be sure to read “Safety Information” before
using the machine.
Names and Locations
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Troubleshooting
Removing Paper Jams
Quick Guide
Print Cartridge

2
Table of Contents
1
Names and Locations
Exterior: SP 3510SF• 3
Exterior: SP 3500SF• 4
Interior• 5
C• ontrol Panel 6
Initial Screen and Basic Operation• 8
Advanced Photocopy Settings• 11
Initial Screen and Basic Operation• 14
Advanced Scan Settings• 21
Initial Screen and Basic Operation for Sending a Fax • 22
Advanced Scan Settings• 25
Error and Status Messages on the Screen • 26
Printing or Scanning Problems• 30
Fax Transmission Problems• 31
Removing Internal/Tray 1/Tray 2 Jam • 32
Removing Bypass Tray Jam• 34
Removing Standard Tray/Duplex Unit Jam • 36
Removing from the ARDF or ADF• 40
Before Replacing the Print Cartridge • 44
Replacing the Print Cartridge• 46
2
Using the Copier Function
3
Using the Scanner Function
4
Using the Fax Function
5
Troubleshooting
6
Removing Paper Jams
7
Print Cartridge

3
Names and Locations
Exterior: SP 3510SF
1
ARDF (Auto Reverse
Document Feeder) Cover
Open this cover to remove originals
jammed in the ARDF.
2Input Tray for the ARDF
Open the cover and place stacks of
originals here.
3
Output Tray for the ARDF
Originals scanned with the ARDF are
output here.
4Stop Fences
Raise this fence to prevent paper from
falling off.
5Front Cover
Open this cover to replace the print
cartridge or remove jammed paper.
6Tray 2 (option)
7Tray 1
8Bypass Tray
Pull open to load paper.
9Output Tray
Printed paper is output here.
10 USB Flash Disk Port
Insert a USB flash disk to store
scanned files using the Scan to USB
function.
11 Control Panel
12
Exposure Glass
Place originals here sheet by sheet.
CMF352
3
4
5
67
9
8
10
1112
1
2

4
Names and Locations
Exterior: SP 3500SF
1ADF (Auto Document
Feeder) Cover
Open this cover to remove originals
jammed in the ADF.
2Input Tray for the ADF
Place stacks of originals here.
3Output Tray for the ADF
Originals scanned with the ADF are
output here.
4Stop Fences
Raise this fence to prevent paper from
falling off.
5Front Cover
Open this cover to replace the print
cartridge or remove jammed paper.
6Tray 2 (option)
7Tray 1
8Bypass Tray
Pull open to load paper.
9Output Tray
Printed paper is output here.
10 USB Flash Disk Port
Insert a USB flash disk to store
scanned files using the Scan to USB
function.
11 Control Panel
12
Exposure Glass
Place originals here sheet by sheet.
CMF353
12
8
123
11
10
94
5
76

5
Names and Locations
Interior
CMF354
CMF072CMF068
Print Cartridge
Messages appear on the
screen when the print car-
tridge needs to be replaced,
or a new cartridge needs to
be prepared.

6
Names and Locations
Control Panel
1Screen
Displays current status and messages.
2Scroll keys
Press to move the cursor in the direc-
tions indicated by each scroll key.
Pressing the [ ][
] keys while the
machine is in standby mode will dis-
play the menu for configuring the set-
tings of the machine’s current opera-
tion mode (copier, scanner, or fax).
3Number keys
Use to enter numerical values when
specifying settings such as fax num-
bers and copy quantities, or enter let-
ters when specifying names.
4[Clear/Stop] key
•Whilethemachineisprocessing a

job: press to cancel the current job.
•Whileconguringthemachine:press

to cancel the current setting and re-
turn to standby mode.
•Whileinstandbymode:pressto

cancel temporary settings such as
the image density or resolution.
5[Start] key
Press to scan, copy, or send a fax.
6[OK] key
Press to confirm settings or enter the
next level of the menu tree.
7[Escape] key
Press to cancel the last operation or
exit to the previous level of the menu
tree.
8Alert indicator
Flashes yellow when the machine will
require maintenance soon (such as
replacing a print cartridge), or lights up
red when a machine error occurs.
Whenanalertisissued,checkthe

messages on the screen and follow
the instructions as provided in “Error
and Status Messages on the Screen”
on page 23.
9Power indicator
Remains lit while the power is on. It is
unlit when the power is off.
10 Fax Received indicator
Lights up when received faxes that
have not been printed out exist in the
machine’s memory. Flashes when the
machine is unable to print out the fax-
es due to machine errors such as an
empty paper tray or a paper jam.
CMF355

7
1One Touch buttons
Press to select a scan or fax Quick
Dial destination.
2[Address Book] key
Press to select a scan or fax destina-
tion from the Address Book.
3[On Hook Dial] key
Press to use on-hook dialing to check
the destination’s status when sending
a fax.
4[User Tools] key
Press to display the menu for configur-
ing the machine’s system settings.
5[Image Quality] key
Press to select scan quality for the
current copy, scan, or fax job.
6[Shortcut to Func.] key
Press to use the function pre-assigned
for this key.
For details, see “Administrator Set-
tings”, User Guide.
7[Copy]/[Facsimile]/
[Scanner] key
Press to switch the machine’s opera-
tion mode.
8Selection keys
Press the key that corresponds to an
item shown on the bottom line of the
screen to select it.
9[Density] key
Press to adjust image density for the
current copy, scan, or fax job.
10 [Reduce/Enlarge] key
Press to specify the reduction/en
-
largement ratio for the current copy
job, or the document size for the cur
-
rent scan job.
11 [Pause/Redial] key
Press to insert a pause in a fax number,
or display the last used scan or fax
destination.
12 [Shift] key
Press to switch between Quick Dial
numbers 1 to 10 and 11 to 20 when
specifying a scan or fax destination
using the One Touch buttons.
CMF356

8
Using the Copier Function
Initial Screen and Basic Operation
The following is the initial screen in copier mode.
1. Current status or messages
2. Current settings
3. Selection key items
Displays the functions you
can use by pressing the cor-
responding selection keys.
4. Copy quantity
The original in the ARDF or ADF takes precedence over the original on the exposure glass•
if you place originals both in the ARDF/ADF and on the exposure glass.
You may need to log in to the machine by entering a user name and password. For details,•
see"WhenLDAPAuthenticationisSpecied",User Guide.
Press the [Copy] key.
CMF131

9
Place the original face down on the exposure glass or face up
in the ARDF/ADF.
Lift the ARDF/ADF carefully without holding the input tray. Otherwise, the
ARDF/ADF might be damaged.
ARDF ADF
CMF351 CMF350
Exposure Glass
CMF048
If necessary, configure advanced photocopy settings. For more details, see “Advanced Pho-•
tocopy Settings” on page 11.
To make multiple copies, enter the number of copies using
the number keys
The maximum number of copies is 99.•

10
Using the Copier Function
Press the [Start] key.
If you are using the SP 3510SF model,
depending on the machine's settings, "Set
Back Side" appears on the screen when
using the exposure glass.
•Ifyouwanttocopythebacksideofthe
original, proceed to the next step.
•Ifyouwanttoendthejob,press[ ]. A
copy will be output.
CMF141
Turn over the original on the exposure glass, and then press
the [Start] key.
A 2-sided copy will be output, and "Set Front Side" appears on the
screen.
•If youwant to copythe front sideoftheoriginalagain,turnoverthe
original on the exposure glass, and then return to step 4.
•Ifyouwanttoendthejob,press[ ]. If a certain period of time passes
before you press [ ], the copying may finish automatically.
To cancel photocopying, press the [Copy] key, press the [Clear/Stop] key, and then press•
[Yes] for confirmation.
You can change the paper tray for the current job by pressing the [•][ ] keys. You can also
select to change the paper tray automatically according to the paper size (A4 or Letter).
You can enable the machine to copy both sides of original with the exposure glass by•
changing the machine's default setting. For details, see "Configuring the Machine Using
the Control Panel", User Guide.
If a paper jam occurs, printing stops after the current page has been printed out. After the•
jammed paper is removed, printing restarts from the jammed page automatically.
If a scanning jam occurs in the ARDF or ADF, copying is canceled immediately. In this case,•
copy the originals again starting from the jammed page.
For information about originals, see “Getting Started”,•User Guide.
For information about removing jammed paper, see “Removing Paper Jams” on page 32.•
Initial Screen and Basic Operation

11
Using the Copier Function
vMaking Enlarged or Reduced Copies
You can specify the reduction or enlargement ratio for the current job. There are
two ways to set the scaling ratio: using a preset ratio or manually specifying a cus-
tom ratio.
Press the [Reduce/Enlarge] key.1.
Press [Reduce], [Enlarge], or [Zoom].2.
For [Reduce] or [Enlarge], press the [3. ][ ][ ][ ] keys to select the desired ratio. For
[Zoom], specify the desired ratio using the number keys.
Press the [OK] key.4.
vCombining Pages and Making 2-sided Copies
You can combine multiple pages (2 or 4 pages) of an original onto a single page.
Also, with the SP 3510SF model, you can scan 2-sided originals and make 2-sided
copies.
This function is only available when the original is set in the ARDF or ADF, not when it is set•
on the exposure glass.
For combine and 2-sided copying, the paper size must be A4, Letter or Legal.•
For 2-sided copying, the paper type must be thin, plain, recycled, color, preprinted, prepunched,•
thick paper 1, or letterhead.
Below are examples of copy modes. Select a copy mode according to your origi-
nal and how you want the copy outputs to appear. For more details, see "Combin-
ing Pages and Making 2-sided Copies", User Guide.
Example of combined copying
PortraitLandscape
Original Copy
CMF250
Advanced Photocopy Settings

12
Using the Copier Function
Example of 2-sided copying
PortraitLandscape
Original Copy
CMF261
Top to TopTop to Bottom
Top to TopTop to Bottom
Use this procedure to set copy mode for the current job.
Press [Dup/Comb].1.
Alternatively, you can press the [Shortcut to Func.] key if this function is assinged for the
key.
Press the [2. ][ ] keys to select the desired copy mode, and then press the [OK] key.
Press the [3. ][ ] keys to select page and binding orientations, and then press the [OK] key.
The screen will show the selected copy mode.
For details about how to configure the [Shortcut to Func.] key, see "Administrator Settings",•
User Guide.
You can make 2-sided copies manually with the SP 3500SF model. For details, see "Making•
2-sided Copies Manually (Type 1 model)", User Guide.
Advanced Photocopy Settings

13
vAdjusting Image Density
You can adjust the image density for the current job.
Press the [Density] key.1.
Press the [2. ][ ] keys to select the desired density level, and then press the [OK] key.
(Lightest) (Darkest)
vSelecting the Document Type
You can select the best document type for the original that you are scanning.
Press the [Image Quality] key.1.
Press the [2. ][ ] keys to select the desired document type, and then press the [OK]
key.
For more details about the copier function, see “Using the Copier Function”,•User Guide.
If you would like to change the default settings of the machine, see “Configuring the Machine•
Using the Control Panel”, User Guide.
Text Photo
for originals with both
text and photographs
for originals with
text only
for originals with
photographs only
Mixed

14
Using the Scanner Function
Initial Screen and Basic Operation
The following is the initial screen in scanner mode.
1. Current status or messages
2.Current scanning mode and settings
3.Selection key items
•When“SpecifyDest.”isdisplayed:
Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.
•When“SaveScnDatatoUSB”isdisplayed:
A USB flash disk is inserted in the machine, and the Scan to USB function can
be used.
If a USB flash disk is inserted in the machine, scanning operations other than Scan to USB•
are disabled on the control panel.
Scan to E-mail, Scan to FTP, and Scan to Folder destinations must be registered using•
WebImageMonitorinadvance(theScantoUSBfunctiondoesnotrequiredestinations
registered). For details, see “Using the Scanner Function”, User Guide.
To send files via e-mail, SMTP and DNS settings must be configured properly in advance.•
Fordetails,see“ConguringtheMachineUsingWebImageMonitor”,User Guide.
It is recommended that you call the receiver and confirm with them when sending important•
documents.
Certain types of USB flash disks cannot be used for the Scan to USB function.•
The original in the ARDF or ADF takes precedence over the original on the exposure glass•
if you place originals both in the ARDF/ADF and on the exposure glass.
You may need to log in to the machine by entering a user name and passowrd. For details,•
see“WhenLDAPAuthenticationisSpecied”,User Guide.
The Scan to USB function may be disabled by the machine’s default setting. For details, see•
“Administrator Settings”, User Guide.

15
vBasic Operation for Scan to E-mail/FTP/Folder
Place the original face down on the exposure glass or face up
in the ARDF/ADF.
Lift the ARDF/ADF carefully without holding the input tray. Otherwise, the
ARDF/ADF might be damaged.
ARDF ADF
CMF351 CMF350
Exposure Glass
CMF048
Press the [Scanner] key, and then press
the [Address Book] key.
Alternatively, you can press the [Shortcut
to Func.] key if this function is assinged
for the key.
CMF140

16
Using the Scanner Function
Press the [ ][ ] keys to select [Search Address Book], and then
press the [OK] key.
If you want to search for a specific entry by its name, enter the first letters of
the name using the number keys, and then press the [OK] key. Each time
you enter a character, the display changes to show the matching name.
Search for the desired destination by pressing the [ ][ ]
keys to scroll the Address Book, and then press the [OK] key.
Whenyouspecifyascandestination,themachine’sscansettingschange
automatically according to the information registered for that destination
in the Address Book. If necessary, you can change the scan settings
using the control panel. For more details, see “Advanced Scan Settings”
on page 21.
Press the [Start] key.
Depending on the machine’s settings, you
may see the screen on the right on the
display when scanning from the exposure
glass. If you see this screen, proceed to
the next step.
CMF141
If you have more originals to scan, place the next original on
the exposure glass, and then press [Yes]. Repeat this step
until all originals are scanned.
When all originals have been scanned, press [No] to start
sending the scanned file.
Initial Screen and Basic Operation

17
vBasic Operation for Scan to USB
Insert your USB flash disk into the
USB flash disk port.
CMF066
This machine does not support the use of USB flash disks connected to external USB hubs.•
Insert your USB flash disk directly into the USB flash disk port.
Press the [Scanner] key.
“Loading...”appearsonthedisplay.Wait
until the display changes to show “Save
Scn Data to USB” (the duration depends
on your USB flash disk).
CMF132

18
Using the Scanner Function
Place the original face down on the exposure glass or face up
in the ARDF/ADF.
Lift the ARDF/ADF carefully without holding the input tray. Otherwise, the
ARDF/ADF might be damaged.
ARDF ADF
CMF351 CMF350
Exposure Glass
CMF048
If necessary, configure advanced scan settings. For more details, see “Advanced Scan•
Settings” on page 21.
Initial Screen and Basic Operation

19
Press the [Start] key.
Depending on the machine’s setting, the
following screen appears on the display.
CMF141
Black-and-white scanning mode: Color or gray scale scanning mode:
Press the appropriate selection key for the desired file for-
mat.
Depending on the machine’s settings, you
may see the screen on the right on the
display when scanning from the exposure
glass. If you see this screen, proceed to
step 6. If not, proceed to step 8.
If you have more originals to scan, place the next original on the
exposure glass, and then press [Yes]. Repeat this step until all
originals are scanned.
When all originals have been scanned, press [No] to start sending
the scanned file.
Confirm that “Ready” appears on the display.
The scanned file is created in the root directory of the USB flash disk.
Remove the USB flash disk from the machine.

20
Using the Scanner Function
To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan•
files are discarded.
You can configure the machine to scan documents in black and white, color, or grayscale•
by changing the machine’s default settings. For details, see “Configuring the Machine Using
the Control Panel”, User Guide.
If paper is jammed in the ARDF/ADF or an access error to the USB flash disk occurs, the scan•
job will be discarded. Remove the jammed paper and scan the entire originals again.
For details about how to configure the [Shortcut to Func.] key, see “Administrator Settings”,•
User Guide.
You can also specify a destination using the One Touch buttons, [Pause/Redial] key, or from•
an LDAP server. For details, see “Using the Scanner Function”, User Guide.
For information about originals, see “Getting Started”,•User Guide.
For information about removing jammed paper, see “Removing Paper Jams” on page 32.•
Initial Screen and Basic Operation