Ricoh Aficio 650 User manual

PRINTER Option Type
650
OPERATING INSTRUCTIONS
PRINTER REFERENCE (option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

PRINTER Option Type 650 OPERATING INSTRUCTIONS
Printed in The Netherlands EE GB A868-8500

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual.
Please read the Safety Information in the “Copy Reference” before using this machine. It contains im-
portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Trademarks
Microsoft®, Windows®, and MS-DOS®are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
PostScript®is a registered trademark of Adobe System Incorporated.
PCL®is a registered trademark of Hewlett-Packard Company.
Document Server™ is a trademark of Ricoh Company, LTD.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”
Caution (in case of 100BaseTX environment):
Properly shielded and grounded cables (STP) and connectors must be used for connections to host
computer (and/or peripheral) in order to meet EMC Directive 89/336/EEC emission limits.
Copyright © 1998

i
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{ }
Keys built into the machine's operation panel.
Keys on the computer's keyboard.

ii
Option List
The following are the options that you can add to enhance the basic capabilities
of the printer.
• Hard Disk: Printer Hard Disk Type 450
• Memory expansion : RAM SIMM
• NIB : Network Interface Board 450-E (NIB 450-E)
• Mailbox : Mailbox CS360
(Bridge Unit Type 460 is required when you use finisher 3000.)
• PostScript®: PostScript®3 Kit Type 650

iii
TABLE OF CONTENTS
Manuals for this Machine.......................................................................... 1
1.Setting up
Requirements............................................................................................. 3
Requirements................................................................................................ 3
Parallel Cable Requirements ........................................................................ 3
Network Connections.................................................................................... 4
Connecting the Machine........................................................................... 5
Connecting the Machine to the Host Using the Parallel Cable ..................... 5
Connecting the Machine Using the Network Interface Board 450-E (NIB 450-E) ...... 6
2.Making Adjustments with the Operation Panel
Operation Panel......................................................................................... 8
Panel Display............................................................................................. 9
Printer............................................................................................................ 9
Adjusting Printer Features ..................................................................... 11
Accessing the Printer Features................................................................... 11
Printer Features Menu ................................................................................ 14
Printer Features Parameters....................................................................... 16
Adjusting System Settings..................................................................... 23
Accessing the System Settings................................................................... 23
System Settings Menu ................................................................................ 25
System Settings Parameters....................................................................... 26
3.Installing the PCL 6/5e Printer Driver
Installing the PCL 6/5e Printer Driver.................................................... 31
Windows 95/98 - Installing the PCL 6/5e Printer Driver.............................. 31
Windows 3.1x - Installing the PCL 6/5e Printer Driver ................................ 32
Windows NT 4.0 - Installing the PCL 6/5e Printer Driver............................ 33
Uninstalling the PCL 6/5e Printer Driver ............................................... 34
Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver.......................... 34
Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver............................ 35
Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver........................ 36
4.Installing the PostScript®Printer Driver
Installing the PostScript®Printer Driver ............................................. 37
Windows 95/98 - Installing the PostScript®Printer Driver........................... 37
Windows 3.1x - Installing the PostScript ® Printer Driver............................ 38
Windows NT 4.0 - Installing the PostScript®Printer Driver......................... 39

iv
Macintosh - Installing the PostScript®Printer Driver................................... 40
Uninstalling the PostScript®Printer Driver ......................................... 41
Windows 95/98 - Uninstalling the PostScript®Printer Driver...................... 41
Windows 3.1x - Uninstalling the PostScript®Printer Driver ........................ 41
Windows NT 4.0 - Uninstalling the PostScript®Printer Driver .................... 42
5.Installing the Font Manager
Installing the Font Manager.................................................................... 43
Windows 95/98/NT 4.0 - Installing the Font Manager................................. 43
Windows 3.1x - Installing the Font Manager............................................... 44
Uninstalling the Font Manager............................................................... 45
Windows 95/98/NT 4.0 - Uninstalling the Font Manager............................. 45
Windows 3.1x - Uninstalling the Font Manager........................................... 45
6.Printing a Document
Changing a Mode..................................................................................... 47
Starting a Print Job ................................................................................. 48
Windows 95/98 - Starting a Print Job.......................................................... 48
Windows 3.1x - Starting a Print Job............................................................ 49
Windows NT 4.0 - Starting a Print Job........................................................ 50
Canceling a Print Job.............................................................................. 51
Windows 95/98/3.1x/NT 4.0 - Canceling a Print Job.................................. 51
7.Troubleshooting
Error & Status Messages on the Operation Panel................................ 53
Machine Does not Print........................................................................... 59
Other Printing Problems......................................................................... 60
8.Appendix
Specifications.......................................................................................... 61
INDEX........................................................................................................ 63

1
Manuals for this Machine
There are four manuals that describe the operational procedures separately for
the operation and maintenance of the machine.
This manual, the Printer Reference, contains detailed instructions for using this
machine as a printer.
To ensure safe and efficient operation of the machine, all users should read and
follow the instructions contained in the following manuals.
❖
❖❖
❖
System Settings
Describes the procedures and functions for adjusting the settings and defaults
of this machine for copier.
❖
❖❖
❖
Copy Reference
Describes the procedures and functions for using this machine as a copier.
❖
❖❖
❖
Printer Reference (This Manual)
Describes the system settings, procedures and functions for using this ma-
chine as a printer.
❖
❖❖
❖
Document Server Reference
Describes the procedures and functions for using this machine as a document
server.

2
This page is intentionally blank.

3
1. Setting up
Requirements
Requirements
Before using this machine you must make sure that all the environmental and
electrical requirements have been met. Connect the machine to your host com-
puter using the parallel port, optional Network Interface Board 450-E (NIB 450-
E), or both.
Make sure that all the cables, connectors, and electrical outlets necessary to at-
tach the machine to your host computer or network are present.
Reference
For further information on using the parallel port. ⇒P.5 “Connecting the Ma-
chine”
For information on using a network. ⇒P.5 “Connecting the Machine”
Parallel Cable Requirements
Connect the machine to your host computer using a parallel port. This machine
does not provide the parallel cable to connect the machine to the host computer.
The machine's parallel connection is a standard bi-directional interface. It re-
quires a standard 36-pin parallel cable compliant with IEEE 1284 and a parallel
port available on the host computer.
Note
❒Do not use a parallel cable more than 3 meters (10 feet) long.

Setting up
4
1
Network Connections
Optional Network Interface Board 450-E (NIB 450-E) can be installed to allow di-
rect connection to an Ethernet network.
The Ethernet card supports 10BaseT or 100BaseTX connections.
You can use the machine in a network environment as follows.
• Using the appropriate network management software and printer driver.
• Attaching the machine to a networked computer set up as a server.
In a mixed network environment, the protocol automatically switches among
network protocols.
Reference
Refer to the configuration guide that comes with the Network Interface Board
450-E (NIB 450-E) for more information on installing.
For information on resolving network connection problems. ⇒P.53 “Trouble-
shooting”
Note
❒Consult your Network Administrator before connecting your machine to a
network.
Client
Windows 3.1x, 95, 98, NT 4.0, Macintosh (required PostScript®3 Kit Type 650)
Driver
PCL 6/5e , PostScript®
File Server
Netware 3.x , Netware 4.x
Protocol
IPX/SPX, TCP/IP , AppleTalk

Connecting the Machine
5
1
Connecting the Machine
Make sure the shape and the position of the connector are as shown in the illus-
tration.
1. 10BaseT / 100BaseTX
2. Parallel Port
Connecting the Machine to the Host Using the Parallel Cable
Connect the machine to the host computer using a parallel cable compliant with
IEEE 1284 (supplied by you).
Follow these steps to connect the machine to your host computer:
AMake sure you have the correct cable.
BMake sure both the machine and the host computer are turned off.
CPlug the 36-pin end of the parallel cable into the parallel port at the back on
the right side cover of the machine.
DSqueeze the wire clips on each side of the connector together until they
snap into place. The clips hold the cable securely in place.
EPlug the other end of the parallel cable into the computer's parallel port.
1
2
TSPP710N

Setting up
6
1
Connecting the Machine Using the Network Interface Board 450-E
(NIB 450-E)
Connect the machine using the Network Interface Board 450-E (NIB 450-E).
Follow these steps to connect the machine.
AMake sure you have a correct cable.
BMake sure the machine is turned off.
CPlug the end of the network interface cable into the 10BaseT/100BaseTX
port at the back on the right side cover of the machine.
DPlug the other end of the cable into the network.
Note
❒You should confirm that the cable is connected to the 10BaseT/100BaseTX
port.
❒In case of 100BaseTX environment, properly shielded and grounded cable
(STP) must be used for connection to host computer (and/or HUB) in or-
der to meet FCC and EMC Directive 89/336/EEC emission limits.

7
2. Making Adjustments with
the Operation Panel
This section is for the maintenance operators.
The User Tools set the default settings, which are divided into four menu items;
System Settings, Copy Features, Printer Features, and Document Server Setting.
This section deals with the information on adjusting the printer settings using
the System Settings and the Printer Features menus.
Note
❒After using the user tools, be sure to return to Printer mode. The settings are
not canceled even if the operation switch is turned off or the {
Clear Modes/En-
ergy Saver
}key is pressed.
❒Function names displayed in a faint font become available when the machine
is upgraded.
Reference
For information on adjusting the Copy and the Document Server settings. ⇒
Refer to the "Copy Reference" , the "Document Server Reference" or the "Sys-
tem Settings".

Making Adjustments with the Operation Panel
8
2
Operation Panel
1. Data In indicator
Shows if the print job is being sent from
the host computer.
If the indicator is blinking, the job is be-
ing sent.
If the indicator stays on, there is the data
to be printed out.
2. {
{{
{
User Tools/Counter
}
}}
}key
❖
❖❖
❖
User Tools
Press to change the default settings
and conditions to meet your require-
ments.
⇒P.11 “Adjusting Printer Features”,
P.23 “Adjusting System Settings”
❖
❖❖
❖
Counter
Press to check or print the total
number of prints and copies made.
3. Panel Display
Shows the operation status, error mes-
sages, and function menus.
4. {
{{
{
Clear Modes/Energy Saver
}
}}
}key
Press this key for about 1 second to
switch to and from Energy Saver mode.
5. Operation Switch
Press this switch to turn the power on.
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off).
6. Function Status indicators
These indicators show the status of each
function.
❖
❖❖
❖
Green
Indicates the function is working.
❖
❖❖
❖
Red
Indicates the function is interrupted
because of errors.
Press the Function key to switch the
panel display and check the error
message.
7. Function keys
Press to change functions (Copy, Printer,
Document Server) shown on the panel
display. To use the printer function, press
the {
Printer
}key.
8. Number Keys
Use these keys to enter a numeric value.
TSPH211E
234
1
85
76

Panel Display
9
2
Panel Display
The panel display shows operational status, error messages, and function men-
us.
Important
❒Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to
the panel display. Otherwise, the display might be damaged.
Printer
• Press the {
Printer
}key on the operational panel.
Online and Offline
❖
❖❖
❖
Online
The printer is ready to make a print.
1. [
Offline
]key
Touch this key to change into Offline
mode.
TSPS720E
1
TSPS730E

Making Adjustments with the Operation Panel
10
2
❖
❖❖
❖
Offline
The printer is Offline.
1. [
Online
]key
Touch this key to change into Online
mode.
2. [
Job Reset
]key
Touch this key to cancel print jobs.
1
2
TSPS740E

Adjusting Printer Features
11
2
Adjusting Printer Features
Accessing the Printer Features
APress the {
{{
{
User Tools/Counter
}
}}
}key.
The User Tools main menu appears.
BTouch the [
Printer Features
]key on the panel display.
The Printer Features menu appears.
CSearch for the desired menu and touch the key.
DChange the settings by following the instructions on the panel display.
Then touch the [
OK
]key.
⇒P.16 “Printer Features Parameters”
Note
❒[
OK
]: Touch to set the new settings and return to the previous menu.
❒[
Cancel
]: Touch to return to the previous menu without changing any set-
ting.
TSPS040E

Making Adjustments with the Operation Panel
12
2
Exiting from User Tools
AAfter changing the user tools settings, go back to the User Tools main
menu.
BPress the {
{{
{
User Tools/Counter
}
}}
}key.
Note
❒You can also exit from user tools by touching the [
Exit
]key on the User
Tools main menu.
TSPS040E