Ricoh PRO 907EX User manual

Ricoh Product Line Segment 2 thru 6
www.ricoh-usa.com
This guide is not intended to replace your users manual, features and options will vary by machine type, model and
finisher type installed.
MP/5000/5001, MP C5000/C6000/C6501, MP7000/8000, MP6001/7001, MP8001/9001, MP907EX

Printing
How to Print Documents from your PC

Printing a Document
Open your document to Print
Select [File>Print)
Select the Ricoh Print driver
Enter desired number of copiers
Press [OK]
To add any finishing options to the document
Press [Properties]
At [Duplex] Select [Top to Top] or [Top To Bottom]
To Staple: Open the Staple drop down
Select [Top], [Bottom], [Center] or [2 at Left]
Select [Hole Punch]
Select desired position
Press [OK] repeatedly to print

Additional Print Output Options
Besides printing a job directly to the copier, here are additional feature functionality from your desktop:-
Locked Print: Temporarily holds print jobs in the memory until a valid password is entered at the control panel. Files are
automatically deleted from the system HDD after printing.
Hold Print: Temporarily holds multiple print files in the memory until selected. Does not require the user to enter a password.
Sample Print: Outputs the first set of a multiple-set print job so that output settings can be checked for accuracy prior to printing the
entire job.
Stored Print/Store and Print: Identical in functionality to Hold Print, except files are not immediately deleted after printing. Store and
Print enables users to print files immediately while simultaneously storing data. 4-8 digit password is optional.
Document Server: Sends files directly to the document server for storage and printing at a later date.

Printer Properties
Job Type
Locked Print: Temporarily holds print jobs in the memory until a valid password is entered at the control
panel. Files are automatically deleted from the system HDD after printing.
Hold Print: Temporarily holds multiple print files in the memory until selected. Does not require the user to
enter a password.
Sample Print: Outputs the first set of a multiple-set print job so that output settings can be checked for
accuracy prior to printing the entire job.
Stored Print/Store and Print: Identical in functionality to Hold Print, except files are not immediately deleted
after printing. Store and Print enables users to print files immediately while simultaneously storing data. 4-8
digit password is optional.
Document Server: Sends files directly to the document server for storage and printing at a later date.

Printing To Document Server
Open your document to Print
Select [File>Print]
Select the Ricoh Print driver
Press [Properties]
At [Job Type] open the drop down window
and choose [Document Server]
Press [OK]
Press [Details]
Enter user Information:
User ID (if applicable) or leave blank
File Name
Password (if applicable)
User Name
Press [OK] repeatedly to print

Retrieving Confidential Documents
At Copier Panel-
Press [Printer] key to access the
list of stored files from your
computer as listed on right:-

Retrieving Confidential Document at Copier
Printer must be online to be
able to submit work via
desktop
Main Display
Print Jobs List
Highlight
file and
select
print.
If you submitted
your print job via
the “locked Print”
feature, you will
now be prompted
for your password.
At Copier Panel
Press [Printer]
Press [Print Jobs]
Select the [Locked Print Job List]
Select the job you want to print
Press [Print] enter password press
Document will print and erase!

Booklet Printing –Large & Small
Open the document
Press File >print
Select the Ricoh Print Driver (PCL5e/PCL6)
Press Properties
At Page Set up Tab
Select Duplex>booklet
Select Staple>2 at center
Across from Duplex option select non reduction booklet>say ok to the message
At Paper Setup Tab
Select the tray that has the 11x17 paper
Press OK, Ok, Ok, to print
Place the 8 1/2x11 paper in one of the internal trays (copier cannot staple a booklet document in portrait mode)
Open the document
Press File >print
Select the Ricoh Print Driver (PCL5e/PCL6)
Press Properties
At Page Set up Tab
Select Duplex>booklet
Select Staple>2 at center
At Paper Setup Tab
Select the tray that has the 8 1/2x11 paper to print the document.
Press OK, Ok, Ok, to print

Scanning Documents
From Copier Panel, Select Scanner –Place the documents to be scanned
in the Document Feeder or on the Platen Glass and Select the
appropriate options for your Documents where necessary.

Scanner Display Panel Options
Preview scan before sending.
Select tabs to switch between
email and folder scan
destinations.
Add email message.
Add subject heading.
Add security features to document
i.e. encryption & signature. Set up notification when your email is opened.
Set sender from list of
registered users.
Check file status.
Select file stored in the
document server.
Set resolution, scan size &
scan type.
One or two sided original.
Set file types between multi
and single page PDF, TIFF
and JPEG*
* JPEG scanning in single page mode only.
Program email destinations into
one touch buttons. Groups and
individual addresses can be
programmed.
For manual email entry

(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)
1. At copier Screen Press [Scanner]
2. Select [E-mail] or [Folder] Tab
3. Select destination [email address or folder location
Basic Scanning
4. Place Originals in Feeder or on Glass
5. Press [Start]

(Note: Screenshots are provided for reference purposes only. Your display may vary depending on your operating system and device.)
Preview scan before sending.
Check file status.
Select Document Types
Drop Out Color From Documents
Scanning Options for Documents

Viewing the Job at your Desktop

Faxing Documents From Copier

Fax Header Information Set-Up
1. Press the [User Tools/Counter] key
2. Touch the [Facsimile Features] key
3. Check that the [Gen. Settings/Adjust] tab
is selected then touch the [Program Fax
Information] key
4. Touch the [Own Name] key
5. Touch the [Own Name] key at the next
menu then enter a name from the display
keypad
6. Touch the [OK] key to accept the name and return
to the previous menu
7. Touch the [Own Fax Number] key
8. Touch the [For G3-1] key ( there may be other
G3 keys depending on the options installed on your
machine)
9. Enter your fax number from the blue
numeric keypad then touch [OK]
10. Touch the [Exit] key then press the
[User Tools/Counter] key to return to
Standby Mode

How to FAX From Copier Panel
To Fax A Document
Press [Facsimile] key
Place Document in Feeder or on Glass
Enter Fax Number using numeric Key Pad or
Select from Programmed List
Press Start

Select Stored Fax Destination(s) or enter a New Destination using the
Numeric Key Pad on Right Side of Copier
Use to Store a FAX Destination
Users can send single document to one or more users simultaneously. Use
The Original Feed type to select 2 sided when originals are 2 sided and copier
Will scan and send both sides. When Networked, users have the option of
Installing the LAN fax driver for faxing documents from the desktop with fax
Covers and other options. Confirmations can print automatically, selectively,
for errors only or off.

Faxing From Desktop
1. Open the document you wish to fax
2. Select [File], then [Print] 3. In the [Name] list, click the LAN-Fax M8 driver
4. Press [OK] or [Print].
5. At [Fax Number] type the Recipient's Fax# just as if you were
manually dialing the number at a Fax Machine or select from [Address
Book], if the number is already pre-programmed in address book.
6. Press [Set as Destination] to confirm Recipient's destination.
You can select more than one destination to send same fax.
7. Press [Attach Cover] to add a fax cover to the document, you
can customize your fax cover. 8. Press [Send] or [Print]