Ricoh SP 203S User manual

Operating Instructions
User Guide
For safe and correct use, be sure to read "Safety Information" before using the machine.

TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................4
Introduction.....................................................................................................................................................4
Legal Prohibition.............................................................................................................................................4
Disclaimer........................................................................................................................................................4
Model-Specific Information...............................................................................................................................5
Important Safety Instructions .........................................................................................................6
User Information on Electrical & Electronic Equipment...............................................................................6
Environmental Advice for Users....................................................................................................................6
Note for the Battery and/or Accumulator Symbol (For EU countries only)..............................................7
Important Safety Instructions .........................................................................................................8
Notes on Lamp(s) Inside This Machine.........................................................................................................8
Notes to Users in the State of California......................................................................................................8
ENERGY STAR Program....................................................................................................................................9
1. Guide to the Machine
Guide to Components......................................................................................................................................11
Exterior..........................................................................................................................................................11
Interior...........................................................................................................................................................12
Control Panel................................................................................................................................................12
What is Smart Organizing Monitor?..............................................................................................................15
2. Loading Paper
Supported Paper..............................................................................................................................................17
Non-Recommended Paper Types...................................................................................................................19
Print Area..........................................................................................................................................................20
Loading Paper..................................................................................................................................................22
Loading Paper into Tray 1...........................................................................................................................22
Loading Paper into Bypass Tray.................................................................................................................25
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................26
Placing Originals..............................................................................................................................................28
About Originals............................................................................................................................................28
Placing Originals on the Exposure Glass...................................................................................................29
3. Printing Documents
Basic Operation...............................................................................................................................................31
Printing on Both Sides of Sheets..................................................................................................................32
1

Canceling a Print Job...................................................................................................................................33
If a Paper Mismatch Occurs............................................................................................................................35
Continuing Printing Using Mismatched Paper...........................................................................................35
Resetting the Print Job..................................................................................................................................35
4. Copying Originals
Basic Operation...............................................................................................................................................37
Canceling a Copy.......................................................................................................................................38
Making Enlarged or Reduced Copies............................................................................................................39
Specifying Reduce/Enlarge.......................................................................................................................39
Copying Both Sides of an ID Card onto One Side of Paper........................................................................41
Copying an ID Card....................................................................................................................................41
Specifying the Scan Settings...........................................................................................................................44
Adjusting Image Density..............................................................................................................................44
Selecting the Document Type According to Original...............................................................................44
5. Scanning Originals
Scanning from a Computer.............................................................................................................................47
Using TWAIN scanner................................................................................................................................47
TWAIN Scanning.........................................................................................................................................47
Basic Operation for WIA Scanning...........................................................................................................49
6. Configuring the Machine Using Utilities
Using Smart Organizing Monitor...................................................................................................................51
Checking the Status Information.................................................................................................................51
Configuring the Machine Settings..............................................................................................................52
Printing the Configuration Page..................................................................................................................53
Updating the Firmware................................................................................................................................53
7. Maintaining the Machine
Replacing the Print Cartridge..........................................................................................................................55
Cautions When Cleaning................................................................................................................................57
Cleaning the Inside of the Machine................................................................................................................58
Cleaning the Exposure Glass..........................................................................................................................59
8. Troubleshooting
Common Problems...........................................................................................................................................61
Paper Feed Problems.......................................................................................................................................62
2

Removing Printing Jams...............................................................................................................................63
Print Quality Problems......................................................................................................................................69
Checking the Condition of the Machine....................................................................................................69
Printer Problems................................................................................................................................................70
Print Positions Do Not Match Display Positions.........................................................................................71
Copier Problems...............................................................................................................................................72
Scanner Problems.............................................................................................................................................73
Error and Status Indicate on the Control Panel..............................................................................................74
Codes on the Screen...................................................................................................................................74
Error and Status Messages Appear on the Smart Organizing Monitor......................................................76
9. Appendix
Notes About the Toner.....................................................................................................................................79
Moving and Transporting the Machine..........................................................................................................80
Disposal........................................................................................................................................................80
Where to Inquire..........................................................................................................................................80
Consumables....................................................................................................................................................81
Print Cartridge..............................................................................................................................................81
Specifications of the Machine.........................................................................................................................82
General Function Specifications.................................................................................................................82
Printer Function Specifications....................................................................................................................83
Copier Function Specifications...................................................................................................................84
Scanner Function Specifications.................................................................................................................85
Trademarks.......................................................................................................................................................86
INDEX.............................................................................................................................................................89
3

How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
4

Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CTT110
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
5

Important Safety Instructions
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
6

on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.
Note for the Battery and/or Accumulator Symbol (For EU countries only)
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
7

Important Safety Instructions
Notes on Lamp(s) Inside This Machine
Notes to Users in the State of California
Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate
8

ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment
The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a
received fax, or when any key is pressed.
Energy Saver mode 1
This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation
is completed.
Energy Saver mode 2
This machine automatically enters Energy Saver mode 2 1 minute after the last operation is
completed.
Specifications
Energy Saver mode 1 Power Consumption*1 40 W or less
Default Interval 30 seconds
Recovery Time*1 10 seconds or less
9

Energy Saver mode 2 Power Consumption*1 3.9 W or less
Default Interval 1 minute
Recovery Time*1 17 seconds or less
*1 Recovery time and power consumption may differ depending on the conditions and environment of the
machine.
Recycled Paper
We recommend you to use environmentally friendly recycled paper.
Please contact your sales representative for recommended paper.
10

1. Guide to the Machine
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
Exterior
1
2
9
4
5
10
3
6
8
7
CTT069
11
12
1. Exposure Glass
Place originals here sheet by sheet.
2. Control Panel
Contains a screen and keys for machine control.
3. Exposure Glass Cover
Open this cover to place originals on the exposure glass.
4. Stop Fences
Raise this fence to prevent paper from falling off.
5. Front Cover
Open this cover to replace consumables or clear a paper jam.
11

6. Bypass Tray
This tray can hold one sheet of plain paper.
7. Tray 1
This tray can hold up to 150 sheets of plain paper.
8. Power Switch
Use this switch to turn the power on or off.
9. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
10. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
11. USB Port
Use this port to connect the machine to a computer using a USB cable.
12. Tray Cover
Attach this cover when you extend the tray.
Interior
CTT065
1
1. Print Cartridge
A replacement consumable that is required to make prints on paper. It needs to be replaced after
approximately every 1,500 or 2,600 pages printed. For details about replacing the cartridge, see page 55
"Replacing the Print Cartridge".
Control Panel
• The actual control panel may look different from the illustration below, depending on the country of
use.
1. Guide to the Machine
12

CTT134
5
6
2
1
3
4
7
8
9
10
11
1. Original Type Indicator
Displays the original type in three levels.
The original type is indicated by which segment is lit on this indicator.
Upper: Text/Photo
Middle: Text
Lower: Photo
2. Original Type key
Use this key to select the type of original.
3. Density Indicator
Displays the copy density in three levels.
The print density is indicated by which segment is lit on this indicator.
• Left: Lighter than normal
• Middle: Normal density
• Right: Darker than normal
Guide to Components
13

4. [Density] Key
Use this key to adjust the copy density.
5. [ID Card Copy] Key
Use this key to perform an ID copy.
6. Screen
Shows the number of copies and the error code.
7. [Number of copies] Key
Use this key to change the number of copies.
8. [Stop/Clear] Key
When the machine is online, press this key to cancel an ongoing print job.
9. [Start] Key
Use this key to start copying.
10. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing or scanning is in progress.
11. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
almost out of toner.
1. Guide to the Machine
14

What is Smart Organizing Monitor?
Install this utility on your computer from the included CD-ROM before using it.
Smart Organizing Monitor provides the following functions:
• Displays the status of the machine
Displays paper jam messages and other error messages.
• Paper size and type settings
Displays the settings for paper sizes or types available on this machine.
• Print test and configuration pages
Prints List/Report to check the list of settings for this machine and other information.
• Modify the system settings
Use to change custom paper size settings and other settings on this machine.
• Modify the printer settings
Use to change print settings such as [Error Skip:] and [I/O Time Out:] on this machine.
• Modify the copy settings
Use to change the machine’s copy settings, such as [Reduce / Enlarge:] and bypass tray settings.
For details about basic instructions on how to use Smart Organizing Monitor, see page 51
"Configuring the Machine Using Utilities".
What is Smart Organizing Monitor?
15

1. Guide to the Machine
16

2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6
• 16K (197 × 273 mm)
• 16K (195 × 270 mm)
• 16K (184 × 260 mm)
• Custom Paper Size
The following paper sizes are supported as custom paper sizes:
• Width
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Length
Approximately 148-356 mm (5.8-14 inches)
Paper Type
• Plain Paper (65-99 g/m2 (17-26 lb.))
• Recycled Paper (75-90 g/m2 (20-24 lb.))
• Thin Paper (52-64 g/m2 (14-17 lb.))
• Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper Capacity
• Tray1
150 sheets
(70 g/m2, 19 lb.)
17

• Bypass Tray
1 sheets
(70 g/m2, 19 lb.)
2. Loading Paper
18