Ricoh PG-C2 User manual

Operating Instructions
About This Machine
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Getting Started
Entering Text
Appendix
1
2
3

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, the supplier recommends that you use genuine ink from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
220 - 240V, 50/60Hz, 2A or less
Please be sure to connect the power cord to a power source as above. For details about power source,
see Troubleshooting.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

ii
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that you can use to prevent unauthorized use of the machine, data tam-
pering, or information leakage. For enhanced security, we recommend that
you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Im-
age Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
❖PostScript 3 Supplement
Explains how to set up and use PostScript 3.
❖UNIX Supplement
For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
This manual includes descriptions of functions and settings that might not be
available on this machine.
❖Other manuals
•QuickGuide
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder Professional *1 DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter EX Enter-
prise *1
the ScanRouter delivery software

iii
Manuals List
*1 Only the English version of the Quick Guide is provided as a printed manual. Ver-
sions in other languages are provided as PDF manuals.
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
About This Machine No No Yes
Troubleshooting No No Yes
Copy Reference No No Yes
Facsimile Reference No No Yes
Printer Reference No No Yes
Scanner Reference No No Yes
Network Guide No No Yes
General Settings Guide No No Yes
Security Reference No No Yes
PostScript 3 Supplement No No Yes
UNIX Supplement No No Yes
Quick Guide Yes *1 No Yes

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What You Can Do with This Machine
This section introduces the features of this machine.
Note
❒For details about options, see “Options”.
Reference
p.16 “Options”
Using This Machine as a Copier
You can make copies of originals.
• You can make copies in full colour. You can switch the colour copy mode de-
pending on the type of originals used and the desired finish.
• You can adjust colour tones and image qualities of copies.
• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the
machine automatically detects the original size, and then selects an appropri-
ate reproduction ratio based on the paper size you select. If the orientation in
which your original is placed is different from that of the paper you are cop-
ying onto, the machine rotates the original image by 90 degrees and fits it on
the copy paper.
• The Duplex (optional) and Combine functions allow you to save on paper by
copying multiple pages onto single sheets.
•
You can copy onto various types of paper such as envelopes and OHP transparencies.
• You can sort copies.
Reference
See Copy Reference.
BDU001S

v
Using This Machine as a Printer
You can print documents created in applications.
• This machine supports network and local connections.
• You can print on glossy paper.
• The optional PostScript 3 unit allows you to send PDF files directly to the ma-
chine for printing, without having to open a PDF application.
• The optional Function Upgrade Option allows you to print or delete Sample
Print, Locked Print, Hold Print, and Stored Print jobs that are stored on this
machine's hard disk.
• The optional Function Upgrade Option allows you to collate printed paper.
• With the optional Function Upgrade Option, USB host interface board, and
PictBridge card installed, you can connect a PictBridge-compatible digital
camera to this machine using a USB cable. This allows you to print the photo-
graphs stored on the camera using the camera's own interface.
Reference
See Printer Reference.
BDU002S

vi
Paperless Fax Transmission
You can send a file by fax without printing it.
Transmission
You can send a fax from your computer over the network (Ethernet or wireless
LAN) to this machine, which then forwards the fax via its telephone connection
(LAN-Fax).
• To send a fax, print from the Windows application you are working with, se-
lect LAN-Fax as the printer, and then specify the destination.
• You can also check the sent image data.
• For details about machine's settings, see “Network Settings”, General Settings
Guide.
• For details about how to use the function, see “Fax via Computer”, Facsimile
Reference.
AMA043S

vii
Fax Transmission and Reception Over the Internet
This machine supports Internet Fax and IP-Fax.
❖Internet Fax
This machine converts scanned document images to e-mail format, and trans-
mits and receives this data over the Internet.
• To send a document, specify an e-mail address instead of dialing the des-
tination telephone number (Internet Fax Transmission).
• This machine can receive e-mail messages via Internet Fax or from com-
puters (Internet Fax Reception).
• Internet Fax compatible machines and computers that have e-mail ad-
dresses can receive e-mail messages via Internet Fax.
❖IP-Fax
The IP-Fax function sends or receives documents between two facsimiles di-
rectly via a TCP/IP network.
• To send a document, specify an IP address or host name instead of a fax
number (IP-Fax Transmission).
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
• Using a VoIP gateway, this machine can send to G3 facsimiles connected
to the public switched telephone network (PSTN).
Reference
For details about settings, see “Network Settings”, General Settings Guide.
For details about how to transmit and receive documents over the Internet,
see “Transmission” and “Reception”, Facsimile Reference.
ALZ006S

viii
Using the Scanner in a Network Environment
You can use a scanner over the network.
• You can send scan files to a specified destination using e-mail (Sending scan
files by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See “Sending Scan Files by Scan to Folder”, Scanner Reference.
• You can use this machine as a delivery scanner for the ScanRouter delivery
software (Network delivery scanner). You can save scan files in the delivery
server or send them to a folder in a computer on the same network. For details
about the machine's settings, see “Network Settings”, General Settings Guide.
For details about how to use the function, see “Delivering Scan Files”, Scan-
ner Reference.
AMA044S