Ricoh PG-C2 User manual

Operating Instructions
About This Machine
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Getting Started
Entering Text
Appendix
1
2
3

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, the supplier recommends that you use genuine ink from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
220 - 240V, 50/60Hz, 2A or less
Please be sure to connect the power cord to a power source as above. For details about power source,
see Troubleshooting.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

ii
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that you can use to prevent unauthorized use of the machine, data tam-
pering, or information leakage. For enhanced security, we recommend that
you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Im-
age Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
❖PostScript 3 Supplement
Explains how to set up and use PostScript 3.
❖UNIX Supplement
For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
This manual includes descriptions of functions and settings that might not be
available on this machine.
❖Other manuals
•QuickGuide
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder Professional *1 DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter EX Enter-
prise *1
the ScanRouter delivery software

iii
Manuals List
*1 Only the English version of the Quick Guide is provided as a printed manual. Ver-
sions in other languages are provided as PDF manuals.
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
About This Machine No No Yes
Troubleshooting No No Yes
Copy Reference No No Yes
Facsimile Reference No No Yes
Printer Reference No No Yes
Scanner Reference No No Yes
Network Guide No No Yes
General Settings Guide No No Yes
Security Reference No No Yes
PostScript 3 Supplement No No Yes
UNIX Supplement No No Yes
Quick Guide Yes *1 No Yes

iv
What You Can Do with This Machine
This section introduces the features of this machine.
Note
❒For details about options, see “Options”.
Reference
p.16 “Options”
Using This Machine as a Copier
You can make copies of originals.
• You can make copies in full colour. You can switch the colour copy mode de-
pending on the type of originals used and the desired finish.
• You can adjust colour tones and image qualities of copies.
• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the
machine automatically detects the original size, and then selects an appropri-
ate reproduction ratio based on the paper size you select. If the orientation in
which your original is placed is different from that of the paper you are cop-
ying onto, the machine rotates the original image by 90 degrees and fits it on
the copy paper.
• The Duplex (optional) and Combine functions allow you to save on paper by
copying multiple pages onto single sheets.
•
You can copy onto various types of paper such as envelopes and OHP transparencies.
• You can sort copies.
Reference
See Copy Reference.
BDU001S

v
Using This Machine as a Printer
You can print documents created in applications.
• This machine supports network and local connections.
• You can print on glossy paper.
• The optional PostScript 3 unit allows you to send PDF files directly to the ma-
chine for printing, without having to open a PDF application.
• The optional Function Upgrade Option allows you to print or delete Sample
Print, Locked Print, Hold Print, and Stored Print jobs that are stored on this
machine's hard disk.
• The optional Function Upgrade Option allows you to collate printed paper.
• With the optional Function Upgrade Option, USB host interface board, and
PictBridge card installed, you can connect a PictBridge-compatible digital
camera to this machine using a USB cable. This allows you to print the photo-
graphs stored on the camera using the camera's own interface.
Reference
See Printer Reference.
BDU002S

vi
Paperless Fax Transmission
You can send a file by fax without printing it.
Transmission
You can send a fax from your computer over the network (Ethernet or wireless
LAN) to this machine, which then forwards the fax via its telephone connection
(LAN-Fax).
• To send a fax, print from the Windows application you are working with, se-
lect LAN-Fax as the printer, and then specify the destination.
• You can also check the sent image data.
• For details about machine's settings, see “Network Settings”, General Settings
Guide.
• For details about how to use the function, see “Fax via Computer”, Facsimile
Reference.
AMA043S

vii
Fax Transmission and Reception Over the Internet
This machine supports Internet Fax and IP-Fax.
❖Internet Fax
This machine converts scanned document images to e-mail format, and trans-
mits and receives this data over the Internet.
• To send a document, specify an e-mail address instead of dialing the des-
tination telephone number (Internet Fax Transmission).
• This machine can receive e-mail messages via Internet Fax or from com-
puters (Internet Fax Reception).
• Internet Fax compatible machines and computers that have e-mail ad-
dresses can receive e-mail messages via Internet Fax.
❖IP-Fax
The IP-Fax function sends or receives documents between two facsimiles di-
rectly via a TCP/IP network.
• To send a document, specify an IP address or host name instead of a fax
number (IP-Fax Transmission).
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
• Using a VoIP gateway, this machine can send to G3 facsimiles connected
to the public switched telephone network (PSTN).
Reference
For details about settings, see “Network Settings”, General Settings Guide.
For details about how to transmit and receive documents over the Internet,
see “Transmission” and “Reception”, Facsimile Reference.
ALZ006S

viii
Using the Scanner in a Network Environment
You can use a scanner over the network.
• You can send scan files to a specified destination using e-mail (Sending scan
files by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See “Sending Scan Files by Scan to Folder”, Scanner Reference.
• You can use this machine as a delivery scanner for the ScanRouter delivery
software (Network delivery scanner). You can save scan files in the delivery
server or send them to a folder in a computer on the same network. For details
about the machine's settings, see “Network Settings”, General Settings Guide.
For details about how to use the function, see “Delivering Scan Files”, Scan-
ner Reference.
AMA044S

ix
Administrating the Machine (Security Functions)
You can prevent information leakage by managing the machine.
• You can control the use of the machine, as well as prevent machine settings
from being changed without authorization. See Security Reference.
• By setting passwords, you can prevent unauthorized access via the network.
See Security Reference.
• You can erase the data on the hard disk to prevent the information from leak-
ing out. See the manual for the DataOverWriteSecurity Unit (optional) and
Security Reference.
AMA045S

x
Monitoring the Machine Via Computer
You can change the machine's settings and monitor its status from a connected
computer.
• Web Image Monitor lets you configure and operate the machine using a Web
browser on a computer. You can also install SmartDeviceMonitor for Admin
on a computer to configure and operate the machine.
• Using Web Image Monitor, you can register information in the address book,
specify the machine's settings, and check the machine's status with ease.
• Using Web Image Monitor, you can check and specify the initial settings (sys-
tem settings, printer features, network settings, security settings/certificate
management, and E-mail Notification), control print jobs, display the print
job journal, and protect the data in the machine using authentication.
• You can also use SmartDeviceMonitor for Admin to register information in
the address book.
AMA046S

xi
Preventing an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
• Using the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security Unit (op-
tional), protected pages are grayed out in the copy, preventing confidential
information from being copied. Protected fax messages are grayed out before
being transmitted or stored. If a document protected by unauthorized copy
guard is copied on a machine that is equipped with the Copy Data Security
Unit, the machine beeps to notify users that unauthorized copying is being at-
tempted. If the document is copied on a machine without the Copy Data Se-
curity Unit, the hidden text becomes conspicuous in the copy, showing that
the copy is unauthorized.
•Usingtheprinterdriver,you can embed text in the printed document for un-
authorized copy prevention. If the document is copied, scanned, or stored in
a Document Server by a copier or multifunction printer, the embedded text
appears conspicuous in the copy, discouraging such unauthorized copying.
AMA001S

xii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Manuals List .............................................................................................................. iii
What You Can Do with This Machine..................................................................iv
Using This Machine as a Copier ............................................................................... iv
Using This Machine as a Printer ................................................................................ v
Paperless Fax Transmission..................................................................................... vi
Fax Transmission and Reception Over the Internet................................................. vii
Using the Scanner in a Network Environment .........................................................viii
Administrating the Machine (Security Functions)...................................................... ix
Monitoring the Machine Via Computer....................................................................... x
Preventing an Unauthorized Copy ............................................................................ xi
Notice ......................................................................................................................1
Important ....................................................................................................................1
Notes To Wireless LAN Interface (optional) Users ....................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
Names of Major Options ............................................................................................2
Safety Information .................................................................................................3
Safety During Operation.............................................................................................3
Safety Precautions to be Followed.............................................................................3
User Information on Electrical & Electronic Equipment ....................................8
Users in the EU, Switzerland and Norway .................................................................8
All Other Users...........................................................................................................8
ENERGY STAR Program .......................................................................................9
Recycled Paper..........................................................................................................9
1. Getting Started
Guide to Components .........................................................................................11
Control Panel Angle Adjustment Button...................................................................13
Output Tray Guide....................................................................................................15
Options.....................................................................................................................16
Control Panel........................................................................................................18
Display ..................................................................................................................21
Reading the Display and Using Keys.......................................................................21
When the Authentication Screen is Displayed..................................................22
User Code Authentication (Using the Control Panel)...............................................22
User Code Authentication (Using a Printer Driver) ..................................................23
Login (Using the Control Panel) ...............................................................................23
Logout (Using the Control Panel).............................................................................23
Login (Using a Printer Driver)...................................................................................24
Login (Using Web Image Monitor) ...........................................................................24
Logout (Using Web Image Monitor) .........................................................................24
Changing Modes ..................................................................................................25
System Reset...........................................................................................................25

xiii
Turning On/Off the Power ...................................................................................26
Turning On the Main Power .....................................................................................26
Turning On the Power ..............................................................................................27
Turning Off the Power ..............................................................................................28
Turning Off the Main Power .....................................................................................29
Saving Energy..........................................................................................................30
2. Entering Text
Entering Text ........................................................................................................31
Available Characters ................................................................................................31
Keys .........................................................................................................................31
How to Enter Text ....................................................................................................32
3. Appendix
Dos and Don'ts.....................................................................................................41
Saving Colour Copies ..............................................................................................42
Software and Utilities Included on the CD-ROM...............................................43
Viewing the Contents of the CD-ROM .....................................................................43
PDF Manuals ...........................................................................................................44
Printer Drivers for This Machine...............................................................................44
TWAIN Driver ...........................................................................................................45
LAN-Fax Driver ........................................................................................................46
DeskTopBinder Lite..................................................................................................47
SmartDeviceMonitor for Admin ................................................................................48
DeskTopBinder-SmartDeviceMonitor for Client .......................................................49
Specifications for the Main Unit .........................................................................50
Specifications for Options ..................................................................................53
Exposure Glass Cover .............................................................................................53
Auto Document Feeder (ADF) .................................................................................53
Auto Document Feeder capable of scanning both sides of a sheet (ARDF)............54
Duplex Unit...............................................................................................................54
Lower Paper Tray (1-tray type) ................................................................................55
Lower Paper Trays (2-tray type) ..............................................................................55
Function Upgrade Option .........................................................................................56
IEEE 1284 Interface Board ......................................................................................56
Wireless LAN Board.................................................................................................56
Bluetooth Interface Unit............................................................................................57
USB Host Interface Unit ...........................................................................................57
Recommended Paper Sizes and Types .............................................................58
Unusable Paper....................................................................................................62
Paper Storage.......................................................................................................63
INDEX......................................................................................................... 64

xiv

1
Notice
Important
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-
ports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions con-
cerning the legality of copying or printing certain items, consult with your legal
advisor.
Colours on colour keys or the colour circle may differ slightly from the colours
of actual copies.
This machine is equipped with a function that prevents making counterfeit bank
bills. Due to this function the original images similar to bank bills may not be
copied properly.
Notes To Wireless LAN Interface (optional) Users
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Direc-
tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999
on radio equipment and telecommunications terminal equipment and the mu-
tual recognition of their conformity.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/.
Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands
is prohibited.

2
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of this manual.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of this manual.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
This symbol indicates information or preparations required prior to operating.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder →ADF
• Auto Document Feeder capable of scanning both sides of a sheet →ARDF

3
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
Safety Precautions to be Followed
This section explains safety precautions that should always be followed when
using this machine.
Environments where the machine can be used
This section explains safety precautions about environments where the machine
can be used.
RWARNING:
RCAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, could result
in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result
in minor or moderate injury or damage to property.
•Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
•Protect the machine from dampness or wet weather, such as rain and snow.
•Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
•Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
•Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is used
heavily.

4
Handling power cords and power plugs
This section explains safety precautions about handling power cords and power
plugs.
RWARNING:
RCAUTION:
•Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•If the power cord is damaged (exposure of the core, disconnection,
etc.), contact your service representative to change a new one. Oper-
ating the machine with a damaged power cord may cause an electric
shock or fire.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•To disconnect the power cord, pull it out by plug. Do not drag the cord itself.
Doing so may result in damage to the cord, leading to fire or electric shock.
•For safety reason, unplug the power cord from the wall outlet if the machine
will not be used for an extended period of time such as holidays.