Ricoh Savin C230 User manual

Simple Search
Getting Started
Adding Paper
Adding Toner and Staples
Entering Text
On-screen Operating Instructions
Remarks
Appendix
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
About This Machine
Operating Instructions

Documentation for This Machine
About This Machine (This manual)
Troubleshooting
Copy and Document Server Reference
Using the various copier functions
Using the Document Server functions
Changing the default settings of the copier and Document Server functions, and related information
Facsimile Reference
Sending and receiving faxes
Using the fax function through a computer
Changing the default settings of the fax function, and related information
Printer Reference
Installing the driver for the printer function
Changing the default settings of the printer function, and related information
Scanner Reference
Sending scan files
Storing scan files
Changing the default settings of the scanner function, and related information
Network and System Settings Reference
Connecting to a network
Registering addresses for fax/scanner functions
Changing the default settings of the system, and related information
Security Reference
PostScript 3 Supplement
VM Card Extended Feature Settings Device Reference
VM Card Extended Feature Settings Web Reference
Quick Reference Copy Guide
Quick Reference Printer Guide
Quick Reference Fax Guide
Quick Reference Scanner Guide
App2Me Start Guide
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1

TABLE OF CONTENTS
Documentation for This Machine.......................................................................................................................1
Manuals for This Machine.................................................................................................................................7
Manuals List.........................................................................................................................................................9
What You Can Do with This Machine............................................................................................................10
Using This Machine as a Copier................................................................................................................10
Using This Machine as a Printer..................................................................................................................11
Utilizing Stored Documents.........................................................................................................................11
Paperless Fax Transmission and Reception...............................................................................................12
Fax Transmission and Reception Over the Internet...................................................................................14
Using the Facsimile and the Scanner in a Network Environment.............................................................15
Administrating the Machine/Protecting Documents (Security Functions)...............................................15
Monitoring and Setting the Machine Via Computer.................................................................................16
Preventing an Unauthorized Copy.............................................................................................................17
Notice................................................................................................................................................................18
Important......................................................................................................................................................18
How to Read This Manual...............................................................................................................................19
Symbols........................................................................................................................................................19
Machine Types.............................................................................................................................................19
Names of Major Items.................................................................................................................................20
Notes............................................................................................................................................................20
Safety Information............................................................................................................................................21
Safety During Operation.............................................................................................................................21
Safety Precautions to Be Followed.............................................................................................................21
Safety Labels of This Machine.........................................................................................................................29
Positions of WARNING and CAUTION labels on Types 1 and 3..........................................................29
Positions of WARNING and CAUTION labels on Types 2 and 4..........................................................31
Power Switch Symbols.................................................................................................................................34
ENERGY STAR Program..................................................................................................................................35
Energy Saving Functions..................................................................................................................................36
Laws and Regulations......................................................................................................................................37
Legal Prohibition..........................................................................................................................................37
Laser Safety..................................................................................................................................................37
Notes to users in the United States of America..........................................................................................37
2

Important Safety Instructions.......................................................................................................................39
1. Simple Search
Searching by What You Want to Do.............................................................................................................41
I Want to Save my Paper Document!.........................................................................................................41
I Want to Convert Documents to Electronic Formats Easily!.....................................................................42
I Want to Register Destinations!..................................................................................................................43
I Want to Operate the Machine More Effectively!...................................................................................43
Searching by Keyword....................................................................................................................................45
Paper.............................................................................................................................................................45
Register/Change/Delete............................................................................................................................45
Color.............................................................................................................................................................46
Check............................................................................................................................................................46
Install.............................................................................................................................................................47
Envelope.......................................................................................................................................................47
2. Getting Started
Guide to Components......................................................................................................................................49
Options.............................................................................................................................................................52
External Options..........................................................................................................................................52
Internal Options...........................................................................................................................................52
Control Panel....................................................................................................................................................54
Adjusting the Angle of the Control Panel...................................................................................................57
Display Panel....................................................................................................................................................58
Simplified Display........................................................................................................................................58
Changing the Display Language................................................................................................................59
When the Authentication Screen is Displayed...............................................................................................61
User Code Authentication (Using the Control Panel)................................................................................61
User Code Authentication (Using a Printer Driver)....................................................................................62
Login (Using the Control Panel)..................................................................................................................62
Logout (Using the Control Panel)................................................................................................................63
Login (Using a Printer Driver)......................................................................................................................63
Login (Using Web Image Monitor)............................................................................................................64
Logout (Using Web Image Monitor)..........................................................................................................64
Changing Modes.............................................................................................................................................65
3

System Reset.................................................................................................................................................66
Turning On/Off the Power..............................................................................................................................67
Turning On the Main Power........................................................................................................................67
Turning On the Power..................................................................................................................................68
Turning Off the Power..................................................................................................................................68
Turning Off the Main Power........................................................................................................................69
Saving Energy..............................................................................................................................................70
Inserting and Removing a Removable Memory Device................................................................................72
Inserting an SD Card...................................................................................................................................72
Inserting a USB Memory.............................................................................................................................73
Removing an SD Card.................................................................................................................................73
Removing a USB Memory...........................................................................................................................74
Downloading Utility Software.........................................................................................................................75
SmartDeviceMonitor for Admin..................................................................................................................75
DeskTopBinder.............................................................................................................................................75
SmartDeviceMonitor for Client...................................................................................................................76
3. Adding Paper
Loading Paper..................................................................................................................................................77
Loading Paper into Trays 1 - 4...................................................................................................................77
Loading Orientation-Fixed Paper or Two-Sided Paper............................................................................79
Changing the Paper Size.................................................................................................................................80
Changing the Paper Size in Trays 1 - 4.....................................................................................................80
Changing to a Size That Is Not Automatically Detected..........................................................................83
Changing Paper Thickness Settings................................................................................................................87
Recommended Paper Sizes and Types..........................................................................................................89
Envelopes..........................................................................................................................................................94
Thick Paper.......................................................................................................................................................95
Unusable Paper................................................................................................................................................96
Paper Storage..................................................................................................................................................98
4. Adding Toner and Staples
Adding Toner....................................................................................................................................................99
Replacing Toner.........................................................................................................................................100
Sending Faxes or Scanned Documents When Toner Has Run Out......................................................102
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Used Toner.................................................................................................................................................102
Adding Staples...............................................................................................................................................103
5. Entering Text
Entering Text...................................................................................................................................................105
Available Characters................................................................................................................................105
Keys............................................................................................................................................................105
How to Enter Text......................................................................................................................................106
6. On-screen Operating Instructions
Formats of the Operating Instructions..........................................................................................................109
Reading the HTML Manuals on the CD-ROMs...........................................................................................110
Installing and Opening the HTML Manuals................................................................................................111
Reading the PDF Manuals on the CD-ROM................................................................................................113
7. Remarks
Dos and Don'ts...............................................................................................................................................115
Saving Color Copies.................................................................................................................................116
Where to Put Your Machine.........................................................................................................................117
Machine Environment...............................................................................................................................117
Power Connection.....................................................................................................................................120
Maintaining Your Machine...........................................................................................................................122
Cleaning the Machine..............................................................................................................................122
Cleaning the Exposure Glass...................................................................................................................122
Cleaning the Auto Document Feeder.......................................................................................................122
Cleaning the Dustproof Glass..................................................................................................................123
Cleaning the Power Cord Plug.................................................................................................................124
Backing Up Hard Disk Data.........................................................................................................................125
Counter...........................................................................................................................................................126
Inquiry.............................................................................................................................................................127
8. Appendix
Software and Utilities Included on the CD-ROM........................................................................................129
Viewing the Contents of the CD-ROM.....................................................................................................129
Printer Drivers for This Machine................................................................................................................129
TWAIN Driver............................................................................................................................................130
LAN-Fax Driver..........................................................................................................................................131
5

Specifications for the Main Unit...................................................................................................................133
Auto Document Feeder.............................................................................................................................137
Document Server.......................................................................................................................................138
Finisher (Types 2 and 4 Only)..................................................................................................................138
Specifications for Lower Paper Tray (Optional)..........................................................................................140
Specifications for Lower Paper Trays (Optional)........................................................................................141
Specifications for Internal Tray 2 (Optional) (Types 1 and 3 Only).........................................................142
Specifications for Right Tray (Optional).......................................................................................................143
Specifications for Wireless LAN Board (Optional).....................................................................................144
Specifications for Gigabit Ethernet (Optional)............................................................................................145
Specifications for Other Options..................................................................................................................146
Trademarks.....................................................................................................................................................147
INDEX...........................................................................................................................................................149
6

Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
•The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Before using the machine, be sure to read the section of this manual entitled Safety Information.
This manual introduces the machine's various functions. It also explains the control panel, preparation
procedures for using the machine, how to enter text, how to install the CD-ROMs provided, and how
to replace paper, toner, staples, and other consumables.
Troubleshooting
Provides a guide for resolving common usage-related problems.
Copy and Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network and System Settings Reference
Explains how to connect the machine to a network, configure and operate the machine in a network
environment, and use the software provided. Also explains how to change User Tools settings and
how to register information in the Address Book.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
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• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript 3.
VM Card Extended Feature Settings Device Reference
Explains how to set up the extended features settings with the machine.
VM Card Extended Feature Settings Web Reference
Explains how to set up the extended features settings using Web Image Monitor.
Other manuals
• UNIX Supplement
• Quick Reference Copy Guide
• Quick Reference Printer Guide
• Quick Reference Fax Guide
• Quick Reference Scanner Guide
• App2Me Start Guide
• Manuals provided are specific to machine types.
•For “UNIX Supplement”, please visit our Web site or consult an authorized dealer. This manual
includes descriptions of functions and settings that might not be available on this machine.
• The following software products are referred to using general names:
Product name General name
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1
the ScanRouter delivery software
*1 Optional
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Manuals List
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
About This Machine Yes Yes Yes
Troubleshooting Yes Yes Yes
Copy and Document Server Reference No Yes Yes
Facsimile Reference No Yes Yes
Printer Reference No Yes Yes
Scanner Reference No Yes Yes
Network and System Settings Reference No Yes Yes
Security Reference No Yes Yes
PostScript 3 Supplement No Yes Yes
VM Card Extended Feature Settings
Device Reference No Yes Yes
VM Card Extended Feature Settings
Web Reference No Yes Yes
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What You Can Do with This Machine
This section introduces the features of this machine.
• For details about options, see “Options”.
• p.52 "Options"
Using This Machine as a Copier
You can make copies of originals.
CCS038
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.
• You can adjust the color tones and image quality of your copies.
• You can reduce or enlarge the copy image. With the Auto Reduce/Enlarge function, the machine
automatically calculates the reproduction ratio based on the sizes of the originals and the paper you
have specified.
• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
• You can copy onto various types of paper such as envelopes and OHP transparencies.
• The finisher allows you to sort and staple in your copies (types 2 and 4 only). For details about types
2 and 4, see “Machine Types”.
• p.19 "Machine Types"
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• See Copy and Document Server Reference .
Using This Machine as a Printer
You can print documents created in applications.
CCS039
• This machine supports network and local connections.
• You can send PDF files directly to the machine for printing, without having to open a PDF application.
• You can print or delete print jobs stored on the machine's hard disk, which have been previously sent
from computers using the printer driver. The following types of print jobs can be selected: Sample
Print, Locked Print, Hold Print, and Stored Print.
• The finisher allows you to collate and staple in your prints (types 2 and 4 only). For details about types
2 and 4, see “Machine Types”.
• You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This
allows you to print the photographs stored on the camera using the camera's own interface.
• You can print files stored on a removable memory device and specify print conditions such as color
mode and print size.
• p.19 "Machine Types"
•See Printer Reference .
Utilizing Stored Documents
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. With Web
Image Monitor, you can use your computer to search for, view, print, delete, and send stored files via the
network. You can also change print settings and print multiple documents (Document Server).
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CCS040
• You can retrieve stored documents scanned in scanner mode.
• Using the file format converter (optional), you can download documents stored in copier, Document
Server, or printer mode to your computer.
• For details about machine's settings, see “Network Settings Required to Use Document Server”,
Network and System Settings Reference .
• For details about Document Server in copier mode, see “Storing Data in the Document Server”, Copy
and Document Server Reference .
•For details about Document Server in printer mode, see “Saving and Printing Using the Document
Server”, Printer Reference .
• For details about Document Server in fax mode, see “Storing a Document”, Facsimile Reference .
• For details about Document Server in scanner mode, see “Storing Files Using the Scanner Function”,
Scanner Reference .
• For details about Document Server, see “Document Server”, Copy and Document Server Reference
.
Paperless Fax Transmission and Reception
You can send and receive fax messages without printing them.
Reception
You can store received fax documents in electronic format without printing it onto paper.
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CCS041
You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your
computer (Storing received documents).
• See “Confirming/Printing/Deleting Received and Stored Documents”, Facsimile Reference
.
Transmission
You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine,
which then forwards the fax via its telephone connection (LAN-Fax).
CCS042
• To send a fax, print from the Windows application you are working with, select LAN-Fax as the
printer, and then specify the destination.
• You can also check the sent image data.
• For details about the machine's settings, see “Network Settings Required to Use the Printer/LAN-
Fax”, Network and System Settings Reference .
•For details about how to use the function, see “Fax via Computer”, Facsimile Reference .
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Fax Transmission and Reception Over the Internet
You can send and receive faxes over your LAN and the Internet.
CCS043
E-mail Transmission
This machine converts scanned document images to e-mail format, and transmits and receives this
data over the Internet.
•To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).
• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).
• Internet Fax compatible machines and computers that have e-mail addresses can receive e-mail
messages via Internet Fax.
IP-Fax
The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network.
• To send a document, specify an IP address or host name instead of a fax number (IP-Fax
Transmission).
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public switched
telephone network (PSTN).
• For details about settings, see “Network Settings Required to Use Internet Fax”, Network and System
Settings Reference .
•For details about how to transmit and receive documents over the Internet, see “Transmission” and
“Reception”, Facsimile Reference .
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Using the Facsimile and the Scanner in a Network Environment
You can use a facsimile and a scanner over the network.
CCS044
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
•You can send scan files directly to folders (Sending scan files by Scan to Folder).
• You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer
on the same network.
• You can use Web Services on Devices (WSD) to send scan files to a client computer.
*1 For details to purchase ScanRouter delivery software, contact your local dealer.
• For details about sending scan files by e-mail, see “Specifying a Destination”, Facsimile Reference
, and “Sending Scan Files by E-mail”, Scanner Reference .
•For details about file storage, see Scanner Reference .
•For details about sending scan files by Scan to Folder, see “Specifying a Destination”, Facsimile
Reference , and “Sending Scan Files to Folders”, Scanner Reference .
• For details about the machine's settings for network delivery scanner, see “Network Settings Required
to Use the Network Delivery Scanner”, Network and System Settings Reference .
•For details about how to use the network delivery scanner function, see “Delivering Scan Files”,
Scanner Reference .
•For details about sending using WSD, see “Sending Scan Files Using WSD”, Scanner Reference
.
Administrating the Machine/Protecting Documents (Security Functions)
You can prevent information leakage by managing the machine and protecting documents.
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CCS045
• You can protect documents from unauthorized access and stop them from being copied without
permission.
•You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase the data on the hard disk to prevent the information from leaking out.
• You can limit the volume of the usage of the machine for each user.
• See Security Reference .
Monitoring and Setting the Machine Via Computer
You can change the machine's settings and monitor its status from a connected computer.
CCS046
• Web Image Monitor lets you configure and operate the machine using a Web browser on a computer.
• Using Web Image Monitor, you can register information in the Address Book, specify the machine's
settings, and check the machine's status with ease.
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• Using Web Image Monitor, you can check and specify the initial settings (System Settings, Printer
Features, network settings, security settings/certificate management, and e-mail notification), control
print jobs, display the print job journal, and protect the data in the machine using authentication.
Preventing an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
CCS047
Unauthorized Copy Prevention
You can configure this machine to detect and reproduce anti-copy patterns or text embedded in a
source document by a device using a copy prevention function. Detection occurs when the machine
is copying, faxing, scanning, or storing a document in Document Server. If the machine detects an
embedded anti-copy pattern or text, it will reproduce the pattern or text at visible resolution to
discourage unauthorized copying. Note that this machine cannot embed reproducible anti-copy
patterns or text.
Data Security for Copying
You can configure this machine to print over copies if it detects an anti-copy pattern or text embedded
in a source document by a device using a copy prevention function. Detection occurs when the
machine is copying, faxing, scanning, or storing a document in Document Server. If the machine
detects an embedded anti-copy pattern or text, it will print over the copies of the source document
with solid gray to discourage unauthorized copying. If you want the machine to print over copies of
documents in which anti-copy patterns or text have been embedded, you must install the optional
copy data security unit. Note that this machine cannot embed anti-copy patterns or text that will cause
copies to be printed over. For details about data security for copying, see “Data Security for Copying”,
Security Reference .
• See Security Reference .
17

Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
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