Ricoh GlobalScan Service manual

Administrator’s Guide
Contents
Introduction ................................. 4
About GlobalScan.................... 4
Feature Highlights.................... 5
Before Getting Started.............. 7
MFD Configuration.................... 14
GS Admin Server Config........... 17
Step 1: Launch Admin Module.. 17
Step 2: Add/Edit a Profile......... 18
Step 3: GS V1.5 Settings ......... 50
Step 4: Enter/Edit Parameters .. 53
Step 5: Manage Services ......... 55
Step 6: Manage MFDs ............. 59
Step 7: Manage Logs............... 65
Step 8: Manage Jobs ............... 69
Step 9: Manage Failover.......... 72
Configuration Checklist ......... 79
Appendix
A. Requirements & Specs......... 81
B. Opt. Plug-ins & Framework... 83
C. Change Job Monitor / Data
Service Property.................. 86
D. Change Failover/Data Svc .... 90
E.OCR Engine Configuration ... 94
F. CDO.dll Install Procedures.... 102
G. Lotus Notes 6.5 Support ...... 104
H. Novell w/ Win Server 2003 ... 105
I. Backup and Restore Utility.... 107
J.FAQs.................................. 110
K. Glossary of Terms ............... 115
July, 2005
Copyright 2005by Ricoh Corporation. All Rights Reserved.
GlobalScan Ver. 2.0

GlobalScanTM Ver. 2.0
Administrator’s Guide
2
Copyright 2005 by Ricoh Corporation. All Rights Reserved.
No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or
translated into any language or computer language, in any form or by any means, electronic, mechanical,
optical, chemical, manual or otherwise, without the prior written permission of Ricoh Corporation.
GlobalScan is a registered trademark of Ricoh Corporation.
Windows, Microsoft Exchange and Internet Explorer are registered trademarks of Microsoft Corporation.
All other trademarks are the property of their respective owners.
The material in this document is for information only and is subject to change without notice. While reasonable
efforts have been made in the preparation of this document to assure its accuracy, Ricoh Corporation, its
contractors and partners, assume no liability resulting from errors or omissions in this document or from the
use of the information contained herein.
Ricoh Corporation reserves the right to make changes in the product design without reservation and without
notification to its users.

GlobalScanTM Ver. 2.0
Administrator’s Guide
3
Table of Contents
I
In nt tr ro od du uc ct ti io on n . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .4
About GlobalScan ............................................................................................................. 4
GlobalScan Components................................................................................................... 4
About This Guide ............................................................................................................... 4
GlobalScan Feature Highlights........................................................................................... 5
•GlobalScan Ver. 2.0 Optional Plug-in / Framework Support..................................... 6
•GlobalScan New Feature Comparison ..................................................................... 6
Before Getting Started........................................................................................................ 7
•Setup Procedures.................................................................................................... 7
•GlobalScan Functions............................................................................................. 7
•GlobalScan Terms................................................................................................... 8
•GlobalScan Workflow .............................................................................................. 12
•GlobalScan Home Page Navigation......................................................................... 13
M
Mu ul lt ti if fu un nc ct ti io on na al l D De ev vi ic ce e C Co on nf fi ig gu ur ra at ti io on n. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 14
Localization........................................................................................................................ 16
G
Gl lo ob ba al lS Sc ca an n A Ad dm mi in n S Se er rv ve er r C Co on nf fi ig gu ur ra at ti io on n. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 17
Step 1: Launch GlobalScan Admin Module........................................................................ 17
Step 2: Add/Edit a Profile................................................................................................... 18
•General Tab................................................................................................ 20
•EMail Tab.................................................................................................... 26
•Scan To Folder Tab.................................................................................... 33
•Projects Tab ............................................................................................... 35
•Services Tab............................................................................................... 43
Select / Change the Default Profile...................................................................... 48
Delete a Profile.................................................................................................... 49
Step 3: Enter/Edit GlobalScan V1.5 Settings (if applicable) ................................................. 50
Step 4: Enter/Edit System Parameters ............................................................................... 53
Step 5: ManageServices (if applicable) ............................................................................... 55
Step 6: Manage MFDs......................................................................................................... 59
Add New Machine................................................................................................ 59
SmartDeviceMonitor for Client (Web Image Monitor) Utility ................................ 62
Edit Existing Machine Settings............................................................................ 63
Step 7: Manage Logs.......................................................................................................... 65
Step 8: Manage Jobs ......................................................................................................... 69
Step 9: Manage Failover(if applicable) ................................................................................ 72
GlobalScan Configuration Checklist .................................................................................. 79
A
Ap pp pe en nd di ix x
A–System Requirements and Specifications.................................................................... 81
B–Optional Plug-ins & Framework ................................................................................... 83
C–Change Job Monitor/Data Service Property................................................................. 86
D–Change Failover/Data Service Property ....................................................................... 90
E –OCR Engine Configuration........................................................................................... 94
F–CDO.dll Installation Procedures...................................................................................102
G–Lotus Notes 6.5 Support ..............................................................................................104
H–Novell w/ Windows Server 2003 ...................................................................................105
I–GlobalScan Backup and Restore Utility........................................................................107
J–Frequently Asked Questions........................................................................................110
K–Glossary of Terms........................................................................................................115

GlobalScanTM Ver. 2.0
Administrator’s Guide
4
,
GlobalScan
Fax Server
E-mail
DMS
Folder OCR
)
,
1
I
In nt tr ro od du uc ct ti io on n
About GlobalScan
GlobalScan enables a Multifunctional Device (MFD) to
quickly scan documents to e-mail or to folder, as well as
perform Optical Character Recognition (OCR), Facsimile
Server and Document/Content Management System
(DMS) functions via optional Plug-ins/Framework. This
powerful, yet easy-to-use, paper document capture and
distribution system integrates seamlessly with your existing
mail infrastructure to significantly boost workgroup
productivity by combining network scanning functionality
within an accessible copier platform. Most importantly,
dramatic cost efficiencies are gained by speeding
throughput of common business transactions that may
otherwise require slower and more costly methods of
communication.
GlobalScan Components
The GlobalScan system consists of two primary components, GlobalScan Server software and
GlobalScan MFD firmware. Once installed, the GlobalScan Server acts as a digital document
routing system that accepts scanned documents from MFDs, creating digital files-of even the
most complex documents-for electronic transmission over your network. Working together,
the GlobalScan Server and the MFD make efficient and timely delivery of these files to
destinations around the corner or around the globe.
About this Guide
This guide is divided into three sections:
1. Multifunctional Device Configuration –This section contains instructions for the
System Administrator to set the GlobalScan Server IP address, DNS IP, protocol
(HTTP/HTTPS) and proxy server settings. Also view version and build date
information.
2. GlobalScan Admin Server Configuration –This section provides instructions on
configuration of the GlobalScan Server, enabling the administrator to customize the
applications and functionality of the MFD.
3. Appendix –This section contains additional reference materials such as: software/
hardware requirements and specifications, optional Plug-ins and Framework to further
automate document management tasks, special file installationprocedures (including
backup and restore), frequently asked questions, and glossary of terms.

GlobalScanTM Ver. 2.0
Administrator’s Guide
5
GlobalScan Ver. 2.0
Feature Highlights
§Supports up to 250 enabled MFDs per
GlobalScan Server; runs as NT Service
§Intuitive operation through MFD’s large
touch-screen display; features tab-style
navigation
§Improved usability allows execution of
GlobalScan functions in fewer steps
§Offers administrator a highly-configurable
user interface
§Create individual projects; user presses
Project button on MFD to quickly access
GlobalScan functions
§Add/remove Serviceson a project level,
enabling customization based on user needs
§GlobalScan Failover provides automatic MFD
Failover to secondary GlobalScan Server
without restart; automatic fallback when
primary server is restored
§Device Authentication
-NT, Novell, LDAP or LDAPS authentication is
supported
-Login synchronization enables a single set of
credentials to provide access to shared
Services
-Each project can be represented by a
different authentication method, e.g., legal
requires FileNET login, marketing requires
LDAP login
-Uses HTTPS (or HTTP) protocol for secure
(or non-secure) communication between
MFD and GlobalScan Server
§Software utility enables Backup and Restore
feature on GlobalScan Ver. 2.0 Servers (or
data migration from a GlobalScan Ver. 1.5
Server to a Ver. 2.0 Server)
§Backup and Restore feature can be
command-line driven for automated
scheduled backups using any third-party
scheduler, including Microsoft’s “AT” scheduler
and Microsoft SQL Server
§Scan to Email
-Send documents as e-mail using your
existing SMTP/SMTP-AUTH, MS Exchange
or Lotus Notes 5/6.5 server
-Browse and select e-mail addresses from
company’s Global Address Book (via LDAP)
§Scan to E-mail Cont’d
-Search Global Address Book by keyword and
wild card
-No size limitation on Global Address Book
-Manually enter (ad hoc) e-mail address(es)
-Automatically adds the logon user’s e-mail
address to mail recipient list through “Scan To
Me” function
-Customize e-mail by enabling/disabling:
•Manual e-mail address entry
•Cc, Bcc, Reply To
•Default e-mail body text; sent with each
outgoing message
•Default e-mail domain for simplified manual
address entry
§Scan to Folder
-Scan directly to one or multiple local/network
folders/sub-folders
-Perform a folder search based on search string,
with all results displayed on MFD
-Scan To Home1, i.e., logon user’s home directory
§Flexible Scan Settings 2
-Mixed-size scanning, letter, legal and ledger-
size originals combined in a single scan
-Select scan settings (resolution, single-/double-
sided original, orientation and scan size)
-Support for batch scanning, i.e., scan a lengthy
document in batches and transmit as one file
-Scan documents from either the document
feeder or platen glass
-Supports multi-page scanning from platen glass;
manual paper size selection is available
§Extensive log and error tracking
-Captures originating MFD serial number, IP
address, user information, destination, scan
parameters; export log in XML format
-Error reporting integrates with NT Event Log for
easy monitoring by the administrator
§File Format Support
-Save black-and-white documents as PDF image
version 1.4 (default) or single-/multi-page TIFF
-Save color documents as PDF (default), JPEG or
black-and-white single-/multi-pageTIFF format
-Scanned document can be converted to
searchable PDF Image/Text, XLS (MS Excel) or
RTF (MS Word) via optional OCR Plug-in
1 When MFD authentication is set to NT or LDAP with Active Directory.
2Default scan settings are set on the project level, allowing multiple workflow configurations based on
application needs.

GlobalScanTM Ver. 2.0
Administrator’s Guide
6
GlobalScan Ver. 2.0
Optional Plug-in / Framework Support 1
§Scan to Fax (via RightFax Plug-in)
-Enter fax numbers (and e-mail addresses) for simultaneous delivery
-All user interface components are available to Application Developers through the GlobalScan SDK
Toolkit, enabling customized fax functionality
§File Conversion (via OCR Plug-in)
-Scan documents in searchable PDF Image/Text format, as well as editable XLS (Excel) and RTF
(Word) formats
-Multiple language support; automatic language switching; auto rotation (selectable on/off)
§GlobalScan SDK Toolkit (enables multiple back-end system support)
-One or more Document/Content Management Systems (DMS) can run on the MFD
-Utilizes open architecture for customization of MFD functionality
-Administrators create unique work flows based on application requirements
-Optional Framework available to Application Developers include:
•Documentum
•FileNET •Hummingbird •Interwoven •Livelink •Stellent
GlobalScan New Feature Comparison Ver. 2.0 Ver. 1.5
Maximum number of enabled MFDs 250 250
Localization support (languages) 54
Display licensing type information through admin module P-
Backward compatibility (including Plug-ins/Framework)2PP
Tab-style navigation via MFD’s touch screen with streamlined login operation P-
“Project” buttons for customizing workflow based on user requirements P-
“Clear Form” and “Reset” buttons erase information quickly from MFD touch screen P-
Add/remove Services on a project level (Email, Scan To Folder, etc.) P-
Support for multiple projects within a profile P-
Support for multiple authentication methods; one system per project P-
Establish default scan settings on project level; allowing multiple configurations P-
Search, display, select and scan to multiple folders/subfolders P-
Allow user to choose different language for OCR conversion (per job) P-
Allow user to enable/disable auto orientation for OCR conversion (per job) P-
Ability to support more than one optional third-party DMS (Framework) per MFD P-
Login synchronization; single set of credentials provide access to shared Services P-
Support for secure LDAP (LDAPS); sends user credentials using SSL encryption P-
Support for SMTP–AUTH (authentication); proxy user in admin or logged in user ID P-
Customize e-mail functionality (enable/disable Cc, Bcc, Reply to) P-
Create default e-mail body text; appended to each outgoing message P-
Enter default domain for fast manual address entry P-
Restrict manual e-mail address entry (LDAP lookup only) P-
Allow user to save black-and-white image to multiple single-page TIF files P-
Advanced log and error tracking P-
Support for Failover; two GlobalScan Servers with duplicate configurations P-
Support for Lotus Notes 6.5 Server P-
Support for Windows®2003, Standard Edition P-
Backup and Restore Utility P-
Extensive GlobalScan SDK (Software Development Kit) enhancements P-
1Please refer to Appendix B for details on optional RightFax and OCR Plug-ins, and third party
Document/Content Management System Framework. Also visit https://developersupport.ricohcorp.com.
2 GlobalScan Ver. 2.0 is backward compatible with only GlobalScan Ver. 1.5. GlobalScan Ver. 1.5 is backward
compatible with only GlobalScan Ver. 1.4.

GlobalScanTM Ver. 2.0
Administrator’s Guide
7
Before Getting Started
Setup procedures must be completed by an authorized service technician and/or System
Administrator prior to performing GlobalScan operations from the MFD control panel.
Setup Procedures:
RThe GlobalScan firmware is downloaded to MFD’s hard drive
RThe GlobalScan Server software1 is installed on a Windows®2000 or 2003
Standard Edition
server
RThe MFD is configured (covered in this guide)
RThe GlobalScan Admin Module is configured (covered in this guide)
RThe user has been assigned a valid User Name and Password 2
GlobalScan Functions:
Once setup is complete, the MFD user can perform numerous network-scanning functions,
depending on GlobalScan Server settings established in the GlobalScan Admin Module:
§Scan to Email –Standard GlobalScan feature
§Scan to Folder –Standard GlobalScan feature
§Scan to Fax3–Optional feature (requires RightFax Plug-in)
§Scan to OCR3–Optional feature (requires optional OCR Plug-in to convert
documents to PDF Image/ Text, XLS [MS Excel] or RTF [MS Word] format
§Scan to DMS3–Optional feature (requires third-party Framework customization)
1Please refer to GlobalScan Server Software Installation Guide (be sure to review the important notes in the
Pre-installation Requirements section). Also refer to Appendix A: System Requirements and Specifications (in
this guide).
2The System Administrator assigns user names and passwords for authentication purposes.
3Please refer to Appendix B for details on optional RightFax and OCR Plug-ins, and third party Document/Content
Management System Framework available to Application Developers. Also visit https://developersupport.
ricohcorp.com.
IIS with
GlobalScan
NT —Win2000/2003
Domain Controller—
Novell —LDAP/S
TCP/IP Network
LDAP/S Server
LDAP/S Query
Authentication
HTTP/S
E-mail Server
Mail Delivery
Framework
API
MFD
API
Plug-in

GlobalScanTM Ver. 2.0
Administrator’s Guide
8
Before Getting Started Cont’d
Please review this section to gain an understanding ofkey terms used within this guide, as
well as how to navigate the GlobalScan Admin Module.
GlobalScan Terms
Each of the following four terms, Profile, Project, Service, and System Parameters play a key
role in GlobalScan operation….
Note: Also see Appendix J: Glossary of Terms, for additional terms associated with GlobalScan.
§Profile
Each MFD is associated with a specific profile, i.e., parameters that define Novell and
LDAP settings, e-mail, scan to folder, project, Services and scan settings. Though
there is only one “Default Profile” for an MFD, that same profile can be applied to
multiple MFDs. Once a profile is created, you then configure one or more projects.
§Project
Projects provide multiple ways of configuring (customizing) Services based on the
specific needs of a particular group of users. For example, the sales department needs
to regularly e-mail lengthy proposals to prospective customers, while the legal
department scans hardcopy correspondence directly to a document management
application. Each user would simply access the appropriate Project button on the MFD
touch screen, thus displaying a collection of Services to choose from, e.g., Email,
FileNET, etc.
If the MFD’s profile contains a single project, it will be automatically be pre-selected on
the MFD and its Services will be displayed, without requiring the user to select a Project
button (seeFig. 1). Based on GlobalScan settings, the user may or may not need to be
authenticated, i.e., enter login credentials (see Fig. 2).
MFD Display
: One
project / login not
required
MFD Display
:
One project / login
required. After
successful login,
Fig. 1
appears.
Fig. 1
Fig. 2

GlobalScanTM Ver. 2.0
Administrator’s Guide
9
Before Getting Started Cont’d
GlobalScan Terms Cont’d
§Projects Cont’d
When two or more projects are configured in a profile, corresponding buttons will appear
on the MFD touch-screen display (Fig. 3), each addressing specific application
requirements.
Authentication
Each project can be defined by its own authentication method. Under authentication,
when a user presses a Project button, for example using NT authentication,a log-in is
required. After entry ofthe required credentials, the user presses the Login button;
authentication is executed.
NT Login
Novell Login
LDAP Login
Fig. 3
MF
D
Display
:
Project buttons
(max. 6 per
screen). Project
button labels are
configurable on
the GlobalScan
Server
Scroll up / down to view
additional Project buttons
If Active Directory is
acting as the LDAP
server, an addi-
tional field called
“Domain” will
display

GlobalScanTM Ver. 2.0
Administrator’s Guide
10
Before Getting Started Cont’d
GlobalScan Terms Cont’d
Simultaneous Authentication
The GlobalScan Server will simultaneously authenticate, for example, the same login
credentials used in NT authentication will enable access to FileNET functionality.
§Services*
Following log-in (if authentication is required), the MFD user is presented with a list of
available Services (E-mail, Scan To Folder, Fax Document, etc.). The user selects the
Service by touching the corresponding tab on the MFD’s touch screen.
*Note: The term “Services” is synonymous
with “Plug-in” and “Framework.”
S
ample login
screen for shared
Services
Services tabs on the MFD open corresponding
screens. Which tabs appear, and the order in which
they appear, is configurable on the GlobalScan
Server by the administrator.
If authentica
-
tion is required,
this button will
read “Logout”
Scroll to display additional Services tabs.
Note: These buttons are grayed out if no
other Services are available.

GlobalScanTM Ver. 2.0
Administrator’s Guide
11
Before Getting Started Cont’d
GlobalScan Terms Cont’d
§System Parameters
Within the GlobalScan Admin Module’s System Parameters screen (Fig. 4), you will
select/enter all system-level data, i.e., settings that control GlobalScan Server
operation, such as storage and log folder paths, maximum attempts for job delivery,
scan interval, and if applicable, MS Exchange and Lotus settings.
Fig. 4

GlobalScanTM Ver. 2.0
Administrator’s Guide
12
GlobalScan
Server
Profile 1 Profile 2
Profile 3
(Default)
Project A
Services:
þEmail
þFax
þDMS
Services:
þEmail
þScan To Folder
þOCR
TCP/IP Network
Project B
Before Getting Started Cont’d
GlobalScan Workflow
When the MFD is powered on,
the device calls the GlobalScan
Server to get its profile. In
Diagram A, Profile 3, the default
profile, is downloaded to the
MFD. Two projects have been
configured within this Profile, with
two corresponding buttons,
Project A and Project B displayed
on the MFD touch screen, as
shown in Fig. 5.
The Services (Email, Scan To
Folder, etc.) available to a user
depends on which Project button
is selected1. For instance, to e-
mail a document, the user selects
either Project button A or B, since
both include e-mail Services. To scan a document to one or more folders, Project A -
which offers a Scan To Folder tab -is selected… and so forth. Which Services appear,
and the order in which they appear, is configured on the GlobalScan Server by the
administrator. If e-mail is the most common application, the Email tab can open first, as
shown in Fig. 6.
Note: Login may be required after pressing a Project button. See GlobalScan Terms, Authentication, for details.
DiagramA
Fig. 5
Fig. 6

GlobalScanTM Ver. 2.0
Administrator’s Guide
13
Before Getting Started Cont’d
Home Page Navigation
The GlobalScan home page appears whenever launching the Admin Module from your
Web browser (details are provided later in this manual). To access a desired
administrative function from the home page, simply click on the shortcut or the
corresponding menu link.
Shortcut Label Description / Menu Link
Server System Access the System Parameters screen
3rd Party Services Access theManage Services screen
Profiles and
Projects for MFD
Groups
Access theManage Profiles screen
Individual MFDs Access theManage MFDs screen
Statistics
Access Manage Logs and Manage Jobs
screens
Note: To return to GlobalScan’s home page, from any screen, click the Home menu link.
Menu Link
Shortcut

GlobalScanTM Ver. 2.0
Administrator’s Guide
14
M
Mu ul lt ti if fu un nc ct ti io on na al l D De ev vi ic ce e C Co on nf fi ig gu ur ra at ti io on n
When the GlobalScan firmware is installed, a service technician establishes configuration
settings. It is recommended that only the GlobalScan System Administrator adjust these
settings.
To access and enter configuration settings, proceed as follows:
1. Press the Scanner1key onthe MFD control panel (once or twice).
Note: If you are currently logged in, press the Logout button.
The next screen to appear depends on how many projects are configured and whether
or not login is required. See Before Getting Started, Projects, for details.
2. On the MFD control panel, press and hold theClear/Stop key (for more than 5
seconds), then release.
Display reads, for example…
GlobalScan V2.0 Configuration Screen
Setting Description
GlbScan Server
(Required) The Server IP address of the GlobalScan Server or the DNS Name (entry of DNS Name requires entry of fully-qualified DNS IP)
Proxy Server Proxy Server IP Address
DNS IP DNS IP may or may not appear; depends on MFD model
HTTPS HTTPS On/Off.
Proxy Port Proxy Server Port Number
Proxy Username User Name for access to Proxy Server
Proxy Password Password for access to Proxy Server
1A control panel key other than the Scanner key may access GlobalScan. Please refer to the GlobalScan
firmware Release Notes to learn more.

GlobalScanTM Ver. 2.0
Administrator’s Guide
15
M
Mu ul lt ti if fu un nc ct ti io on na al l D De ev vi ic ce e C Co on nf fi ig gu ur ra at ti io on n C Co on nt t’ ’d d
Note: If the MFD fails to download a Profile, an error window is displayed on the MFD touch screen.
From the GlobalScan Server, check that a Profile has been created/selected for the MFD, then closethe
error window on the MFD’s touch screen. This initiates another download attempt by the GlobalScan
Server. If this action still returns an error, logout of GlobalScan (from the MFD), if necessary, and open
the MFD Configuration Page (as outlined in this section). Check that all parameters are correct.
Important: If any changes have been made to the MFD’s configuration, you must reboot the MFD.
3. Select a parameter, e.g., press the GlbScan Server button.
Display reads, for example…
4. Enter or editdata, as needed.
Note:
•Enter characters by touching corresponding keyboard characters.
•To erase characters, right to left, press Backspace. To erase an entire entry, press Delete All.
•To select a single upper case letter or symbol, press the Shift button. To select multiple upper case
letters or symbols, press the Shift Lock button.
5. Press the OK button.
6. Repeat, if necessary.
7. Confirm the displayed information, then press the OK button.
GlobalScan Soft Keyboard
Note
: GlobalScan’s soft keyboard will reflect the
localization selected in the firmware, i.e., display the
character set of a selected language. See “Localization,”
next section, for details.

GlobalScanTM Ver. 2.0
Administrator’s Guide
16
M
Mu ul lt ti if fu un nc ct ti io on na al l D De ev vi ic ce e C Co on nf fi ig gu ur ra at ti io on n C Co on nt t’ ’d d
Localization
GlobalScan, which has been translated into five languages, displaysall supported
language characters onthe MFD,specifically:
§English (UK)
§French
§German
§Italian
§Spanish1
The displayed MFD language is determined by two factors, (1) compiled version of
GlobalScan firmware, and (2) the installed language pack, and subsequent language
selection.
Note: GlobalScan’s soft keyboard will reflect the localization selected in the firmware, i.e., display the
special character set of the selected language.
Compiled Version
To see the version of GlobalScan that is currently installed on the MFD, go to the
GlobalScan Configuration screen.
1. If necessary, turnthe MFD on.
2. Press the Scanner2key (once or twice).
Note: If you are currently logged in, press the Logout button.
3. Press and hold the Clear/Stop key for more than 5 seconds, then release. The
GlobalScan Configuration screen appears. The bottom left-hand corner of the
display will indicate the version and build date.
Installed Language Pack
Each MFD can be configured to allow the user to toggle between one of two
languages, i.e., two languages can be installed and the user selects one of the two.
For example, if you select Spanish within the system firmware, Spanish will display
with on MFD’s GlobalScan screens3.
1 MFDs running GlobalScan Ver. 1.5 firmware are not localized for Spanish.
2A control panel key other than the Scanner key may access GlobalScan. Please refer to the GlobalScan
firmware Release Notes to learn more.
3Please refer to your MFD Operating Instructions for details on setting the system’s display language.
Version and
build date

GlobalScanTM Ver. 2.0
Administrator’s Guide
17
G
Gl lo ob ba al lS Sc ca an n A Ad dm mi in n S Se er rv ve er r C Co on nf fi ig gu ur ra at ti io on n
This section provides the System Administrator with the GlobalScan Server configuration
instructions needed to recognize the MFD connected to the network.
Step 1: Launch GlobalScan Admin Module
1. Open a Web browser.
2. Enter the GlobalScan Server IP address or computer name, for example…
.
3. Press the Enter (or click Go)key.
4. The GlobalScan Home Page appears…
Note: If an Admin Password has been established, the screen below displays. Enter your password (case
sensitive) and click the Login button. Following login, the GlobalScan home page appears.
http://IP address/gs

GlobalScanTM Ver. 2.0
Administrator’s Guide
18
Step 2: Add/Edit a Profile
A profile defines all parameters for an MFD running GlobalScan, such as the profile name,
attachment files size limit, session timeouts, scan settings, authentication settings, etc.
Within a profile, you configure one or more projects, a collection of Services that are
available to the MFD user, e.g., Email, Scan To Folder, Fax Document, etc.
Note:
•Multiple profiles can be created within GlobalScan, though just one “Default Profile” is selected for a given
MFD.
•At least one project must be created in the profile, otherwise the MFD will display an error.
•Profiles are designed to handle all Ver. 1.5 and Ver. 2.0 firmware, as well as all released Services (Plug-
ins/Framework).
•Projects defined under a profile are only for MFDs running Ver. 2.0 firmware.
To view existing profiles, or add a new profile, proceed as follows…
1. Click the Manage Profiles menu link or the Profiles and Projects for MFD Groups
shortcut.
Main Profile Screen
This symbol indicates
that there is no project
defined for this profile
Note that the Default
Profile cannot be
deleted, thus the
absence of a Delete
button

GlobalScanTM Ver. 2.0
Administrator’s Guide
19
Add/Edit a Profile Cont’d
2. Click the Add New Profile*button, or if editing an existing profile, click on theProfile
Name.
In the following example, an existing profile is selected by clicking on the profile name.
Display reads, for example…
* Note: If you select the “Add New
Profile” button, you must enter the
required information and click
Update before selecting another
tab, e.g., Scan To Folder,
otherwise an error message
displays.
From the Profile Configuration screen, you can click on the following tabs:
Tab Function
General Enter/edit profile name, session time outs, etc.
EMail Enter/edit server name, e-mail lookup settings, etc.
Scan To Folder Enter/edit folder path, description, etc.
Project Enter/edit project name, Services, authentication, etc.
Services Configure optional Plug-ins that are defined on the profile
level, e.g., RightFax and OCR.
Profile Tabs
Profile
Configuration
Screen
The new profile
configuration
screen inherits the
field values from
the Default Profile,
though these
values can be
overwritten as
needed

GlobalScanTM Ver. 2.0
Administrator’s Guide
20
Add/Edit a Profile Cont’d
Each of the following tabs, General (circled), Email, Scan To Folder, etc., opens a screen for
entry of attributes that control the GlobalScan Server’s interaction with the MFD. Begin by
entering/editing fields in the General tab.
General Tab
A
C
D
E
B
Press Cancel on any screen to return to
the Manage Profiles (main) screen.
Unsaved edits will be lost (you won’t be
prompted to save changes). If you wish
to save changes, you must click Update.