Savin Aficio 2045e User manual

Printer/Scanner Unit
Type 2045e
Operating Instructions
Printer Reference 2
For safe and correct use of this machine, please be sure to read the Safety Information in the
"General Settings Guide" before you use it.
Setting Up the Printer Driver and Canceling a Print Job
Using the Document Server
Sample Print/Locked Print
Troubleshooting
Printer Features
Appendix

Printer/Scanner Unit Type 2045e Operating Instructions Printer Reference 2
EN USA B654-8627

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, PostScript®, Acrobat®are registered trademarks of Adobe Systems Incorporated.
PCL®is a registered trademark of Hewlett-Packard Company.
AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.
IPS-PRINT™ Printer Language Emulation Copyright©2000, Oak Technology, Inc., All Rights Re-
served.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
company limited.
Copyright © 2001 Bluetooth SIG, Inc.
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all right in those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows®95
• The product name of Windows®98 is Microsoft®Windows®98
• The product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me)
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows Server™ 2003 are as follows:
Microsoft®Windows Server™ 2003 Standard Edition
Microsoft®Windows Server™ 2003 Enterprise Edition
Microsoft®Windows Server™ 2003 Web Edition
• The product names of Windows®NT are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0
Microsoft®Windows NT®Workstation operating system Version 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

Copyright © 2003

i
TABLE OF CONTENTS
Manuals for This Machine.....................................................................................1
How to Read This Manual .....................................................................................3
1. Setting Up the Printer Driver and Canceling a Print Job
Accessing Printer Properties................................................................................5
Windows 95/98/Me - Accessing Printer Properties....................................................5
Windows 2000/XP - Accessing Printer Properties.....................................................6
Windows NT 4.0 - Accessing Printer Properties ........................................................7
Macintosh - Setting Up for Printing ............................................................................9
Canceling a Print Job..........................................................................................10
Windows - Canceling a Print Job.............................................................................10
Macintosh - Canceling a Print Job ...........................................................................11
2. Using the Document Server
Accessing the Document Server........................................................................13
3. Sample Print/Locked Print
Sample Print.........................................................................................................15
Printing a Sample Print File......................................................................................15
Deleting a Sample Print File.....................................................................................17
Checking the Error Log............................................................................................17
Locked Print.........................................................................................................18
Printing a Locked Print File......................................................................................18
Deleting Locked Print Files ......................................................................................19
Checking the Error Log............................................................................................20
Form Feed.............................................................................................................21
Print Using a Selected Tray .....................................................................................21
Canceling Form Feed...............................................................................................22
4. Troubleshooting
Error & Status Messages on the Display Panel................................................23
The Machine Does Not Print...............................................................................28
Other Printing Problems .....................................................................................31

ii
5. Printer Features
Printer Features Menu.........................................................................................35
Adjusting Printer Features..................................................................................37
Printer Features Parameters...............................................................................38
Paper Input...............................................................................................................38
List/Test Print...........................................................................................................38
Maintenance.............................................................................................................41
System.....................................................................................................................42
Host Interface...........................................................................................................44
PCL Menu................................................................................................................45
PS Menu ..................................................................................................................46
6. Appendix
Finisher.................................................................................................................47
Staple....................................................................................................................48
Staple Position.........................................................................................................48
Stapling Precautions................................................................................................50
Punch....................................................................................................................52
Punch Position.........................................................................................................52
Punching Precautions..............................................................................................53
Collate...................................................................................................................54
Spool Printing ......................................................................................................56
Covers...................................................................................................................58
Slip Sheets............................................................................................................60
Chaptering............................................................................................................62
User Defined Pages.............................................................................................64
System Settings (Parallel Connection)..............................................................65
Specifications.......................................................................................................66
Options.....................................................................................................................67
INDEX......................................................................................................... 70

1
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
Manuals provided are specific to machine type.
Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s fac-
simile function.
Facsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
Printer Reference 1
Describes system settings and operations for the machine’s printer function.
Printer Reference 2 (PDF file - CD-ROM1) (this manual)
Describes operations, functions, and troubleshooting for the machine’s print-
er function.
Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scan-
ner function.

2
Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•AutoDocumentLinkGuide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• UNIX Supplement (available from an authorized dealer, or as a PDF file on
our Web site)

3
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury, or damage to proper-
ty.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals might be dam-
aged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparation is required before opera-
tion.
Note
This symbol indicates precautions for operation, or actions to take after mal-op-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys and buttons that appear on the computer's display.
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

4

5
1. Setting Up the Printer Driver
and Canceling a Print Job
Accessing Printer Properties
Windows 95/98/Me -
Accessing Printer Properties
Changing default settings
AOn the [Start]menu, point to [Set-
tings], and then click [Printers].
The [Printers]window appears.
BClick the icon of the machine
whose default you want to
change.
COn the [File]menu, click [Proper-
ties].
The printer properties dialog box
appears.
DMake the settings you require,
and then click [OK].
Note
With some applications, printer
driver settings are not used, and
the application's own settings
are applied.
Making settings from an application
To make settings for a specific appli-
cation, open the printer properties di-
alog box from that application. The
following example describes how to
make settings for the WordPad appli-
cation that comes with Windows
95/98/Me.
Note
Actual procedures for opening the
printer properties dialog box may
vary depending on the applica-
tion. For more information, see the
operating instructions that come
with the application you are using.
Any setting you make in the fol-
lowing procedure is valid for the
current application only:
AOn the [File]menu, click [Print].
The [Print]dialog box appears.
BIn the [Name]list, select the ma-
chine you want to use, and then
click [Properties].
The printer properties dialog box
appears.
CMake the settings you require,
and then click [OK].
DClick [OK]to start printing.

Setting Up the Printer Driver and Canceling a Print Job
6
1
Windows 2000/XP - Accessing
Printer Properties
Changing default settings - Printer
properties
Limitation
Changing machine settings re-
quires Manage Printers permis-
sion. Members of Administrators
and Power Users groups have
Manage Printers permission by de-
fault. When you set up options, log
on using an account that has Man-
age Printers permission.
AOn the [Start]menu, point to [Set-
tings], and then click [Printers].
The [Printers]window appears.
Note
In Windows XP Professional,
open the [Printers and Faxes]
window on the [Start]menu.
In Windows XP Home Edition,
open the [Printers and Faxes]
window by clicking [Control Pan-
el]from the [Start]button on the
taskbar, click [Printers and Other
Hardware], and then click [Print-
ers and Faxes].
BClick the icon of the machine
whose default you want to
change.
COn the [File]menu, click [Proper-
ties].
The printer properties dialog box
appears.
DMake the settings you require,
and then click [OK].
Note
Normally you do not have to
change the “Form to Tray As-
signment” settings on the [De-
vice Settings]tab in the
PostScript 3 printer driver.
Settings you make here are used
as default for all applications.
Changing default settings - Printing
preferences properties
Limitation
 Changing machine settings re-
quires Manage Printers permission.
Members of the Administrators
and Power Users groups have Man-
age Printers permission by default.
When you set up options, log on us-
ing an account that has Manage
Printers permission.
AOn the [Start]menu, point to [Set-
tings], and then click [Printers].
The [Printers]window appears.
Note
In Windows XP Professional,
open the [Printers and Faxes]
window on the [Start]menu.
In Windows XP Home Edition,
open the [Printers and Faxes]
window by clicking [Control Pan-
el]from the [Start]button on the
taskbar, click [Printers and Other
Hardware], and then click [Print-
ers and Faxes].
BClick the icon of the machine
whose default you want to
change.

Accessing Printer Properties
7
1
COn the [File]menu, click [Printing
Preferences...].
The [Printing Preferences]dialog box
appears.
DMake the settings you require,
and then click [OK].
Note
Settings you make here are used
as default for all applications.
Making settings from an application
To make settings for a specific appli-
cation, open the [Print]dialog box
from that application. The following
example describes how to make set-
tings for the WordPad application
that comes with Windows 2000/XP.
Note
Actual procedures for opening the
[Print]dialog box vary depending
on the application. For more infor-
mation, see the operating instruc-
tions that come with the
application you are using.
Any setting you make in the fol-
lowing procedure is valid for the
current application only.
AOn the [File]menu, click [Print...].
The [Print]dialog box appears.
BIn the [Select Printer]list, select the
machine you want to use, and
then click the tab for which you
want to change print settings.
Note
In Windows XP, click [Prefer-
ence]to open the Printing Pref-
erences dialog box.
CMake the settings you require.
DClick [Print]to start printing.
Under Windows XP, click [OK],
and then click [Print]to start print-
ing.
Windows NT 4.0 - Accessing
Printer Properties
Changing default settings - Printer
properties
Limitation
Changing machine settings re-
quires Full Control access permis-
sion. Members of Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on
using an account that has Full Con-
trol permission.
AOn the [Start]menu, point to [Set-
tings], and then click [Printers].
The [Printers]window appears.
BClick the icon of the machine
whose default you want to
change.
COn the [File]menu, click [Proper-
ties].
The printer properties dialog box
appears.

Setting Up the Printer Driver and Canceling a Print Job
8
1
DMake the settings you require,
and then click [OK].
Note
Normally you do not have to
change the “Form to Tray As-
signment” settings on the [De-
vice Settings]tab in the
PostScript 3 printer driver.
Settings you make here are used
as default for all applications.
Changing the default settings - Default
document properties
Limitation
 Changing machine settings requires
Full Control access permission.
Members of the Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on us-
ing an account that has Full Control
permission.
AOn the [Start]menu, point to [Set-
tings], and then click [Printers].
The [Printers]window appears.
BClick the icon of the machine
whose default you want to
change.
COn the [File]menu, click [Document
Defaults].
The [Default]dialog box appears.
DMake the settings you require,
and then click [OK].
Note
Settings you make here are used
as default for all applications.
Making settings from an application
To make settings for a specific appli-
cation, open the printer properties di-
alog box from that application. The
following example describes how to
make settings for the WordPad appli-
cation that come with Windows NT
4.0.
Note
Actual procedures for opening the
printer properties dialog box vary
depending on the application. For
more information, see the operat-
ing instructions that come with the
application you are using.
Any setting you make in the fol-
lowing procedure is valid for the
current application only.
AOn the [File]menu, click [Print].
The [Print]dialog box appears.
BIn the [Name]list, select the ma-
chine you want to use, and then
click [Properties].
The printer properties dialog box
appears.
CMake the settings you require,
and then click [OK].
DClick [OK]to start printing.

Accessing Printer Properties
9
1
Macintosh - Setting Up for
Printing
Making paper settings from an
application
AOpen the file you want to print.
BOn the [File]menu, click [Page Set-
up].
The [AdobePS Page Setup]dialog
box appears.
CMake sure the machine you want
to use is shown in the [Format for:]
box.
Note
In Mac OS X, this is called [Paper
Size].
If the machine is not shown in
the [Format for:]box, use the
pop-up menu to display a list of
available machines.
Reference
The actual appearance of Page
Setup depends on the applica-
tion you are using. See the oper-
ating instructions that come
with the Macintosh for more in-
formation.
DIn the [Paper:]box, select the pa-
per size.
EMake the settings you require,
and then click [OK].
Setting up for printing from an
application
AOpen the file you want to print.
BOn the [File]menu, click [Print].
The [Printer Features]dialog box ap-
pears.
CMake sure the machine is selected
in the [Printer:]box.
DMake the settings you require,
and then click [Print]to start print-
ing.

Setting Up the Printer Driver and Canceling a Print Job
10
1
Canceling a Print Job
Windows - Canceling a Print
Job
ADouble-click the printer icon on
the Windows taskbar.
A window appears, showing all
print jobs currently queued for
printing. Check the current status
of the job you want to cancel.
BSelect the name of the job you
want to cancel.
COn the [Document]menu, click
[Cancel Printing].
Note
In Windows XP and Windows
NT, click [cancel]on the [Docu-
ment]menu.
In Windows 95/98/Me, 2000 or
NT 4.0, you can also open the
print job queue window by
double-clicking the machine
icon in the [Printers]machine
window (the [Printers and Faxes]
window underWindows XP).
DPress the {Printer}key on the ma-
chine's control panel.
EPress [Job Reset]on the display
panel.
FPress [Reset Current Job]or [Reset
All Jobs].
•[Reset Current Job]: cancels the
print job currently being proc-
essed.
•[Reset All Jobs]: cancels all jobs
in the print queue.
•[Resume Printing]: resumes print-
ing jobs.
A confirmation message appears.
GPress [Yes]to cancel the print job.
Note
Press [No]to return to the previ-
ous display.
Important
If the machine is shared by mul-
tiple computers, be careful not
to accidentally cancel someone
else's print job.
If the machine is connected to
the computer using a parallel
cable, sent print jobs may be
canceled if [Reset All Jobs]is
pressed while “Waiting...” is on
the display panel. After the in-
terval set in [I/O Timeout]in
Printer Features has passed, the
next print job can be sent. A
print job sent from a different
client computer will not be can-
celed in this case.

Canceling a Print Job
11
1
Note
You cannot stop printing data
that has already been proc-
essed. For this reason, printing
may continue for a few pages
after you press [Job Reset].
A print job containing a large
volume of data may take con-
siderable time to stop.
Macintosh - Canceling a Print
Job
ADouble-click the printer icon on
the desktop.
A window appears, showing all
print jobs currently queued for
printing. Check the current status
of the job you want to cancel.
Note
In Mac OS X, start Print Center.
BSelect the name of the job you
want to cancel.
CClick the pause icon, and then
click the trash icon.
DPress the {Printer}key on the ma-
chine's control panel.
EPress [Job Reset]on the display
panel.
FPress [Reset Current Job]or [Reset
All Jobs].
•[Reset Current Job]: cancels the
print job currently being proc-
essed.
•[Reset All Jobs]: cancels all jobs
in the print queue.
•[Resume Printing]: resumes print-
ing jobs.
A confirmation message appears.
GPress [Yes]to cancel the print job.
Note
Press [No]to return to the previ-
ous display.
Important
If the machine is shared by mul-
tiple computers, be careful not
to accidentally cancel someone
else's print job.
Note
You cannot stop printing data
that has already been proc-
essed. For this reason, printing
may continue for a few pages
after you press [Job Reset].
A print job containing a large
volume of data may take con-
siderable time to stop.

Setting Up the Printer Driver and Canceling a Print Job
12
1

13
2. Using the Document Server
Accessing the Document Server
The Document Server enables you to store documents on the machine's hard
disk, allowing you to edit and print as and when you want.
Limitation
Applications with their own drivers, such as PageMaker, do not support this
function.
Reference
For more information about Document Server functions, see General Settings
Guide.
For information about how to access Document Server from a client, see the
printer driver Help.
Note
When you use the Document Server, the following functions can be selected
using the machine's control panel:
•Copies
• Collate
•Duplex
•Staple
•Punch
• Paper selection: Paper source tray, paper type, paper output tray.
• Functions related to paper selection: Cover sheets, slip sheets, chaptering.
The above items are dimmed, so you cannot set them from the printer prop-
erties dialog box when the Document Server is selected.
You must enter a user ID, using up to eight alphanumeric characters.
You should enter a Password and File Name to distinguish the job from oth-
ers.
Up to 3,000 files can be stored in the Document Server. No new files can be
stored after 3,000 is reached. Even if less than 3,000 files are stored, new files
cannot be stored when
• a file to be stored contains more than 1,000 pages,
• the total number of pages contained in files stored exceeds 9,000,
• the hard disk is full.

Using the Document Server
14
2
The Document Server also stores files scanned using the Automatic Docu-
ment Feeder (ADF) or exposure glass. You should delete unnecessary stored
files once in a while so as not to exceed the capacity of the hard disk. For how
to delete stored files, see General Settings Guide.
When using the hard disk for functions other than those of Document Server,
you may be unable to store new files in the Document Server, even if there are
less than 3,000 files stored.