Sharp BP-20M22 Instruction manual

Quick Start Manual
DIGITAL MULTIFUNCTIONAL SYSTEMDIGITAL MULTIFUNCTIONAL SYSTEMDIGITAL MULTIFUNCTIONAL SYSTEM
Quick Start Manual
MODEL: BP-20M22
BP-21M22
BP-20M24
BP-20M24L
BP-20M28
BP-20M31
BP-20M22
BP-21M22
BP-20M24
BP-20M24L
BP-20M28
BP-20M31
MODEL:
BEFORE USING THE MACHINE
Functions of the machine and procedures
for placing originals and loading paper
COPIER
Using the copy function
PRINTER
Using the printer function
SCANNER
Using the scan function
SYSTEM SETTINGS
Configuring settings to make the
machine easier to use

2
OPERATION MANUALS AND HOW TO USE THEM
Start Guide
This manual explains basic procedures for using the machine,
cautions for safe use of the machine, and information for the
administrator. Read this manual before using the machine.
For detailed operating procedures and troubleshooting information,
see the manuals in PDF format.
User's Manual
Detailed explanations of the functions that can be used on the machine are provided in the "User's Manual".
Download the User's Manual from the Web pages in the machine.
For the downloading procedure, see "DOWNLOADING THE OPERATION GUIDE (page 5)".

3
Other manual
Like the "User's Manual", some manuals as follow can be downloaded from our website and viewed on your computer.
Manual types may be updated. For more information, see our website.
This manual explains the
procedures for configuring machine
settings from your computer using
the web page settings function
embedded in the machine.
User's Manual
(Web Page Settings)
This manual is intended to help
you get started using the basic
and convenient functions of the
machine.
This manual provides answers to
frequently asked questions
regarding the operation of the
machine in each mode.
Quick Start ManualTroubleshooting
This manual explains how to
register, edit, and delete the
address book.
This guide explains how to install
the software and configure
settings to use the machine as a
printer or scanner.
Software Setup Guide
User's Manual
(Address Book Registration)

4
ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser
on your computer.
OPENING THE WEB PAGES
1Open the System Settings screen.
2Select "Network" with the [ ] or [ ]
key, and press the [OK] key.
3Select "Confirmation of Network" with
the [ ] or [ ] key, and press the [OK]
key.
4Show and check the IP address with
the [ ] or [ ] key.
5Access the Web server in the machine
to open the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 11 or higher (Windows®)
Microsoft Edge (Windows®), Firefox (Windows®),
Safari (macOS®), Chrome (Windows®):
Latest version or immediately previous major release
The Web page will appear.
The machine settings may require that user
authentication is performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.
Mode Select
Scanner
Network
User Control
Network
Confirmation of Network
Connection Type
Wired Settings
Wireless (Infrastructure)
Confirmation of Network
Disable
IPv4 Address
Subnetmask

5
DOWNLOADING THE OPERATION GUIDE
The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.
1Click [Operation Manual Download] in
the menu of the Web page.
2Select the desired language.
Only the displayed languages are supported.
3Select the manual you want to
download, and click the [Download]
button.
Logout
(1)
(2)
(O)
(3)

6
TABLE OF CONTENTS
OPERATION MANUALS AND HOW TO USE THEM . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . 4
PART NAMES AND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
HOW TO USE THE DISPLAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
TURNING ON/OFF THE POWER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
TRAY SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
USER AUTHENTICATION MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
PRINTING IN A WINDOWS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
PRINTING IN A macOS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
DIRECTLY PRINTING A FILE IN USB MEMORY. . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
ABOUT THE SCANNER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
BEFORE USING THE MACHINE
COPIER
PRINTER
SCANNER
SYSTEM SETTINGS

7
This section provides general information about the machine, including the names and functions of the parts of the
machine and its peripheral devices, and the procedures for placing originals and loading paper.
PART NAMES AND FUNCTION
(1) Output tray (exit tray cabinet)
Printed papers are delivered to this tray.
(2) Automatic document feeder
(BP-20M22/BP-21M22/BP-20M24/BP-20M28/BP-20M31)
It automatically feeds and scans multiple originals. 2-sided
originals can be automatically scanned.
(3) USB port (A type)
This is used to connect a USB device such as a USB
memory device to the machine.
Supports USB 2.0 (Hi-Speed).
(4) Operation panel
This panel hosts indicators and operation keys.
(5) Bypass tray
Use this tray to feed paper manually.
When loading paper, also open the extension tray.
(6) Handle
Grasp it when moving the machine.
(7) Tray 1
Store paper in this tray.
(8) Tray 2 (when a 500-sheet paper feed tray is
installed)*1
Store paper in this tray.
(9) Tray 3 - 4 (when stand/2x500 sheet paper drawer is
installed)*2
Store paper in this tray.
Can only be installed when a 500-sheet paper feed tray
is installed.
(10) Front cover
Open this cover to replace a toner cartridge.
*1 BP-20M22/BP-20M24/BP-20M24L: optional, BP-21M22/BP-20M28/BP-20M31: standard
*2 Optional
(2) (5)(4)(3)(1)
(7)(6) (8) (10)(9)
BEFORE USING
THE MACHINE

8
BEFORE USING THE MACHINE
(1) Fusing unit
Heat is applied here to fuse the transferred image onto
the paper.
(2) Handle
Grasp it when moving the machine.
(3) LAN connector
Connect the LAN cable to this connector when the
machine is used on a network.
Use a shielded LAN cable.
(4) USB port (B type)
The machine does not use this connector.
(5) Toner cartridge
This cartridge contains toner.
When the toner in a cartridge runs out, replace with new one.
(6) Side cover
Open this cover to remove a paper misfeed.
(7) The main power switch
Use this switch to turn on the power for the machine.
(8) Power cord
(5) (2)(6) (7)
(1) (2) (3) (4)
(8)
The fusing unit is hot. Take care not to burn yourself
when removing a misfeed.

BEFORE USING THE MACHINE
9
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT
GLASS
BP-20M24L
BP-20M22/BP-21M22/BP-20M24/BP-20M28/BP-20M31
(1) Document cover
Open to make copies from the document glass.
(2) Document feeding cover
Open this cover to remove an original misfeed.
This cover is also opened to clean the paper feed roller.
(3) Original guides
These guides help ensure that the original is scanned
correctly.
Adjust the guides to the width of the original.
(4) Document feeder tray
Place the original.
Place the original with the print side facing up.
(5) Original exit tray
The original is discharged to this tray after scanning.
(6) Scanning area
Originals placed in the automatic document feeder are
scanned here.
(7) Document glass
If you want to scan books or other thick originals that
cannot be fed through the automatic document feeder,
place them on this glass.
(8) Paper feed roller
This roller rotates to automatically feed the original.
(1)
(7)
(2) (4) (5)
(8)
(6) (7)(3)

10
BEFORE USING THE MACHINE
OPERATION PANEL
This section describes the names and functions of the respective parts of the operation panel.
Depending on the country and region, display on the operation panel is divided into symbol type and English display
type.
(1) Display
Shows various messages.
(2) [SCAN] key / indicator ( )
Press to select scan mode.
(3) [COPY] key
/ indicator ()
Press to select copy mode.
To check the total number of pages output in copy and
print modes hold down the [COPY] key ( ) when the
machine is in the standby state. The counts will appear
while the key is held down.
The toner level is shown at the bottom of the screen.
(4) Arrow keys
Press to move the highlighting (which indicates that an
item is selected) in the display.
(5) [OK] key
Press to enter the selected setting.
(6) Numeric keys
Enter characters/numbers.
(7) [C] key
Press to clear the set number of copies or stop a copy
run.
(8) [ENERGY SAVE] key
/ indicator ()
Press to enter the energy save mode.
(9) [PROGRAM 1 / PROGRAM 2] key ( )
Press to use the scanner settings already stored.
(10) [EXPOSURE] key ( )
Use to select the exposure mode.
(11) [SPECIAL FUNCTION] key ( )
Press to select Special Modes.
(12) [ZOOM] key ( )
Press to select a reduction or enlargement copy ratio.
(13) [ID CARD COPY] key ( )
Enable ID Card Copy.
(14) [STOP] key ( )
Press this key to stop a copy job or scanning of an
original.
(15) [START] key
/ indicator
Press this key to copy or scan an original.
(16) [CA] key
Clears all selected settings and returns the machine to
the default settings.
(2) (7)(3) (8)(5)(4)
(1) (6)
(14)(11)(9) (15) (16)(13) (12)(10)

BEFORE USING THE MACHINE
11
(17) [ADDRESS] key ( )
Used to select destination address.
(18) [BACK] key ( )
Press to return the display to the previous screen.
(19) [LOGOUT] key ( )
Press this key to log out after you have logged in and
used the machine.
(20) Printer mode indicators
• DATA indicator ( )
Blinks when print data is being received. Lights steadily
during printing.
(21) Data notification indicator
The indicator lights solidly or blinks to indicate the status
of a job.
(22) [DUPLEX] key ( )
Select the duplex copy/scan mode.
(23) [READ-END] key ( )
When copying in sort mode from the document glass,
press this key when you have finished scanning the
original pages and are ready to start copying.
(24) Error indicator
Lights solidly or blinks to indicate the status of the error.
(17)
(23)
(18) (19) (20)
(22)
(21) (24)

12
BEFORE USING THE MACHINE
DISPLAY
This section explains how to use the display.
LEFT MENU AND RIGHT MENU
The display on the machine has a right menu containing frequently used settings and a left menu for display of the
settings and setting screens of each function.
Left Menu (Example: Copy mode)
(1) Message display
Messages are displayed regarding machine status and
operation.
(2) Special function icon display
Icons of enabled Special Modes will appear.
(3) Paper size display
Displays the selected paper size.
(4) Exposure display
Indicates the selected exposure mode.
(5) Copy ratio display
Displays the copy ratio for reduction or enlargement.
(6) Original size display
When the original size is specified in “Orig. Size” in the
right menu and the document is loaded in the automatic
document feeder, this shows the specified size.
The following icons appear when the original is placed.
None: Document Glass
: Automatic document feeder (one-sided
scanning).
: Automatic document feeder (two-sided
scanning)
A4
A4
Ready to copy.
Orig. Size
Paper
Output
Program
Exposure
100%
Left Menu Right Menu
1-sided to
2-sided
copy
Slow Scan Mode
2-sided to
2-sided copy 2-Up copy
2-sided to
1-sided copy 4-Up copy
Sort Card shot
Rotate sort ID card copy
Suppress BG Sharpness
Ready to copy.
A4
A4
Exposure
100%
(1)
(6)(2)
(3)
(4)
(5)

BEFORE USING THE MACHINE
13
Right Menu
(7) Connection status display
(Models with the wireless LAN function only)
Displayed when wireless LAN is on.
(8) Number of copies display
Shows the number of copies set.
(9) Function display
Shows the basic functions of each mode.
HOW TO USE THE DISPLAY
Selecting an item with the arrow keys (up/down)
Use the up/down arrow keys (indicated in this manual by [ ] [ ]) to move to and select (highlight) a setting item in the
selection screen. Press the [OK] key to display the screen of the selected setting item. Press [OK] in the setting screen
to save your settings.
Selecting an item with the arrow keys (left/right)
The left/right arrow keys (indicated in this manual by [ ] [ ]) are used to set the exposure and numbers in setting
screens. Press the [OK] key to save your settings.
Use the [BACK] key ( ) to return to the previous setting screen.
Orig. Size
Paper
Output
Program
(7) (8)
(9)
Wireless infrastructure mode: Connecting
Wireless infrastructure mode:
Not connected
Wired + wireless access point mode
Connection failure of wireless LAN device inside
machine
The [ ] [ ] icons appear in the selection screen of settings that use the up/down
arrow keys.
Ready to copy.
Orig. Size
Paper
Output
Program
Tray 1
Exposure
100%
A4
A4A4
The [ ] [ ] icons appear in setting screens that use the left/right arrow keys.
Copy Ratio
Auto
100%
100%
400%
Zoom

14
BEFORE USING THE MACHINE
TURNING ON/OFF THE POWER
This section describes how to turn on/off the machine's power and how to restart the machine.
The power switch is located on the left side of the machine.
Turning on the power
Turn the main power switch to the " " position.
Turning off the power
Turn the main power switch to the " " position.
Restart the machine
Turn the main power switch off and then on.
Turn off the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm
nearby, or when you are moving the machine.
Print and other functions cannot be used during a brief period of time after the power is turned on or after the machine is
wakened from sleep mode. This time is required to allow the machine to prepare for normal printing, and is called the
warmup time.
The main power switch

BEFORE USING THE MACHINE
15
PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once, and this saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes
attached, use the document glass.
USING THE AUTOMATIC DOCUMENT FEEDER
(BP-20M22/BP-21M22/BP-20M24/BP-20M28/BP-20M31)
When using the automatic document feeder, place the originals in the document feeder tray.
Make sure an original has not been placed on the document glass.
USING THE DOCUMENT GLASS
Take care that your fingers are not pinched when closing the automatic document feeder.
After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be
copied black, causing excessive use of toner.
Adjust the original guides to
the width of the originals.
Place the originals face up with the edges aligned
evenly.
The indicator line indicates approximately
how many originals can be placed. The placed
originals must not be higher than this line.
Place the original face down.
Align the top left corner of the
original with the tip of the
mark in the far left corner of the
glass.
Place the original
face down.

16
BEFORE USING THE MACHINE
Specifying the size of the original (Document glass)
1Select "Orig. Size" in the right menu of the base screen
of copy mode and press the [OK] key.
2Select Inch or AB with the [ ][ ] keys.
3Select the size with the [ ][ ] keys.
4Press the [OK] key.
Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized.
For details, see the User's Manual.
Orig. Size
Paper
Output
Program
Orig. Size Enter
A4R
A4
B5
AB
Orig. Size Enter
AB
A4
A4R
B5

BEFORE USING THE MACHINE
17
LOADING PAPER
NAMES AND LOCATIONS OF TRAYS
The names of the trays are as follows.
(1) Bypass tray
(2) Tray 1
(3) Tray 2 (when a 500-sheet paper feed tray is installed)
(4) Tray 3 (when a stand/2x500 sheet paper drawer is
installed)
(5) Tray 4 (when a stand/2x500 sheet paper drawer is
installed)
Setting orientation of the print side
The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and
"Pre-Printed", set the paper in the reverse orientation.
Place with the print side facing the direction indicated below.
LOAD PAPER INTO THE TRAY 1
(1)
(2)
(3)
(4)
(5)
Tray In normal status With letter head or pre-printed paper set
Trays 1 - 4 Facing up Facing down
Bypass tray Facing down Facing up
1Pull out the paper tray.
Gently pull the tray out until it stops.
Push the centre of the pressure plate down until it locks into
place.
2Adjust guide plates A and B to match
the longitudinal and transversal
dimensions of the paper to be loaded.
The guide plates A and B are slidable. Squeeze the
separator plate lever and slide to the desired paper size.
AB

18
BEFORE USING THE MACHINE
3Insert the paper into the tray.
• Load the paper with the print side facing up. Make sure
the stack of paper is straight before loading it.
• Place the paper under the roller on the right side of the
tray.
• Open the package of the paper and fan the paper well
before loading it. If the paper is not fanned, multiple
sheets may feed at once and cause a misfeed.
• After loading the paper, close the guides to the paper
width not to leave the gap from the guides A and B.
• Do not load the paper as shown below.
• The stack must not be higher than the indicator line.
• Do not add paper.
4Gently push the paper tray into the
machine.
Push the tray firmly all the way into the machine slowly.
Forcefully inserting the paper may cause skewed feeding
and paper misfeeds.

BEFORE USING THE MACHINE
19
LOAD PAPER INTO THE TRAY 2 - 4
1Pull out the paper tray.
Gently pull the tray out until it stops.
To load paper, go to step 3. To load a different size of paper,
go to the next step.
2Adjust guide plates A and B to match
the longitudinal and transversal
dimensions of the paper to be loaded.
The guide plates A and B are slidable. Squeeze the
separator plate lever and slide to the desired paper size.
3Insert the paper into the tray.
Load the paper with the print side facing up. The stack must
not be higher than the indicator line (Maximum of 500
sheets).
• If a paper misfeed occurs, turn the paper over and/or around, and reload.
• If the paper is curled, fix the curl before loading the paper.
• Adjust the divider plate so that there is no gap between the paper and divider plate.
• Do not add paper.
• Do not load the paper as shown below.
4Gently push the paper tray into the
machine.
Push the tray firmly all the way into the machine slowly.
Forcefully inserting the paper may cause skewed feeding
and paper misfeeds.
A
B

20
BEFORE USING THE MACHINE
Bypass tray
1Open the bypass tray.
If you are loading paper of length greater than 250 mm
(9-27/32"), open the extension tray.
Do not place heavy objects on the bypass tray or press down on the tray.
2Push the centre of the pressure plate
down until it locks into place.
3Load the paper with the print side
facing down.
Insert the paper along the bypass tray guides all the way into
the bypass tray until it stops slowly. Inserting the paper with
excessive force may cause the leading edge to fold back.
Inserting the paper too loosely may cause skewed feeding
or misfeeds.
The paper must not exceed the maximum number of sheets.
4Set the bypass tray guides correctly to
the width of the paper.
Adjust the bypass tray guides so that they slightly contact
the loaded paper.