Oce fx2081 User manual

DA7-92330-60

Preface
Manuals for your machine
Customer support
Thank you for purchasing Océ fx2081.
This manual describes the standard operating procedures of your machine.
Before using this machine, be sure to read the User’s Guide thoroughly in order to
ensure that you use the machine efficiently.
After you have gone through the manual, keep it handy for easy reference.
Note that some of the illustrations of the machine used in this manual may be
different from what you actually see on your machine.
The manuals for this machine are as follows:
Safety Information
Please read this book carefully before using the machine. It contains important
information related to user safety and preventing equipment problems. Make sure
you observe all of the precautions listed in this manual.
Installation Manual
This is the first documentation you should refer to for machine installation and
set-up.
MFP User's Guide (This book)
This manual describes machine operation and maintenance.
PC User's Guide
Explains the network settings and how to access and manage the machine from your
web browser if it has been connected to the network.
Also, this manual explains the installation and operation of the print and scan
drivers.
Quick Reference Guide
Explains the basic operations of the machine's major functions.
Printer and Scanner Driver Manual [PDF]
This manual explains the installation and operation of the PCL print driver and
TWAIN scan driver. This PDF manual is included on the Océ sx1481/fx2081 PCL
Printer Driver CD.
To order supplies:
Call the Océ Copier/Printer Supply Line at 1-800-462-6797.
To speak to a technical support representative:
Call the Océ National Diagnostic Center at 1-800-243-5556.

i
1
Chapter 1 Getting Started
Chapter 2 Copy Functions
Chapter 3 Using the Address Book
Chapter 4 Basic Fax Functions
Chapter 5 Advanced Fax Functions
Chapter 6 Scanner Functions
Chapter 7 Printer Functions
Chapter 8 Usage Management Settings
Chapter 9 Machine Settings
Chapter 10 Reports & Lists
Chapter 11 Maintenance & Troubleshooting
Chapter 12 Appendix & Index
2
3
4
5
6
7
8
9
10
11
12

ii
Contents
How to read this manual........................................................................................................ xi
Symbols .............................................................................................................................. xi
Key descriptions ................................................................................................................ xi
Regulatory Information........................................................................................................xiii
United States of America ................................................................................................xiii
Canada ............................................................................................................................. xiv
ENERGY STAR®.............................................................................................................. xv
Super G3 ........................................................................................................................... xv
Trademarks....................................................................................................................... xv
Precautions ........................................................................................................................... xvi
Installing the machine .................................................................................................... xvi
Caution labels and indicators ........................................................................................ xvii
Transporting the machine.............................................................................................xviii
Consumables..................................................................................................................xviii
Routine Maintenance ...................................................................................................... xix
Ventilation........................................................................................................................ xix
Product Recycling and Disposal....................................................................................... xx
Chapter 1
Getting Started ................................................................................................ 1-1
Main Features.......................................................................................................................1-3
Copy .................................................................................................................................1-3
Copy/Fax...........................................................................................................................1-3
Copy/Fax/Scan..................................................................................................................1-4
Fax .................................................................................................................................... 1-5
Mail ..................................................................................................................................1-6
Fax/Mail ...........................................................................................................................1-6
Scan ..................................................................................................................................1-7
General.............................................................................................................................1-9
Part names and Functions.................................................................................................1-12
Machine part names......................................................................................................1-12
Control panel parts and functions ................................................................................1-13
Touch screen display ..........................................................................................................1-14
Key displays and functions ...........................................................................................1-14
Changing modes .................................................................................................................1-15
Power switch and Energy save mode ................................................................................ 1-16
Power switch ..................................................................................................................1-16
Energy save mode..........................................................................................................1-17
Turning off the power......................................................................................................... 1-18
Login / Logout.....................................................................................................................1-19
Network authentication ................................................................................................1-19
OfficeDirector user login ............................................................................................... 1-19
Logout.............................................................................................................................1-20
Entering characters............................................................................................................ 1-21
QWERTY keypad...........................................................................................................1-21
Entering alpha characters ............................................................................................1-21
Entering numbers..........................................................................................................1-21
Entering spaces..............................................................................................................1-21
Entering symbols and special characters.....................................................................1-22
Deleting/Inserting characters .......................................................................................1-22

iii
User Install
Initial setup (User Install).................................................................................................1-23
Specifying the initial settings .......................................................................................1-24
Document
Document............................................................................................................................1-31
Acceptable documents ...................................................................................................1-31
Items to avoid.................................................................................................................1-31
Scanning area ................................................................................................................1-32
Loading documents ............................................................................................................ 1-33
Loading documents in the ADF ....................................................................................1-33
Loading the document on the document glass.............................................................1-34
Paper
Paper ...................................................................................................................................1-35
Acceptable paper............................................................................................................1-35
Items to avoid.................................................................................................................1-36
Printable area ................................................................................................................1-36
Loading paper.....................................................................................................................1-37
Loading paper into the paper cassettes........................................................................1-37
Loading paper into the bypass tray..............................................................................1-39
Setting the paper size.................................................................................................... 1-40
Chapter 2
Copy Functions ................................................................................................ 2-1
Basic
Before copying ...................................................................................................................... 2-2
Display description..........................................................................................................2-2
Resetting the settings......................................................................................................2-3
Memory overflow message ..............................................................................................2-3
Making copies .......................................................................................................................2-4
Basic copy......................................................................................................................... 2-4
Setting the next document ..............................................................................................2-5
Basic functions......................................................................................................................2-7
Number of copies .............................................................................................................2-7
Document type.................................................................................................................2-8
Contrast ...........................................................................................................................2-9
Zoom ratio ......................................................................................................................2-10
Automatic sorting ..........................................................................................................2-11
Selecting the paper size.................................................................................................2-12
Copy reservation............................................................................................................2-13
Advanced
Advanced copy functions....................................................................................................2-14
Combine .........................................................................................................................2-14
Duplex copy....................................................................................................................2-16
Card Copy.......................................................................................................................2-25
Specifying the document size to copy ...........................................................................2-27
Checking the copy print queue ..................................................................................... 2-28
Chapter 3
Using the Address Book................................................................................. 3-1
The address book..................................................................................................................3-2
The address book display ................................................................................................3-2

iv
Special dialing characters ...............................................................................................3-3
Registering destinations in the Address Book.................................................................... 3-4
Registering or editing a destination ...............................................................................3-4
Deleting a destination ...................................................................................................3-11
How to dial using the address book...................................................................................3-13
Selecting a destination from the address book ............................................................3-13
Using [Group] ................................................................................................................3-14
Searching a destination .....................................................................................................3-15
Using [Index] .................................................................................................................3-15
Using address book numbers ........................................................................................3-16
Using [Search] ...............................................................................................................3-17
Call group dialing...............................................................................................................3-23
Registering or editing a call group ...............................................................................3-23
Deleting a call group......................................................................................................3-24
How to dial using a call group ......................................................................................3-25
Chapter 4
Basic Fax Functions........................................................................................ 4-1
Transmission
Before Sending......................................................................................................................4-3
Display description..........................................................................................................4-3
User authentication.........................................................................................................4-4
Sending method ...............................................................................................................4-4
Memory overflow message ..............................................................................................4-5
Sending a fax ........................................................................................................................4-6
Basic transmission...........................................................................................................4-6
Changing Document Scan in Mid Scan (Mixed Transmission).....................................4-8
Manual transmission.....................................................................................................4-12
Real-time transmission (non-memory transmission) ..................................................4-14
Redialing ........................................................................................................................4-15
Useful transmission functions...........................................................................................4-17
Transmission resolution and contrast..........................................................................4-17
Sending faxes with TTI information attached .............................................................4-19
Transmission confirmation report ................................................................................4-21
Broadcasting ..................................................................................................................4-23
Job Confirmation / Fax Cancel
Reviewing or canceling commands....................................................................................4-26
To review or cancel a command ....................................................................................4-26
Reviewing or canceling parts of a broadcast................................................................4-28
Printing a delayed command list..................................................................................4-30
Printing a stored document...........................................................................................4-30
View or print the results of a fax transaction ..............................................................4-32
Reception
Receiving a fax....................................................................................................................4-36
Selecting the reception mode ........................................................................................4-36
Manual reception mode.................................................................................................4-36
Automatic reception mode.............................................................................................4-37
Answering calls manually.............................................................................................4-38
If paper runs out during fax reception .........................................................................4-38
Settings for fax reception...................................................................................................4-40
Setting the number of rings ..........................................................................................4-40

v
Print settings .................................................................................................................4-40
Making a phone call
Making a phone call ...........................................................................................................4-43
How to dial using the address book..............................................................................4-43
If the call fails ................................................................................................................4-44
How to receive a phone call...........................................................................................4-44
Adjusting the optional handset volume........................................................................4-44
Adjusting the speaker volume ...................................................................................... 4-45
Chapter 5
Advanced Fax Functions ............................................................................... 5-1
Advanced fax functions
Delayed transmission...........................................................................................................5-3
Setting up a delayed transmission .................................................................................5-3
Fax & Copy ...........................................................................................................................5-4
Cover page ............................................................................................................................5-6
Turning the cover page on...............................................................................................5-6
Entering the cover page message ...................................................................................5-7
Batch transmission ..............................................................................................................5-8
Registering a batch box ................................................................................................... 5-8
Storing a document for batch transmission .................................................................5-10
Printing a document stored in a batch box ..................................................................5-11
Deleting a document stored in a batch box ..................................................................5-12
Erasing an empty batch box..........................................................................................5-13
Specifying the document scanning size............................................................................. 5-14
Polling communications .....................................................................................................5-15
Polling reception ............................................................................................................5-15
Polling transmission......................................................................................................5-16
Using an alternative telephone network service provider (Dial prefix)..........................5-18
Sending faxes using the Dial prefix feature.................................................................5-19
Block junk fax.....................................................................................................................5-20
To set the mode for block junk fax................................................................................5-20
Deleting a number from the blocked numbers list ......................................................5-22
Printing a list of the blocked numbers .........................................................................5-23
F-code box feature ..............................................................................................................5-24
F-code introduction........................................................................................................5-24
The elements of creating an F-code box .......................................................................5-24
Registering or editing an F-code box ............................................................................5-25
Printing a list of F-code boxes.......................................................................................5-33
Printing a list of documents stored in F-code boxes ....................................................5-33
Deleting an empty F-code box.......................................................................................5-33
Storing a document in a bulletin box............................................................................5-34
Printing stored documents ...........................................................................................5-36
Deleting stored documents............................................................................................5-38
Sending a document using a sub-address and password ............................................5-40
Polling a document using a sub-address and password ..............................................5-41
Fax forwarding....................................................................................................................5-42
Turning fax forwarding ON or OFF .............................................................................5-42
Registering or editing a transfer rule...........................................................................5-44
Deleting a transfer rule.................................................................................................5-47
Separator page....................................................................................................................5-48
Setting the Separator page ...........................................................................................5-48

vi
Program one-touch .............................................................................................................5-50
Registering or editing a program one-touch.................................................................5-50
Deleting a program one-touch.......................................................................................5-54
How to use a program one-touch ..................................................................................5-55
Send documents to an e-mail gateway (fax servers) ........................................................5-56
Setting up the e-mail gateway feature .........................................................................5-56
Sending faxes to an e-mail gateway ............................................................................. 5-57
Security features
Security features ................................................................................................................5-58
Security reception..........................................................................................................5-58
PIN masking ..................................................................................................................5-62
PC Faxing
PC Faxing............................................................................................................................ 5-69
Sending a document from a computer..........................................................................5-69
Installing the driver ...................................................................................................... 5-69
Sending a PC-Fax ..........................................................................................................5-70
Internet Fax
Internet Fax functions........................................................................................................5-71
Display description........................................................................................................5-71
Sending an Internet fax ................................................................................................ 5-72
Re-mail ...........................................................................................................................5-74
Mail History...................................................................................................................5-75
Checking for new e-mail in real-time ...........................................................................5-77
Adding a text message to your e-mail (e-mail subject)................................................5-78
Batch scanning ..............................................................................................................5-82
Specifying the attachment file format (File Format) ................................................... 5-83
Chapter 6
Scanner Functions .......................................................................................... 6-1
Basic
Network scanner functions..................................................................................................6-3
Before scanning ....................................................................................................................6-3
User authentication.........................................................................................................6-3
Resolution ........................................................................................................................6-4
Contrast ...........................................................................................................................6-5
Document type.................................................................................................................6-6
Scan size........................................................................................................................... 6-7
Entering the file name.....................................................................................................6-8
Selecting the file format ................................................................................................6-11
Scan to e-mail .....................................................................................................................6-12
Display description........................................................................................................6-12
Sending a document by e-mail......................................................................................6-13
Sending a document using the mail history.................................................................6-15
Re-mail ...........................................................................................................................6-16
Reviewing or changing your selected destinations......................................................6-17
Adding a text message to your e-mail .......................................................................... 6-18
Scan to folder ......................................................................................................................6-22
Display description........................................................................................................6-22
Scanning documents into a folder.................................................................................6-23
Scanning documents using a folder shortcut ...............................................................6-28
Reviewing or canceling selected folders .......................................................................6-29

vii
Scan to FTP ........................................................................................................................6-30
Display description........................................................................................................6-30
Scanning documents to an FTP server.........................................................................6-31
Registering an FTP server to a shortcut ......................................................................6-34
Scanning documents using an FTP shortcut ...............................................................6-36
Scan to printer....................................................................................................................6-38
Display description........................................................................................................6-38
Printing scanned documents on a networked color printer ........................................6-38
Scan to user ........................................................................................................................ 6-40
Display description........................................................................................................6-40
Scanning documents into a user’s scan folder.............................................................. 6-41
Scan to bulletin board ........................................................................................................6-43
Display description........................................................................................................6-43
Posting documents to the bulletin board......................................................................6-44
Advanced
Advanced functions ............................................................................................................6-48
Color ...............................................................................................................................6-48
Zoom ...............................................................................................................................6-49
Batch scanning ..............................................................................................................6-51
Duplex scanning ............................................................................................................6-52
Broadcasting ..................................................................................................................6-54
Attaching additional files to the scanned document.................................................... 6-55
Chapter 7
Printer Functions............................................................................................ 7-1
Before using the printer functions ......................................................................................7-2
User authentication.........................................................................................................7-2
Online / Offline.................................................................................................................7-2
Print on demand...................................................................................................................7-3
Printing a file from a shared folder ................................................................................7-3
Print OfficeDirector Documents ..........................................................................................7-6
Printing a bulletin board document ...............................................................................7-6
Printing documents from an OfficeDirector user’s scan folder ..................................... 7-7
PC printing .........................................................................................................................7-10
Installing the driver ...................................................................................................... 7-10
PC printing.....................................................................................................................7-10
Secure printing...................................................................................................................7-12
Cancelling a print job.........................................................................................................7-14
Chapter 8
Usage Management Settings......................................................................... 8-1
Managing Communications.................................................................................................8-2
Journal Report ................................................................................................................. 8-3
User Access/Cost Accounting ............................................................................................... 8-8
Registering the charge per page .....................................................................................8-8
Setting User Access/Cost Accounting...................................................................................... 8-10
Printing a User Access/Cost Accounting list ................................................................8-11
Resetting the User Access/Cost Accounting counter ...................................................8-13
Protect the User Access/Cost Accounting setting ........................................................8-14
Accepting print jobs from personal computers.............................................................8-15
Viewing the page counters.................................................................................................8-16
Checking the number of printed pages .......................................................................8-16

viii
Chapter 9
Machine Settings ............................................................................................. 9-1
Initial setup ..........................................................................................................................9-3
Paper settings.......................................................................................................................9-3
Accessing the paper settings...........................................................................................9-3
Copy settings ........................................................................................................................9-5
Accessing the copy settings.............................................................................................9-5
Fax settings...........................................................................................................................9-6
Accessing the default fax settings ..................................................................................9-6
Accessing other fax settings............................................................................................9-7
Scanner settings .................................................................................................................9-10
Accessing the default scan settings ..............................................................................9-10
Registering or editing a file name.................................................................................9-11
Registering or editing a category..................................................................................9-11
Registering or editing a folder shortcut .......................................................................9-13
Registering or editing an FTP server shortcut ............................................................9-18
Mail settings .......................................................................................................................9-22
Accessing the mail settings...........................................................................................9-22
Management settings.........................................................................................................9-24
Accessing the management settings.............................................................................9-24
Network settings ................................................................................................................9-28
TCP/IP settings..............................................................................................................9-28
SMB settings..................................................................................................................9-36
Verifying the IP settings ...............................................................................................9-41
Viewing the MAC address.............................................................................................9-42
Archive Settings.............................................................................................................9-43
Automatic Logout time.................................................................................................. 9-46
Print Server Data ..........................................................................................................9-47
Clear the “Network Filtering” setting ..........................................................................9-48
Network authentication settings.......................................................................................9-49
Setting up the Authentication Mode ............................................................................9-49
Using the authentication mode.....................................................................................9-52
LDAP server settings .........................................................................................................9-54
Registering an LDAP server .........................................................................................9-54
Setting the default LDAP server ..................................................................................9-65
Modifying the LDAP server settings ............................................................................9-66
Deleting an LDAP server ..............................................................................................9-67
LDAP parameter settings .............................................................................................9-68
E-mail settings ................................................................................................................... 9-70
SMTP/POP Settings ......................................................................................................9-70
E-mail settings...............................................................................................................9-73
Soft keys..............................................................................................................................9-77
Soft key functions ..........................................................................................................9-77
Programming a soft key ................................................................................................9-80
Macro keys..........................................................................................................................9-82
Registering or editing a Macro......................................................................................9-82
Deleting a Macro key.....................................................................................................9-85
Changing the Macro key speed.....................................................................................9-86
Editing macro key titles ................................................................................................9-86
Executing a Macro command........................................................................................9-87
Protection passcode ............................................................................................................9-88
Protect passcode.............................................................................................................9-88
Network settings code ...................................................................................................9-89