Sagem MF 5481 User manual

TELECOM
Instruction booklet
3000267953_02
SAGEM
MF 5461 / MF 5481

MF 5461 / MF 5481
Dear customer
Dear customer
For your security and comfort, we urge you to carefully read the chapter Security, page 1 before attempting use.
In buying this multifunction machine, you have opted for a quality SAGEM product. Your device satisfies all of the
different needs of a modern office automation tool.
This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can
connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP).
Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer
wirelessly.
WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further
information on our website: www.sagem.com.
Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.
The MF 5461 / MF 5481 multifunction machines, come with a 600 dpi scanner and a black and white laser printer
offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your
multifunction machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your
multifunction machine.
Consumables
Refer to section Consumable specifications, page 66.

MF 5461 / MF 5481
- I -
Contents
Contents
Dear customer I
Consumables I
Security 1
Security directives 1
Positions of Safety labels on the machine 2
Symbols for the main power switch 2
Certification 2
Environment 3
The packaging 3
Batteries and rechargeable batteries 3
The product 3
Software use license 4
Definition 4
License 4
Property 4
Duration 4
Warranty 4
Responsibility 4
Development 4
Applicable law 5
Registered trademarks 5
Prohibited reproductions 5
Installation 6
Location conditions 6
Cautions of use 6
Paper recommendations 7
Loading paper in the main unit tray 7
Handling of paper 7
Humidity control 7
Utilisation d’enveloppes 7
EP Cartridge recommendations 7
Terminal description 8
Command panel 9
Accessing terminal menus 9
Packaging contents 10
Device installation 10
Installing the document feeder 10
Feed cassette paper insertion 10
Cartridge installation 11
Paper delivery stop 12
Starting your device 12
Device connection 12
Paper insertion in the manual input tray 13
Copy 14
Simple copy 14
ECO mode copy 14
Advanced copying 14
Special setup for the copying 15
Resolution setup 15
Zoom setup 15
Assembled copy setup 15
Analysis origin setup 15
Contrast setup 15
Brightness setup 15
Paper type setup 16
Paper tray selection 16
Sheet-feed analysis margins setup 16
Analysis margins setup 16
Left and right printing margins setup 16
Top and bottom printing margins setup 16
Format paper setup 16
Fax 17
Fax transmission 17
Immediate transmission 17
Delayed transmission 17
Transmission with auto redial 17
Fax reception 17
Relay broadcast 18
Fax answering machine 18
Saving an access code 18
Activating / Deactivating the answering
machine 18
Printing fax messages stored in the memory 18
Fax rerouting 19
Activating rerouting 19
Setting the re-direction contact 19
Printing rerouted documents 19
Rerouting fax messages to a USB memory key 19
Activating rerouting 19
Printing rerouted documents 19
Transmission waiting queue 19
Performing immediate transmission from
the waiting queue 20
Consulting or modifying the waiting queue 20
Deleting a transmission on hold 20
Printing a document in waiting or in deposit 20
Printing the waiting queue 20
Cancelling a transmission in progress 20
MailBoxes (MBX Fax) 20
Creating an MBX 20
Modifying the features of a MBX 21
Printing the contents of a MBX 21
Deleting a MBX 21
Printing the MBX list 21
MBX deposit in your fax 21
MBX deposit in a remote fax 21
MBX polling from a remote fax 21
Deposit and Polling 22
Placing a document in deposit 22
Polling a deposited document 22
SMS 23
SMS Parameters 23
Presentation of the sender 23
SMS Center transmission number 23
Sending an SMS 23
Parameters/Setup 24
Date/Time 24
Your fax number/Your name 24
Type of network 24
Geographical settings 24
Country 24
Network 24
Language 25
Local prefix 25
Prefix 25
Transmission report 25
Document feed type 25
Economy period 25
Reception Mode 26
Reception without paper 26
Number of copies 26

MF 5461 / MF 5481
- II -
Contents
Fax or PC reception 26
Received faxes reduction mode 26
Technical Parameters 27
Printing the functions guide 29
Printing the logs 29
Print the list of setups 29
Font printing 29
Lock the machine 29
Lock the keyboard 30
Lock the numbers 30
Lock the SMS service 30
Read the counters 30
Sent pages counter 30
Received pages counter 30
Scanned pages counter 30
Printed pages counter 30
Display the consumables status 30
Calibrate your scanner 31
Directory 32
Creating subscribers record 32
Creating subscribers list 32
Modifying a record 32
Deleting a record or a list 33
Printing the directory 33
Local network settings 34
Selecting the type of your local network 34
Ethernet network settings (Model MF5481) 34
Automatic configuration 34
Manual configuration 34
IP address 34
Sub-network mask 34
Gateway address 34
IEEE Address (or Ethernet address)
or MAC address 34
NetBIOS names 34
Serveurs de nom 34
WLAN network 35
Type of radio network 35
Radio infrastructure network 35
Radio ad-hoc network 35
Radio networks (WLAN) 35
Connect your WLAN adaptor 35
Configure your network 36
Creating or rejoining a network 36
Referring to or changing your network
parameters 36
An example of how an AD-HOC network
may be set up 38
Setting up a multifunction machine 38
Setting up the PC 38
Message service (Model MF5481) 39
Information required to set up message service 39
Configuring initialisation parameters 39
Access to servers parameters 39
Accès aux paramètres d'authentification SMTP 39
Sending an E-Mail 39
Sending an E-mail text 39
Scan to FTP 40
Simply put the file in an FTP server : 40
Connection configuration 40
Standard settings 40
Selecting the connection type 40
Selecting the transmission type 40
Modifying the connection period (Periodic type) 40
Modifying the connection time(s)
(Set Times type) 40
Selecting the print mode for the deposit notice 41
Printing the Internet settings 41
Mail sorting 41
F@X Only mode 41
PC Only mode 41
Share PC mode 41
USB memory key 42
Use of the USB memory key 42
Print your documents 42
Print the list of files located in the key 42
Print the files located in the key 42
Delete your files located in the key 43
Analyse the USB memory key content 43
Save a document on a USB memory key 43
PC Features 44
Introduction 44
Configuration requirements 44
Installation 44
Install the software on your PC 44
Connections 46
USB Connection 46
Network connection 46
Uninstall the software from your PC 47
Multifunction Terminal's Supervision 48
Checking the connection between the PC
and the multifunction machine 48
MF Director 48
Graphical presentation 48
Utilities and applications activation 48
MF Monitor 49
Graphical presentation 49
Display the consumable status 49
Scan To 49
Companion Suite Pro LL functionalities 49
Document analysis 49
Analysis with Scan To 50
Analysis from a TWAIN compatible software 50
Character recognition software (OCR) 50
Printing 50
Printing with the multifunction machine 50
Address book 51
Add a contact to the terminal address book 51
Add a group to the terminal address book 51
Manage the address book 52
Modify the information related to a contact 52
Modify a group 52
Delete a contact or a group from the
address book 52
Print the address book 52
Import or export a directory 52
Import a directory 52
Save your address book 52
Fax communications 52
Presentation of the Fax window 52
Send a fax 53
Send a fax from the hard disk or the terminal 53
Send a fax from application 53
Receive a fax 54
Follow-up of fax communications 54
The outbox 54
The send memory (items sent) 54
The outbox log 54
The inbox log 54

MF 5461 / MF 5481
- III -
Contents
Fax parameters 54
Access to fax parameters 54
Description of the tab Log and Report 55
Description of the tab Fax Parameters 55
Cover sheet 55
Creating a cover sheet 55
Description of the tab Cover page 56
Creating a cover page template 56
SMS Communication 58
Presentation of the SMS window 58
Send an SMS 58
Follow-up of SMS 59
The outbox 59
The outbox log 59
The sent item memory (items sent) 59
SMS Parameters 59
Access to SMS parameters 59
Description of the tab Logs and reports 60
Maintenance 61
Service 61
General information 61
Toner cartridge replacement 61
Issues with smart cards 61
Cleaning 62
Scanner reading system cleaning 62
Printer cleaning 62
Printer external cleaning 62
Printer issues 62
Error messages 62
Paper jam 62
Scanner issues 63
Miscellaneous issues 63
Communication errors 63
Transmission from the feeder 64
Transmission from memory 64
Communication error codes 64
General codes 64
Specifications 65
Physical specifications 65
Electrical specifications 65
Environmental specifications 65
Peripheral specifications 65
Consumable specifications 66

MF 5461 / MF 5481
- 1 -
1 - Security - Certification - Environment - Licence
Security
Security directives
Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.
Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.
Because of the device model, the power connector is the only way to disconnecting the device from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.
Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.
For installation conditions and safe use precautions, refer to chapter Installation, page 6.
Repairs-maintenance: Repairs and maintenance should only be carried out by a
qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:
- The laser beam can cause irreversible eye damage.
- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.
APPAREIL A RAYONNEMENT LASER DE CLASSE 1
CLASS 1 LASER PRODUCT
LASER KLASSE 1 PRODUKT
PRODUCTO LASER DE CLASE 1
APARECCHIO LASER DI CLASSE 1

MF 5461 / MF 5481
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1 - Security - Certification - Environment - Licence
Positions of Safety labels on the machine
The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces
when you remove a paper jam or when you replace the EP cartridge.
Symbols for the main power switch
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
- meansPOWERON.
- meansPOWEROFF.
Certification
The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/CE directive.
For users security, in accordance with the 73/23/CE directive. For electromagnetic disturbances, in accordance with
the 89/336/CE directive.
The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE
1999/5/CE directive.
The conformity declaration is available on www.sagem.com, see the support section or at the following address:
Sagem Communication - Customer relations department
4, rue du Petit Albi - 95800 Cergy Saint-Christophe - France

MF 5461 / MF 5481
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1 - Security - Certification - Environment - Licence
Environment
The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.
The packaging
The (green point) logo indicates that a contribution is given to an approved national organization to improve
the packaging salvage and recycling infrastructures.
To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.
Batteries and rechargeable batteries
If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.
The product
The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment
family.
Therefore, according to European regulations you are requested to dispose of it at the selected collection
areas:
- to distribution centers in case of equivalent equipment purchase,
- to the available local collecting centers (dump, selective collection, etc.).
In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme"
which will help prevent potential effects on the environment and human health.

MF 5461 / MF 5481
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1 - Security - Certification - Environment - Licence
Software use license
CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE
SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU
ACCEPT THESE TERMS AND CONDITIONS.
In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.
Definition
The Software designates programs and associated documentation.
License
- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.
- You are allowed to make a back up copy.
- This license is non-exclusive and non-transferable.
Property
The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.
Duration
This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.
Warranty
The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.
Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.
Responsibility
If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.
Development
With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

MF 5461 / MF 5481
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1 - Security - Certification - Environment - Licence
Applicable law
This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.
Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.
Registered trademarks
Given the technical evolution, Sagem Communication reserves the right to modify the technical specifications of this
product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark
of Sagem Communication.
Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.
PaperPort9SE is a registered trademark of ScanSoft.
Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows
2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of
Microsoft Corporation registered and/or used in the United States and/or in other countries.
All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.
The informations contents of this user manual are subject to change without notice.
Prohibited reproductions
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law :
- bank notes;
- checks;
- bonds;
- stock certificates;
- bank drafts;
- passports;
- driver's licenses.
The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.

MF 5461 / MF 5481
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2 - Installation
Installation
Location conditions
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:
- Choose a well ventilated location.
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.
- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.
- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine must be located close to this one and have an easy access.
-Make sure that the machine is not directly exposed to sun light.
- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.
- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.
-Keep the machine away from any object that could obstruct its ventilation ports.
- Do not place the machine close to hangings or any other flammable objects.
- Choose a location where splashes of the water and other liquids are limited.
- Make sure that this location is dry, clean and dust free.
Cautions of use
Take into account the important precautions below when using the machine.
Running environment:
- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.
- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.
Terminal:
The section below describes the precautions to be taken when using the machine:
- Never turn the machine off and never open the lids while printing.
- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.
- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.
- Never touch the power cord with wet hands. You risk getting an electric shock.
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.
- Always unplug the power cord when you plan not to use the machine for a long period of time.
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.
- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).
- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.
Make sure to place the machine in well ventilated premises. When in operation, the printer generates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

MF 5461 / MF 5481
- 7 -
2 - Installation
- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.
- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.
- Never move the terminal during printing.
- Always lift the terminal when you wish to move it.
Paper recommendations
Loading paper in the main unit tray
- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.
- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.
- Adding paper in the pile must be avoided because it may cause double feeding.
- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.
- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.
Handling of paper
- Curling must be corrected before printing. Curls must not exceed 10 mm.
- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions
of high humidity.
Humidity control
- Paper which has become damp, or paper which has been left unused for a very long time.
- After opening the paper, it must be kept in a plastic bag.
- Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not
be used.
Utilisation d’enveloppes
- Feeding can be done only through the manual feed.
- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the
left and right edges, and the rear edge.
- A few lines may be given in solid print at the part of being overlapped.
- Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral
specifications, page 65).
- Curled envelope after printing should be fixed manually.
- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the
reverse side.
- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper
position after aligning in case it is bent or warped.
EP Cartridge recommendations
- Must not be stood on the side, or held upside down.

MF 5461 / MF 5481
- 8 -
2 - Installation
Terminal description
Front side
Back side
Document feeder
Control panel
Paper output
Manual
Paper tray
Master USB
Cartridge access cover
Manual paper feed
setup guides
input tray
(USB key)
Smart card
insertion point
Fold-down stop
for paper
delivery
connection
Slave USB
connection (for PC)
On/Off switch
Power supply cord
connection
Paper jam cover
Telephone cable
socket
Additional telephone
cable socket
Master USB
connection (USB key)
(model MF5481)
LAN Connection
(model MF5461)

MF 5461 / MF 5481
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2 - Installation
Command panel
Accessing terminal menus
All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).
Two methods are available to access menu items : the step by step method or the shortcut method.
To print the functions list whitch details the Step by step method:
1Press .
2Use the or button to browse the menu and select 5 - PRINT. Confirm with OK.
3Use the or button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.
To print the functions list with with the shortcut method:
1Press on .
2Enter 51 with the numerical keypad to directly print the functions list.
COL
12
8101216171819202122 911
1315 14
3
23
24
25 4
5
6
7
32
31
30
29
28
27
26
1. Screen.
2. Digital keypad.
3. Alphabetical keypad.
4. Key
Í : deletes the character to the left of the cursor.
5. Key : input or line feed.
6. Key : access to special characters.
7. Key
: Shift.
8. Key SCAN: document analysis to the PC.
9. Key COPY: local copy.
10. Key STOP PRINT: stops the current printing.
11. Key : sending of an SMS (Short Message
Service).
12. Key : sending of a fax.
13. Key :
access to directory and quick dial numbers.
14. Key : line manual connection, listen for tone
during fax sending.
15. Key : multiple contact sending (fax, e-mail or
SMS).
16. Key : Validation.
17. Key OK: confirms the displayed selection.
18. Key : menu access and navigation down the
menus.
19. Key C: back to the previous menu and input
correction.
20. Key : navigation up the menus.
21. Key : stops the current operation.
22. Key ECO: sets up the activation delay.
23. Key : color analysis mode selection.
24. Key : analysis resolution setup.
25. Key : contrast setup.
26. Icon : Superfin resolution.
27. Icon : Photo resolution.
28. Icon : Fin resolution.
29. Icon : colour mode.
30. Icon : activity on the telephone line.
31. Icon : Fax mode.
32. Icon : external answering machine mode.

MF 5461 / MF 5481
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2 - Installation
Packaging contents
The packaging contains the items listed below:
Multifunction device
Control panel
1 toner cartridge
1 installation guide and 1 PC installation CD ROM
1 power cord
1 telephone cord
1 initialisation card
Device installation
1Unpack the device.
2Install the device respecting the security notices
stated at the beginning of this booklet.
3Remove all stickers from the machine.
4Remove the plastic protection film from the screen.
5Place the control panel in front of the machine,
insert the control panel in its back slots (A).
6Push the front side of the control panel (B) to clip it.
Installing the document feeder
1Secure the document feeder by fitting the two clips
(B) in the notches (A) provided for this purpose.
Feed cassette paper insertion
Your device accepts a number of formats and types of
papers (refer to the paragraph Consumable
specifications, page 66).
Before inserting paper, refer to the
paragraph Paper recommendations,
page 7.
A
B
B
A
B

MF 5461 / MF 5481
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2 - Installation
1Remove the paper feed cassette completely.
2Push the lower panel down until it clicks.
3Setup the back side feed cassette stop by pushing
the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).
4Take a paper stack, pull the paper off and align it
on a flat surface.
5Put the paper stack in the feed cassette
(ex: 200 sheets of 80 g/m² paper).
6Put the feed cassette back in its location.
Cartridge installation
1Stand in front of the machine.
2Push the left and right sides of the cover and pull it
towards you at the same time.
3Unpack the new cartridge. Gently roll the cartridge
5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will
assure the maximum copies per cartridge..
4Insert the cartridge in its slot by pushing it until it
clicks (last move down) as shown on the picture
below.
5Close the cover.
You can use paper weighing between
60 and 105 g/m2.
PUSH
B
A
C

MF 5461 / MF 5481
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2 - Installation
Paper delivery stop
Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.
Starting your device
Device connection
1Plug the end of the telephone line into the terminal
socket and the other end into the wall telephone
socket.
2For the model MF5481, plug end of the LAN cord
(as provided by your network administrator) into
port of your fax machine and the other end into
your local network port dedicated to your fax
machine.
3Make sure that the On/Off switch is on Off
(O position).
4Connect the power cord to the device.
Plug the power cord to outlet on the wall
5Press the On/Off button to turn on the device
(I position).
6After initialisation, "WAITING FOR INIT" appears
on the screen. Insert the initialisation card provided
in the card reader as indicated on the picture.
7After an analysis phase, "INIT. OK - REMOVE
CARD" appears on the screen. Remove the
initialisation card from the drive.
Before plugging the power cord, it is
imperative to refer to the Security
directives, page 1.

MF 5461 / MF 5481
- 13 -
2 - Installation
8By default, the machine is set to operate in the UK
in English. To modify this parameter, refer to
Country, page 24.
9Set the date and time, refer to Date/Time, page 24.
Paper insertion in the manual input
tray
The manual input tray allows you to use various paper
formats with greater weightings than the one used in the
paper feed cassette (refer to the paragraph Consumable
specifications, page 66).
Only one sheet or envelope can be fed at a time.
1Spread the manual feed guides to the maximum.
2Insert a sheet or an envelope in the manual input
tray.
3Adjust the paper guides against the right and left
edges of the sheet or the envelope..
Before inserting paper, refer to the
paragraph Paper recommendations,
page 7.
You can use paper, which weights
between 52 and 160 g/m².
Before printing, check that the paper
format you are using matches the
paper format set on the printer (refer to
Copy, page 14).

MF 5461 / MF 5481
- 14 -
3 - Copy
Copy
Your machine has the function to make one or more
copies.
You can also setup several parameters in order to make
copies at your will.
Simple copy
In this case, the default parameters are applied.
1Place the document to be copied in the automatic
document feeder, printed face on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Press the button twice. The copy is made
using the default parameters.
ECO mode copy
The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.
When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.
1Place the document to be copied in the automatic
document feeder, printed face on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Press the button.
3Press the button.
Advanced copying
The sophisticated copy allows to do custom setups for the
current copy.
1Place the document to be copied in the automatic
document feeder, face printed on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Press the button.
3Enter the number of copies that you want and
confirm with the OK button.
4Choose the paper tray AUTOMATIC or MANUAL
with the buttons or , then confirm with the OK
button.
5Choose with the buttons or  the printing
option (see examples below) depending on the
copy mode that you want:
- Combined mode (document feeder):
1 Page onto 1,2 Pages onto 1,or
4 Pages onto 1.
- Poster mode (flat-bed scanner): 1 Page to 1,
1 Page to 4 or 1 page to 9.
Confirm with the OK button.
6Adjust the desired zoom level, from 25% TO 400%
with the buttons or , confirm with the OK
button (only available in 1 Page to 1 copy mode).
7Adjust the desired origin values with the digital
keyboard buttons or then confirm with the OK
button.
8Choose the resolution depending on the printing
quality that you want DRAFT, AUTO, QUALITY
After step 1, you can directly enter the
number of copies with the numerical
keypad and press the OK button to
validate. Then refer to step 4.
COPY
COPY
ECO
COPY
A
nalyzed sheets
1
2
1
3
2
4
2 pages to 1
4 pages to 1
MOSAÏC Copy mode
12
12
34
1
1 page to 1 1
Output
POSTER Copy mode
A
nalyzed sheets
1 page to 4
1 page to 9
1 page to 1
Output
A
A
A
A

MF 5461 / MF 5481
- 15 -
3 - Copy
TEXT or PHOTO with the buttons  or , then
confirm with the OK button.
9Adjust the contrast level with the buttons or ,
then confirm with the OK button.
10 Adjust the desired brightness level with the buttons
or , then confirm with the OK button.
11 Choose the paper type NORMAL, THICK with the
buttons or , then confirm with the OK button.
Special setup for the copying
Setups done through this menu become the device
default setups after you confirm.
Resolution setup
The RESOLUTION parameter allows you to setup the
photocopy resolution.
841 - ADVANCED FCT/COPY/RESOLUTION
1Choose the resolution with the buttons  or 
according to the following table:.
2Confirm your choice by pressing the OK button.
Zoom setup
The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.
842 - ADVANCED FCT/COPY/ZOOMING
1Enter the desired zoom level with the
Alpanumerical keyboard or choose among
predefined values with the buttons and .
2Confirm your choice by pressing the OK button.
Assembled copy setup
843 - ADVANCED FCT/COPY/ASSEMBLED
The ASSEMBLED parameter allows you to assemble or
disassemble your copies. Enter the desired setting and
confirm your choice by pressing the OK button.
Analysis origin setup
If you want, you can change the origin of the scanner.
By entering new values for X and Y in mm (X < 209 and
Y < 280), you move the analysed area as shown on the
diagram below.
844 - ADVANCED FCT/COPY/ORIGIN
1Select the X and Y coordinates with the buttons
or .
2Setup the desired coordinates with the digital
keyboard or the buttons and , confirm your
choice by pressing on the OK button.
Contrast setup
The CONTRAST parameter allows to choose the
photocopy contrast.
845 - ADVANCED FCT/COPY/CONTRAST
1Setup the desired level of contrast with the buttons
and , confirm by pressing the OK button.
2You can also directly setup the desired contrast
with the button, press several times on this
button until the desired setup without using the
Menu 845.
3Quit this menu by pressing the button.
Brightness setup
The BRIGHTNESS parameter allows to lighten or darken
your original document.
846 - ADVANCED FCT/COPY/LUMINOSITY
1Setup the desired brightness with the buttons 
and .
2Confirm your choice by pressing the OK button.
3Quit this menu by pressing the button.
When the quality of the printing is not
satisfying, you can proceed to a calibration
with MENU 80.
Parameter Signification
DRAFT Low resolution.
AUTO Standard resolution for documents
containing text and graphics.
QUALITY
TEXT
Optimal resolution for documents
containing text.
PHOTO Optimal resolution for documents
containing photographies.
You can also change the resolution by
pressing the button.
y
DEBUT FEUILLE
FIN FEUILLE
x
Analysed area
BEGIN. OF SHEET
END OF SHEET