Siemens Gigaset S2 HiPath 4000 User manual

HiPath 4000
Gigaset S2 professional
in
HiPath Cordless Enterprise
Operating Manual

Safety notes
Safety notes
Handset
Batteries
Danger:
• Do not use the handset in potentially explosive atmospheres!
• Do not install the handset in the vicinity of electronic equipment
to avoid mutual interference!
• Do not use the handset in wet rooms! Devices are not splash-
proof.
• A transmitter signal is emitted by your handset. Please observe
safety procedures for your area!
Note:
The ringing tone, signal tones and handsfree talking (speakerphone
mode) are played over the loudspeaker. Do not hold the telephone
to your ear when it is ringing or if speakerphone mode is switched
on. Otherwise you may seriously impair your hearing.
Note:
• Information for hearing aid users: Radio signals may interfere
with hearing aids.
• If you give your handset to someone else, please include the op-
erating instructions with it!
Danger:
• Only use permitted batteries!
• Do not use conventional batteries! Failure to observe this advice
can lead to danger.
• Avoid contact with fire and water!
• Only use the approved power supply unit to operate the charg-
ing shell!

Safety notes
WEEE
Note:
All electrical and electronic products should be dis-
posed of separately from the municipal waste
stream via designated collection facilities appointed
by the government or the local authorities.
The correct disposal and separate collection of your old appliance
will help prevent potential negative consequences for the environ-
ment and human health. It is a precondition for reuse and recycling
of used electrical and electronic equipment.
For more detailed information about disposal of your old appliance,
please contact your city office, waste disposal service, the shop
where you purchased the product or your sales representative.
The statements quoted above are only fully valid for equipment
which is installed and sold in the countries of the European Union
and is covered by the directive 2002/96/EC. Countries outside the
European Union may have other regulations regarding the disposal
of electrical and electronic equipment.

Overview of handset
I
Overview of handset
1 Receiver inset 10 Jack for headset/PC interface
2 Display 11 Call-by-call key
3 Display keys 12 Hash key
4 Control key 13 Number keys
5 Speakerphone key 14 On-hook and On/Off key
6 Talk key 15 Message key
7 Star key 16 Battery compartment cover
8 R key 17 Ringer/speakerphone loudspeaker
9 Microphone 18 Attachment clip
How to use the keys: Æpage 10
1
2
3
4
515
614
12
7
11
9
18
17
16
8
10
13

Contents
II
Contents
WEEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . I
Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . .1
Conducting calls – the basic functions . . . . . . . . . . .1
Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Dialling an emergency number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Consultation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Activating and deactivating the microphone . . . . . . . . . . . . . . . . . . . . . . 7
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . 9
Leaving the radio network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Description of controls . . . . . . . . . . . . . . . . . . . . . . . .10
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
R key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Menu icons in the main menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Putting the handset into service . . . . . . . . . . . . . . . .14
Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Charging and using the batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Battery operating and charging times . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Approved batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Contents
III
Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting the speaker volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using Sound Manager to set the ringer . . . . . . . . . . . . . . . . . . . . . . . . 22
Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Activating or deactivating the warning tone . . . . . . . . . . . . . . . . . . . . . 24
Changing the emergency number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . 25
Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Conducting calls – enhanced functions . . . . . . . . . 32
Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Voice dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
The handset’s phonebook/call-by-call list . . . . . . . . . . . . . . . . . . . . . . . 36
Sending or copying an entry or list (phonebook) . . . . . . . . . . . . . . . 39
Central directories (group directory) . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
E-mail directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Making calls using project assignment . . . . . . . . . . . . . . . . . . . . . . . . . 44
Using a different telephone in the same way as your own . . . . . . . . . . 45
Suppressing call ID display for called party . . . . . . . . . . . . . . . . . . . . . . 46
Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Call tracing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Delayed call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Forwarding calls for a different terminal . . . . . . . . . . . . . . . . . . . . . 58
Entering commands via tone dialling (DTMF suffix dialling) . . . . . . . . . 60
Parking/activating calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Conducting calls – with multiple users. . . . . . . . . . 62
Camp-on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Setting up a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Expanding a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Transferring the conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
During the conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Using the camp-on function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Contents
IV
Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Using the mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Using the missed call list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Using the HiPath Xpressions mailbox function (optional) . . . . . . . . . . . 73
Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . .74
Handset alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Handset appointment reminder function. . . . . . . . . . . . . . . . . . . . . . . . 75
System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Speed access to functions and phone numbers . . . . . . . . . . . . . . . . . . 80
System-wide speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Telephone blocking. . . . . . . . . . . . . . . . . . . . . . . . . . .84
Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Locking the telephone line to prevent misuse . . . . . . . . . . . . . . . . . . . 85
System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Functions and codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Configuring the PC interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Cleaning the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
EU guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Schritt für Schritt
V

Operating instructions
1
Step by Step
Operating instructions
These operating instructions describe your handset and
its functions on your communications system.
All functions that can be performed via your handset are
described here. If some of the required functions are
not available on your handset, it may be due to one of
the following:
• The function is not configured for you or your hand-
set - please contact your system administrator.
• Your communications platform does not feature this
function - please contact your Siemens contract
partner to upgrade.
Conducting calls – the basic func-
tions
You can use your handset to make both internal and
external calls.
Internal calls are calls that
• you make within the range of a communication sys-
tem, for example, within your company,
• you make between networked communication sys-
tems, for example, to different company locations.
External calls are calls that you conduct with users of
the public telephone network.

Step by Step
Conducting calls – the basic functions
2
Activating/deactivating the handset
aPress the On-hook key until the activation or deactiva-
tion is confirmed by a crescendo tone sequence.
PIN
If the default PIN has not been changed (0000), the
handset is ready for operation as soon as it is switched
on. If a PIN was set, it must be entered before the hand-
set can be operated.
Displaying the connection quality
The strength of the incoming signal is displayed by the
"receive field strength" icon in on or message status:
The radio range is different indoors and outdoors
(Æpage 94). Please consult your system administrator
in the event of range problems.
Charging batteries
The handset charges when sitting in the charging shell,
even when deactivated. The charging status is shown
on the display.
If the handset deactivates because the batteries are
flat, it automatically reactivates and is ready for opera-
tion as soon as you place it in the charging shell. The
charging operation starts. If a PIN was set, it must be
entered first to allow charging to start.
Language
If your preferred language for the display texts is not
set, you can set this yourself (Æpage 17).
|No receive field strength
ÒLow receive field strength
Ñ 50% receive field strength
Ð 100% receive field strength

Conducting calls – the basic functions
3
Step by Step
First seize the line, then dial
cor dPress and hold down the Talk key or press the Speaker-
phone key.
oEnter the required phone number. The user will be
called.
Typing errors cannot be corrected. If you make a typing
error, press the On-hook key.
pThe user answers. You conduct the call.
or:
[The user is busy. You can save a callback request
(Æpage 5).
aPress the On-hook key to end the process.
Dial first, then seize the line
oand possibly XEnter the required phone no. and correct individual char-
acters as necessary using the "Delete" display key.
possibly ©The following functions are available while you are
entering the phone number:
• "Copy to Directory" (save the phone number in the
handset’s redial list)
• "Insert Pause" (insert a dial pause, for example,
between the prefix and phone number or when
checking a mailbox)
• "Insert TBR" (irrelevant)
cor dPress the Talk key or Speakerphone key within 30 sec-
onds. The user will be called.
pThe user answers. You conduct the call.
or:
[The user is busy. You can save a callback request
(Æpage 5).
aPress the On-hook key to end the process.
CALLBACK
Note:
This dialling preparation function is also available
with number redial and dialling using the hand-
set redial list.
CALLBACK

Step by Step
Conducting calls – the basic functions
4
Dialling an emergency number
Your handset lets you dial the emergency number saved
even when your keypad is locked. The emergency
number is set to "112" by default. You can change the
emergency number (Æpage 25).
oEnter the emergency number, for example, 112.
cPress the Talk key.
Manual number redial
The last ten phone numbers dialled are saved in the
redial list. A phone number that was dialled several
times is only saved once.
cPress the Talk key briefly. The redial list is displayed.
Dor ESelect the required telephone number.
either:
cor dPress the Talk or Speakerphone key briefly. The connec-
tion is set up.
or:
©Open the redial menu. The menu contains the following
functions (Æpage 35):
•AutomaticRedial
•DisplayNumber
• Copy to Directory
• Delete Entry
• Delete List
DE[Select the menu item and confirm.
oChange or complete the phone number, for example,
with DDIA.
cor dPress the Talk or Speakerphone key briefly. The connec-
tion is set up.
Display Number

Conducting calls – the basic functions
5
Step by Step
Callback
This function enables you to call a user who does not
answer or whose line is busy. The Callback function
enables you to contact him as soon as he hangs up or
re-uses his telephone. Please note that a line is sig-
nalled as busy when it is being called by another user.
You can continue to use your handset without restric-
tion when a callback has been booked.
Booking a callback
pThe number is dialled. You hear the busy tone or the
user does not answer.
[Save the callback request.
aPress the On-hook key to end the process.
You are then called back
You are then called back:
• as soon as the selected user terminates his or her
call, or
• the first time the user uses his or her handset, or
• as soon as the other party checks his or her mailbox
and responds to your callback request (Æpage 71).
cor dPress the Talk or Speakerphone key briefly. The connec-
tion is set up.
Deleting a callback request
FCall the system menu.
><[Select the menu item and confirm.
><[The oldest entry is displayed first.
><Select the required command.
CALLBACK
Note:
Callbacks are repeated until a connection is
established or until the callback is deleted. A
handset can initiate up to five callbacks and can
be the destination for up to five callback
requests. If these conditions are met, any fur-
ther callbacks are rejected.
CALLBACK
MUELLER MOBILE
TH 06.02 09:23

Step by Step
Conducting calls – the basic functions
6
Displaying the next entry:
><[Select and confirm the command to view the next
entry.
Deleting an entry that is displayed:
><[Select and confirm the command.
You receive confirmation: "Callback deleted".
Terminating callback display:
><[Select and confirm the command.
aPress the On-hook key to end the process.
Consultation
You interrupt your call to consult with a user (including
external users) and then resume the original call.
pYou are on a call.
><[Activate enquiry. The current call is placed "on-hold", so
that the first user waits.
oEnter the phone number for the consultation call.
pThe number is dialled. The user answers. The consulta-
tion starts.
The consultation is ended and you return to the
waiting call
either: The second user hangs up. You are reconnected to the
first user.
or:
><[Select the menu item and confirm.
You are reconnected to the first partner. The second
partner hears the busy tone and hangs up; a Gigaset
handset hangs up automatically.
However, you can also
• toggle between the partners (Æpage 64),
• set up a conference (Æpage 66) or
• transfer the waiting partner to the second partner
(Æpage 64).
NEXT
DELETE
Callback deleted.
CANCEL
CONSULT
TO WAIT. CALL

Conducting calls – the basic functions
7
Step by Step
The second user is busy or does not answer
ÎCancel the callback. You are reconnected to the first
partner.
During the consultation you can
• book a callback (Æpage 5),
• activate call waiting (Æpage 62) or
•override(Æpage 63).
Activating and deactivating the micro-
phone
You can temporarily deactivate the handset microphone
if you want to consult with someone else in the room,
for example, without the other person on the telephone
hearing you.
Deactivating the microphone
[ Press the left display key during the call. The micro-
phone is deactivated. You can now consult with some-
one else in the room, for example.
Activating the microphone
[ Press the left display key twice to re-activate the micro-
phone.
MUTE ON
MUTE OFF

Step by Step
Conducting calls – the basic functions
8
Answering a call
Answering a call
Your handset rings (Æpage 25). The caller information
appears on the display. The name and/or telephone
number of the caller can be displayed. You have the fol-
lowing options for answering a call:
kThe handset is in the charging shell: remove the hand-
set from the charging shell (only works if "Auto Answer"
is active Æpage 25).
cor dThe handset is not in the charging shell. Press the Talk
key or Speakerphone key.
When you have answered the call you can
• transfer the call (Æpage 64),
• place the call on hold and consult with someone
else in the room (Æpage 63),
• place the call on hold and call a second partner
(Æpage 6) in order to forward (Æpage 64) or toggle
the call (Æpage 64) or to set up a conference
(Æpage 66).
Deactivating the ringer for the current call:
If you are currently in a meeting, for example, and want
to leave the room before accepting the call:
Press the display key. The ringer is deactivated for the
current call.
cor dPress the Talk key or Speakerphone key. The call is
accepted.
TURN RING OFF

Conducting calls – the basic functions
9
Step by Step
Ending a call
aor kPress the On-hook key briefly or place the handset in
the charging shell.
The call charges are displayed, depending on the com-
munication system.
Activating or deactivating the keypad
lock
This feature protects against accidentally pressing but-
tons when the handset is in a pocket, for example. The
keypad lock turns off automatically when a call comes
in and turns back on when the call has ended.
#Press the Hash key until the activation or deactivation is
confirmed by a crescendo tone sequence.
A key icon on the display indicates that keypad lock is
active.
Leaving the radio network
After leaving the radio network
The base name flashes on the display. The handset
repeatedly attempts to synchronise with a base. The
intervals between synchronisation attempts increase
on account of the integrated power saving function.
You can switch off your handset to save the battery.
Note:
You can dial a pre-programmed emergency
number when the keypad is locked.

Description of controls
10
Description of controls
Function keys
The following function keys are available:
Key Name Use
aOn-hook and
On/Off key
• End a call
• Cancel functions
• Jump back to the previous menu (only
following ©)
• Activate or deactivate the handset
cTa l k k ey • Answering a call
• Dial a phone number
• Open the redial list
• Access telephone system functions
dSpeakerphone
key
• Answering a call
• Dial a phone number
• Toggle between handset to speaker-
phone mode
• Access telephone system functions
fMessage key Access message lists
*Star key Activate/deactivate the ringer
#Hash key Activate/deactivate keypad lock
CCall-by-call key Access the call-by-call list
SR key R key function
(Æpage 11)

Description of controls
11
R key
The R key provides access to the following functions depending on how it
is operated:
Control key
The control key is assigned different functions depending on the operating
situation:
Operation Function
Press Enquiry function:
• Make and end a consultation (alternative to
"Enquiry" display key)
• Ending a call
Press and hold
(min. 1 second)
R key function:
• Insert a pause (for example, between the prefix
and the phone number, or when checking a mail-
box)
• End connection to a mailbox (for example, when
performing a callback, setting up a conference or
transferring a call)
Situation E
Press top of key
D
Press bottom of
key
F
Press left side
of key
G
Press right side
of key
In idle sta-
tus
Short: Set the
ringer
Long: Initiate
language
selection
Open the
mobile’s tele-
phone directory
Call the system
menu
Open the hand-
set’s main
menu
During a call Set the speaker
volume
Open the
mobile’s tele-
phone directory
Call the system
menu
Open the hand-
set’s main
menu
In the main
menu
Select a menu
icon
Select a menu
icon
Select a menu
icon
Select a menu
icon
In lists and
menus
Next menu level
up
Next menu level
down
Next menu level
up, cancel
Select an entry
(OK)
In the input
field
Move the cursor
up one line
Move the cur-
sor down one
line
Move the cur-
sor to the left
Move the cur-
sor to the right
Change val-
ues
Reduce value Increase value

Description of controls
12
Display keys
The handset has two display keys, each with one or two functions. When
the key is allocated two functions, press the right or left side of the key to
select the corresponding function. Display key assignment depends on the
operating status. A function can be represented by text or an icon.
Icon Name Use
©Menu Open the handset’s main menu or a situ-
ation-specific menu
XDelete Delete the entry character by character
from right to left
ÎGo Back Go back to the next highest menu level,
cancel
nInternal Call the system menu
[OK Confirm the selected menu item
< > Up/down Scroll up or down to select menu items
Define a
function
Program a function for the left display key.
Displayed until a function is programmed.
Beep Activate the warning tone
Set Set number keys
TURN
RING OFF
Deactivate the ringer for the current call
Silent Confirm handset appointment reminder
call
Appoint. Activate handset appointment reminder
function
Alarm Activate alarm function
Time Enter the time and date. Displayed until
the time and date are set.
View Display entry or picture
Play Play a melody
End End melody playback
Ye s Confirm the security check question
Off Deactivate automatic redial/function
Save Save entries
MUTE ON Deactivate the microphone during a call
MUTE OFF Activate the microphone during a call
?
Beep
Set
TURN RING OFF
Silent
Appoint.
Alarm
Time
View
Play
End
Yes
Off
Save
MUTE ON
MUTE OFF