SMART Meeting Pro 4 User manual

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Cover
SMART MeetingPro® 4
User guide
Personal license

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This guide and other resources for SMARTMeeting Pro 4 are available in the
Support section of the SMARTwebsite (smarttech.com/support). Scan this
QRcode to view these resources on your mobile device.
Trademark notice
SMART MeetingPro, Bridgit, smarttech, the SMART logo and all SMART taglines are trademarks or registered trademarks of SMARTTechnologiesULC in the U.S. and/or other
countries. Microsoft, Windows, Internet Explorer, Excel, PowerPoint, and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States
and/or other countries. All other third-party product and company names may be trademarks of their respective owners.
Copyright notice
© 2015–2022SMARTTechnologiesULC. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system or translated
into any language in any form by any means without the prior written consent of SMARTTechnologiesULC. Information in this manual is subject to change without notice and
does not represent a commitment on the part of SMART.
This product and/or use thereof covered by one or more of the following U.S. patents.
www.smarttech.com/patents
April 20, 2022

Contents
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Contents
Chapter 1 Welcome 1
About SMART MeetingPro software personallicense 1
Starting and exiting the software 3
Navigating the user interface 3
About the other SMARTsoftware on your computer 7
Resources for users 7
Chapter 2 Interacting with applications in Desktop mode 8
Using the interactive display to interact with applications 8
Using the Programs button 9
Moving applications across displays 9
Chapter 3 Inserting objects in Whiteboardmode 11
Writing and drawing in digital ink 11
Erasing digital ink 12
Creating shapes and lines 13
Typing, editing and formatting text 14
Converting handwriting to typed text 15
Inserting images 16
Inserting PowerPoint presentations 16
Inserting PDF files 17
Chapter 4 Working with objects in Whiteboardmode 19
Selecting objects 20
Changing objects’ properties 21
Moving objects 22
Moving objects to another page 23
Rearranging stacked objects 23
Locking objects 24
Cutting, copying and pasting objects 25
Cloning objects 25
Resizing objects 26
Rotating objects 28
Flipping objects 29
Grouping objects 30
Linking objects 30
Creating standalone links 31
Deleting objects 32
Chapter 5 Working with pages in Whiteboardmode 33
Creating pages 33

Contents
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Displaying pages 34
Displaying pages in Full Whiteboard view 35
Displaying pages in Unbound Workspace 36
Rearranging pages 43
Deleting pages 43
Chapter 6 Working with files in Whiteboardmode 44
Creating and opening files 44
Saving files 45
Printing files 46
Emailing files 47
Chapter 7 Sharing content using the BusinessGallery 49
Finding and using content in the Business Gallery 49
Using stock content 50
Adding your own content to the Business Gallery 51
Chapter 8 Maintaining SMART MeetingPro software 54
Configuring SMART MeetingPro software 54
Customizing the Programs button menu 59
Appendix A Connecting with others using Bridgit software integration 63

Chapter 1 Welcome
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Chapter 1 Welcome
About SMART MeetingPro software personallicense 1
Before meetings 2
During meetings 2
After meetings 2
Starting and exiting the software 3
Navigating the user interface 3
SMART Business Toolbar 4
Programs button 4
Tools 4
Move Toolbar button 5
Collapse/Expand button 5
Desktop mode 5
Whiteboard mode 6
Menu bar 6
Whiteboard drawing area 6
Page Sorter 6
About the other SMARTsoftware on your computer 7
Resources for users 7
Help 7
Training 7
Support center and knowledge base 7
This chapter introduces you to SMART MeetingPro® software and to the other SMART software on your
computer and explains how to get started with SMART MeetingPro software.
About SMART MeetingPro software
personallicense
SMART MeetingPro software personal license enables you to create, open and edit Whiteboard files. In
these files, you can do the following:
lWrite, draw and erase digital ink
lType text
lInsert shapes and lines
lInsert screen captures and other images

Chapter 1 Welcome
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lInsert documents
lInsert links to websites and files
lMove, resize, rotate, lock and group objects
Using the Unbound Workspace in SMART MeetingPro software, you can lay out and navigate the
contents of a page area that can be significantly larger than the viewable area. You can adjust the
software’s highly customizable user interface to accommodate your content.
SMART MeetingPro software personal license is useful before, during and after meetings and other
collaborative sessions.
Before meetings
Use SMART MeetingPro software personal license before
meetings and other collaborative sessions to prepare
meeting notes, presentations or other materials to share
during the session. Save any materials you create in a
Whiteboard file and attach the file to your
Microsoft®Outlook® meeting invitation. During the session,
you can open and interact with the file in SMART MeetingPro
software room license.
During meetings
Remote participants can use Bridgit software to connect to
meetings or other collaborative sessions. Remote participants
can then share materials they’ve created in SMART
MeetingPro software personal license or view materials that
others share.
After meetings
If participants recorded notes in SMART MeetingPro
software room license during a meeting or other
collaborative session, you can email these notes to the
participants as a Whiteboard file. The participants can open
and view the attached file using SMART MeetingPro
software personal license.

Chapter 1 Welcome
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Starting and exiting the software
You can start SMART MeetingPro software personal license or, optionally, you can start just the SMART
System Menu to access SMART Settings and other options.
To start SMART MeetingPro software manually
Double-click the SMARTMeetingPro icon on your desktop.
To start just the SMART System Menu manually
In Windows® 7 operating system, select Start > All Programs > SMART Technologies >
SMARTSystem Menu.
OR
In Windows 8.1 operating system, go to the Apps screen, and then scroll to and
selectSMARTTechnologies > SMARTSystem Menu.
OR
In Windows 10 operating system, press Start, and then scroll to and select SMARTTechnologies >
SMARTSystem Menu.
To exit SMART MeetingPro software
1. Press Whiteboard on the SMART Business Toolbar.
2. Select File > Exit.
Tip
If you exit SMART MeetingPro software, you can still access SMART Settings and other options
from the SMARTSystemMenu in the notification area.
Navigating the user interface
The SMART MeetingPro software user interface consists of the SMART Business Toolbar, the Bridgit
Collaboration Bar and two modes:
lDesktop
lWhiteboard
You switch between modes by pressing the buttons at the top of the SMART Business Toolbar.

Chapter 1 Welcome
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SMART Business Toolbar
The SMART Business Toolbar appears on the left or right side of the display. It contains the following
items:
lButtons for accessing the four modes
lPrograms button
lTools
lMove Toolbar button
lCollapse/Expand button
Programs button
You can quickly access popular applications and tools by pressing the Programs button.
Tools
You can select and use a variety of commands and tools on the SMART Business Toolbar. The tools
available change according to the mode you’re using.
Tool Command Action Desktop
mode
Whiteboard
mode
Pan Pan and zoom in or out. No Yes1
Select Select, move and manipulate objects on a
Whiteboard page.
Yes Yes
Pen Select pen colors and widths you can use to
write notes and create freehand objects.
You can also select a transparent yellow or
green highlighter.
Yes Yes
Eraser Erase notes and objects created with digital
ink.
Yes Yes
Shapes Draw a variety of shapes, including circles,
rectangles, stars and squares. You can also
use this tool to select solid or broken lines
and arrows.
No Yes
Text Insert text into your Whiteboard page. When
you touch the page, a text box appears, in
which you can select the text object’s
formatting.
No Yes
1When in Unbound Workspace

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Tool Command Action Desktop
mode
Whiteboard
mode
Gallery Access a collection of images and content
that you can use in your presentation.
No Yes
Capture Take a screen capture of your notes and
automatically insert them on a Whiteboard
page. Open a list of three options so you can
capture the full screen, a rectangular
selection or a freehand selection of the
screen.
Yes No
Undo Reverse the effect of the last action. You can
undo several actions by selecting Undo
repeatedly.
No Yes
Redo Reinstate the last action reversed with the
Undo command.
No Yes
Normal View Restore the Whiteboard page to Normal
view.
No Yes2
Previous Page Display the previous page of the current file.
You can also press the PAGE UP key on your
keyboard.
No Yes3
Next Page Display the next page of the current file. You
can also press the PAGE DOWN key on your
keyboard. (Pressing Next Page on the last
page inserts a new page.)
No Yes4
Move Toolbar button
You can move the SMART Business Toolbar to either side of the screen by pressing the Move Toolbar
button.
Collapse/Expand button
You can collapse or expand the SMART Business Toolbar by pressing the Collapse/Expand button.
Desktop mode
In Desktop mode, you can interact with the room computer’s applications.
2When in Full Whiteboard view
3When in Full Whiteboard view
4When in Full Whiteboard view

Chapter 1 Welcome
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Whiteboard mode
In Whiteboard mode, you can create or open Whiteboard files to brainstorm and present ideas.
Whiteboard mode consists of three main areas:
lMenu bar
lWhiteboard drawing area
lPage Sorter
Menu bar
The Whiteboard menu bar includes the following menu items:
Menu item Description
File Allows you to create, open, save, print, email and close files.
Edit Provides tools to undo and redo actions; cut, copy and paste objects; clone
and delete objects; select all objects and clear and delete pages.
View Allows you to select Full Whiteboard view and to view the Business Gallery.
Insert Allows you to add blank pages, images and links to your file.
Object Allows you to lock, group, flip, order and change the properties of objects.
Help Provides access to Help and information about SMART MeetingPro software
and allows you to enable or disable the SMART Customer Experience
program.
Whiteboard drawing area
Most of Whiteboard mode is dedicated to the Whiteboard drawing area, which displays the contents of
a selected page in a file. This is where you write notes and create and work with objects.
Page Sorter
The Page Sorter displays all the pages in the open file as thumbnails and updates the thumbnails
automatically as you change the contents of the pages. Using the Page Sorter, you can add, delete and
rearrange pages.