smirthwaite Samba User manual

4/11
Samba
INSTRUCTIONS FOR USE
Codes 8801-04 & 8810

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CONTENTS PAGE
1.0 INTRODUCTION 1
2.0 ILLUSTRATION OF YOUR CHAIR 2
3.0 FOR YOUR SAFETY 4
4.0 UNPACKING YOUR CHAIR 5
5.0 SETTING UP AND ADJUSTING YOUR CHAIR 6
6.0 CARE & MAINTENANCE 13
7.0 GUARANTEE & SERVICE 14
8.0 CONTINUOUS IMPROVEMENT 14
9.0 WARRANTY & AFTERSALE 15
1.0 INTRODUCTION
Thank you for choosing the Smirthwaite Samba Chair.
The Samba is a highly adjustable, high-low, tilt in space chair that offers a modular
midline support system for children requiring greater levels of postural control. The
variable seat height allows a child to engage in education, play and everyday activities
at peer level, supporting their ongoing development. The chair is suitable for use in
schools, therapy units and the home.
IMPORTANT!
These instructions should be read by all therapists and carers using the equipment and
should be retained for future reference.
A clinical assessment of the child’s needs should be undertaken to ensure the Samba
chair is correctly adjusted. Adjustments should only be made by a therapist, Smirthwaite
product advisor or suitably trained personnel. The product should never be used
unattended.
Any incorrect use of the product and failure to follow the instructions may put the user at
risk or impede the function. If you have any queries using this product or wish for further
copies, please do not hesitate to contact Customer Service department on
T: [phone].

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2.0 ILLUSTRATION OF YOUR CHAIR
A. Contoured Seat
B. Contoured Backrest
C. Armrest
D. Headrest
E. Footrest
F. Sandals
G. Lockable Castors
H. Tray
C
C
B
A
D
E
G
F
H
C

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I. Push Handle
J. Actuator
K. Tilt in Space lever
I
J
K
K
C

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3.0 FOR YOUR SAFETY
PLEASE READ THESE INSTRUCTIONS BEFORE MAKING ANY ADJUSTMENTS.
The user should NOT be left unattended whilst in the chair. Always ensure a
responsible therapist or carer is in attendance.
For the initial setting up of the chair and any subsequent/future reviews of the child,
measurements of the child are required to set the chair up correctly.
The therapist should be familiar with the methods of adjustment and have completed
all adjustments appropriately to meet the needs of the child before transferring the
child onto the chair.
Ensure all castors on the mobile base are locked, with castors facing inwards before
making any adjustments.
The castors are designed for indoor use only and may be damaged if used outdoors.
The chair is ONLY to be used on a flat level surface.
DO NOT EXCEED USER MAXIMUM WEIGHT LIMITS OF 80KG.
Regular maintenance checks and cleaning are essential for the safe use of this
equipment (see Section 6.0 Care and Maintenance).
If any part is loose, damaged or functioning incorrectly, do not use until rectified.
Always fasten the pelvic strap and any other straps provided.
Always keep this product away from naked flames, cigarettes and sources of heat
including open fireplaces, radiators and heaters.
DO NOT fit parts or accessories of other manufacturers to this product unless
authorised to do so in writing by G&S Smirthwaite Ltd. Failure to follow these
instructions will not only invalidate the guarantee but could make the chair dangerous
to use. G&S Smirthwaite Ltd will not accept liability for any injury or damage incurred
through such malpractices. Any repairs required must be carried out by G&S
Smirthwaite Ltd authorised personnel.

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The Samba is CE marked. This certifies that it meets all relevant European safety
requirements.
4.0 UNPACKING YOUR CHAIR
When delivered, the chair will be supplied fully assembled except for the attachment
of the footrest, tray and any special accessories ordered.
If your order has been supplied as a custom kit, please ensure you follow both the
instructions documented in this IFU and any additional instructions supplied.
Please take note of any instructions on the packaging/box when unpacking.
Once the chair has been carefully unpacked, please check all parts.
NOTE: For powered Samba chairs. The battery has been tested and fully charged
prior to leaving our factory but MUST BE CHARGED for 24Hours before use upon
receipt. To ensure maximum battery life is achieved, it is recommended that the
battery is kept fully charged. The battery is charged by plugging the charging unit
into the handset and connecting the charger unit to a mains power socket. The
control box is fitted with a red emergency stop button –this must be fully pulled out in
order to charge and adjust the chair height.
If you believe this product to be faulty - DO NOT USE - Contact G&S Smirthwaite Ltd on
T: [phone].

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5.0 SETTING UP AND ADJUSTING YOUR CHAIR
Set up is made safer and easier by following the instructions below.
PLEASE NOTE: ALWAYS TURN LEVER LOCKS, HANDWHEELS AND SCREWS CLOCKWISE TO
TIGHTEN OR ANTI-CLOCKWISE TO LOOSEN. THE CHAIR MUST BE FULLY ADJUSTED BY A
THERAPIST OR TRAINED BEFORE USE.
5.1 SEAT ADJUSTMENTS
3 adjustments can be made to the
seat; depth, height and tilt.
5.1.1 DEPTH
To move seat forwards or
backwards.
Loosen handwheels (A).
Slide seat to desired position.
Allow 25mm gap between the
back of knee and the edge of
the seat.
Tighten handwheels (A).
5.1.2 HEIGHT
To raise or lower the seat:
Seat height adjustment is
achieved by pressing the Up or
Down arrow on the handset.
5.1.3 TILT IN SPACE (TIS)
To adjust the tilt angle of the seat
Locate the TIS Lever (B).
Lift the safety catch (C) and
slide the lever to the right to set
the tilt angle of the chair.
Release the TIS Lever to lock
seat into the desired position.
The Safety catch (C) exists to
stop accidental knocking of the
lever.
A
A
B
C

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5.2 ARMRESTS
5.2.1 HEIGHT
To raise or lower the armrests
Release spring plunger (A).
Slide armrests to desired
position.
Replace plunger (A) to lock.
Repeat on opposite side.
Ensure both armrests are at
the same height.
5.2.2 ANGLE
Release spring plunger (B).
Tilt armrest to desired angle.
Replace spring plunger (B) to
lock.
5.2.3 REMOVAL
Release plunger pin (A).
Lift armrest out.
A
B

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5.3 BACK ADJUSTMENTS
5.3.1 HEIGHT
To raise or lower the backrest
Pull the indexing plunger pin
(A) on both sides of the chair
and place into the park
position.
Slide backrest to desired
height.
When seated, the child’s
shoulder should be slightly
above the slots for the
shoulder harness to be used.
Release plunger pins (A) to the
unparked position on both
sides of the chair.
5.3.2 BACK RECLINE
To set the angle
Pull the indexing plunger pins
(B) to open position on both
sides of the chair and place
into the park position.
Adjust the back angle to
desired position.
Release plunger pins (B) to the
unparked position on both
sides of the chair.
A
B

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5.4 MID LINE SUPPORT SYSTEM
The Mid line support system is
secured to a centrally positioned
block (A) that can be adjusted
vertically on the back of the chair by
loosening hand wheel (B).
5.4.1 PELVIC STRAP
Push the 2 short ends through the
slots (C) on the seat base.
Secure to two cam locks located on
the underside of the seat.
Push the 2 long ends through the
slots (D) towards the rear of the seat
base.
Secure to two cam locks located on
the underside of the seat.
Ensure the sheepskin pad meets with
the fabric sections of the pelvic strap.
Ensure pelvic strap is firmly across
the hip to hold the child safely and in
correct position before fastening the
strap.
Place 2 fingers between the child and
the strap to ensure it is secure but
not too tight.
5.4.2 MID-LINE SUPPORT HARNESS
Position straps through the four
vertical slots (E) and ensure the
harness is firm across the chest
Secure to four cam locks located on
the rear of the seat on block (A).
A
B
C
D
E

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5.4.3 SHOULDER HARNESS
Push the 2 top ends of the harness
through the horizontal slots (F) on the
seat back.
Secure to two cam locks located on
the rear of the seat.
Push the 4 lower ends of the harness
through the vertical slots (G) on the
seat back.
Secure to four cam locks located on
the rear of the seat.
Ensure the lower edge of the
shoulder harness is placed at mid
trunk height.
Use the straps to gently adjust the
tension between the mid line point
and the chest plate.
5.5 LATERAL SUPPORTS
Lateral supports can be fitted to the
Samba chair.
The supports swing away from the
chair when plunger pin (A) is
operated, easing client transfer.
Lateral supports on either side of the
chair can be operated independently.
5.6 THIGH GUIDES
Thigh guides are attached to seat
plate (if required).
To adjust, lift the seat upholstery from
the front of the seat to expose the
thigh guide bracket bolts.
Using the 4mm key, loosen both bolts
and move the guide to the desired
position.
Tighten to secure the guides in place.
F
G
A

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5.7 FOOTREST
The footrest assembly can be
adjusted for height position by using
the hex key provided and loosening
screw (A).
Ensure screw (A) is securely
tightened before using the chair.
Each footplate can be independently
indexed by loosening the hand wheel
(B) as shown.
Ensure the hand wheel is tightened
fully before using the chair.
5.8 POMMEL
To remove the pommel, loosen the
hand wheel (A) at the front end of the
pommel.
Push the hand wheel inwards and
pull the pommel off the seat
Simply reverse this process to refit
the pommel.
A
B
A

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5.9 HEADREST
Headrests can be adjusted in height,
depth and angle.
Depth is adjusted by loosening lever
lock (A), which permits the headrest
to move forward and back.
Height is adjusted by loosening hand
wheel (B), and moving the head rest
to the desired position before
retightening the hand wheel.
The angle of the headrest can be
adjusted by loosening two bolts (C)
using the hexagonal key provided
and rotating the headrest
appropriately.
Ensure bolts (C) are tightened once
the desired angle is achieved.
5.10 TRAY
The tray is fitted to the Samba by
inserting the tray tubes into the tube
receivers found on each arm rest (A).
The tray is then secured into place by
tightening hand wheel (B).
Removal is the reverse of fitment.
A
B
C
A
B

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6.0 CARE AND MAINTENANCE
All our wooden chairs are easy to clean. Each chair has anti-bacterial properties
ensuring that surfaces are kept hygienic to reduce any risk of cross infection.
! CAUTION
CLEANING IS RECOMMENDED ON A REGULAR BASE
Clean upholstery and wooden parts with a damp cloth and mild detergent.
Stubborn marks on the woodwork should be cleaned by using a soft brush.
Do not soak or immerse the chair in water.
The pelvic strap can be cleaned with a damp cloth. In cases of extreme soiling it can
be machined washed at low temperature with mild detergent but must be drip dried.
Store the chair in a cool dry place and out of direct sunlight.
DO NOT use bleach, solvents, abrasives, synthetic detergents, wax polishes,
antibacterial sprays or wipes.
For further information please refer to MHRA or your NHS cleaning guidelines.
6.1 DAILY CHECKS
1. Check the tray (if supplied) to ensure no parts are loose or damaged.
2. Check all upholstery for signs of wear and tear.
3. Check that the castors run freely.
4. Check that the brakes on the castors function correctly.
5. Check that the actuator operates correctly by operating the high/low seat function
via the handset.
6. Check that the hand wheels tighten correctly, and are not cross-threaded or
damaged.
7. Check all straps for fraying, and that buckles are not missing/damaged.
8. Check cam locks are not missing/damaged, and that they hold harness straps
securely when locked.
9. Check sandals (where used) are firmly fixed to the footrest and free from
movement.
10. Check that the footrest is set to the correct height for the client, and that it is
securely in place.
11. Operate the Tilt in Space mechanism to tilt the chair. Ensure that when the lever
is released it freely returns to its park position in the safety catch and the chair
cannot be tilted further. Remember to reset the chair to the correct tilt angle for
the client.
! CAUTION
THE USER SHOULD NOT BE SEATED WHILE THE CHECKS ARE CARRIED OUT.

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6.2 ANNUAL SERVICE
The Samba chair should be serviced annually. Servicing must only be undertaken by a
Smirthwaite service engineer, or by a Smirthwaite trained representative.
7.0 GUARANTEE & SERVICE
The chair is issued with a full parts and labour guarantee for 2 years from the date of
delivery. This guarantee does not apply to accidental damage caused through
inappropriate use of the chair. This guarantee is issued at the discretion of G&S
Smirthwaite Ltd on RTB (Return to Base) basis. If you have any questions or doubts
relating to the safety or use of the chair please contact us for advice or assistance on:
T: [phone]
E: [email protected]
8.0 CONTINUOUS IMPROVEMENT
G&S Smirthwaite Ltd are committed to continuous improvement to their product range.
Should you have any suggestions or comments please send them to our product design
department at: [e-mail].
G&S Smirthwaite Ltd reserve the right to change the specification or material without
prior notice.
For catalogues, help and further information on our products please contact us at:
G&S Smirthwaite Ltd
17 Wentworth Road
Heathfield
Devon TQ12 6TL
T: [phone]
F: [phone]
E: [email protected]
W: www.smirthwaite.co.uk

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9.0 WARRANTY & AFTERSALE
9.1 Product Information
Model:
Size:
Date of Manufacture:
Serial Number:
9.2 Service & inspection record form:
Date
Procedure
Service
Personnel

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G&S Smirthwaite, 17 Wentworth Road, Heathfield, Newton Abbot, Devon.TQ12 6TL
T: [phone] F: [phone] E: [e-mail]
W: www.smirthwaite.co.uk