Toshiba TF 601 User manual

1

2
GB TF601
TOSHIBA
Welcome to your fax machine
ACover
BControl panel
CDocumentexit
DRecording paper exit
ERecording paper cassette
FReleasebutton
GInterface for Computer printer cable
HDocumentguides
1LCDDisplay
Displays indications about the
operating modes of your fax
machine. Your control monitor for
all function settings.
2Alarm-LED
Flashes when a machine error
occurs.
3BusyLED
Flashes or lights up when the fax
machine connects to the line or is
just transmitting or receiving.
4Job Status
Queries the status of the entered
jobs.
5Function
Initiates all machine settings.
6Cancel key
Deletes jobs in the memory or
deletes the last entry during
programming.
7Group
Press the key to use the group
facilty.
8One Touch Dialing keys
Sends documents at the push of a
button.
9Copy
Makes a copy of your original.
10 Option
When document hsa been inserted into
machine, press to select special settings
for document transmission.
11 Start
Indicates the sending and receiving
options, confirms entries.
12 Stop
Clears error messages and terminates
input.
13 Redial/pause
Activates the last number dialled, inserts
a dialling pause and pages forwards in
the menu.
14 Handset
Used for on-hook dialling.
15 ”*” and”#” Key
Used to move the cursor to the left
or right.
16 Dial Keypad
Used for entering telephone
numbers.
17 R Key
Key for obtaining public line in
PABXs.Pagesbackwardsinthe
menu.
18 ABB.DIAL/ALPHABET
Press this key in order to select a
stored alphabet dial number or a
name.
19 AUTO RCV KEY
Switches between automatic and
manual reception.
20 ResolutionKey
Changes the scan resolution of the
loaded originals.
IDocument tray
KTop cover
LRear cover
MPower cable
NTelephone connection
Welcometoyourfaxmachine

3GB
TOSHIBA
TF601 Contents
Contents
Preparation
Preparation ................................................. 4
Unpacking................................................... 4
Connecting to the mains............................. 4
How to insert the reccording paper ............ 5
Change Process unit ................................... 5
A new toner cartridge................................. 6
Howto install thetrays: .............................. 7
Installation
Set language .............................................. 8
Enter terminal ID......................................... 9
Enter the user name ................................. 10
Setting dialling method............................. 11
Connection to PABX, obtaining a
public line ................................................. 12
ConnectiontoPABX, further settings ........ 14
Set date and time..................................... 15
Reception of documents
Set standby mode..................................... 16
Automatic reception ................................. 16
Manual reception...................................... 16
Manual reception (continued)................... 17
TEL/FAXmode:.......................................... 18
FAX/TAD mode: ......................................... 18
FAX/TAD mode: (continued) ...................... 19
Switching between reception modes........ 19
Online mode ............................................. 19
Reception reduction ................................. 20
Local copy ................................................ 21
Set call counter ........................................ 22
Memoryreception..................................... 22
Transmit documents
Document format ..................................... 23
Stack mode .............................................. 24
Directtransmission ................................... 25
Automaticfaxmessages........................... 26
Transmissionwithalphabetdialling ........... 27
Transmissionwithone-touchdialling ......... 27
Transmissionwithtelephone
(manualtransmission)............................... 28
Transmissionwithdirectoryfunction ......... 29
Monitoring ................................................ 30
Set resolution ........................................... 31
Redial ....................................................... 31
Delayedtransmission ................................ 32
Singlemulti-addresstransmission ............. 33
Stored broadcast ...................................... 34
Polling ....................................................... 35
Reservepolling.......................................... 36
Reducetransmissionspeed ...................... 37
Stoptransmission ..................................... 38
Store numbers
Alphabet dial memory............................... 39
One-touchdialkeys................................... 41
Groupkeys ................................................ 41
Report prints
Activateprintingreport ............................. 44
Transmissionreport ................................... 44
Transmission and reception journal ........... 45
Themultitransmissionreport..................... 46
Number list ............................................... 46
Grouplist .................................................. 46
Jobsinprogress........................................ 46
The function list ........................................ 47
Advanced settings
Functions .................................................. 48
ConnectiontoPABX .................................. 52
Receive footer on/off ................................ 52
Change speaker volume............................ 53
Adjustringingtone/keybeeps ................... 54
Settransmission report output.................. 55
PowerSaver ............................................. 56
Switch off error correction ....................... 57
Possible problems
Error codes in journal ................................ 58
Errormessages inthe Display ................... 59
Transmissionproblems .............................. 60
Receivingproblems................................... 61
How to clear a recording paper jan .......... 62
How to clear a recording paper jam......... 62
Handling faxes on your PC
Systemrequirements ................................ 63
Features .................................................... 63
Connection to the PC................................ 64
Scanning documents into the PC ............. 65
Sending fax messages from the PC .......... 65
UK Connection information
UK Connection information....................... 66
Index
Index ......................................................... 67

4
GB TF601
TOSHIBA
1. Fax machine
2. Power cable
3. Telephon cable
(not supplied in all
countries)
4. Instruction manual-
fax machine
PC printer manual
5. Process unit and toner
cartridge
6. Fixercleaner
7. Progamdiskwith
WindowsTM printer
driver
Telephoneconnection
Connect your fax machine (LINE) to the
telephone socket.
Connecting to the mains
ConnectingtheACpower
You will find the mains connection on the back
of the machine on the left.
Connect the machine to the mains
only after you have installed the
process unit and the fixer cleaner.
Ifanything is missing,ordamaged,
please connect your dealer immediately.
Phone Plug-in
Line cord
to the wall
socket
The correct location
for your fax machine is:
• near a 230 V AC socket*,
• near a telephone connection, ideally with a single line reserved
for your fax machine.
* No other equipment with high power consumption (such as a
photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.
ACpower
You will find the mains connection on the back of the machine.
Please protect your machine from:
vibration
directsunlight
dust
humidity
heat
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
AC power cord
Preparation
Preparation

5GB
TOSHIBA
TF601
Remove the paper cassette
Press down the cassette plate until it locks into
place.
Insert a stack of A4 paper
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Place the paper so that it lies straight in the
cassette with the side to be printed face-down
and don’t forget:
The paper cassette holds a maximum
160sheets (80 g/m2).
Then: Slide the cassette into the slot
until you hear it lock into place.
Do not use damp, wrinkled or torn
paper.
How to insert the
reccording paper
Change Process unit
In order to transport or move the
machine the toner pack and the
process unit has to be removed.
When installing the machine for the first
time and later when CHANGE PROC.
UNIT is displayed, insert the new process
unit as decribed below.
Openthetopcover.
First: The fixer cleaner
This is inserted when installing your machine
for the first time and each time the process
unit is replaced:
Open the control panel cover to the front. Slide
the cleaner underneath to the right, lift and
remove. Insert the new cleaner first on the
right, then press down firmly on the left.
Now:Theprocessunit
Place a sheet of paper on an even surface and
lay the process unit on this. Remove the seal.
When holding the protective foil, be sure to
avoid contact with any toner.
Preparation
Preparation

6
GB TF601
TOSHIBA
Preparation
Preparation
Shake the process unit
several times side to side to ensure even
spread of toner...
... insert the process unit
First slide the green lock lever on the inside left
of the machine to the back. The process unit is
then inserted with its pins into the lateral
guides and placed exactly in position by
applyingslightpressuredownwards.
Now pull the lock lever forward again.
Then close the top cover and the control panel
cover again.
Now (re)connect your fax machine to the
socket.
A damaged drum will affect the copy
quality. Therefore: Never touch the
drum surface or expose the drum to
sunlight.
To make a good
impression:
a new toner cartridge
After printing many pages, TONER NEAR
EMPTY and later TONER EMPTY appear
on the display. This means you must insert
a new toner cartridge in your fax
machine:
Openthetopcover.
Don’t forget: First remove the mains plug from
the socket.
Toreplace toner:
Slide the green lock lever on the left side of the
machine to the back and remove the process
unit.
Place the process unit on a piece of paper on
an even surface. Lightly tap on the toner
cartridge to prevent any toner residue falling
into the process unit. Pull the tape on the the
toner cartridge upwards before you slide it out
of ist holder.
First shake the new cartridge...
... then place on top of the process unit and
slide it until it locks into place.
Now:remove the seal.
When holding the protective foil, be sure to
avoid contact with any toner residue.
Now shake the process unit several times
horizontally before you...

7GB
TOSHIBA
TF601
Preparation
Preparation
... install the process unit again.
Insert the pins into the lateral guides and then,
by applying slight pressure, lower the unit into
the correct position.
Nowpull thelock leverforwardagain.
Never allow hair or dust to get into the process
unit as this will block the proper supply of toner.
Then close the top cover and the control panel
cover.
You can now connect your fax machine to the
mains again.
From time to time:
clean the housing
Never using abrasive materials to clean your fax
machine - the could cause damage.
In case you come into contact
withtoner:
• Wash hands in cold water and clean
thoroughlywith soap.
• Wash eyes with plenty of water.
• If you have inhaled toner, breathe
deeply in the open air.
• If toner gets in your mouth, wash it
out with plenty of water.
• In an emergency, call a doctor.
• You should install the process unit as quickly
as possible as exposure to strong light can
demage the drum and reduce the life of the
processunit.
• Never throw old toner cartridges into an
open fire and ensure proper disposal of
packing from exchanged parts as organic
waste.
When your fax machine is
open,alwayskeep the
followinginmind:
• Do not touch any parts inside the fax
machine other than those described
here. The fixer cover can be very hot -
even after the machine has been
switched off.
How to install the trays: Recording Paper Exit Tray:
Insert the Recording Paper Exit Tray Wire into
the holes on the Recording Paper Exit Tray, then
pull down.
The following steps may be performed
more easily with the Recording Paper
Cassette removed from the facsimilie
machine.
Install the Recording Paper Exit Tray underneath
the Recording Paper Cassette.
Insert the outer Shell of the plastic rivet into the
outermost of the three holes on the Recording
Paper Exit Tray. Fix the Recording Paper Exit Tray
to the paper cassette by applying the inner
Rivet through the Recording Paper Exit Tray and
the paper cassette.
DocumentExitTray:
Inster the Document Exit Tray into the
Recording Paper Exit opening.
Flip out the folded Tray Wire as shown.
Recording
Paper Exit
Tray
Tray Wire
Outer Shell
of the rivet
Recording Paper
ExitTray
Wire
Inner Rivet

8
GB TF601
TOSHIBA
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set language
Pagethroughthemenu...
...until you reach this menu item
ConfirmwithSTART
Press STOP, return to standby
mode
2 x
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
_
LANGUAGE ENGLISH
LANGUAGE ENGLISH
Installation
START
REDIAL
PAUSE
START
STOP
FUNCTION
START
Installation

9GB
TOSHIBA
TF601
Enter terminal ID
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:
Example:
[phone]
Fax number
Space
(toimprovelegibilitly)
Area code (without initial
0)
Country code
Plus symbol (for the
international form)
To enter the characters:
Character Keytobepressed
+ Public line key /
Hyphen Alphabetdialling/ALPHAkey
Enter the actual figures via the dial keypad
(as usual).
If you have entered a wrong
number, you can delete this
number by means of the
CANCELkey.
*) If there is a pause of more than one
minute between each entry, the fax
machine automatically switches over to
the standby mode. In this case, the
contents which are entered are NOT
stored.
Standby mode
Start the menu
ConfirmwithSTART
Pagethroughthemenu...
...until you reach this menu item.
ConfirmwithSTART
Makeyour selection
Enter the terminal ID
(seeInfotext)
Terminal ID is complete
ConfirmwithSTART*)
Press STOP, return to standby
mode
Installation
5 x
15-03 19:56 M 100%
PROGRAM SETUP DATA
LOCAL ID NUMBER
[phone]
Installation
REDIAL
PAUSE
START
FUNCTION
START
START
STOP
ID:
_

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GB TF601
TOSHIBA
Enter the user name
The transmission header not only contains
the terminal ID but also the user name.
This can contain up to 20 characters.
Each digit features several characters
which can be activated by repeatedly
pressing the corresponding key. If you
have found a character of your choice,
press the „#“ key to got to the next
position. Use the „*“ key to got back one
letter and make any corrections. Use the
„0“ key to select special characters.
If you enter too many characters, press
the CANCEL key to delete the unwanted
characters.
When the name is complete, press the
START key.
Example:TOSHIBA
Standby mode
Start the menu
ConfirmwithSTART
Pagethroughthemenu...
...until this menu item appears
ConfirmwithSTART
Makeyour selection
Enter the name
Example:TOSHIBA
1 x 8 = T # 3 x 4 = I #
3x 6= O# 2 x 2= B #
4 x 7 = S # 1 x 2 = A
2x 4= H#
Name is complete
ConfirmwithSTART
Press STOP, return to standby
mode
Installation
15-03 19:56 M 100%
PROGRAM SETUP DATA
LOCAL NAME
NAME:
_
START
FUNCTION
START
6 x REDIAL
PAUSE
NAME: TOSHIBA
START
STOP
Installation

11 GB
TOSHIBA
TF601
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set dial method (DTMP)
Pagethroughthemenu...
...until you reach the desired menu item
(DTMF)
ConfirmwithSTART
Press STOP, return to standby
mode
Installation
Setting dialling method
There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting).
If the dialling procedure fails, try
DTMP dialling. How ever DTMF is
the most efficient.
15-03 19:56 M 100%
PARAMETER NUMBER =
_
PROGRAM SETUP DATA
Installation
FUNCTION
START
STOP
START
REDIAL
PAUSE
2 x
START
DIAL METHOD 10PPS
DIAL METHOD TONE

12
GB TF601
TOSHIBA
Installation
Connection to PABX,
obtaining a public line
The TF 461 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
With PABXs, the public line is obtained in
variousways:
• Number Dial one digit (or several
digits) in order to obtain
the public line
•Earthkey Earth potential is
connected to the voice
wire(s) in order to obtain
the public line
•Flashkey With this method of
obtaining the public line,
the connection circuit is
interruptedbriefly.
When the method of obtaining a
public line has been entered,
youmustalways press thekey
”R” before the actual number when you
dial your fax partner. This is also
applicable for saving the fax numbers
(seepage39).
If you have problems if your
machine is connected to an
extension, please read the
“Comments concerning connection to
PABXs”under“Furthersettings”(page52).
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
_
ACCESS OFF
FUNCTION
START
REDIAL
PAUSE
START
STOP
2 x
START
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set public line
Pagethroughthemenu...
Public line Flash: Flash function
Public line Earth key: Earth key function
Public line Digit: Code (see next page)
...until you reach the desired menu item
ConfirmwithSTART
Press STOP, return to standby
mode
Installation
ACCESS DIGIT

13 GB
TOSHIBA
TF601
Installation
OnlywithCODE setting Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
MakeyourselectionCODE
Enter the code(s)
(Example: 0)
...until you reach the desired menu item
ConfirmwithSTART
Press STOP, return to standby
mode
PROGRAM SETUP DATA
PARAMETER NUMBER =
_
ACCESS CODE =
_
ACCESS CODE = 0
_
FUNCTION
START
START
STOP
2 x
START
Installation

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GB TF601
TOSHIBA
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Currentsetting
The fax machine waits for the
dial tone sent by the exchange
before dialling starts.
Pagethroughthemenu...
...until you reach the desired menu item
The setting INIT WAIT X SEC
involves a pause of X seconds
before dialling starts. The fax
does notnot
notnot
not check the presence of a dial
tone.
ConfirmwithSTART
Press STOP, return to standby
mode
Connection to PABX,
further settings
If you wish to connect your fax machine
toa PABX,further settings are necessary.
The following menu procedure sets
default values for connecting a fax
machine to PABXs. If the machine does
not operate perfectly, please refer to
page 52 for explanations concerning
connectiontoPABXs.
PROGRAM SETUP DATA
PARAMETER NUMBER =
_
LINE = PUBLIC LINE
Installation
FUNCTION
START
2 x
START
Installation
LINE = PBX
REDIAL
PAUSE
START
STOP

15 GB
TOSHIBA
TF601
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.
Standby mode
Start the menu
ConfirmwithSTART
Pagethroughthemenu...
...until this menu item appears
ConfirmwithSTART
Makeyourselectiondate&time
Enter date and time
Example: March 15th, 19.56 hours
Input sequence: year, month,
day, hour, minute
ConfirmwithSTART
Press STOP, return to standby
mode
Standby mode
Installation
PROGRAM SETUP DATA
DATE & TIME
15.03.95 19:56
15-03 19:56 M 100%
START
FUNCTION
START
START
4 x REDIAL
PAUSE
DD-MM-YY HH:MM
Installation
STOP
15-03 19:56 M 100%

16
GB TF601
TOSHIBA
Receptionofdocuments
If the line is reserved exclusively for fax
operation. The fax machine switches over to reception as soon as the line rings (see
page22).
The fax machine is always
activated, even if the call is
initiated by a voice partner.
The call must be accepted manually; the
fax machine is not activated when the
line rings. If you wish to transmit a
document, you must press the START key
of the fax machine.
Ensure that any fax calls can
indeed be accepted; it is always
necessary to press the START
key.
Set standby mode
If your fax machine is connected to the
PSTN or the PABX, there are four different
ways of receiving documents.
Automatic reception
Manual reception
Reception of documents
If the line is used primarily for telephone traffic
LED “AUTO” is lit
LED “AUTO” off
RCV MODE = TEL
Refer to the parameter setting, other wise
malfunktion will appear.
• Parameter-No.38
Please read pages 49-51.

17 GB
TOSHIBA
TF601
Receptionofdocuments
Manual reception
(continued)
If you have connected a cordless
telephone to your fax line as described on
page 4, you may collect a call which was
destined for your fax machine. This is
indicated in the form of periodic beeps.
You can then use a two-digit key code
(user-definable) to activate the fax
machine, by remote control. You can
activate or deactivate this facility:
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
_
RMT ACTIVATION OFF
RMT ACTIVATION ON
PARAMETER NUMBER =
_
ACTIVATION CODE =**
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set remote reception
Pagethroughthemenu...
...until you reach the desired menu item
ConfirmwithSTART
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Presetkeycode
Enter the 2-digit key code
(Delete the preset code with the CANCEL
key)
ConfirmwithSTART
Press STOP, return to standby
mode
FUNCTION
START
PAUSE
REDIAL
START
START
START
STOP
2 x
START
Reception of documents

18
GB TF601
TOSHIBA
Receptionofdocuments
TEL/FAX mode:
Refer to the parameter setting, other wise
malfunktion will appear.
ForTEL/FAXsetting:
• Functionno.38,
activatetheTEL/FAXmode
• Functionno.39,
ringing signals: number of ringing
signals before your fax machine
collects the call (1-10)
• Functionno.36,
synthetic ringing signal: number of
ringing signals (synthetic ringing tone)
from the loudspeaker (1-10)
(seepage22)
Please read pages 49-51.
If the line is used for telephone and fax traffic. Incoming calls are automatically
distinguishedbetweenfax- and voice
calls:
If the call is a voice call the fax rings via
the loudspeaker to notify the user. At this
time the caller will hear a Ring which
indicates that the partner is beeing
called.
In this case take up the handset und
press STOP on the fax machine.
If the call is from another fax machine
the document will be receiverd
automatically without ringing.
Ensure that there is always
someone present in this mode
to accept the call. As soon the
outgoing message is generated, the call
is established and the caller incurs
charges.
FAX/TAD mode:
Refer to the parameter setting, other wise
malfunktion will appear.
ForFAX/TADsetting:
• Functionno.38,
activatetheFAX/TAD mode
• Functionno.39,
ringing signals: number of ringing
signals before your fax machine
collects the call (1-10)
• Functionno.44,
FAX/TAD duration: indication of the
time during which the fax machine
detects another fax machine (TAD
timer / 1-99 sec.).
Please read pages 49-51.
If the line is used with a call answering
equipment
Reception of documents
LED “AUTO” off
LED “AUTO” off
RCV MODE = TEL/FAX
TEL DELAY 01
CALLING TIMES
RCV MODE = FAX/TAD
This mode enables you to receive
incoming fax messages and also to
answer telephone calls. There are two
situations:
Youare present:
Switch off the call answering equipment
and collect the call at any point. If the
caller is a fax machine, your fax machine
will take over the call and print out the
fax message.
Youare absent:
Switch on the call answering equipment.
The call answering equipment records all
telephone calls. Your fax machine
automatically receives any incoming fax
messages.
FAX MONITOR TIME =
TEL DELAY 01

19 GB
TOSHIBA
TF601
FAX/TAD mode:
(continued)
If you wish to operate your fax machine in
the FAX/TAD mode, you also have to set
the TAD time. This is the period in which
the fax machine reacts to a fax signal.
TAD time = length of recorded message
+ 10 seconds.
Receptionofdocuments
Standby mode
Start the menu
ConfirmwithSTART(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Set TAD time
Enter the new time
ConfirmwithSTART
Press STOP, return to standby
mode
15-03 19:56 M 100%
PROGRAM SETUP DATA
PARAMETER NUMBER =
_
FAX MONITOR TIME =35
Automatic reception is activated
Switchover themode
Manual reception is activated
LED “AUTO” is lit
LED “AUTO” off
FUNCTION
START
START
STOP
AUTO RCV
2 x
START
Reception of documents
Switching between
reception modes
To change the reception mode press
repeatedly AUTO RCV:
In manual mode, TEL/FAX und
FAX/TAD modeisalsopossible.
To select a mode, use the
setting function (s. page 48-51).
Online mode If the TF 601 is also to be operated as a
WINDOWSTM printer. In addition to its typical function, the fax
machine can also be used as a GDI laser
printer. There are no restrictions in the
other modes.
LED “ONLINE” on

20
GB TF601
TOSHIBA
Receptionofdocuments
Reception reduction
Your fax machine uses A4 paper. For
technical reasons the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document. This means that the received
image may be slightly compressed.
In general, this effect is not
problematical. However, if the sizes of the
documents must be absolutely identical, it
isnecessarytodeactivatethe reception
reduction facility. Inthis case, that part
of the copy which no longer fits on the
page is printed out on a second page.
Standby mode
Start the menu
ConfirmwithSTART
(2x)
Makeyour selection
Enterfunctionnumber
ConfirmwithSTART
Currentsetting
Changesetting
ConfirmwithSTART
Press STOP, return to standby
mode
15-03 19:56 M 100%
PARAMETER NUMBER =
_
FUNCTION
START
PAUSE
REDIAL
2 x
START
START
STOP
RX REDUCTION AUTO
RX REDUCTION OFF
Reception of documents
Original (A4)
Receptionreduction: ON