TransAct AccuDate XL User manual
QUICK START GUIDE
Setting up your AccuDate XL for
use with CrunchTime!®KitchenSync™
ii
ACCUDATE XL QUICK START GUIDE
Welcome 1
Package Contents Review 2
Setting Up Your AccuDate XL 3
Powering Up 3
Setting Up Your Network 4
Setting Up Device Permissions 5
Loading Labels 7
Setting Up KitchenSync™8
Setting Up Additional Profiles 10
How to Switch Between Users 13
Screen Calibration 14
Ordering Labels 15
Cleaning Instructions 15
Service and Support 16
1
WELCOME
We’re sure you’re going to enjoy using the AccuDate XL touch screen terminal with
the KitchenSync™App from CrunchTime!®. This guide will help you get started,
from setting up your terminal for the first time, to loading labels, to launching the
KitchenSync App for managing the food prep process and producing a variety of
important HACCP labels to ensure proper food safety. The guide even explains how
to clean your terminal for optimal performance.
Labels are a key component to this solution. Your operations department have most
likely selected specific labels for your location and these may arrive separately
from this package. A printed label guide is included and your package may include
starter rolls.
2
PACKAGE CONTENTS
1. AccuDate XL Terminal
2. Quick Start Guide
3. Label Guide
4. Registration, Warranty,
Safety, Compliance and
Licensing Booklet
5. Service & Support Card
6. Power Cord
7. 2 Rolls of Labels*
Your AccuDate XL comes with the following items. If any of these items is missing,
contact TransAct®Support. Contact information can be found on page 16 of
this guide.
*Your operations department may require
that labels be shipped separately and
starter rolls will not be included.
2
REGISTRATION,
WARRANTY,
SAFETY,
COMPLIANCE
& LICENSING,
LIMITATION OF
LIABILITY
43
6 75
1
3
SETTING UP YOUR ACCUDATE XL TERMINAL
Find a spot for the AccuDate XL terminal that’s most convenient for your prep staff
and crew members to easily access the device. Though the AccuDate XL is a rugged
device, please be sure to place it in a spot where water and grease will not be an
issue. Also, make sure the power cord does not rest on the floor. If you are using
Wi-Fi to connect to your network, make sure the terminal is in a good spot to pick up
the signal. If you are using an Ethernet connection, make sure the Ethernet cable can
readily reach the terminal.
After several startup screens are displayed, you will arrive at the Home Screen within
30-40 seconds. It contains a small number of icons and some Android®controls
along the bottom of the screen.
1. Remove the AccuDate XL
from its protective packaging.
2. Connect the power cord to
the back of the AccuDate XL
and a power source.
3. Turn on the AccuDate XL,
be sure to hold down the
Power Button for 5 seconds.
Home Screen with Android Control Bar
Overview
Opens a list of thumbnail
images of screens you’ve
worked with recently.
Opens the central
Home screen.
Home
Back
Opens the previous
screen you were
working in.
4
4. Now connect to your network. (If you have any questions about this process,
or difficulty connecting, contact your System Administrator or IT Director.)
If using an Ethernet cable:
a. Make sure your network is active
on your Ethernet connection.
b. Connect your Ethernet cable to the
back of the AccuDate XL.
c. Tap the Home button.
If using Wi-Fi:
a. Click the Apps icon to move to the Main Apps screen below.
b. Then select Settings and then Wi-Fi.
c. A list of available Wi-Fi networks will be displayed. Select your preferred
Wi-Fi network and if required enter your network password. Select OK.
d. Once your Wi-Fi Network shows as Connected, tap the Home button
at the bottom of the screen to exit Settings.
Main Apps Screen
5
5. You will now set up a password for the device. (This is not required to use the
terminal. Ask your corporate IT Manager for guidance.)
a. Select the Apps icon.
b. Select Settings.
c. Under the Personal heading, select Security.
d. Under Screen Security, select Screen Lock.
Settings Screen
6
e. Choose one of the three password type options below. Please
be sure to set a password you will remember in the future.
• Pattern
• Pin
• Password
f. Once you’ve selected a password type, and entered a password, you will
be asked for a confirmation on the level of Notifications the Restricted Profile
can view.
• Show all notifications will display all System and App related notifications
to the user.
• Hide sensitive notification content will suppress System related notifications
• Don’t show notifications at all will suppress all notifications.
We recommend you choose Don’t show notifications at all for the
most privacy.
g. Select the Home Button to exit to the Home screen.
7
6. Now load labels into the device.
a. Grab hold of the two tabs at either side of the
lower section of the display and pull up. The
hinged display will make a click sound and you will
be able to swivel the display up until it is parallel
with your tabletop.
The two label printer mechanisms and label
buckets will be visible. The AccuDate XL uses
thermal printing technology so no ink or toner is
required.
b. Open each printer mechanism by pushing the
blue tab on the left side of each mechanism to the
left. The top of the printer mechanism will open.
c. Both of the mechanisms can handle narrow and
wide labels. In this example, place the roll of 2.2”
x 2” labels into the left printer label bucket and
then the 1.2” x 1” labels into the right printer label
bucket. Make sure the labels feed from the top.
Note: Your label style and size may differ.
Note: If unpacking the labels has resulted in any of the
leading labels being pulled off the roll, leaving a blank
space, trim the roll to eliminate the gap. Otherwise the
gap from a missing label can cause your printer to stop
printing requiring you to re-set the label roll.
d. Next, thread the labels
under the label sensor as
shown to the right. Notice
that the 1.2” wide labels
will slide only part of the
way under the sensor
because they need to
remain centered with
the roll, while the 2.2”
wide labels will slide all
the way under the label
sensor to the left edge.
e. Then close the latch of the printer mechanisms.
There will be some movement of the labels after you
close the latch and the labels align for printing.
f. Now you are ready to close the display.
Rotate the hinged display down until
it clicks to its closed position.
8
Now you’re ready to open the KitchenSync™App from CrunchTime!®.
1. Select the KitchenSync™App icon from the Main Apps screen.
2. If an update to the App is available, you will be prompted to update.
Otherwise, you will be prompted to log in using your Crunchtime!®credentials.
SETTING UP KITCHENSYNC
KitchenSync App Icon
9
3. You will then be prompted for the URL destination of your Net-Chef™server.
This will be provided to you by the CrunchTime!®System Administrator within
your company.
Note: The first time you print from KitchenSync™, a window will pop up asking
whether you “Allow KitchenSync to access the USB device?”. That’s because
Android recognizes the printers inside the terminal as USB printers. Simply select
Use by default for this USB device and then select OK.
USB Access Prompt
10
SETTING UP ADDITIONAL PROFILES
If you would like to create one or more separate accounts for crew members and
other staff, for example to limit access to specific Apps and maybe to block Internet
browser access, follow the instructions below:
1. Select the Apps icon.
2. Select Settings.
3. Under the Device option, select Users.
4. You will notice the Owners account is active. Now select Add user or profile.
5. Select Restricted Profile.
Users Screen
11
The AccuDate XL terminal will re-initiate and display the Lock screen.
6. Swipe your finger in an upward motion on the AccuDate XL screen and
enter the Screen Lock password you set up earlier. Select the password
field to display the keyboard.
7. Select the Apps icon.
8. Select Settings.
9. Under the Device option, select Users.
Now you should have a New Profile listed under Users & profiles.
10. Select the gear icon next to the New Profile to setup the new
Restricted Profile.
11. If you select the Profile Name ‘New Profile’ you can rename the profile to
anything you want. For example, Crew Member or a person’s name.
12
12. Now you can turn on or off the various options you would like to restrict for the
profile. As a rule, most Crew Members will not have access to a Browser, which
you can slide to off. When the round shape is to the left and grey , the App is
unavailable. When it is to the right and green , the App is available. Make sure
the CrunchTime!®KitchenSync™App and Calibration App are turned on. You
can swipe up or down to see all the Apps available. The screen below shows a
typical set-up for a Crew Member.
13. Once you’ve completed your review of restrictions click the Back
button in the upper left hand corner of the screen.
The Crew Member profile will show as ‘Not Setup’ since
the user type has not logged on to the device yet.
14. Select the Crew Member, or the name of your Restricted Profile, from the
Users list.
15. You will be prompted to ‘Set up profile now?’, select OK. The
AccuDate XL terminal will re-initiate and display the Lock screen.
13
16. Swipe your finger in an upward motion on the AccuDate XL screen.
You are now logged in to the AccuDate XL terminal as a Crew Member.
You will notice that the only icon in the lower bar is the Apps icon.
17. Select the Apps icon.
You should see only those Apps and Utilities that you allowed during setup
of the user. The KitchenSync™icon should be included in this list.
18. To create a short-cut to the KitchenSync™App along the bottom
bar, select and hold your finger on the KitchenSync™App icon.
Android will then allow you to drag the icon. We recommend you
drag it to the lower shortcut bar next to the Apps icon.
How to Switch Between Users
1. Select the Apps icon.
2. Select Settings.
3. Under the Device option, select Users.
4. Select the User you would like to switch to. The AccuDate XL terminal will
re-initiate and display the Lock screen.
5. Swipe your finger in an upward motion on the AccuDate XL screen and if the
User you selected requires a password you will be prompted to enter one (click
on the password field to display the keyboard), otherwise you will be taken to
the Home screen.
14
SCREEN CALIBRATION
The AccuDate XL system includes a Screen Calibration App for the touch screen.
If you ever have trouble with the accuracy of your touch screen, you can re-calibrate
the screen by following these instructions:
1. Select the Apps icon.
2. Open the Screen Calibration App.
If you are logged in as a user with a restricted profile, and the Calibration App is
not visible, make sure your manager enables your profile to have access to it.
3. A calibration “Target” will appear at various places on the screen.
4. Carefully place your finger, or a stylus tip to be more precise, as close
as you can to the center of each target that is displayed, and remove
it when the target moves to another location on the screen.
5. When completed, the Calibration App will prompt you to Save the new
calibration settings and exit to the Main Android Settings Screen. If for any
reason you do not or can’t select Save, the Calibration process will re-start.
Note: if your AccuDate XL terminal calibration is extremely poor, you
may connect a USB mouse to launch the Calibration App.
Screen Calibration Target
15
ORDERING LABELS
CLEANING INSTRUCTIONS
Proper Food Safety labeling is a key component to offering your customers the best
possible experience. Having the right label for the right use is important to keeping
your operation running smoothly.
DayMark Safety Systems is an industry leader in materials and adhesives
specifically designed for the hospitality market. DayMark labels have been tested
and approved by TransAct for use with the AccuDate XL.
For more information or to order, contact DayMark Safety Systems:
US: 800.83 LABEL (800.835.2235) toll-free
Canada: 800.758.1052 toll-free
UK/EU: +44(0) 1606 597000
9a.m. – 5 p.m. (Eastern Time Zone in US/Canada; Western European Time Zone in UK/EU)
XLlabels.daymarksafety.com
The AccuDate XL was designed to handle the rigorous conditions of a restaurant
kitchen, where things can get messy. But you’ll want the outside of the terminal
clean, the screen clean and clear, and the inside of the terminal clean, especially
the print mechanisms.
TransAct offers Thermal Printer Cleaning Cards and Wipes, contact us for more
information:
1-800-243-8941, option 1
Or visit transactsupplies.com
16
SERVICE & SUPPORT
For questions regarding the use and service of your terminal, you have
several options:
1. Visit www.transact-tech.com, then select Service & Support.
2. Email us at support@transact-tech.com
In the USA call: 1-877-748-4222
International: +1-607-257-8901
Monday–Friday 8am–8pm, Eastern Time.
For questions regarding the use of your KitchenSync™App and/or Net-Chef™,
contact the CrunchTime!®System Administrator within your organization.
17
NOTES
TransAct is a registered trademark of TransAct Technologies Inc. AccuDate is a trademark of TransAct Technologies.
CrunchTime!, Net-Chef and KitchenSync are trademarks and registered trademarks of CrunchTime! Information
Systems. All other trademarks are property of their respective owners.
© 2016 TransAct Technologies Inc.
www.transact-tech.com
97-15060_RevC
Other manuals for AccuDate XL
1
Table of contents
Other TransAct Touch Terminal manuals
