Vanderbilt ACT 5e User manual

ACT 5e prox
Installation and Operating Instructions
Document ID: A-100512-e
Edition date: 25.06.2019

Data and design subject to change without notice. / Supply subject to availability.
© 2019 Copyright by Vanderbilt International Ltd.
We reserve all rights in this document and in the subject thereof. By acceptance of the document the recipient acknowledges these rights and
undertakes not to publish the document nor the subject thereof in full or in part, nor to make them available to any third party without our prior
express written authorization, nor to use it for any purpose other than for which it was delivered to him.
Hereby, Vanderbilt International (IRL) Ltd declares that this equipment type is in compliance with the following EU Directives for CE marking:
• Directive 2014/53/EU (Radio Equipment Directive)
• Directive 2011/65/EU (Restriction of the use of certain hazardous substances Directive)
The full text of the EU declaration of conformity is available at: http://van.fyi?Link=DoC
&
http://van.fyi?Link=5eprox_IG

Table of Contents
1 Overview 4
1.1 Product specification 4
1.1.1 Relay load 4
2 Installation Notes 5
3 30 Second Programming Guide 6
4 Programming Summary 7
5 ACT 5e prox Digital Keypad Programming 8
5.1 Change user PIN codes 8
5.2 Add cards 8
5.3 Change programming code 9
5.4 Set door relay time 9
5.5 Set relay combinations 10
5.6 Delete user's card 10
5.7 Delete card number 10
5.8 Check if user has no PIN assigned 10
5.9 Check if user has no card assigned 11
5.10 Program ACT 5e prox options 11
5.11 Restore factory defaults 11
6 Wiring and Mounting Diagrams 13
6.1 ACT 5e prox wiring diagram for strike lock 13
6.2 ACT 5e prox wiring diagram for mag lock 14
6.3 Surface mount 15
6.4 Flush mount 15
6.5 Flush mount to UK pattress box 16
7 User List 17
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1 Overview
The ACT 5e prox is a simple, easy-to-use access control unit combining digital keypad and proximity
technology. The unit supports up to 128 users, each with a unique PIN code and proximity card/fob. Each
unit is contained in rugged polycarbonate housing, with stainless steel keys and potted electronics,
allowing for indoor and outdoor installation. Keypad backlighting enhances the ACT 5e prox functionality at
night or in poor light conditions.
Programming the unit is achieved via the keys, LED, and buzzer. Cards and PIN codes can be
programmed into the ACT 5e prox very quickly. Vanderbilt recommends that Users and their associated
PIN and Card are recorded in the User List at the end of the manual (see User List on page 17). Make
copies of this sheet and enter each Users details on it. This will allow users to be deleted later on, even if a
card is lost or a user forgets their PIN code.
A valid card or PIN will allow access. For maximum security, the unit may be programmed to require all
users to enter a PIN code after presenting a card.
1.1 Product specification
Number of Users 128 (128 PINs and 128 Cards)
Supply Voltage 12–24V AC or DC (linear PSU)
Current Consumption 60mA (nominal), 100mA (maximum)
Operating Temperature -40 to +50°C
Door Open Time 0–255s
Relay Contact Rating 5A / 50V AC
Keypad Size Flush Mount: 128 x 94 x 18.5mm
Surface Mount: 130 x 94 x 25mm
Keypad Weight 220g
Water Resistance High IP67
Construction Rugged polycarbonate housing with stainless steel keys and potted electronics.
1.1.1 Relay load
When used with inductive loads (Maglock/Strike locks) the following ratings apply.
Main relay 1.5A @ 30VDC /
1.5A @ 50VAC
The ACT 5e prox reader must be powered from a fused AC/DC PSU (12–24V, 1A maximum). If the
reader is used in a manner not specified in this document, the protection provided by the reader may
be impaired.
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2 Installation Notes
lRemember to Factory Default the ACT 5e prox before programming.
lRemember to place the supplied varistor across the terminals of the door strike coil to protect the
relay contacts.
lDo not mount the ACT 5e prox unit near RF sources (e.g. mobile phones, radio transmitters, etc) or
metal surfaces.
lNever use the on-board relay to switch AC mains voltage. An external relay, electrically isolated
from the ACT 5e prox, should be used for this purpose.
lRemember to change the programming code.
lWhen ordering new cards or fobs specify ACTRFID. (Note: ACT 5e prox will NOT work with HID
cards or fobs.)
As with any access control system, always ensure there is an alternate means of escape in the event
of the unit failing to operate due to power loss or in the event of fire.
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3 30 Second Programming Guide
These instructions apply for a typical standalone system.
1. Enter Programming Mode
On the digital keypad press . Input the programming code (default is 9999). The LED flashes
amber.
2. Change User 1 Code
On the digital keypad press 0. Input 001 (for User 1). Input the new User 1 code (4 digits).
3. Add User 1 Card
On the digital keypad press 5. Input 001 (for User 1). Present User 1’s card twice.
4. Change Programming Code
On the digital keypad press 0. Input . Input the new programming code (4 digits).
5. Exit Programming Mode
On the digital keypad press . The LED turns red and programming mode is exited.
6. Record User Code and Card
Enter the details of the Users and their associated codes and card numbers on the User List at the
back of this manual.
The ACT 5e prox is now ready for normal use.
The ACT 5e prox may be returned to its factory default condition at any time by entering the
programming mode and pressing three times.
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4 Programming Summary
Code Function Default
0Change PIN code 1234 – User 1, 9999 - Programming Code
1Relay combinations Off (Timed Relay)
2Set Door Relay Time 5 seconds
5Add User Card
6Delete User’s Card
7Delete Card Number
30 Card or PIN On
31 Card and PIN Off
32 Card and any PIN Off
40 Permanent Backlight On
41 Auto Backlighting Off
80 Check PIN User
81 Check Card User
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5 ACT 5e prox Digital Keypad Programming
To enter programming mode: on the digital keypad press and input the programming code (initially 9999).
The LED will flash amber while in programming mode. To exit programming mode either press or do not
activate any key for 30 seconds.
lIf the LED flashes green during programming, then a card presentation is expected.
lIf the LED flashes red, then a keypress is expected.
lWhile the ACT 5e prox is busy performing a task (e.g. defaulting memory, adding cards) the green
LED will turn on and the buzzer will sound an elongated tone.
5.1 Change user PIN codes
Enter programming mode, then press:
Step Keypad Entry Operation Example
1 0 Change PIN codes 0 Change PIN codes
2 000 – 127 Enter 3 digit User Number 000–127 007 User 7
3 0000 – 9999 4 digit code.
0000 deletes user.
7529 PIN code
Remember to update the User List document at the back of this manual after adding a PIN or Card.
(See User List on page 17.)
5.2 Add cards
Enter programming mode, then press:
Step Keypad Entry Operation
1 5 Add Card
2 000 – 127 First user to be assigned card
3 Present Card First Card in Batch (lowest number card) assigned to first user
4 Present Card Last Card in Batch (highest number card) assigned to last user
Cards may only be assigned to users that do NOT have a card already assigned. When adding cards
to the ACT 5e prox, check which users already have cards by using option 81 (see Check if user has
no card assigned on page 11).
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Example 1: Assign card 0000200036 to user
21
Example 2: Assign card 0000200036 to user 21 using the
keypad
Keypad Entry Operation Keypad Entry Operation
9999 Enter programming 9999 Enter programming
5 Add Card 5 Add Card
021 User 21 021 User 21
Present card Card number
0000200036
0000200036 Enter 10 digit card number
Present card Card number
0000200036
0000200036 Enter 10 digit card number
Exit programming Exit programming
5.3 Change programming code
Enter programming mode, then press:
Step Keypad Entry Operation
1 0 Change programming code. (Default 9999)
2
3 0000–9999 New 4 digit programming code.
5.4 Set door relay time
Enter programming mode, then press:
Step Keypad Entry Operation
1 2 Set door relay time. (Default 5 seconds, maximum 255 seconds)
2 0 / 1 0 = Relay 1
1 = Relay 2
Buzzer sounds indicating timing. Wait required period
3 End setting door relay timer
ACT 5e prox – Installation and Operating Instructions ACT 5e prox Digital Keypad Programming
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5.5 Set relay combinations
Enter programming mode, then press:
Step Keypad
Entry
Operation Example: Set user 12 to toggle relay when access
granted
1 1 Set Toggle Mode 1 Set Toggle Mode
2 000 – 127 Enter 3 digit User Number
000–127
012 User 12
3 0 – 3 0 = Relay Toggle
1 = Relay 1 Timed
2 = Relay 2 Timed
3 = Relay 1 and 2 Timed
0 Relay Toggle
5.6 Delete user's card
Enter programming mode, then press:
Step Keypad Entry Operation Example: Delete User 10's Card
1 6 Delete User’s Card 6Delete User’s Card
2 000 – 127 First user to delete 010 User 10
3 000 – 127 Last user to delete 010 User 10
5.7 Delete card number
Enter programming mode, then press:
Step Keypad Entry Operation
1 7 Delete card number
2 10 digit card number 10-digit Card number with leading zeroes.
E.g. for Card 54321, enter 0000054321.
5.8 Check if user has no PIN assigned
Enter programming mode, then press:
Step Keypad
Entry
Operation
1 80 Check if user has no PIN already assigned
2 000 –
127
User 0 – 127
Keypad will flash the green LED and sound high-pitched tone if the user has NO PIN code
assigned. The keypad will flash the red LED and sound low-pitched tone if the user has a PIN
code.
ACT 5e prox – Installation and Operating Instructions ACT 5e prox Digital Keypad Programming
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5.9 Check if user has no card assigned
Enter programming mode, then press:
Step Keypad
Entry
Operation
1 81 Check if user has no card already assigned
2 000 –
127
User 0 – 127
Keypad will flash the green LED and sound high-pitched tone if the user has NO card assigned.
The keypad will flash the red LED and sound low-pitched tone if the user has a card.
5.10 Program ACT 5e prox options
Enter programming mode, then press:
Step Keypad Entry Operation
1 30, 31, 32, 40 or 41 2 digit option number
2 0 or 1 0=Off, 1= On
Options are as follows:
Option Function Default Operation
30 Card or PIN On When set, a valid Card or valid PIN will open the door.
31 Card and
PIN
Off When set, only users with both a Card and PIN are admitted. Cards are assigned
to a particular user using the Adding Cards function (function 5) and PINs are
assigned using the Changing PIN Codes function (function 0).
32 Card and
any PIN
Off In this mode, a valid card and any valid PIN code will open the door. This mode
allows all users to have a common PIN code to use with their cards.
40 Permanent
Backlight
On When set, the keypad illumination is always on. This option will override option
41 (Auto Backlighting).
41 Auto
Backlighting
Off When set, the keypad illumination is normally off, but will switch on in response
to any key being pressed, or when a card is presented or while in programming
mode. This option is overridden by option 40 (Permanent Backlight). To prevent
any illumination, turn off options 40 and 41.
5.11 Restore factory defaults
Enter the programming code followed by . This restores the ACT 5e prox to its default settings.
If the programming code has been forgotten, set it to 9999 as follows:
1. Remove the power from the unit.
2. Remove link LK1 at the back of the unit.
3. Apply power to unit.
4. Replace link LK1.
5. Programming code is now set to 9999.
ACT 5e prox – Installation and Operating Instructions ACT 5e prox Digital Keypad Programming
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The keypad will not operate correctly without LK1 in place.
Defaulting memory takes 3-4 seconds. During this time, the buzzer will sound an elongated tone.
ACT 5e prox – Installation and Operating Instructions ACT 5e prox Digital Keypad Programming
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6 Wiring and Mounting Diagrams
6.1 ACT 5e prox wiring diagram for strike lock
Notes:
lThis illustration shows wiring for normally de-energised locks. If normally energised locks are
required use the N/C relay contacts.
lThe ACT 5e prox may be powered from 12 or 24V AC or DC.
APower up without link if programming code has been lost.
BIMPORTANT: Always place varistor across lock terminals.
CDoor Release button
DStrike Lock 1
EStrike Lock 2
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6.2 ACT 5e prox wiring diagram for mag lock
Notes:
lThis illustration shows wiring for normally de-energised locks. If normally energised locks are
required use the N/C relay contacts.
lThe ACT 5e prox may be powered from 12 or 24V AC or DC.
APower up without link if programming code has been lost.
BIMPORTANT: Always place varistor across lock terminals.
CDoor Release button
DMagnetic Lock 1
EMagnetic Lock 2
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6.3 Surface mount
AMount the surface mount collar on the wall using the fixing kit supplied in the box.
BPlace the reader/keypad onto the surface mount collar and clip down into place.
CUse the security screw supplied to attached the unit to the surface mount collar.
DPlace the cap onto the unit and push firmly in place.
6.4 Flush mount
ARemove spacers before mounting.
BPrepare the mounting surface to receive sub-surface terminals.
Mount the flush mount collar on the wall using the fixing kit supplied in the box.
CPlace the reader/keypad onto the surface mount collar and clip down into place.
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DUse the security screw supplied to attached the unit to the flush mount collar.
EPlace the cap onto the unit and push firmly in place.
6.5 Flush mount to UK pattress box
Spacers break away from main component when required by installer for use.
Determine the distance between the patress box and the mounting plate, using the spacers that are
labelled 1mm to 4mm. A spacer of the correct length is assembled by stacking the spacers together.
View A shows mounting plate before spacers are broken away by installer.
View B shows spacer stacking.
AStandard pattress box.
B
C
Attach the mounting plate to the pattress using the screws supplied (C).
Ensure the correct spacers (B) have been used to bridge the gap between the mounting plate and the fixing
wings of the pattress box to avoid the mounting plate being distorted.
DPlace the reader/keypad onto the surface mount collar and clip down into place.
EUse the security screw supplied to attached the unit to the flush mount collar.
FPlace the cap onto the unit and push firmly in place.
ACT 5e prox – Installation and Operating Instructions Wiring and Mounting Diagrams
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7 User List
User User Name Card Number PIN Toggle
000
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
016
017
018
019
020
021
022
023
024
025
026
027
028
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User User Name Card Number PIN Toggle
029
030
031
032
033
034
035
036
037
038
039
040
041
042
043
044
045
046
047
048
049
Example:
User User Name Card Number PIN Toggle
012 John Smith 0000200036 7529 No
Download a PDF to record the full user list: http://van.fyi?Link=5eprox_UL
ACT 5e prox – Installation and Operating Instructions User List
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vanderbiltindustries.com
@VanderbiltInd Vanderbilt Industries
Issued by Vanderbilt International Ltd.
Clonshaugh Business and Technology Park
Clonshaugh, Dublin D17 KV 84, Ireland
vanderbiltindustries.com/contact
© Vanderbilt 2019
Data and design subject to change without notice.
Supply subject to availability.
Document ID: A-100512-e
Edition date: 25.06.2019