VDO DTCO 4.1 User manual

06/02/2023
www.fleet.vdo.com
Digital tachograph - DTCO 4.1®
Instruction manual for contractors and drivers

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Legal notice
2Instruction manual DTCO 4.1 - Edition 02/2023 - BA00.1381.41 100 102
Legal notice
Described product
• Digital tachograph DTCO 1381
Release 4.1 (DTCO4.1).
Manufacturer
Continental Automotive Technologies
GmbH
P.O. Box 1640
78006 Villingen-Schwenningen
Germany
www.fleet.vdo.com
Original operating instructions
© 2023-01
Continental Automotive Technologies
GmbH
This work is protected by copyright. The
rights arising from this copyright remain
with Continental Automotive Technolo-
gies GmbH.
Reprinting, translations and reproduc-
tions are not permitted unless authorised
in writing by the manufacturer.
This is an original document of Contin-
ental Automotive Technologies GmbH.
Trademark:
• DTCO® and KITAS® are registered
trademarks of Continental Automotive
Technologies GmbH
• Bluetooth® is a registered trademark
of Bluetooth SIG, Inc.
Any other trademarks which may be re-
gistered are used without special refer-
ence to the owner.

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Contents
© Continental Automotive Technologies GmbH
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Contents
Legal notice.......................................................................2
1 About this document........................................................ 9
1.1 Data protection ..........................................................9
1.1.1 Personal ITS data .......................................10
1.1.2 Personal VDO data .....................................10
1.2 Designations............................................................10
1.3 Function of this document........................................11
1.4 Target group ............................................................11
1.4.1 Storage........................................................11
1.4.2 Contact person............................................11
1.5 Symbols and signal words.......................................11
1.6 Additional information ..............................................12
1.6.1 Quick guide .................................................12
1.6.2 Information via the internet..........................12
2 For your safety................................................................14
2.1 Basic safety information...........................................14
2.1.1 DTCO4.1 ADR (ex variant) ........................15
2.2 Legal requirements..................................................15
2.2.1 Driver card: Obligations of the driver ..........16
2.2.2 Departure from legal requirements .............17
2.2.3 Obligations of the contractor .......................17
2.3 Intended use............................................................ 18
3 Device description.......................................................... 20
3.1 Display and operational elements ...........................20
3.2 Features .................................................................. 20
3.3 Details to the display and operating elements ........ 20
3.3.1 Display (1)................................................... 21
3.3.2 Menu buttons (2)......................................... 21
3.3.3 Card drawer 1 (3)........................................ 21
3.3.4 Driver 1 combination button (4)................... 21
3.3.5 Driver 2 combination button (5)................... 21
3.3.6 Card drawer 2 (6)........................................ 21
3.3.7 Tear-off edge (7) ......................................... 21
3.3.8 Printer drawer (8) ........................................ 21
3.3.9 Front interface (9)........................................ 22
3.4 Key settings (overview) ...........................................22
3.5 Bluetooth ................................................................. 22
3.6 Stand-by mode (display)..........................................23
3.6.1 Exiting stand-by mode................................. 23
3.7 ADR version (Ex version) ........................................ 23
3.7.1 Special safety instructions........................... 24
3.7.2 Particularities in relation to the operation ... 24
3.8 Operating modes (overview) ...................................24
3.9 Tachograph card (overview).................................... 25
3.9.1 Driver card................................................... 26

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Instruction manual DTCO 4.1 - Edition 02/2023 - BA00.1381.41 100 102
3.9.2 Company card.............................................26
3.9.3 Control card.................................................27
3.9.4 Workshop card ............................................27
3.9.5 Access rights of the tachograph cards .......27
3.10 Saved data...............................................................28
3.10.1 Driver card...................................................29
3.10.2 Company card.............................................29
3.10.3 Mass memory (in the device) ......................30
3.11 Border crossing........................................................30
3.12 Time zones ..............................................................30
3.13 Pictograms (overview) .............................................31
3.14 Country symbols......................................................36
3.14.1 Spanish regions ..........................................37
3.15 Automatic activities after ignition on/off (default) ....37
4 Operation (general).........................................................40
4.1 Displays ...................................................................40
4.1.1 Display after ignition on...............................40
4.1.2 Displays during journey...............................40
4.1.3 Messages....................................................42
4.1.4 Display after ignition off...............................42
4.2 Navigating within menus..........................................42
4.2.1 Menus while vehicle is stationary................42
4.3 Inserting card...........................................................42
4.3.1 Language ....................................................44
4.4 Removing the card ..................................................44
4.5 Handling of the cards...............................................45
4.6 Downloading data.................................................... 45
4.6.1 From driver or company card...................... 46
4.6.2 Data identification........................................ 46
4.6.3 Downloading from the mass memory.......... 47
4.6.4 Remote-controlled download (option) ........ 47
5 Operation by the driver .................................................. 49
5.1 Driver card functions................................................49
5.2 Shift start – Inserting driver card .............................49
5.2.1 1. Inserting card .......................................... 49
5.2.2 2. Setting activity......................................... 52
5.2.3 Country entry – manual............................... 53
5.2.4 Aborting the entry procedure....................... 54
5.3 Setting activities.......................................................54
5.3.1 Possible activities........................................ 55
5.3.2 Changing activities...................................... 55
5.3.3 Automatic setting......................................... 55
5.3.4 Recording activities manually...................... 56
5.4 Load/unload (cabotage)...........................................56
5.5 Shift end – removing driver card..............................57
5.6 Manual entries (entry/addition) ................................ 58
5.6.1 Card requests during the manual entry ...... 59
5.6.2 Adding activity rest time .............................. 60

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© Continental Automotive Technologies GmbH
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5.6.3 Continuing activities ....................................61
5.6.4 Continuing activities and preceding
otherswithactivities ...................................62
5.7 Driver / vehicle change ............................................62
5.7.1 Case 1 – Crew operation ............................63
5.7.2 Case 2 – Shift end.......................................63
5.7.3 Case 3 – Mixed operation ...........................63
5.8 Inserting driver card for the first time ......................64
5.8.1 Data usage..................................................64
5.8.2 Registration process ...................................64
6 Operation by the contractor ..........................................67
6.1 Functions of the company card................................67
6.2 Menu functions in the company mode.....................68
6.3 Registration – inserting company card ...................68
6.4 Inserting member state and vehicle registration
number ....................................................................70
6.5 Removing company card.........................................72
7 Menus ..............................................................................75
7.1 First menu level – Standard values .........................75
7.1.1 Display in stationary vehicle........................75
7.1.2 Display the times of the driver card ............ 76
7.1.3 Setting the language ...................................76
7.1.4 VDO Counter (option) .................................77
7.2 Second menu level – menu functions......................82
7.2.1 Menu structure (overview)........................... 83
7.2.2 Navigating within menu functions................ 84
7.2.3 Menu access lock........................................ 86
7.2.4 Leaving menu functions .............................. 86
7.2.5 Menu point printout driver 1/ driver 2 ......... 87
7.2.6 Menu point printout vehicle ......................... 88
7.2.7 Menu point Entry driver 1/driver 2............... 91
7.2.8 Menu point entry vehicle ............................. 94
7.2.9 Menu point display driver 1/ driver 2 .......... 98
7.2.10 Menu point display vehicle.......................... 99
8 Messages ...................................................................... 102
8.1 Meaning of messages ...........................................102
8.1.1 Characteristics of the messages............... 102
8.1.2 Acknowledgement of messages ............... 103
8.2 Special messages .................................................103
8.2.1 Production status ...................................... 103
8.2.2 OUT (out of scope of regulation)............... 104
8.2.3 Ferry/train.................................................. 104
8.3 Overview of possible events.................................. 104
8.4 Overview of possible malfunctions ........................ 107
8.5 Driving time warnings ............................................ 110
8.5.1 VDO Counter display (option) ................... 111
8.6 Overview of possible operational notes ................ 112
8.6.1 Operational notes as information .............. 115

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Instruction manual DTCO 4.1 - Edition 02/2023 - BA00.1381.41 100 102
9 Print................................................................................118
9.1 Notes for printing ...................................................118
9.2 Starting print ..........................................................118
9.3 Cancel print............................................................118
9.4 Replacing the printer paper ...................................119
9.4.1 End of paper..............................................119
9.4.2 Replacing the paper roll ............................119
9.5 Clear paper jam .....................................................120
10 Printouts ........................................................................122
10.1 Retaining printouts ................................................122
10.2 Printouts (examples)..............................................122
10.2.1 Daily printout of the driver card .................122
10.2.2 Events / faults from the driver card ..........124
10.2.3 Daily printout of the vehicle .......................124
10.2.4 Events / faults from the vehicle .................126
10.2.5 Speeding events .......................................127
10.2.6 Technical data...........................................127
10.2.7 Driver activities..........................................128
10.2.8 v-diagram ..................................................128
10.2.9 Status D1/D2 diagram (option)..................128
10.2.10Speed profiles (option) .............................. 129
10.2.11Rotation frequency profiles (option) .........129
10.2.12Inserted tachograph cards ........................129
10.2.13Printout in local time.................................. 130
10.3 Explanation to the printouts ................................... 130
10.3.1 Key to the data blocks............................... 131
10.4 Data set for events or faults...................................139
10.4.1 Coding of data set purpose....................... 140
10.4.2 Coding for more detailed description ....... 142
11 Maintenance and inspection obligation .................... 144
11.1 Cleaning ................................................................ 144
11.1.1 Cleaning the DTCO 4.1............................. 144
11.1.2 Cleaning tachograph card......................... 144
11.2 Compulsoryinspection .......................................... 144
12 Troubleshooting ........................................................... 147
12.1 Data backup by the workshop ............................... 147
12.2 Overvoltage/undervoltage ..................................... 147
12.2.1 Power interruption..................................... 148
12.3 Error card communication .....................................148
12.4 Printer drawer defect ............................................. 149
12.5 Automatic ejection of tachograph card ................. 149
13 Technical data............................................................... 151
13.1 DTCO 4.1 ..............................................................151
13.2 Paper roll ............................................................... 152
14 Appendix ....................................................................... 154

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© Continental Automotive Technologies GmbH
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14.1 Declaration of conformity/Authorisations ..............154
14.2 Optional accessories .............................................160
14.2.1 DLKPro Download Key S ..........................161
14.2.2 DLKPro TIS-Compact S ............................161
14.2.3 Remote DL 4G ..........................................161
14.2.4 Cleaning cards and cleaning wipes...........162
14.3 VDO online shop....................................................162
15 Change overview .......................................................... 164
15.1 Release overview ..................................................164
Index ..............................................................................165

About this document
Data protection
Designations
Function of this document
Target group
Symbols and signal words
Additional information
1
Instruction manual DTCO 4.1 - Edition 02/2023 - BA00.1381.41 100 102

1
Data protection About this document
© Continental Automotive Technologies GmbH 9
About this document
■ Data protection
Regulation (EU) 165/2014 and Imple-
mentation Regulation (EU) 2016/799 as
amended place several requirements on
the DTCO4.1 in terms of data protec-
tion. In addition, the DTCO4.1 fulfils the
requirements of the General Data Pro-
tection Regulation (EU) 2016/679, as
amended.
This particularly affects:
• The driver's consent to the processing
of personal ITS data è Personal ITS
data [}10]
• The driver's consent to the processing
of personal VDO data è Personal
VDO data [}10]
The first time the driver card is inserted
into the DTCO4.1, the equipment will
prompt whether the driver consents to
the processing of his personal data.
IMPORTANT
Further information relating to data pro-
tection, particularly with respect to data
collection and data usage, are available
from your employer and/or client.
Please note that Continental Automot-
ive Technologies GmbH acts solely as
a processor in accordance with your
employer/client.
IMPORTANT
Please note that any given consent can
be revoked at any time. Any data pro-
cessing based on your consent carried
out up to the revocation is not affected
by this.
è Changing settings to personal ITS
data [}92]
è Changing settings to personal VDO
data [}93]
IMPORTANT
The data is saved in the tachograph
and, after reaching the maximum data
volume, systematically overwritten one
by one, starting with the oldest entries –
after one year at the earliest.
External devices communicating with the
tachograph can access the data de-
scribed below, provided the driver has
consented to the recording.
IMPORTANT
Further data protection information re-
garding personal data can be found un-
der https://www.fleet.vdo.de/meta-nav-
igation/faq/.

1
About this document Designations
10 Instruction manual DTCO 4.1 - Edition 02/2023 - BA00.1381.41 100 102
► Personal ITS data
Personal ITS data (ITS: Intelligent
Transport System) include, for example:
• Driver's first and last name
• Driver card number
• Date of birth
Consent on first insertion of the driver
card è Registration process [}64]
► Personal VDO data
The following personal additional data
is recorded:
• D1/ D2-Status inputs
• Engine speed profiles
• Speed profiles
• the 4 Hz speed signal
Consent on first insertion of the driver
card è Registration process [}64]
IMPORTANT
For further information about data col-
lection, please contact your employer.
■ Designations
The following designations apply in these
operating instructions:
• The DTCO 1381 Release 4.1 is re-
ferred to below as DTCO4.1.
• The front interface è Display and
operational elements [}20] of the
DTCO4.1 is used for downloading
data and parameterising the
DTCO4.1.
• The AETR Agreement (Accord
Européen sur les Transports Routiers)
specifies provisions for the driving and
rest times for cross-border transport. It
therefore also forms part of these in-
structions.
•Mixed operation Mixed operation
Means the mixed use of vehicles with
analogue and digital tachographs.