VENDAPIN DATATRON III SERIES 5882 User manual

DATATRON III SERIES
MODELS 5882 and 5885

Datatron III Series Operator’s Manual
© 1999-2008 VENDAPIN LLC. All rights reserved.
Printed in the U.S.A. (revised: 01/08)
5885 Keypad with 1000 PIN accounts and dual counters: Part number 945885-002
5882 Keypad with 2000 PIN accounts and single counter: Part number 945882-002
See firmware version table for full list of features including standard or steering functions.
This manual is applicable to firmware versions 4.11-1 and higher.
VendaCard
®
is a registered trademark of VENDAPIN LLC.
Notice
The material contained in this manual is subject to change without notice. No part of this manual
may be reproduced or used in any form or by any means, electronic or mechanical, including
photocopying or electronic transmission or other means of reproduction or distribution without
prior written consent of VENDAPIN LLC. The drawings, specifications, and other technical
information contained in this manual are the property of VENDAPIN LLC and shall not be
copied, reproduced or used in any way, in whole or in part, as the basis of manufacture or sale of
similar items without the prior written consent of VENDAPIN LLC.
FCC Warning
This equipment generates, uses, and can radiate radio frequency energy and if not installed and
used in accordance with the instructions in this manual may cause interference to radio
communications.
Operation of this equipment in a residential area is likely to cause interference, in which case the
user at her/his own expense will be required to take whatever measures may be required to
correct the interference.
Information to User
This equipment must be installed and used in strict accordance with the manufacturer’s
instructions.
VENDAPIN LLC is not responsible for any radio or television interference caused by
unauthorized modification of this equipment or the substitution or attachment of connecting cables
and equipment other than those specified by VENDAPIN LLC. The correction of interference
caused by such unauthorized modification, substitution or attachment will be the responsibility of
the user.

Two-Year Warranty and Service Policy
VENDAPIN LLC warrants to the purchaser that this VENDAPIN product, hereinafter called “the
unit,” is free from defects in materials and the workmanship for a period of two (2) year from the
date of purchase. If any such defect is discovered within the first 90 days of the warranty period,
VENDAPIN LLC will repair or replace the unit free of charge. If any such defect is discovered
after 90 days and up to the end of the two-year warranty period, VENDAPIN LLC will repair the
unit free of charge. All warranty repair and replacement actions are contingent on verification of
the defect(s) or malfunction(s) and upon prepaid delivery of the unit to VENDAPIN LLC, 21B
Squires Street, Cortland, New York USA 13045 by parcel post, common carrier, UPS or other
commercial means. This warranty does not apply to normal wear, to tampering or alterations
resulting in cracked or broken components, or to units damaged by excessive heat, cold, or
moisture.
To preserve your rights under the warranty, you must provide proof of purchase for the returned
unit. Returning the Warranty Registration card shipped with the new unit will register the warranty.
Otherwise, a copy of the sales invoice showing the serial number of the returned unit must
accompany the unit as proof of purchase.
If your unit is delivered to VENDAPIN LLC lacking proof of purchase, and we are unable to
otherwise verify date of purchase, we will assume the purchase date of the unit was prior to the
one-year warranty period. In such instances, the unit will then be serviced under the terms of
VENDAPIN LLC's Service Policy.
Our sole and exclusive liability for defects in materials and workmanship shall be limited to
repair or replacement of the unit at our service center and we shall not be liable for incidental,
contingent, or consequential damages.
This warranty does not obligate us to bear any of the costs of transportation charges in connection
with repair or replacement of the unit or any defective parts of the unit.
This warranty is invalid if the damage or defect to the unit is caused by accident, Acts of God,
customer abuse, misuse, unauthorized alteration or repair, or vandalism by third parties.
This warranty is made in lieu of any other expressed warranty and except for the foregoing
warranty, which is exclusive, there is no other expressed warranty being made.
This warranty gives you specific legal rights. You may have other rights, which vary according to
the state, or country in which the unit was sold.

Disclaimer
This equipment is serviceable by a trained and qualified technician.
Parts and Service Policy
This policy requires you to ship prepaid to us, the unit and/or major components of the unit,
under a Return Authorization for repair. VENDAPIN LLC shall not be obligated to service or
supply parts for any unit after seven years from date of purchase.
Charges for return shipping, parts, and service will be incurred, as applicable, at the prevailing
rates.
VENDAPIN LLC will enclose a copy of the completed return authorization (RA) with your unit.
This authorization details the work performed and the costs incurred. Please refer to the RA
number in future communications with VENDAPIN LLC about this unit.
This policy is for coverage within the continental U.S. only.
Return Authorizations
All units returned to VENDAPIN LLC must be shipped with a return authorization number (RA)
affixed to the outside of the shipping container and addressed to:
Technical Service Department
VENDAPIN LLC.
21B Squires Street
Cortland, New York USA 13045
VENDAPIN LLC reserves the right to refuse any incoming shipment not marked with an
RA number on the outside of the shipping container.
VENDAPIN LLC will issue a Return Authorization Number upon receiving a written request at
the above address or a request by phone at +1.607.352-678-3021 (customers should ask for the
Technical Service Hotline). Please provide the model number and serial number of the unit or
the unit that contained the component(s) you wish to return.
For non-warranty service, please be prepared to supply a purchase order, VISA, MasterCard, or
American Express authorization, or make other payment arrangements as required. Within the
continental United States you may request that your serviced unit be returned to you on a C.O.D.
basis.

Preface
Models covered in this manual
This manual applies to firmware versions 4.11-1 and higher. This manual covers the models
shown in the following table.
Model number Card type Part number
5882 CR-80 card reader 945882-002 2000 PIN Single count
5885 CR-80 card reader 945885-002 1000 PIN Dual count
An optional Model 5884 portable printer (945884-001) may be used to print out an account audit.
• This is a plain paper printer. Replacement paper may be ordered from VENDAPIN LLC.
• A replacement ribbon is also available. See Parts List.

What’s new in this release
Normal and Steering mode Operation
The firmware installed in your device determines the mode of operation you will be running. The
firmware version usually displays at power-up. You can also read it in idle state (ENTER
DATATRON PIN CODE) by simply pressing *. Your firmware version will display briefly. Make
a note of this in your manual, as you will need it if you need to call for support. The table below
shows how the firmware version relates to the features in your unit, which is chosen to match your
copier.
Version Displayed Count/Price Accounts
4.11-1 (One) Count/Price 2000
4.12-1 (Two) M-1 Master, P-1 Print 1000
4.13-1A (Two) C-1 count, C-2 count 1000
4.14-1A (Two) M-1 Master, P-1 Print 1000
4.11-2 (One) Count/Price - STEERING MODE 2000
4.13-2 (Two) C-1, C-2 – STEERING MODE 1000
Standard Mode uses
• An enable relay closure to allow the copy process to begin.
• A pulse back on Opto 1 from the copier indicates that a Price 1 copy has been completed.
• A pulse back on Opto 2 from the copier indicates that a Price 2 copy has been completed.
Steering Mode uses
• An enable relay closure to allow the copy process to begin.
• A pulse back on Opto 1 from the copier indicates that a copy has been completed.
• A steady low level on Opto 2 line indicates the copy is Price 1.
• A steady high level on Opto 2 line indicates the copy is Price 2.

About the Product
A Datatron III Series product is a dual-mode device that controls access to printers, copiers,
duplicators, or any other device controllable with a relay closure. Customers use PIN accounts to
pay for products or services.
Vend price structure
The Datatron III supports pricing based on patrons paying for services using PIN numbers entered
on the keypad. The device allows up to two prices.
Copy mode
Patrons are charged for each transaction. Prices are set in the VENDAPIN device.
Cards accepted
The unit will accept only program cards for administrative use.
Dual print/copy operation
The Datatron III was designed to simultaneously control the print and copy modes of
multifunction copiers networked to PCs.
Transaction history
The Datatron III has an extensive capability for tracking vending activity. History meters are
viewed on the display, printed out, or uploaded to a PC and imported into a spreadsheet.
Licenses and Programcards
Before a unit leaves the factory, it is configured with a license, facility or site code (which you
can’t change), and up to 2000 programmable PIN codes. You will receive a set of program cards
with your Datatron III system. These program cards contain license codes that match the codes
programmed into your unit(s).
There are no user cards. Users enter PIN numbers on the keypad to activate the Datatron III.
The utility software CD you received with your Datatron III activates computer communications,
not this card.

The Control Card
Adds or deletes PIN accounts.
Sets the total value of each PIN Account.
The site administrator assigns each user a PIN code,
which is entered on the keypad by users when they
want to make a copy.
Audits or clears individual counters, or the master
total counter.
Sets Price 1 and Price 2.
Sends audit data to a printer.
Enables or disables the beep when each key is pressed.

Getting Started
Setting up the unit
Connecting the unit to the host device
Installation instructions tailored to the product you ordered should have been included with the
shipment of your unit(s).
Vending from a copier
If you’re connecting to a copier, a machine harness, specific to the make and model of your
copier, will be required.
Vending reports to a computer
If you are using a computer to track activity:
• Attach the serial cable you received with your Datatron III from the RJ-11 port on the back
of the Datatron III to a spare DB-9 COM port on your computer. Do not substitute data
cables designed for other device as improper operation or damage may result
• Once the unit is powered up (see below), make sure the baud rate of the computer is set to
the baud rate of the Datatron III. The software (contained on the Datatron III CD you
received) running on the host PC should help you set the baud rate to achieve optimal
performance.
• Install the print vend software and monitored printers according to the instructions provided
on the software CD.
Powering up the Print/Datatron III
Plug the Datatron III into a 3-prong, grounded wall outlet. The unit will cycle through its boot-up
sequence, displaying the firmware version. If you ever need to call or email VENDAPIN LLC
customer service, you may be asked to provide this boot-up information. Please note the
displayed version numbers and write them in the spaces provided on the last page of this manual.
Firmware version
This is the version of the firmware issued with your unit.
Site Code
The unit is programmed with a site code unique to the customer site. It matches your Control
Card(s).

Your Unit
Programming the unit
Modifying parameters
The unit must be in program mode to modify parameter values. Values can include PIN numbers
for users, and the authorized number of copies for two prices.
Insert the Control Card that came with your unit to enter program mode. You will find that it
works best if you insert it with a quick, smooth motion.
Note: A computer cannot be used for changing parameter settings on the Datatron III.
Configuring the unit for print or copy vending
When you first turn on the unit, it will be in standby mode, ready for user input, and display:
ENTER DATATRON PIN CODE
Insert the Control Card. The display will change to
MACHINE
LOAD COMMAND:
Enter the Menu Parameters as shown in the following table to control the features and prices.
Control Card Menu Selections and Parameters
NOTE: TO EXIT PROGRAM MODE AT ANY TIME, PRESS C TO GET TO MAIN
MENU, AND REMOVE THE CONTROL CARD. This returns the machine to a normal User
Mode idle condition

Parameter Description Default Range
Menu Provides keypad-only access to the
maintenance menu.
To Add PIN
Numbers,
Press 1
Enter the first PIN number.
For PV1 (or print value 1) enter the
number of copies authorized for
Price 1.
For PV2, enter the number of
copies authorized for Price 2.
Press Ato confirm values for this
PIN.
If you do not press A, no change
or entry is made.
Continue for as many PIN numbers
as you wish.
Press Cto cancel and return to
main program mode menu at any
time.
None PIN: 0-2000 PV: 0-999999.99
To Delete a
Specific PIN
account number,
Press 2
Enter PIN number.
Press Ato confirm each PIN.
Continue for as many PIN numbers
as you wish to delete.
Press Cto cancel and return to
main program menu.
None 0 – 2000
To Delete All PIN
Number
accounts,
Press 3
(See caution on
Deleting all PIN
accounts)
Deletes all PIN number accounts as
if you were setting up a new
machine.
Press Ato confirm.
Press Cto cancel and return to
program mode main menu.
None
Note: Deleting all PIN
numbers can take a
considerable time.
Caution: You will have
to reload all PIN
accounts after
performing this
operation.

To Reset
individual
COUNTERS of
All PINS,
Press 4
(See caution on
Deleting all PIN
accounts)
Clear ONE (PIN) count.
Enter the PIN you wish to reset.
Press Ato confirm each PIN.
When done, press Cto return to
program menu.-OR-
Clear ALL Counts.
Press A to confirm.
Display shows:
Clear all PIN? (counters, not
accounts).
Press Ato activate counter clear.
Then display shows:
Delete all PIN?
Press Cto return to program menu.
Caution: if you press A (not
recommended), you will delete all
accounts and have to reload them
all as if you were initializing.
None
Note: Deleting ALL PIN
Numbers can take
considerable time.
Caution: You will have
to reload all PIN
accounts after
performing this
operation, just as in
Press 3 above.
To View Counts
for ONE PIN,
Press 5
Enter the PIN you wish to audit,
followed by the Akey.
Display will show:
PV1: XXXXXX.XX
M: XXXXXX.XX
Press Sto advance to next screen:
PV2: XXXXXX.XX
P: XXXXXX.XX
Press Cto exit program mode to
main menu.
None PIN: 0 – 2000
PV: 0 - 999999.99

To Audit or Clear
Master
Counters,
Press 6
Display shows:
1. Total count
2. Total copies
Select and press your choice 1 or 2.
Read meter.
Select *to clear count to zero.
Select Cto quit without resetting.
None 0 – 999999.99
To Set PRICE
ONE
Press 7
Display shows:
#1 PRICE
O: (Original Price) N: XX.XX
To exit without changing, Press C.
Enter the new price and Press Ato
change.
Press Cto return to Program mode
None 0 – 99.99
To Set PRICE
TWO
Press 8
Display shows:
#2 PRICE
O: (Original Price) N: XX.XX
To exit without changing, Press C.
Enter the new price and Press Ato
change.
Press Cwhen finished to return to
Program mode menu.
None 0 – 99.99
To Send Data to
a Printer
connected to the
RJ11 port
Press 9
Display shows:
Print Data?
A= YES C= NO
Press Aand wait for printer to finish
None See Printer Troubleshooting if you
have problems.
To toggle the
Beep when a key
is pressed
Press 0
Display shows:
Set Counter
Beep ON
Press Ato toggle it ON or OFF.
Press Cto return to Program mode
menu.
ON N/A

No Activity timer
The amount of time the Datatron will remain active after the last transaction. Factory default is 60
seconds.

PIN Codes
What are PIN codes?
A PIN code is a number encoded in the Datatron III unit that identifies the user. For example, in a
university setting, each group of freshmen, sophomores, juniors, seniors, and staff could each be
assigned a distinct personal or group access PIN. VENDAPIN offers up to 2000 access PIN
numbers, depending on model and firmware.
The unit logs every transaction made by each PIN code. If the PIN code entered on the keypad
doesn’t match one of those programmed onto the unit, the display shows: “PIN code illegal” and
the Datatron III will not permit the transaction.
Purpose of PIN numbers
• PIN numbers provide a way to track usage patterns of different user groups.
• You can factor PIN numbers into your pricing structure, and set transaction prices and
access to more costly features such as color printing.
• PIN numbers provide a security mechanism. PIN numbers will work at your location
only if they match an authorized PIN stored in your Datatron III.
Reasons for changing PIN numbers
When you receive new units from the factory, you will need to create accounts and the authorized
value in each account. Existing customers might need to set their unit’s PIN numbers for the
following reasons:
• If you’re adding new access codes, in addition to the existing ones, or changing the values
authorized to each user.
• If you’re purging old access codes, and then replacing them with new ones.

Setting Copy Prices
Using the Price Menus
You can set two prices on a Datatron III.
When you first turn on the unit, it will be in standby mode, ready for user input, and display:
ENTER DATATRON PIN CODE
Insert the Control Card. The display will change to:
MACHINE
LOAD COMMAND:
Enter the menu Parameters as shown in the following table to control the prices.
Parameter listing
The table below lists the parameters in the order in which they appear on the display, and gives
the acceptable range of values and corresponding default setting for each parameter.
NOTE: TO EXIT PROGRAM MODE AT ANY TIME, PRESS C TO GET TO MAIN
MENU, AND REMOVE THE CONTROL CARD. This returns the machine to a normal User
Mode idle condition.

Parameter Description Defaul t Range
Menu Provides keypad-only access
to the maintenance menu.
To Set PRICE
ONE
Press 7
Display shows:
#1 PRICE
O: (Original Price) N:
XX.XX
To exit without changing,
Press C.
Enter the new price and Press
Ato change.
Press Cwhen done to return
to Program mode menu.
None 0 – 99.99
To Set PRICE
TWO
Press 8
Display shows:
#2 PRICE
O: (Original Price) N:
XX.XX
To exit without changing,
Press C.
Enter the new price and press
Ato change.
Press C when done to return
to Program mode menu.
None 0 – 99.99

Using Meters
About meters
All vending activity is recorded by an extensive set of internal electronic meters.
• Master Count meter. Provides a tamper-proof record of all the counts made on the unit.
• Individual meters. Allow for periodic recording of transactions. All PIN accounts come
with one (or generally) two individual meters. Depending on your firmware, they may be a
Master or Copy pair or a Print Value 1 and Print Value 2 type count. They are usually
viewed, then reset with value on a regular basis.
1. Viewing and resetting meters on the Datatron LCD display
You can view both total and individual meters directly on the display or upload them to a PC
using VENDAPIN’s Datatron III CD. The manual keypad meter-reading technique is shown in
the table below.
When you first turn on the unit, it will be in standby mode, ready for user input, and display:
ENTER DATATRON PIN CODE
Insert the Control Card. The display will change to:
MACHINE
LOAD COMMAND:
Enter the menu Parameters as shown in the following table to control meters.

Parameter listing
The table below lists the parameters in the order in which they appear on the display, the
acceptable range of values, and the default setting for each parameter.
NOTE: TO EXIT PROGRAM MODE AT ANY TIME, PRESS C TO GET TO MAIN
MENU, AND REMOVE THE CONTROL CARD. This returns the machine to normal User
Mode idle condition.
Parameter Description Defaul t Range
Menu Provides keypad-only access
to the maintenance menu.
To Reset
individual
Counters of
All PINS,
Press 4
(See caution
on Deleting all
PIN accounts)
Clear ONE (PIN) count.
Enter the one Pin you wish to
reset.
Press Ato confirm each PIN.
When done, press Cto return
to program menu.
-OR-
Clear ALL Counts.
Press Ato confirm.
Display shows:
Clear all PIN? (counters,
not accounts).
Press Ato activate counter
clear.
Then display shows:
Delete all PIN?
Press Cto return to program
menu.
Caution: if you press A (not
recommended), you will delete
all accounts and have to
reload them all as if you were
initializing.
None
Note: Delete ALL
PIN numbers can
take considerable
time.
Caution: You will
have to reload all
PIN accounts after
performing this
operation, just as in
Press 3 above.

To View
Counts for
ONE PIN,
Press 5
Enter the one PIN you wish to
audit, followed by the A key.
Display will show:
PV1: XXXXXX.XX
M: XXXXXX.XX
Press Sto advance to next
screen:
PV2: XXXXXX.XX
P: XXXXXX.XX
Press Cto exit program mode
to main menu.
None PIN: 0 – 2000
PV: 0 - 999999.99
To Audit or
Clear Master
Counters,
Press 6
Display shows:
1. Total count
2. Total copies
Select and press your choice 1
or 2.
Read meter.
Select * to clear count to zero.
Select Cto quit without
resetting.
None 0 – 999999.99
To Send Data
to a Printer
connected to
the RJ11 port
Press 9
Display shows:
Print Data?
A= YES C= NO
Press A and wait for printer to
finish
None N/A