VIP Color VP485 User manual

User Guide Printer
VP485/ VP485e/ VP495

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Copyright © 2013 VIPColor Technologies Pte Ltd. All rights reserved.
No part of this document may be photocopied, reproduced, or translated to another language without the
prior written permission of VIPColor Technologies Pte Ltd.
Warranty
VIPColor Technologies Pte Ltd. takes steps to ensure that this user guide is correct; however, errors may
occur. The information in this guide is subject to change without notice. VIPColor Technologies Pte Ltd.
makes no warranty of any kind with regard to this material, including but not limited to, the implied
warranties of merchantability and fitness for a particular purpose.
VIPColor Technologies, Pte Ltd. shall not be liable for errors contained herein or for incidental or
consequential damages in connection with furnishing, performance, or use of this material.
Trademarks
Microsoft, Windows, Windows Vista, and Windows Server are registered trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.
VIPColor and VP are trademarks of VIPColor Technologies, U.S.A., Inc
All other company and product names may be the registered trademarks or trademarks of their respective
owners.
VCPHOE-80116 VP485/ VP485e/ VP495 User Guide Edition 2. 04/2013

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In This Guide
The following symbols and conventions are used in this guide.
CAUTION
A CAUTION indicates a potentially hazardous situation that could result in injury or
damage to the printer if you ignore the safety precautions.
WARNING
A WARNING indicates a potentially hazardous situation that could result in an
electric shock/fire and serious injury if you ignore the safety precautions.

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Safety Precautions
Read the safety warnings and instructions carefully to ensure that you use your
printer safely. Do not attempt to use your printer in any way other than described in
this guide.
• Ensure the power supply source is rated for the printer: AC 100–240 V,
50/60 Hz.
• Never attempt to plug in or unplug the printer from the power supply when your
hands are wet.
• Never plug the printer into a power socket that is shared with other equipment
(extension lead/ cord, 2- or 3- way adapter, etc.).
• Always push the plug all the way into the power outlet.
• Never try to remove the plug by pulling on the cord.
• Never damage, modify, stretch or excessively bend or twist the power cord. Do
not use the printer if the power cord is bundled or knotted.
• Do not place heavy objects on the power cord.
• If you detect smoke, unusual smells or strange noises around the printer,
immediately unplug the printer at the power supply and call for service.
• Periodically, unplug the power cable from the printer and use a dry cloth to wipe
off any dust or dirt collected on the plug and the power outlet.
If the printer is exposed to a lot of dust, smoke, or high humidity, dust collected
on the plug will absorb moisture and may cause insulation failure and fire.
WARNING: Electrical Shock Hazard
Serious shock hazard leading to death or injury may result if you do not take the
following precautions:
•Ensure that the AC power outlet (mains) has a protective earth (ground)
terminal.
•Disconnect the printer from the power source prior to performing any
troubleshooting procedures.
•Prevent water or any other liquids from running onto electrical components or
circuits, or through openings in the enclosure.

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Contents
Printer Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Status Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Menu Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Setting Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Unpack the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Install the Ink Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Install the Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Connect the Power Cable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Align the Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Load Label Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Install the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Install the Printer on a Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
First Time Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
If the Printer Is Already Installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Choose Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Using the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Select Print Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Label Threshold Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Select Print Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Cancel a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Create Full-Bleed Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Using BarTender UltraLite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Using Other Graphics Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Adjust Alignment for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Adjust for Media Thickness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Upgrade or Remove Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Monitor Printer through Web Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Printer Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Cleaning Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Replacing Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Storing Printing Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48