VisionNet GXW 400x User manual

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Vision Concept Technology

Grandstream Phone System Training
Reference Guide
V1.0

Feature Codes
Note: These features can be configured via the portal found at
http://box01.vctsip.com/recordings/
*78 —activate Do Not Disturb
*79 —deactivate Do Not Disturb
*98nnnn —Check voicemail (extension nnnn)
*97 —Check voicemail (for calling extension)
*70 —activate Call Waiting
*71 —deactivate Call Waiting
*72 —activate Call Forward
*73 —deactivate Call Forward
*90 —activate Call Forward on Busy
*91 —deactivate Call Forward on Busy
*69 —Call trace –dial last call received

GATEWAY INSTRUCTIONS
1. With your new VisionNET service, placing a call is the same as
before with your other provider’s service.
2. To use the features listed above, simply get outside dial tone by
selecting a CO Line appearance or dial an access code if your
phone system has provided that. In most cases, the access code
is 9.
3. Then, dial the access code you would like to use. For instance, if
you want to forward your main number to an outside number,
dial *72 and the number you are forwarding to (e.g. 614-555-
1212) Then hang up. To cancel the forwarding, dial *72 and
hang up. When you do this, make sure you are going out on line
1.
VOICE MAIL INSTRUCTIONS
LOGGING INTO YOUR VOICE MAILBOX
Dial *97 for Voice Mail (VM)
Enter VM PIN
CHECK MESSAGES
Log into your voice mailbox
Press 1to hear your messages
MAILBOX OPTIONS
Log into your voice mailbox
Press 3to hear your options
CHECK MESSAGE REMOTELY
Call main number
When auto attendant answers
Dial * plus 8(IVR password) –lost it? Refer to user manual
Then enter your password again
TO RECORD YOUR AUTO ATTENDANT RECORDING
Obtain Dial Tone
Dial Your IVR Number (from user manual)
Enter your password (from user manual)
Listen for instructions.

PORTAL INSTRUCTIONS
LOGGING INTO THE PORTAL
Launch your web browser
Navigate to http://box01.vctsip.com/recordings/
Enter username: (your extension)
Enter password: (VM password)
Click submit
It is recommended to add your company’s portal to your favorites in your
web browser.
EMAIL NOTIFICATIONS
Click the Settings link on the left sidebar
Under Notification Settings check the Enable box next to
Email Address
Enter your email address and Click  Update
oAttach Voicemail to email –Check this box if you want
the voicemail to be emailed as an attachment
oDelete voicemail after emailed –Check this box if you
would like the voicemail to be deleted off the phone
system when it is emailed
oSay caller ID in recording email –Check this box if
you want to include the caller’s phone number in the
message
oSay envelope (date/time) in recording –Check this
box if you want the system to include the date and time
the message was left.
CONFIGURE PHONE FEATURES
Click the Phone Features link on the left sidebar
Check the Call Waiting box if you wish to enable call waiting
Check the Do Not Disturb Box if you would like to put your
phone in Do Not Disturb mode
Call Screening- Requires external callers to say their name
before speaking to you. The system will ring your phone and the
external callers name will be played. You will then have the
ability to reject or take the call. Rejected calls are sent to voice
mail.
oScreening with memory will automatically accept any
previously accepted incoming calls from the same caller
ID
oScreening without memory will require you to accept or
deny every call

CALL FORWARDING
Click the Phone Features link on the left sidebar
Choose the type of forwarding you wish to use by checking
Enable
Enter the number you wish to forward your calls
Click  Update
Unconditional- Forwards calls all the time
Unavailable- Forwards call when you do not answer
Busy- Forwards calls when the phone is busy
CALL Monitor
Click the CallMonitor link on the left sidebar
This section will keep a history of your calls
FOLLOW Me
Click the Follow Me link on the left sidebar
Enter your extension in the Follow Me List then enter any other
numbers you wish to be contacted on below your extension
Example 1203 6145551000
Enable the feature (checkbox at the top)
Select how long you want to ring your extension before sending
to the list
Select how long you want to ring the list before going to voice
mail
Confirmation- Allows you to decline the call sending the call to
voice mail
Update when finished