Xerox 220 User manual

Xerox Document Centre
220/230/332/340ST
Companion to Getting Started with
Scanning Services
701P99853

In The USA:
- Calling for Service and ordering Replaceable Units: 1-800-821-2797
- Ordering Supplies: 1-800 822-2200
In Canada:
- Calling for Service: 1-800-939-3769
- Ordering Supplies and Replaceable Units: 1-800-668-0199
Xerox Corporation
Office Document Products/Document Centre Business Unit
800 Phillips Road
Webster, New York 14580
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Xerox Limited Technical Centre
Multinational Professional Services
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Hertfordshire
AL7 1HE
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Companion to Getting Started with Scanning Services
Table of Contents
Table of Contents
1.Introduction and Scanning Overview ........................................................1-1
Scanning Overview...................................................................................................1-4
Scan Templates.........................................................................................................1-6
Overview of Repositories .........................................................................................1-9
2.Set Up Scanning - NetWare .......................................................................2-1
Before You Start .............................................................................................................................2-1
Set Up Options ................................................................................................................................2-2
3.Set Up Scanning - FTP (File Transfer Protocol) ....................................... 3-1
Before You Start .............................................................................................................................3-1
Set Up Options ................................................................................................................................3-2
4. Hints and Tips / Problem Solving .............................................................4-1
Hints and Tips .................................................................................................................................4-1
Installation Considerations........................................................................................4-2
Problem Solving .............................................................................................................................4-4
Error Messages..........................................................................................................4-5
5. Glossary ....................................................................................................5-1
Index .............................................................................................................6-1

Companion to Getting Started with Scanning Services

Companion to Getting Started with Scanning Services Page 1 - 1
1. Introduction
1.Introduction and Scanning
Overview
Introduction
Xerox brings the versatility of network scanning to your
workstation. By combining the power of the Xerox Document
Centre 220/230/332/340ST, CentreWare Internet Services, and
third-party applications, Xerox provides a network scanning
solution for all scanning users.
After the optional Scanning Services kit is installed on the Xerox
Document Centre 220/230/332/340ST, you can select scanning
features, scan documents, and transfer them to a file server. The
document can then be accessed from your workstation or shared
with other users connected to the network, if desired. The document
can be opened by any software application that can view or edit
TIFF/PDF files. For example, Visioneer PaperPort, which is
includedonaCD ROM withyourDC220/230/332/340STwhenyou
purchase the Scanning Services option can view and edit TIFF files.
NOTE The DC 332/340ST supports both PDF and TIFF File Formats.
The PDF image format is a TIFF image enclosed within a PDF
wrapper. The DC220/230ST supports only the TIFF image format.
The scanned image can also be imported into TextBridge Pro for
Optical Character Recognition (OCR) processing.

Page 1 - 2 Companion to Getting Started with Scanning Services
Who Should Use This Guide
This guide is a companion to the Getting Started with Network
Scanning Services guide and is intended to be used by System
Administrators who are setting up network scanning without using
CentreWare Network Scanning Services. CentreWare Network
Scanning Services is intended for use on Windows based
workstations.
There are two other options for setting up scanning services:
l Setting up Native Scanning
l Setting up Scanning Using CentreWare Internet Services
Both of these set up options require the use of procedures in this
guide. For Setting up Scanning Using CentreWare Internet
Services, you will need to complete some processes here, and then
refer to the Getting Started with Internet Services guide to complete
the set up. All of the procedures for setting up Native Scanning are
included here.
Whether you are setting up Native Scanning or Scanning Using
CentreWareInternetServices, there aretwo optionsforfile transfer.
They are:
l Setting Up Scanning - NetWare (NCP)
l Setting Up Scanning - FTP (File Transfer Protocol)
Procedures for both of these file transfer options are contained in
this guide.
NOTE If you will be using Xerox’s CentreWare Network Scanning
Services to set up scanning on the DC220/230/332/340ST, refer to
the Getting Started with Network Scanning Services guide now.
To use the procedures in this guide effectively, you must have
experience working in a network environment. You must also have
accesstothenetworkandpossessSupervisor(Administrator)rights.
You may also require documentation provided by network and
client workstation vendors.

Companion to Getting Started with Scanning Services Page 1 - 3
1. Introduction
What to Do Next
To complete the setup of the DC220/230/332/340ST and your
network to enable scanning, perform the following steps.
1. Review the information in the Scanning Overview section of this
chapter. Read the entire overview, including the Overview of
Repositories.
2. Refer to the appropriate chapter of this guide. Choose from:
l Set Up Scanning - NetWare. NCP (NetWare Core Protocol)
is available for Ethernet and Token Ring filing to a NetWare
server.
l Set Up Scanning - FTP (File Transfer Protocol). FTP is
available for Ethernet and Token Ring (if PCI card installed)
and requires an FTP server running on a server or a
workstation.
3. OPTIONAL: If you are using Xerox CentreWare Internet
Services to perform network scanning, refer to the Getting
Started with Internet Services guide.

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Scanning Overview
Scanning a document has traditionallyinvolved a dedicated scanner
attached to a single PC. In this environment, a single user at the PC
has access to the scanner. Other users cannot scan documents
without interrupting the person using the scanner and PC. This is
inconvenient and inefficient.
Traditional Scanning

Companion to Getting Started with Scanning Services Page 1 - 5
1. Introduction
Scanning with the DC220/230/332/340ST
Using the DC220/230/332/340ST, multiple users can scan and store
documents without multiple scanning devices. Using the power of
the local areanetwork, multiple users can access the scanner anduse
it to scan their documents.
Scanning with the DC220/230/332/340ST is accomplished through
the use of afile server. The file server is used as a temporary storage
location for the scanned document file. After scanning and storage
on the file server, the file can be manually retrieved by a user at a
network workstation.
NOTE Automatic retrieval of the scanned document to a workstation is
possible using Xerox’s CentreWare Network Scanning Services.
Refer to the Getting Started with Network Scanning Services guide
for more information.
A “dedicated file server”is not required. The DC220/230/332/
340ST can store documents on an existing file server.
Scanning with the DC220/230/332/340ST
File Server

Page 1 - 6 Companion to Getting Started with Scanning Services
To perform network scanning, the DC220/230/332/340ST is
installed on a local area network. The protocol of the local area
network must be NetWare SPX/IPX or TCP/IP. For the user to
retrieve the scanned document file, it must be transferred to a file
server. The scanning and filing of the document are controlled by a
scanning component called a scan template.
Scan Templates
The scan template is essentially a job ticket for the scanned job. The
template is user-programmable, and contains parameters for the
scanned document. The user can program parameters such as one-
sidedortwo-sidedscanning,scannedimage size,and thelocationon
the file server where the file will be stored.
The Default Template
A default scan template (@default.xst) is created during the
installation of the scanning option and is stored on the DC220/230/
332/340ST. It is available for all scanning installations.
It is selected at the DC220/230/332/340ST Control Panel Touch
Screen to begin the scanning process.
NOTE The Native scanning installations described in this guide provide
only the @default.xst template for all scanning users.
In this environment, additional scan templates can easily be created
using only Xerox’s CentreWare Internet Services, or the
CentreWare Template Utility. You MUST refer to the Getting
Started with Internet Services guide to create templates with
Internet Services, or the Getting Started with Network Scanning
Services guide to use the CentreWare Template Utility.