Xerox 4150 - WorkCentre B/W Laser User manual

WorkCentre®4150
Getting Started Guide

WorkCentre®4150
Getting Started Guide

getting started guide 1
Xerox WorkCentre 4150
Getting Started Guide
Thank you for choosing the WorkCentre 4150. If you work through the procedures in this
book in the order they are presented you will successfully:
Connect the WorkCentre
Set-up the WorkCentre
Install optional features
Operate the WorkCentre
Contents
Install the WorkCentre ........................................................................ 3
Switch On the WorkCentre ................................................................. 4
Your WorkCentre................................................................................ 6
Connecting to the Network ................................................................. 9
Install Print Drivers ........................................................................... 11
E-mail Setup ..................................................................................... 12
Fax Setup ......................................................................................... 14
Installing Option Kits......................................................................... 15
Making Copies.................................................................................. 17
Printing a Document ......................................................................... 19
Sending a Fax .................................................................................. 21
Network Scanning ............................................................................ 23
Sending an E-mail ............................................................................ 25
LAN Fax............................................................................................ 27
Enhance your WorkCentre’s productivity ......................................... 29
Troubleshooting................................................................................ 31
Help .................................................................................................. 33

2getting started guide
For information about Safety, Regulatory Information, Environmental Compliance, Illegal
Copies, and Product Recycling and Disposal, please refer to the relevant sections in the
User Guide.
If you require more detailed information about any of the features available on your
WorkCentre, please refer to the User Guide and the System Administration CD.
For product support and information about ordering consumables and print media go to the
Xerox website www.xerox.com/support.
Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2006 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and
information now allowed by statutory or judicial law or hereinafter granted, including without
limitations, material generated from the software programs which are displayed on the
screen, such as icons, screen displays, looks etc.
All Xerox products mentioned in this publication are trademarks of Xerox Corporation.
Product names and trademarks of other companies are hereby acknowledged. The
information in this document is correct at the time of publication. Xerox reserves the right at
any time to change the information without notice. Changes and technical updates will be
added in subsequent editions of the documentation.
For the latest information go to www.xerox.com/support.

getting started guide 3
Install the WorkCentre
1Unpack the WorkCentre and any hardware options and locate the Installation Instructions.
2Follow the Installation Instructions to assemble the WorkCentre and hardware options. The
result will be one of these four configurations.
In addition you will have:
Power Cord, User Documentation CD, Print Driver CD (WorkCentre 4150s, 4150x and 4150
xf configurations only), Getting Started Guide (this book) and a Telephone Cable (Fax
Option only).
WorkCentre 4150 WorkCentre 4150s WorkCentre 4150x WorkCentre 4150xf
Standard
Features
Copy
Tray 1 and Bypass
Tray
Copy, Print and E-mail
Tray 1 and Bypass
Tray
Copy, Print, E-mail
and Fax
Trays 1 and 2 and
Bypass Tray Copy, Print, E-mail,
Fax
Trays 1, 2, 3, 4 and
Bypass Tray
Finisher
Optional
Hardware
Stand
Tray 3/4, Short Stand
Finisher
Foreign Device Inter-
face
256 Mb Memory
Foreign Device Inter-
face
256 Mb Memory
Tray 2 and Stand
Tray 3/4, Short Stand
Finisher
Fax
Foreign Device Inter-
face.
Tray 2 and Stand
Tray 3/4, Short Stand
Finisher
Fax
Foreign Device Inter-
face.
256 Mb Memory
Optional
Features
Image Overwrite
Network Scanning
Network Accounting
Server Fax
Image Overwrite
Network Scanning
Network Accounting
Server Fax
Image Overwrite
Network Scanning
Network Accounting
Server Fax

4getting started guide
Switch On the WorkCentre
Once the WorkCentre has been assembled it must be configured. This is done using the
Product Enablement Key when the machine is switched on for the first time.
The Product Enablement Key is delivered
in a plastic tube inside the box with the
machine. The procedure to configure the
machine is as follows:
1Locate the tube containing the Product
Enablement Key. Remove the plastic
card and carefully press out the key.
2Install the Product Enablement Key into
the Card Reader Slot on the left side of
the machine.
3Connect the Power Cord to the machine and a suitable power supply outlet.
4Switch on the machine.
5The Language Default screen will be displayed. Select your chosen language and then
select Save.
6The Installation Wizard screen will be displayed. Select Next.
7The Product Enablement Settings screen will be displayed. Follow the instructions on the
screen.
NOTE: When the Green LED light stops blinking and remains on continuously (about 10
seconds), the configuration is successful.
Remove the Product Enablement Key and select Next on the display
Card Reader
slot
On/Off Switch
Green LED
Power Cord
Product Enablement
Key

getting started guide 5
8The Machine Configuration screen asks you to confirm that the WorkCentre has correctly
recognized the Configuration that you ordered. If there are any errors, follow the
instructions on the screen. If the configuration is correct, select Next.
9The Default Paper Size screen is displayed. Select either A4 or 8.5 x 11 inches and Next.
10 The Customer Support and Supplies Numbers screen is displayed. Enter the Customer
Support Telephone Number and the Supplies Telephone Number and select Next.
NOTE: This is for reference only. You may leave these fields blank if you do not have the
information.
11 The next 4 screens will allow you to set the Date Format, Date, Clock Format and Time.
Follow the instructions to enter the appropriate information and select Next on each
screen.
12 The Set Greenwich Meantime Offset screen will be displayed.
Greenwich Mean Time (GMT) is World Time and is the basis for every world time zone. A
table of GMT Offset is included at the end of this book. Either locate the GMT Offset for
your location from the table, or access http://wwp.greenwichmeantime.com/ for addi-
tional time zones.
When you have input the GMT Offset select Next.
13 The Congratulations screen will be displayed. This indicates that you have successfully
completed the System Settings portion of the Xerox Installation Wizard. Select Finish to
continue.
NOTE: In some locations a popup screen will appear asking for the Page Pack Passcode.
If this occurs, contact your Customer Support Representative for the passcode.
14 The machine will display a Machine self test in progress screen while the machine applies
the configuration settings. When this is complete the machine will display the Basic
Copying screen. Your WorkCentre is now ready for you to use.

6getting started guide
Your WorkCentre
Inside the WorkCentre
There are 2 Customer Replaceable Units in
the WorkCentre, the SMart Kit Drum
Cartridge (7) and the Toner Cartridge (8).
If the Finisher option is installed there is also
a replacement Staple Cartridge.
The Serial Number (9) is also located here.
If the machine display is on, the Serial
Number can also be seen by pressing the
Machine Status button.
1
4
2
3
Control Panel:
Touch Screen and
Numeric Keypad.
Finisher:
Optional Finisher
collates and staples
output.
Paper Trays:
Tray 1 is standard, Trays
2, 3 and 4 are optional.
All the trays are
functionally the same.
Trays 2, 3 and 4 are
interchangeable.
Document Feeder:
Used for scanning multiple
documents. The
Document Glass
underneath is used for
scanning single
documents, bound
documents etc.
Bypass Tray:
Used for non-standard
printing media.
5
1
4
3
2
12
3
4
5
6
6
Stand:
Note that a cabinet is
available when trays 3 and
4 are not installed.
9
8
7

getting started guide 7
Control Panel Overview
Item Description
Services Displays the Services screen to enable selection of features.
Job Status Use to view the current job status and other job queues.
Machine Status Use to access machine information, status, Serial Number
and to print reports.
Display and Touch
Screen
Displays the current WorkCentre status and screens to select
machine features.
Help Displays help messages for features and error messages.
Language Used to select the language shown on the display.
Access Provides access to machine setups for the Administrator.
Numeric Keypad Use to enter alphanumeric characters.
Cancel entry Cancels the entry made on the Numeric Keypad.
Energy Saver Indicator Indicates when the machine is in energy saving mode.
Clear/Clear All (AC) Press once to clear a current entry. Press twice to return to
default settings.
Interrupt Printing Use to interrupt the current job to run a more urgent job.
Stop Stops the current job or the job in progress.
Start Use to activate a job.
Machine
Status
Services
Job Status
Display and
Touch Screen
Help
Cancel Entry
Access
Language
Energy Saver
Interrupt Printing
Clear All
Start
Numeric Keypad
Stop

8getting started guide
Load Paper into the Paper Trays
1Open the paper tray and load paper into the tray. Do
NOT fill above the Max line.
2Adjust the guides to hold the paper against the right
side of the tray.
3When you close the tray, the Tray Information screen
will display. Input the size, type and color of the paper
you have loaded and press Confirm.
Loading Documents
Documents can be loaded either into the Document Feeder or onto the Document Glass.
1Load documents to be copied face up in the
input tray of the Document Feeder with the top
of the document to the left or rear of the tray.
2Move the Document Guide to just touch both
sides of the document.
Or...........
3........open the Document Feeder and place
single documents face down on the Document
Glass aligned with the rear left corner.
NOTE: Documents are only scanned once
even when several copies are selected.
Guides

getting started guide 9
Connecting to the Network
If your WorkCentre is a 4150s, 4150x or 4150xf, follow these instructions to connect the
WorkCentre to an Ethernet TCP/IP network.
If you are connecting your WorkCentre to a different type of network, or you wish to use
other protocols, refer to the System Administration CD.
Test the WorkCentre
Before connecting the WorkCentre to your network, make sure that it is operating correctly
as a copier.
1Place a document in the Document Feeder and make 3 copies.
2If the copies are made successfully, install the network connection as described in the next
steps. If copying is not successful, refer to Troubleshooting on page 31.
Network Connection using TCP/IP
You can set up the TCP/IP network connection using either of the following methods:
•DHCP: Use this method to allow a DHCP server to automatically assign an IP address.
This is the factory default setting.
•Static IP address: Use this method to manually assign an IP address provided by the
network administrator.
When the WorkCentre is powered on, it automatically uses DHCP to obtain its network
configuration. To use a static IP address, DHCP must be turned off and the IP address,
gateway address, subnet mask, and DNS Server address must be entered manually.
1Connect the Ethernet cable to the RJ45 connector
on the WorkCentre.
NOTE: The Ethernet cable is not supplied by Xerox.
2Continue on to the next step to setup the address
using DHCP. If you want to set a static IP address,
skip to Network Setup Using a Static IP Address on
page 10.
Network Setup Using DHCP
1After the WorkCentre starts, it negotiates with the DHCP server for an IP address. Wait two
minutes for the network setup to complete and then check the allocated IP address as
follows:
• On the Control Panel, select the Access button and then enter the Administrator
passcode [1111] and select Enter.
• Select Go to Tools > Connectivity and Network Setup > Network Setup > TCP/
IP Options > TCP/IP Settings.
• The allocated TCP/IP address is in the Name/Address field.
RJ45
Network
Connector

10 getting started guide
2Confirm that an IP address has been allocated and that it is an appropriate IP address for
your network.
NOTE: If the IP address starts with 169.xxx.xxx.xxx, the DHCP server has not properly
allocated an address or DHCP is not enabled on your network. Contact your network
administrator for assistance.
Network Setup Using a Static IP Address
Before you begin, obtain the following information from your network administrator:
• IP Address
• Gateway Address
• Subnet Mask
• DNS Server Address
1Press the Access button on the Control Panel, enter the
Administrator’s passcode [1111] and select Enter.
2On the screen select Go to Tools > Connectivity and
Network Setup > Network Setup > TCP/IP Options.
3Select HTTP and Enable. Select Save.
4Select TCP/IP Settings.
5Touch the Dynamic Addressing button. By default, DHCP
will be selected. Select Disabled to disable DHCP and
touch Save.
6Select Name/Address. Enter the Host Name, by touching the Keyboard symbol. Enter the
IP Address by touching each box and entering the number using the Numeric Keypad.
Select Save.
7Select Subnet and Gateway. Enter the Subnet Mask and IP Gateway. Select Save.
8If you do not wish to configure DNS settings proceed to the next step. If you wish to
configure DNS settings select the DNS Configuration button. Enter the Domain Name and
the Preferred DNS Server address. Select Save.
9The static IP address is now set. Select Exit Tools.

getting started guide 11
Install Print Drivers
This procedure describes how to install Print Drivers using the Print Driver CD.
NOTE: If you wish to install different print drivers or are using a different operating system
refer to the System Administration CD for full details.
The Print Drivers are on the Print Driver CD that was delivered with your WorkCentre.
You can use the CentreWare Print and Fax Drivers CD to install multiple components such
as printer drivers, user documentation and PPDs (PostScript®Printer Description) at the
same time. To use the installer, load the CentreWare Print and Fax Drivers CD-ROM
delivered with your WorkCentre.
NOTE: CentreWare is a group of applications, internet services and printer drivers which
provide assistance to customers configuring and installing the device.
1At the client workstation insert the Driver CD into the CD drive.
2If the CD does not start automatically, go to the Start menu, select Run and browse to the
CD drive. Select Setup and click OK. Click OK to start the installation procedure.
3Select the language for the installation and select Continue. The driver screen is
displayed.
4Select Install Drivers.
5Select Install Print Drivers.
NOTE: The Adobe®PostScript®3 ™ Driver is installed by default.
6To install the PCL 5 or PCL 6 Print Drivers, select Option and check the boxes for the
drivers required.
7Enter the Printer’s IP address, DNS name or UNC path for the WorkCentre.
8Select Install.
9Follow the on screen messages to complete the installation.
10 When the Print Driver is successfully installed, either send a test print from the print driver
or submit a job to the WorkCentre.
11 If the printing operation is successful, continue on to the next setup procedure in this
document. If the print operation failed, refer to Troubleshooting on page 31.
For a full explanation refer to the System Administration CD that accompanied your
WorkCentre.

12 getting started guide
E-mail Setup
If you wish to setup the E-mail service follow this procedure. If you do not want to setup this
service at this time continue on to Fax Setup.
If your WorkCentre is a network connected configuration, it will arrive with the E-mail service
enabled.
NOTE: If you do not see the E-mail button on the All Services screen, enable E-mail in the
Tools Pathway. (Select Access > Passcode [1111] > Enter > Go to Tools > More >
Optional Services > E-mail.)
Before starting the setup procedure, please ensure the following items are available or have
been performed.
• Ensure the WorkCentre is fully functioning on the network and that the E-mail
service is available on the All Services screen.
• Ensure that the TCP/IP and HTTP protocols are configured on the device and fully
functional. Refer to Network Setup Using a Static IP Address on page 10.
• Obtain the IP Address of a functional SMTP mail server that accepts inbound mail
traffic.
• Ensure the DNS settings are configured correctly and obtain the Domain Name
address, if applicable.
• Create an E-mail account which the WorkCentre will use as the default From
address.
• Test the E-mail account by sending an E-mail to the Xerox device account. This
task should be completed at a mail client on your network that supports SMTP
(Simple Mail Transfer Protocol) and POP3 (Post Office Protocol 3).
You will use Internet Services to configure E-mail settings and this is accessed through your
web browser.
1Open your Web browser and enter the TCP/IP address of the WorkCentre in the Address
bar. Press Enter.
2Select Properties > Connectivity > Protocols > TCP/IP.
3Enter the domain name in the Domain Name box (for example: abc.xyz.company.com). It is
only necessary to configure the DNS settings if Host Names are to be used.
NOTE: If Dynamic Addressing has been set on the WorkCentre (DHCP or BootP) the
Domain Name will not be accessible. If you need to change it, select Static from the IP
Address Resolution menu list.
4Scroll to the bottom of the screen and click the Apply button to implement any changes.
Enter the current administrator tools User Name and Password. The default is [admin]
which is case sensitive, and [1111].
5From the Protocols menu select SMTP Server.
6Select either IP Address or Host Name and enter the Host Name or the IP Address and
Port Number (1-65535) of the SMTP Server. The default Port is 25.
7Check the box if your Server Requires SMTP Authentication.
8Enter the Login Name and Password.

getting started guide 13
9If your server requires POP3 authentication before SMTP select Enable and either Login
with User Credentials or Login with Device Credentials.
10 If you selected Login with Device Credentials, enter the SMTP Server Login Name and
Password.
11 Select Apply to confirm your settings.
12 From the Properties menu, Select Services > E-mail Settings > E-mail Setup.
13 On the E-mail Setup screen you can select the following options:
• Scan Resolution
• Attachment Type
• Output color
• Date/Time stamp on Pdf documents
• “From” and “To” Security Options
• Auto send to self
• Specify default Subject field text
• Specify default Message Body text
• Specify default Signature text
• Programmable SmartKeys
• Choose E-mail/Fax Forwarding rules
• Choose Confirmation Sheet rules
14 When you have made your selections select Apply.
NOTE: For more information on all of the E-mail features including setting up address
books, please refer to the System Administration CD.

14 getting started guide
Fax Setup
The WorkCentre 4150 and 4150s can have Fax installed as a optional feature. The Fax Kit
will require both installation and setup. Fax on the WorkCentre 4150x and 4150xf is a
standard feature but will require setup when the WorkCentre is installed.
Installing the Fax Kit (4150 and 4150s only)
1Install the Fax Kit using the instructions in the Kit.
Connecting
2Connect the telephone line to the Line
connector on the WorkCentre.
3If you wish to attach a handset to the
WorkCentre, connect the handset to the
Ext. connector.
Setting up
4Press the Access button to enter the
Tools pathway.
5On the numeric keypad enter [1111] or the current passcode and touch Enter.
6Select Go to Tools > More > Optional Services > Embedded Fax. The Fax Install
Screen will appear.
7Select the required (or nearest) country location by touching the entry in the Country Setup
list and select Next.
8Select the required dialing method. For a tone line select Tone. For a 10 pulse per second
line select Pulse. If in doubt, select Tone.
9Touch the keypad symbol for Fax Number and enter the fax telephone number for the
WorkCentre.
10 Touch the keypad symbol for Machine Name and enter the friendly name for the
WorkCentre.
11 Select Save and Close and Exit Tools. The WorkCentre will now send and receive fax
transmissions using default settings. If you wish to change the Fax Setup enter the Tools
Pathway as described in steps 4 and 5 and select Go to Tools > More > More > Fax
Setup. The various Fax options can be selected and changed.
Handset
(Ext.)
connector
Line
connector

getting started guide 15
Installing Option Kits
This section provides instructions on how to install and configure optional features:
• Network Scanning
• Hard Disk Overwrite
• Server Fax
• Network Accounting
NOTE: For instructions on installing and configuring Server Fax and Network Accounting,
refer to the System Administration CD.
Installing Option Kits
All the Option Kits are installed in the same way. Each kit will contain a Feature Enablement
Key and instructions.
1With the WorkCentre switched on, insert
the Feature Enablement Key into the Card
Reader slot just above the On/Off switch on
the left hand side of the machine.
2When the feature is successfully installed a
pop-up message will tell you that the
feature is configured and ask you to
remove the Feature Enablement Key.
Network Scanning
Network Scanning is an optional feature, available for the WorkCentre 4150s, 4150x and
4150xf, and can be purchased from your Xerox Sales Representative.
Network Scanning enables you to convert your hard copy documents to electronic files and
retrieve them from a server or workstation on the network.
There are two ways to configure Network Scanning:
• Use Internet Services, the WorkCentre's embedded web server, to set up the
Network Scanning feature. Installation and setup of this feature is described below.
•FreeFlow™ SMARTsend™ is an optional application that will scan to a variety of
destinations. Installation and setup of this feature is described in the FreeFlow™
SMARTsend™ System Administrators CD that comes with the application.
NOTE: Scanning services should be enabled on your network before you enable the
Network Scanning option.
Install Internet Services Network Scanning
1Configure the option. Refer to Installing Option Kits on page 15
Create a Network Scanning Repository
2At your PC, open your web browser and enter the Host Name or IP address of the
WorkCentre.
3Select Properties > Services > Network Scanning > File Repository Setup.
Card Reader
slot

16 getting started guide
4In the Default File Destination box select Add and enter a name to describe the filing
destination.
5Select the correct protocol for the repository in the Protocol menu.
6Select and enter either the IP Address or Host Name of the server you want to send your
scanned images to.
7In Document Path enter the path to the location of the folder on the server where you want
to store your images. Enter the full path to the folder, starting from the root of FTP services.
8Enter the Login Name and Password of the Server to enable the WorkCentre to access the
default repository.
9Click Apply.
10 A default template can now be used on the WorkCentre. You can modify the template or
create new templates from Internet Services.
For more detailed information on Network Scanning, repositories and templates, refer to the
System Administration CD.
Image Overwrite
The Image Overwrite Security Kit is an option kit available for purchase from your Xerox
Sales Representative for all connected WorkCentres.
When a job is processed it is stored on the hard drive. For security, you can delete the
processed jobs from the hard drive using either Immediate Image Overwrite or On Demand
Image Overwrite. On Demand Image Overwrite is initiated as required by the WorkCentre
administrator whereas Immediate Image Overwrite clears the memory on a job by job basis
immediately after each job has been processed.
NOTE: Copy jobs are not sent across the network or stored in the same way as other types
of jobs, so they do not need to be overwritten.
Installing the kit
1Install the kit. Refer to Installing Option Kits on page 15.
Enable Immediate Image Overwrite
2Press the Access button to access the Tools pathway.
3On the keypad enter [1111] or the current passcode. Touch Enter.
4Select Go to Tools >More > Optional Services > Immediate Image Overwrite.
5Select Enable, Save and Exit Tools. The feature becomes immediately operational and
requires no further configuration by the System Administrator.