Xerox ColorQube 9203 Instruction manual

Xerox®ColorQube™
9201/9202/9203
Quick Use Guide

©2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under
the copyright laws of the United States. Contents of this publication may not be
reproduced in any form without permission of Xerox Corporation.
Xerox®and the sphere of connectivity design are trademarks of Xerox Corporation
in the United States and/or other countries.
Copyright protection claimed includes all forms of matters of copyrightable
materials and information now allowed by statutory or judicial law or hereinafter
granted, including without limitation, material generated from the software
programs which are displayed on the screen such as styles, templates, icons, screen
displays, looks, etc.
Changes are periodically made to this document. Changes, technical inaccuracies,
and typographic errors will be corrected in subsequent editions.
Document version: July 2009

ColorQube™ 9201/9202/9203
Quick Use Guide
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Table of Contents
Quick Use Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Purpose of this Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Before you get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Multifunctional Device Overview . . . . . . . . . . . . . . . . . . . . . . 6
Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Load Paper into the Paper Trays . . . . . . . . . . . . . . . . . . . . . .10
Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Sending an E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Enhance Productivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Maintenance and Consumables. . . . . . . . . . . . . . . . . . . . . . .32
Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Table of Contents
ColorQube™ 9201/9202/9203
Quick Use Guide
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ColorQube™ 9201/9202/9203
Quick Use Guide
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Xerox®
ColorQube™ Series
Quick Use Guide
Thank you for choosing this Multifunctional Device. This guide is for all users
and administrators who will use and maintain the ColorQube™
9201/9202/9203.
Purpose of this Guide
This Quick Use guide will give you an overview of the features and options that
may be available on your device and your resources for maximizing system
performance and productivity.
Before you get started
• The device must be installed.
• The device must be configured for use, see the System Administrator
Guide.
• The device must be set up on a network, see the System Administrator
Guide.
• The drivers must be installed, see the System Administrator Guide.

Multifunctional Device Overview
ColorQube™ 9201/9202/9203
Quick Use Guide
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Multifunctional Device Overview
For information about all the features and finishing options, refer to the User
Guide.
Control Panel: Touch Screen and
Numeric Keypad.
Tray 6 (Post Process Inserter): An
optional paper tray for use with the
High Volume Finisher. It is used to
insert post process sheets into copy
sets.
Document Feeder and Document
Glass: Used for scanning single or
multiple documents. The document
glass can be used for scanning single,
bound, custom size or damaged
documents.
High Volume Finisher: This optional
finisher collates, offsets, stacks and
staples your output. Booklet Maker,
Trifold and Hole Punch kits can be
installed with this finisher.
Paper Trays 1, 2 and 3: These trays
are standard on the device. Trays 1
and 2 are used for media sizes
5.5x8.5” to 11x17” / A5 to A3. Tray 3
is used for 8.5x11” / A4 media.
Booklet Maker and Trifolder: These
are optional devices which can be
installed with the High Volume
Finisher to staple and fold booklets or
leaflets.
Tray 4 (Bypass): Used for non-
standard printing media.
Offset Catch Tray: This optional
device stacks, collates and offsets
your output.
Tray 5: An optional high capacity
paper source which feeds A4 or
8.5x11” Long Edge Feed (LEF) media
as standard. Additional kits can be
purchased to enable different paper
sizes to be fed.
Office Finisher: This optional device
stacks, collates, staples and offsets
your output. Hole punch kits are also
available for this finisher.
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Multifunctional Device Overview
ColorQube™ 9201/9202/9203
Quick Use Guide
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Device Configuration
Following the installation and assembling of the device and hardware options,
the result will be one of the following configurations.
ColorQube™
9201
ColorQube™
9202
ColorQube™
9203
Digital Copying Standard Standard Standard
Network Printing Standard Standard Standard
Workflow Scanning Standard Standard Standard
E-mail Standard Standard Standard
Fax (1 or 2 line embedded) Option Option Option
Internet Fax & Server Fax Option Option Option
Network Accounting Standard Standard Standard
Tray 1, 2, 3 & 4 (Bypass) Standard Standard Standard
Tray 5 (Paper Feed Platform) Option Option Option
Tray 6 (Post Process Inserter) Option Option Option
80 GB Hard Drive Standard Standard Standard
Office Finisher Option Option Option
Offset Catch Tray Option Option Option
High Volume Finisher (HVF) Option Option Option
High Volume Finisher with
Booklet Maker/Trifolder
Option Option Option
Foreign Device Interface Option Option Option
User Guide Standard Standard Standard
Quick Use Guide (this guide) Standard Standard Standard
System Administrator Guide Standard Standard Standard
Telephone Cable Standard Standard Standard
Power Cable Standard Standard Standard
Document Folder Standard Standard Standard

Multifunctional Device Overview
ColorQube™ 9201/9202/9203
Quick Use Guide
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Control Panel Overview
Services Home: Provides access to
the services available on the device.
Interrupt: Use to pause the job
which is currently printing, to run a
more urgent copy job.
Services: Returns the display to the
previous copy, fax, or scan feature
screen when the Job Status screen or
Machine Status screen is displayed.
Start: Use to start a job.
Job Status: Use to check the
progress of active jobs, or display
detailed information about
completed jobs.
Clear All: Press once to clear a
current entry. Press twice to return to
default settings.
Machine Status: Use to check the
device status, the billing meter, and
the status of consumables, or print
various reports. Use this button also
when accessing the System
Administrator mode.
Stop: Stops the job in progress.
Touch Screen: Use to select
programming features and display
fault clearance procedures and
general device information.
Energy Save: Use to select energy
saver mode or perform a quick
restart.
Log In/Out: Use to enter log in
details, and to log out.
Language: Use to select a different
language for the touch screen
options.
Numeric Keypad: Use to enter
alphanumeric characters.
Dial Pause: Use to insert a pause
when dialing a fax number.
Help: Displays help messages for
device features.
‘C’ Cancel Entry: Cancels the
previous entry made on the Numeric
Keypad.
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Power On and Off
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Quick Use Guide
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Power On and Off
1. To power ON: Press the Power ON/OFF switch on the left side of the
device to switch on the device. Some functions will be ready before
others. The device will be ready to scan in approximately 3 minutes.
2. To power OFF: Press the Power ON/OFF switch on the left side of the
device. A confirmation screen will appear, touch the Power Down button.
Note: The device will automatically shut down after 60 seconds if you do
not touch the Power Down button. Power Down will result in the deletion
of any jobs currently in the list. Do not switch on until the device has
completely powered off. Do not physically move the device unless it has
been powered off for more than 30 minutes.
Energy Saver and Quick Restart
The Energy Save button on the control panel can be used for additional power
functions.
Select the Energy Save button on the control panel.
•IfEnergy Saver is selected, the device will immediately enter the Power
Saver Mode appropriate to its configuration. If there are any jobs in the
job list, a second screen displays.
To re-activate the device when in this mode, touch a button on the touch
screen or control panel.
•IfQuick Restart is selected and confirmed the device will restart. Any
copy jobs in the job list will be deleted, print jobs in the job list are
recovered.
•IfCancel is selected the power down options will be cancelled and the
device will be available for use.

Load Paper into the Paper Trays
ColorQube™ 9201/9202/9203
Quick Use Guide
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Energy Saver Options
The device is designed to be energy efficient and automatically reduces its
power consumption after periods of inactivity. The System Administrator can
setup the following Energy Saver options.
•Intelligent Ready wakes up and sleeps automatically based on previous
usage. The device uses algorithms and data gathered on a usage profile
to anticipate periods when the device is likely to be busy. Using this
information it automatically wakes up the device.
•Job Activated wakes up when activity is detected.
•Scheduled wakes up and sleeps at set times on a daily basis. The device
can be set to wake up when activity is detected, or a specific time can be
entered.
•Fast Resume reduces the time taken to wake up. This changes the default
sleep / low power timeouts and increases energy usage.
For information about setting up the Energy Saver options, refer to the System
Administrator Guide.
Load Paper into the Paper Trays
1. Open the Paper Tray and load paper into
the tray. Do NOT fill above the Max line.
2. Adjust the guides to hold the paper
against the side of the tray.
3. When you close the tray, the Paper Settings screen is displayed. Input the
size, type and color of the paper you have loaded and touch Confirm.
Note: A paper jam may occur if a tray is opened while it is being used to
feed stock. Do not open Tray 1 if Tray 2 is open.
For further information about loading paper and paper trays, refer to the User
Guide.

Loading Documents
ColorQube™ 9201/9202/9203
Quick Use Guide
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Loading Documents
Original documents can be loaded either into the Document Feeder or onto the
Document Glass.
1. Load your documents face up in the
Document Feeder Input Tray.
Adjust the top and bottom guide to just
touch the documents.
Or...........
2. Lift up the Document Feeder. Place the
document face down onto the Document
Glass and register it to the arrow at the
top right rear corner. Close the Document
Feeder.
Note: Original documents are only
scanned once even when several copies
are selected.
For further information on loading documents, refer to the How To section of
the User Guide.

Making Copies
ColorQube™ 9201/9202/9203
Quick Use Guide
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Making Copies
1. Load your documents face up in the Document Feeder Input Tray. Adjust
the top and bottom guides to just touch the documents.
Or...........
Lift up the Document Feeder. Place the document face down onto the
Document Glass and register it to the arrow at the top right rear corner.
Close the Document Feeder.
2. Press the Clear All (AC) button
once to cancel any previous
screen programing selections.
3. Press the Services Home
button and select the Copy
option.
The Copy features are
displayed.
4. Select the required features using the touch screen:
5. Enter the copy quantity using the numeric keypad and press Start to scan
the originals.
6. Remove the originals from the Document Feeder or glass when scanning
has completed.
Note: The Copy job enters the job list ready for printing.
7. Select Job Status to view the job list and check the status of your job.
If your job is held in the list it requires additional resources to print. To
identify the resources required, select the job and select Job Details.
Once the resources are available the job will print.
Output Color is used to replicate the original colors or to
change the output to black and white, color or a single color.
Reduce / Enlarge can be used to reduce or enlarge the image
by 25% to 400%.
2-Sided Copying is used to produce 1 or 2 sided copy output.
Paper Supply is used to select the required tray and size of
paper for the copy output.
Copy Output is used to select collate, staple or fold options
(depending on the finishing device available).

Making Copies
ColorQube™ 9201/9202/9203
Quick Use Guide
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Additional Copy Features
Image Quality tab
You can enhance the copy quality of the output based on the type and quality
of the original being scanned.
•Original Type: Optimizes the quality (e.g. color) of your scanned output
images based on the content in your original documents.
•Lighten / Darken:Adjusts the lightness or darkness of the output.
•Background Suppression: Use to automatically reduce or eliminate the
dark background resulting from copying colored paper or newspaper
originals.
•Color Presets: Use to optimize the image quality features.
•Color Balance: Use to enhance the balance of the overall mixture colors
on the output copies.
Layout Adjustment tab
•Original Orientation: Use to set the direction the originals are loaded in
the Document Feeder.
•Original Size: Use this option to specify how the system determines the
size of the originals, or to select Custom or Mixed Size originals.
•Image Shift: Use this feature to adjust the position of image on the copy
output, for example adjust it nearer or further from the lead edge.
•Book Copying: Allows you to set the options for copying books and other
bound originals.
•Edge Erase: Use this feature to erase spots, unwanted lines, marks and
punched holes that appear on your original but are not required on the
output.
•Invert Image: Use to copy an exact, or a mirrored, or negative copy of
the original.

Making Copies
ColorQube™ 9201/9202/9203
Quick Use Guide
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Output Format tab
•Booklet Creation: Use this feature to convert an ordered set of originals
into booklet format output.
•Special Pages: Use this feature to add special pages to a job, such as
covers, inserts, and chapter starts.
•Annotations: Use to provide customers with the facility to add a
comment, page number and a date to copy output images.
•Transparency Separators: Use this feature to insert a blank page
between each transparency.
•Page Layout: This feature places a defined number of originals on one or
both sides of the paper.
Job Assembly tab
•Build Job: Use to build a job that requires different settings for each
page(s) of the original, into a single copy job.
•Sample Job: Allows you to print one complete set of your job reflecting
all copy settings. The remaining sets are held while you inspect the
document.
•Save Current Setting / Retrieve Saved Setting: Allows you to save the
current copy setting or to retrieve a saved setting.
For further information about copying, refer to the User Guide.

Printing a Document
ColorQube™ 9201/9202/9203
Quick Use Guide
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Printing a Document
1. Ensure that the correct Xerox ColorQube™ driver has been installed on
your PC. To install the print drivers refer to the System Administrator
Guide.
You can also access the Print Drivers by referring to the Print and Fax
Services CD.
2. Open the document to be printed. Click File > Print and select the Xerox
ColorQube™ device from the list of printers displayed.
3. To change the default printing properties click Properties.
The print driver has various tabs that
contain options and properties.
•UsethePaper/Output tab to
choose the type of media, size
and color and output choices
such as 2 sided prints.
•TheSpecial Pages tab allows
you to add covers, inserts and
exceptions.
•TheColor Options tab enables
you to select the output color
variation.
•TheLayout/Watermark tab has various options to add watermarks
to pages, change image orientation (landscape or portrait) and
enable booklet and multi-up printing.
•TheAdvanced tab contains various font, document and printing
options.
Choose the options required for your printing job and click OK to print the
document.
4. The print job will be sent to the device and will appear in the Active Jobs
list. To view the list at the device, press the Job Status button on the
control panel.
If your job is held in the list it requires additional resources or a passcode
to print. To identify the resources required, select the job and select Job
Details. Once the resources are available the job will print. If a passcode
is required, select Release and enter the secure passcode.
For further information about printing, refer to the User Guide.

Printing a Document
ColorQube™ 9201/9202/9203
Quick Use Guide
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Additional Print Features
Rotate Image
This feature enables you to rotate the page through 180 degrees. To use this
option, click the Advanced tab and click on Image Options. Select Enabled to
rotate page images 180 degrees from their current orientation. Select Disabled
to disable the feature.
Saved Settings
Frequently used features of a print job can be saved with the Saved Settings
option. This enables you to name, save, and recall almost all selectable features
of a print job. You can store up to 50 different job settings. To use this option,
click the Paper/Output tab. From the Saved Settings drop-down menu, select
Save as... to save current settings. To load a previously saved setting, from the
Saved Settings drop-down menu, select the previously saved setting.

Sending a Fax
ColorQube™ 9201/9202/9203
Quick Use Guide
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Sending a Fax
1. Load your documents face up in the Document Feeder Input Tray. Adjust
the top and bottom guides to touch the documents.
Or...........
Lift up the Document Feeder. Place the document face down onto the
Document Glass and register it to the arrow at the top right rear corner.
Close the Document Feeder.
2. Press the Clear All (AC) button
once to cancel any previous
screen programing selections.
3. Press the Services Home
button and select the Fax
option. The Fax features are
displayed.
4. Enter the recipient’s fax number by:
•Keypad Dial - select the Enter Number area on the touch screen and
enter the number using the numeric keypad.
•Manual Dial - if a telephone handset is attached to the device, select
the Manual Dial key and dial the number using the handset or the
numeric keypad.
•Speed Dial - select the Enter Number area and enter the 3 digit
speed dial number, then select the Speed Dial option.
•Address Book - select the Address Book button to access the fax
address book. Select an entry from the Address Book to add to the
Recipients list. Continue adding recipients as required and select
Close to return to the previous screen.
5. If required, select Add to add the number entered to the Recipients list.
Enter additional numbers as required.
The fax will be sent to all the numbers in the Recipients list.

Sending a Fax
ColorQube™ 9201/9202/9203
Quick Use Guide
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6. Select the required features for your fax job using the touch screen:
7. Press Start to scan the originals and process the fax job.
Remove the originals from the Document Feeder or Document Glass
when scanning has completed.
Note: The Fax job enters the job list ready for sending.
8. Select Job Status to view the job list and check the status of your job.
Dialing Characters are alphanumeric characters which have a
specific fax function and can be entered as part of the fax number.
Cover Sheet allows you to send a fax with a cover sheet.
2-Sided Scanning is used to select whether your originals are 1
sided or 2 sided.
Original Type is used to define the original document as text, text
and photo, or photo.
Resolution can be used to optimise the resolution settings.

Sending a Fax
ColorQube™ 9201/9202/9203
Quick Use Guide
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Additional Fax Features
Image Quality tab
This feature enhances the quality of the output based on the type and quality
of the originals being scanned.
•Image Options: Adjusts the lightness or darkness of the output.
•Image Enhancement: Use to automatically reduce or eliminate the dark
background resulting from faxing colored paper or newspaper.
Layout Adjustment tab
•Original Size: Use this option to specify how the system determines the
size of the originals, or to select Custom or Mixed Size originals.
•Reduce / Split: This feature determines how the receiving device will
handle images that are too large. Set the receiving device to either
reduce a large document to fit on a smaller sized paper, or split a large
document onto several pages.
•Book Faxing: Allows you to set the options for copying books and other
bound originals.
Fax Options tab
•Confirmation Report: Use this feature to request a confirmation report
after a fax is sent.
•Starting Rate: Allows you to set the starting fax transmission speed rate.
•Delay Send: This feature enables you to specify the time the fax is
transmitted.
•Send Header Text: Use this feature to add a header text on the fax
document.
•Mailboxes: Used to store incoming faxes for retrieval and printing at a
later time. Mailboxes are also used to store documents for polling
activities.
•Local Polling: Documents can be stored on your device and retrieved by
another fax device. Security options are available to restrict access to the
documents if required.
•Remote Polling: Poll another device to retrieve scanned documents.

Sending a Fax
ColorQube™ 9201/9202/9203
Quick Use Guide
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Job Assembly tab
•Build Job: Use to build a job that requires different settings for each
page(s) of the original, into a single fax job.
For further information about Fax, refer to the User Guide.