Xerox ColorQube 9203 Instruction manual

Xerox®ColorQube™
9201/9202/9203
Quick Use Guide

©2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under
the copyright laws of the United States. Contents of this publication may not be
reproduced in any form without permission of Xerox Corporation.
Xerox®and the sphere of connectivity design are trademarks of Xerox Corporation
in the United States and/or other countries.
Copyright protection claimed includes all forms of matters of copyrightable
materials and information now allowed by statutory or judicial law or hereinafter
granted, including without limitation, material generated from the software
programs which are displayed on the screen such as styles, templates, icons, screen
displays, looks, etc.
Changes are periodically made to this document. Changes, technical inaccuracies,
and typographic errors will be corrected in subsequent editions.
Document version: July 2009

ColorQube™ 9201/9202/9203
Quick Use Guide
3
Table of Contents
Quick Use Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Purpose of this Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Before you get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Multifunctional Device Overview . . . . . . . . . . . . . . . . . . . . . . 6
Power On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Load Paper into the Paper Trays . . . . . . . . . . . . . . . . . . . . . .10
Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Workflow Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Sending an E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Enhance Productivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Maintenance and Consumables. . . . . . . . . . . . . . . . . . . . . . .32
Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Table of Contents
ColorQube™ 9201/9202/9203
Quick Use Guide
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ColorQube™ 9201/9202/9203
Quick Use Guide
5
Xerox®
ColorQube™ Series
Quick Use Guide
Thank you for choosing this Multifunctional Device. This guide is for all users
and administrators who will use and maintain the ColorQube™
9201/9202/9203.
Purpose of this Guide
This Quick Use guide will give you an overview of the features and options that
may be available on your device and your resources for maximizing system
performance and productivity.
Before you get started
• The device must be installed.
• The device must be configured for use, see the System Administrator
Guide.
• The device must be set up on a network, see the System Administrator
Guide.
• The drivers must be installed, see the System Administrator Guide.

Multifunctional Device Overview
ColorQube™ 9201/9202/9203
Quick Use Guide
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Multifunctional Device Overview
For information about all the features and finishing options, refer to the User
Guide.
Control Panel: Touch Screen and
Numeric Keypad.
Tray 6 (Post Process Inserter): An
optional paper tray for use with the
High Volume Finisher. It is used to
insert post process sheets into copy
sets.
Document Feeder and Document
Glass: Used for scanning single or
multiple documents. The document
glass can be used for scanning single,
bound, custom size or damaged
documents.
High Volume Finisher: This optional
finisher collates, offsets, stacks and
staples your output. Booklet Maker,
Trifold and Hole Punch kits can be
installed with this finisher.
Paper Trays 1, 2 and 3: These trays
are standard on the device. Trays 1
and 2 are used for media sizes
5.5x8.5” to 11x17” / A5 to A3. Tray 3
is used for 8.5x11” / A4 media.
Booklet Maker and Trifolder: These
are optional devices which can be
installed with the High Volume
Finisher to staple and fold booklets or
leaflets.
Tray 4 (Bypass): Used for non-
standard printing media.
Offset Catch Tray: This optional
device stacks, collates and offsets
your output.
Tray 5: An optional high capacity
paper source which feeds A4 or
8.5x11” Long Edge Feed (LEF) media
as standard. Additional kits can be
purchased to enable different paper
sizes to be fed.
Office Finisher: This optional device
stacks, collates, staples and offsets
your output. Hole punch kits are also
available for this finisher.
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Multifunctional Device Overview
ColorQube™ 9201/9202/9203
Quick Use Guide
7
Device Configuration
Following the installation and assembling of the device and hardware options,
the result will be one of the following configurations.
ColorQube™
9201
ColorQube™
9202
ColorQube™
9203
Digital Copying Standard Standard Standard
Network Printing Standard Standard Standard
Workflow Scanning Standard Standard Standard
E-mail Standard Standard Standard
Fax (1 or 2 line embedded) Option Option Option
Internet Fax & Server Fax Option Option Option
Network Accounting Standard Standard Standard
Tray 1, 2, 3 & 4 (Bypass) Standard Standard Standard
Tray 5 (Paper Feed Platform) Option Option Option
Tray 6 (Post Process Inserter) Option Option Option
80 GB Hard Drive Standard Standard Standard
Office Finisher Option Option Option
Offset Catch Tray Option Option Option
High Volume Finisher (HVF) Option Option Option
High Volume Finisher with
Booklet Maker/Trifolder
Option Option Option
Foreign Device Interface Option Option Option
User Guide Standard Standard Standard
Quick Use Guide (this guide) Standard Standard Standard
System Administrator Guide Standard Standard Standard
Telephone Cable Standard Standard Standard
Power Cable Standard Standard Standard
Document Folder Standard Standard Standard

Multifunctional Device Overview
ColorQube™ 9201/9202/9203
Quick Use Guide
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Control Panel Overview
Services Home: Provides access to
the services available on the device.
Interrupt: Use to pause the job
which is currently printing, to run a
more urgent copy job.
Services: Returns the display to the
previous copy, fax, or scan feature
screen when the Job Status screen or
Machine Status screen is displayed.
Start: Use to start a job.
Job Status: Use to check the
progress of active jobs, or display
detailed information about
completed jobs.
Clear All: Press once to clear a
current entry. Press twice to return to
default settings.
Machine Status: Use to check the
device status, the billing meter, and
the status of consumables, or print
various reports. Use this button also
when accessing the System
Administrator mode.
Stop: Stops the job in progress.
Touch Screen: Use to select
programming features and display
fault clearance procedures and
general device information.
Energy Save: Use to select energy
saver mode or perform a quick
restart.
Log In/Out: Use to enter log in
details, and to log out.
Language: Use to select a different
language for the touch screen
options.
Numeric Keypad: Use to enter
alphanumeric characters.
Dial Pause: Use to insert a pause
when dialing a fax number.
Help: Displays help messages for
device features.
‘C’ Cancel Entry: Cancels the
previous entry made on the Numeric
Keypad.
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Power On and Off
ColorQube™ 9201/9202/9203
Quick Use Guide
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Power On and Off
1. To power ON: Press the Power ON/OFF switch on the left side of the
device to switch on the device. Some functions will be ready before
others. The device will be ready to scan in approximately 3 minutes.
2. To power OFF: Press the Power ON/OFF switch on the left side of the
device. A confirmation screen will appear, touch the Power Down button.
Note: The device will automatically shut down after 60 seconds if you do
not touch the Power Down button. Power Down will result in the deletion
of any jobs currently in the list. Do not switch on until the device has
completely powered off. Do not physically move the device unless it has
been powered off for more than 30 minutes.
Energy Saver and Quick Restart
The Energy Save button on the control panel can be used for additional power
functions.
Select the Energy Save button on the control panel.
•IfEnergy Saver is selected, the device will immediately enter the Power
Saver Mode appropriate to its configuration. If there are any jobs in the
job list, a second screen displays.
To re-activate the device when in this mode, touch a button on the touch
screen or control panel.
•IfQuick Restart is selected and confirmed the device will restart. Any
copy jobs in the job list will be deleted, print jobs in the job list are
recovered.
•IfCancel is selected the power down options will be cancelled and the
device will be available for use.

Load Paper into the Paper Trays
ColorQube™ 9201/9202/9203
Quick Use Guide
10
Energy Saver Options
The device is designed to be energy efficient and automatically reduces its
power consumption after periods of inactivity. The System Administrator can
setup the following Energy Saver options.
•Intelligent Ready wakes up and sleeps automatically based on previous
usage. The device uses algorithms and data gathered on a usage profile
to anticipate periods when the device is likely to be busy. Using this
information it automatically wakes up the device.
•Job Activated wakes up when activity is detected.
•Scheduled wakes up and sleeps at set times on a daily basis. The device
can be set to wake up when activity is detected, or a specific time can be
entered.
•Fast Resume reduces the time taken to wake up. This changes the default
sleep / low power timeouts and increases energy usage.
For information about setting up the Energy Saver options, refer to the System
Administrator Guide.
Load Paper into the Paper Trays
1. Open the Paper Tray and load paper into
the tray. Do NOT fill above the Max line.
2. Adjust the guides to hold the paper
against the side of the tray.
3. When you close the tray, the Paper Settings screen is displayed. Input the
size, type and color of the paper you have loaded and touch Confirm.
Note: A paper jam may occur if a tray is opened while it is being used to
feed stock. Do not open Tray 1 if Tray 2 is open.
For further information about loading paper and paper trays, refer to the User
Guide.